HQ0013-13-R-0009-0001.pdf

F1ATDS3214A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendement is to provide answ ers to questions submitted. See continuation page(s).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-13-R-0009

X 9B. DATED (SEE ITEM 11)

05-Sep-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Sep-2013

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-13-R-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A

Questions and Answer HQ0013-13-R-0009 Question 1: I was doing some research and found that this effort is related to the Technical

Program Management Support effort, currently held by Culmen International LLC, under contract number HQ001308C0006. I wanted to confirm that this is in fact the follow-on opportunity?

Answer: Yes. However, due to refined requirement, it was determined that CUSTOM

COMPUTER PROGRAMMING SERVICES is more applicable to this requirement.

Question 2: Is facility clearance a requirement on this opportunity?

Answer: All contract personnel under this contract who have access to classified information must possess a final U.S. Secret clearance for this project.

Contract performance will take place at the Defense Security Cooperation Agency (DSCA), 201 12th Street South, Suite 203, Arlington, VA 22202-5408; various US Government sites in the National Capital Region; and specified locations as determined necessary by the government contract monitor.

Question 3: is the incumbent allowed to bid on this?

Answer: The incumbent is not prohibited.

Question 4: What is the current technical environment and contract details? current database technology details if the database is an Oracle or SQL Server or DB2 database etc

Answer: Oracle, MS SQL, or DB2 are not currently used.

The Drupal website runs on MySQL, but is not managed by the Defense Security Cooperation Agency.

Question 5: What database – Oracle or SQL Server or DB2?

Answer: Oracle, MS SQL, or DB2 are not currently used.

The Drupal website runs on MySQL, but is not managed by the Defense Security Cooperation Agency.

Section 1.6.7. provides the specific qualifications.

1.6.7. Special qualifications. The Contractor should be thoroughly familiar with all Microsoft Office applications, including database development and maintenance with Microsoft Access, Visual Basic code development and debugging, and project planning/tracking with Microsoft Project. In addition, the Contractor should be familiar with the Drupal Content Management System (installation administration, module and content development, site utilization), Microsoft Server 2008 web hosting, and standardized web coding (HTML/CSS, PHP and Java Script) in accordance with development and administration of a DoD web site, and other electronic format and systems as approved by the Contracting Officer.

Question 6: Does the database specialist performs database administration tasks. Are you looking for a DBA?

Answer: For the Drupal website, no database/DBA support is needed. Report creation/generation from the Drupal system is needed though, but you use the Drupal designed interface to do it.

For the FMTR/IAWG, the contractor has to be able to create/maintain the MS Access data system on a yearly basis, and develop the reports (modifying them as needed when approved by DSCA and DoS). This is not a typical DBA role, as there is no back-end (i.e.. MS SQL, Oracle) data system to maintain.

Question 7: Does the database specialist performs report development services. Are you looking for a report developer?

Answer: For the Drupal website, no database/DBA support is needed. Report creation/generation from the Drupal system is needed since the Drupal designed interface is used to do it.

For the FMTR/IAWG, the contractor has to be able to create/maintain the MS Access data system on a yearly basis, and develop the reports (modifying them as needed when approved by DSCA and the Department of State). This is not a typical DBA role, as there is no back-end (i.e.. MS SQL, Oracle) data system to maintain.

Question 8: Is this new work or existing work with an incumbent?

Answer: It is a combination of both.

Question 9: What is the number of FTEs that are necessary to accomplish the work?

Answer: Please see solicitation HQ0013-13-R-0009

Question 10: What is the expected annual hours/FTE?

Answer: Please see solicitation HQ0013-13-R-0009

Question 11: Please confirm that Proposal responses may be submitted by email.

Answer: No. Please submit your proposal as follows and please note the quantity of sanitized copies has been changed from two to three:

Volume I: Relevant Experience:

Submit one (1) original and three (3) sanitized copies in hardcopy either mailed or hand delivered. This volume contains that part of the offeror’s proposal which addresses the relevant experience evaluation factors.

