HQ0013-11-T-0005 Amendment 0002.pdf

HQDNAR11089

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

a. This amendment to the solicitation is issued to respond to a vendor question, revise the Product Maintenance and Support section of

Section 3, Product Description in the Statement of Work, and revise the RFQ Evaluation Note section. The vendor question and response may be found in the Summary of Changes.

b. As a result of this amendment, the soliciatation due date has not been changed.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-11-T-0005

X 9B. DATED (SEE ITEM 11)

19-Apr-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2011

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

CYNTHIA RICHARDSON

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-11-T-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTION & ANSWER

1. Can you provide the estimated number of black and white copies and color copies that DSCA will use per year so that an accurate price estimate can be provided for the 3 year maintenance cost?

A. DSCA estimates that 100,000 black and white copies (500,000 black and white images) and 100,000 color copies (500,000 color images) will be produced each year.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

RFQ EVALUATION NOTE

Quotes shall be evaluated to ensure that they include all of the items listed in this solicitation on CLINs 0001 through 0005 and they are in accordance with the Statement of Work.

Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors.

Quotes shall be submitted electronically via email to Cynthia Richardson, Contract Specialist at cynthia.richardson@dsca.mil and Janet D’Angelo, Contracting Officer at janet.dangelo@dsca.mil.

SOW

DEFENSE SECURITY COOPERATION AGENCY (DSCA)

STATEMENT OF WORK

Xerox ColorQube Printer

LEGISLATIVE AND PUBLIC AFFAIRS (LPA)

April 6, 2011 mailto:cynthia.richardson@dsca.mil mailto:janet.dangelo@dsca.mil

1. Introduction. This requirement is for the purchase of a Xerox ColorQube 9203 printer, accessories and maintenance support. The existing color printers are not designed to produce the high volume and quality of documents currently required by the DSCA’s Legislative and Public Affair (LPA) office and other directorates. In order to enable them to produce the quality documents required in an acceptable timeframe, a new printing capability must be implemented.

2. Background. The DSCA Legislative and Public Affair (LPA) office and other directorates are required to submit many different reports throughout the year. This process is even more demanding during the end and beginning of

Fiscal Years. DSCA has grown, increasing personnel and eliminating many common spaces previously used for multiple printing stations throughout the agency. The downsizing of the printing stations has increased the workload of the remaining stations. The sharing of printers, combined with the high volume of some divisions has had an adverse affect on all of the divisions that share the printing stations. A large print request sent by a single individual to an inefficient printer has caused decreased productivity for all of the divisions that share the printer. By implementing a single high speed station meant for only large printing requirements, the smaller printing stations will be able to maintain their availability to the remaining divisions.

3. Product Description.

The contractor shall provide one (1) Xerox ColorQube 9203 printer with the following specifications and functions:

Functions: Print, Copy, Email, Scan, Scan to Email

Duplex capability

1 GHz processor 80 GB hard drive 2009 Energy Star Compliant

Print Speed: Color: from 30 - 60 ppm Black: from 38 - 85 ppm

Copy Speed: Color: up to 38 ppm Black: up to 50 ppm

Multiple Copies: Up to 9,999 Copies of Multiple Page Originals with Electronic Collation

Media Type: Plain Paper, Glossy, Labels, Envelopes, Transparencies, Custom-Size Paper

Media Sizes: Trays 1~2: 5.5" x 8.3" to 11.0" x 17.0" / Tray 3: 8.5" x 11.0"

Multi-Purpose Tray: 4.1" x 8.3" to 12.6" x 18.0"

Paper Weight: All Input Trays: 16 lb Bond to 80 lb Cover

Input Paper Capacity: 2-550 Sheet Trays, 1-2100 Sheet Letter Tray, 1-100 Sheet Multi-Purpose Tray

Ethernet port: 1 GB or higher

Solid Ink: Resin Based Ink Stick – Non Toxic

Uses recycled Paper

Maximum paper size: 12 x 18 in. / 320 x 450 mm (SRA3)

Paper capacity: Standard: 3,300 sheets

Maximum: 7,300 sheets

100-sheet duplex automatic document feeder

Duty Cycle: 300,000 pages per month

First-page-out time of as fast as 8 seconds

Product Accessories

The contractor shall provide the following Hardware Unit Attachments: one (1) Z-Fold/C-Fold unit with High

Volume Finisher w/Booklet Maker, one (1) Post Process Inserter, and one (1) High Capacity Feeder.

Product Maintenance and Support

The contractor shall provide 24/5 (Monday – Friday only) customer support/maintenance for the printer for three years to include phone support. Requests for customer support have been assigned the following priorities and response times:

1. Top Priority – these requests for assistance shall be responded to immediately and resolved within one (1) hour (hardware/mechanical and/or software related covering both the printer and its product accessories).

2. Second Priority – these requests for assistance shall be responded to within two (2) to three (3) hours and resolved within one (1) day (hardware/mechanical and/or software related covering both the printer and its product accessories).

3. Third Priority – these requests for assistance shall be responded to within five (5) to six (6) hours and resolved within 5 days (hardware/mechanical and/or software related covering both the printer and its product accessories).

4. Fourth Priority – these requests for assistance shall be responded to within eight (8) to twelve (12) hours and resolved within 10 days (hardware/mechanical and/or software related covering both the printer and its product accessories).

The contractor shall also provide onsite support on an as needed basis for three years. The contractor shall list the price for on-site support separately from the price of the 24/5 (Monday – Friday only) support in the quote.

B. The contractor shall repair the printer and provide the parts and labor necessary to ensure the printer is in working condition for 3 years. The contractor shall provide the price of all supplies/consumables, maintenance kits, toner, and staples required to ensure that the printer is in working condition for 3 years in the quote. DSCA estimates that 100,000 black and white copies (500,000 black and white images) and

100,000 color copies (500,000 color images) will be produced each year.

4. Deliverables: Contractor shall provide written and/or electronic notification that subject equipment, software and peripherals and support is available and delivered within 48 to 72 hours after purchase of printer. Notification should include