Volume II Past Performance

Submit one (1) original and three (3) sanitized copies in hardcopy either mailed or hand delivered. Consists of the offeror’s past performance information that is relevant to this requirement and the Past Performance Reference Summary Sheet which lists the Point of

Contact Name, Business Name, Business Address, Telephone Number and Email address of all three (3) references who will be submitting Past Performance Questionnaires. The Past

Performance Reference Summary sheet shall be placed immediately behind the Past

Performance Volume cover page. Note that the completed Past Performance Questionnaires shall be received directly from the offeror’s clients.

Volume III Price Proposal, Factor 3

Submit one (1) original and one (1) copy in hardcopy either mailed or hand delivered. Contains signed and completed Pricing Schedule (Schedule of Supplies/Services) for all priced CLINs.

This volume should also contain all signed amendments.

Question 12: Do email submissions require one original and one copy?

Answer: See the answer to question 11 above.

Question 13: If Proposal is submitted by email, is a hard copy still required to be mailed?

Answer: See the answer to question 11 above.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2013)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block

10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of

Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications

Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense

Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL

ITEMS

1. The Defense Security Cooperation Agency (DSCA), is releasing this solicitation electronically in a PDF format only. This on-line version of the Request for Proposal (RFP) is the official version for this acquisition. In cases of conflict between the electronic (on-line) version of this RFP and any downloaded version of the RFP, the on-line RFP prevails. No hard copy of this solicitation will be issued

2. Questions - The cut-off date for all questions is 11 Sept 2013 at 1200 P.M. Request that the offeror email all questions to the following individual. ali.beshir@dsca.mil. No responses to questions via telephone will be answered. All questions and answer must be in writing.

3. Responses to all questions will be in the form of an amendment and will be posted electronically for the offerors.

4. Proposals must be delivered by 18 Sept 2013 at 12:00 noon Eastern Standard Time via e-mail, U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time. Someone will be present at the agency to accept proposals.

mailto:toni.davis@dsca.mil

Defense Security Cooperation Agency (DSCA)

201 12th Street South, Ste 203

Arlington, VA 22202

703-602-1341 / (703) 604-1002

Attn: Ali Beshir /Woodrow Bell

5. Addendum to Paragraph (b) Submission of offers. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(1) Proposal Format - All offerors must submit written proposal materials as described below and in the quantities of each volume as stated. All pricing information will be included separately in

Vol III (Pricing).

6. Explicit instructions are set forth herein for all offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are advised to carefully read these instructions to ensure submission of a fully compliant and responsive proposal. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be deemed nonresponsive to the solicitation requirements and rejected.

7. The overall proposal shall be submitted to the Government under a cover letter that identifies the Request for Proposal Number HQ0013-13-R-0009 and includes the following additional information:

• Company Name and Business Mailing Address

• Point of Contact with Telephone Number and Email Address

• Cage Code

• Tax Identification Number (TIN)

8. Immediately beneath the cover letter the proposal shall be provided in three (3) separate volumes as described below. Proposal Volumes I – III shall be separately prepared and organized in a manner that facilitates the Government’s evaluation. Each volume shall be submitted with a cover page identifying the offeror’s company name, Request for Proposal

Number RFPXXXXX, proposal Volume number, type of proposal and date of preparation.

Immediately below is an example of how each separate proposal Volume’s cover page shall be submitted:

COMPANY NAME

Request for Proposal Number RFPXXXXX

VOLUME 1 – TECHNICAL CAPABILITY

9. Proposals must be clearly and concisely written, logically assembled and cross indexed or referenced accurately where applicable. Pages of each proposal Volume shall be numbered in numerical sequence.

10. Proposal Volumes I through III shall be comprised of and submitted as follows:

Volume I Relevant Experience, Factor 1

SAMM Data System Support, Foreign Military Training Report, Interagency Working Group

Report and Other Technical Support SAMM Data System Support, Various Reporting and Other

Technical Support

COMPANY NAME

Request for Quote Number RFPXXXXX

VOLUME I – RELEVANT EXPERIENCE

Date Prepared delivered. This volume contains that part of the offeror’s proposal which addresses the relevant experience evaluation factors.

Volume II Past Performance, Factor 2 delivered. Consists of the offeror’s past performance information that is relevant to this requirement and the Past Performance Reference Summary Sheet which lists the Point of

Contact Name, Business Name, Business Address, Telephone Number and Email address of all three (3) references who will be submitting Past Performance Questionnaires. The

Past Performance Reference Summary sheet shall be placed immediately behind the Past

Performance Volume cover page. Note that the completed Past Performance

Questionnaires shall be received directly from the offeror’s clients.

Volume III Price Proposal, Factor 3

Submit one (1) original and one (1) copy in hardcopy either mailed or hand delivered.

Contains signed and completed Pricing Schedule (Schedule of Supplies/Services) for all priced CLINs. This volume should also contain all signed amendments.

11. The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Section Page Limit

Relevant Experience (Factor 1) 25*

Past Performance (Factor 2) 25

Price Proposal (Factor 3) No page limit

*inclusive of resumes

12. A page is defined as one side of a 8 ½ by 11 sheet, with at least one inch margins on all sides, using not smaller than 11 point font size. Foldouts count as an equivalent number of 8 ½ by 11 pages. Title pages and tables of contents are excluded from the page counts specified in item number 11 above. In addition, the Price volume of your proposal is not page limited.

However, this volume is strictly limited to cost and price information. Information that can be construed as belonging in one of the other volumes of the proposal will be so construed and counted against that volume’s page limitation. Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government.

VOLUME I – RELEVANT EXPERIENCE

SAMM Data System Support, Foreign Military Training Report, Interagency Working Group

Report and Other Technical Support SAMM Data System Support, Various Reporting and Other

Technical Support evaluation includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining acceptability -

Minimum requirements:

a. The minimum experience required of both the contractor and proposed contractor personnel in order to be considered "acceptable" is 4-6 years working with U.S. Government processes to provide necessary support to maintain the data systems and configuration of the web-based SAMM, various reporting and other computer related services.

b. Proposed contractor personnel must also possess the following computer skills: Must be thoroughly familiar with all Microsoft Office applications, including database development and maintenance with Microsoft Access, Visual Basic code development and debugging, and project planning/tracking with Microsoft Project. In addition, the Contractor should be familiar with the Drupal Content Management System (installation administration, module and content development, site utilization), Microsoft Server 2008 web hosting, and standardized web coding (HTML/CSS, PHP and Java Script) in accordance with development and administration of a DoD web site, and other electronic format and systems as approved by the Contracting Officer.

c. Proposed contractor personnel must hold a SECRET clearance.

d. The offeror shall provide resumes of all proposed personnel.

VOLUME II – PAST PERFORMANCE (FACTOR 2)

The offeror must submit Past Performance information in Volume II and offerors should ensure that at least three (3) references submit Past Performance Questionnaires (Attachment A) to the

DSCA Contracting Office on the Offeror's behalf.

In Volume II the offeror shall provide a minimum of three (3) references relevant to its past performance and its major subcontractor’s past performance in providing similar services under existing or prior contracts for the last three (3) years. In addition, the offeror’s shall have three

(3) clients provide references by completing a Past Performance Questionnaire. This form will be used by the Government as its primary method of collecting and evaluating past performance.

Offerors shall complete the questionnaire as instructed by the form and send it to the references.

Offerors are strongly encouraged to coordinate with their clients slated to receive and complete the questionnaire to ensure that they do in fact complete the form and send it to the Government prior to the closing date of the RFP. Completed questionnaires shall be emailed to Ali Beshir at ali.beshir@dsca.mil. It should be emphasized by the offeror to the client that all questionnaires should be filled out accurately and with assigned ratings adequately supported by written narrative, and the completed questionnaire submitted by the client to the Government on or prior to the proposal due date. The Government is not responsible for tracking down questionnaires from clients on behalf of an offeror. Contractor provided past performance is considered a part of the proposal and shall be submitted on or before the solicitation closing date in order to be considered. The offeror shall include a Past Performance Reference Summary sheet that shall be placed immediately behind the Past Performance Volume cover page. The Past Performance

Reference Summary sheet shall list the Point of Contact Name, Business Name, Business

Address, Telephone Number and Email address of the three (3) references.

The offeror shall also provide a list of no more than three (3) contracts completed within the past three years, which clearly demonstrates the offeror’s performance relevant to the requirements mailto:toni.davis@dsca.mil and all contracts and subcontracts currently in process. Contracts listed may include those entered into by the Federal Government, state and local government agencies and commercial customers.

Offerors that are newly formed entities without prior contracts or new to the solicitation requirements, with no relevant past performance history, must list no more than three (3) references, for all key personnel whose experience the offeror proposes will demonstrate their ability to perform the solicitation requirements

Include the following information for each contract:

- Name and address of contracting activity, state or local government agency, or commercial customer.

-Point of contact (POC). - Contract number.

-Contract type (fixed price/cost reimbursement, competitive/non competitive, negotiated/sealed bid)

-Contract value.

-A description of the services/work required under the contract, including performance location

(s) and performance period.

-Name, telephone number, and facsimile number of the Contracting Officer or other individual responsible for awarding the contract.

-Name, telephone number, and facsimile number of the Administrative Contracting -Officer or other individual responsible for administering the contract.

-Name, telephone number, and facsimile number of program manager, operations officer or other individual responsible for technical oversight of contract performance.

If recent/relevant performance records are not available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned the offeror shall be assigned a confidence rating of Unknown Confidence (Neutral).

The Government may contact the references provided in the offer, former customers, etc. to inquire about past performance to include, but not limited to, its reputation for conforming to terms and conditions, for accurately estimating and controlling costs, for adherence to contract schedules (including the administrative aspects of performance); for reasonable and cooperative behavior, and commitment to customer satisfaction. The Government may contact references other than those identified by the offeror.

VOLUME III – PRICE PROPOSAL (FACTOR 3)

The offeror’s prices shall be evaluated in accordance with FAR 8.404(d) Pricing.

The Price Volume shall consist of the solicitation document completed and signed to include, as a minimum, the pricing for the estimated quantities identified in each CLIN. The same must be provided for the base year and each option year and shall consist of the following:

(a) Provide a cost summary rollup. Offeror shall identify labor category with number of personnel by skill level in parenthesis, number of labor hours, labor rates (rates are to be composite, i.e. include applicable indirect burden costs, e.g., fringe, insurance, etc), subcontract cost and other direct costs.

(b) The price proposal shall be completely detailed and itemized to permit adequate analysis.

(c) The offerors are cautioned that no reference to proposed price(s) shall be made in any volumes other than Volume III.

The offeror shall provide the sum of the proposed extended (total) Prices for all CLINs and shall list the total price of the proposal. The contractor shall also provide the price for the option years for each CLINS along with the total for that option period.

Proposal preparation costs – This Request for Proposal/Quote does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the proposal or for preparation of negotiations. By the submission of its offer, the offeror assumes all cost associated.

13. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

14. Addendum to Paragraph (e) Multiple offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will not be accepted.

15. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government intends to make a single award to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

16. Addendum to Paragraph (l) Debriefings. In accordance with the provisions of FAR 8.405-

2(d) Evaluation, this paragraph (l) is changed to read: “Evaluation. After award, ordering activities should provide timely notification to unsuccessful offerors. If an unsuccessful offeror requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the award decision shall be provided.”

17. Evaluation of Options: Except when determined not to be in the Government's best interests

(FAR Part 52.212.2(b)), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

18 Award on Initial proposals: The contracting officer retains the right to evaluate offers and make award without discussions with offerors. Therefore offerors are encouraged to insure that initial quotes contain the offeror’s most favorable terms and reflect its best possible performance potential.

19. Discussion/Negotiations: The Contracting Officer may clarify all information submitted in response to the solicitation as necessary to evaluate the proposals, and notwithstanding these clarifications, the Contracting Officer still retains the right to award without discussions.

End of Addendum to 52.212-1

(End of provision)

(End of Summary of Changes)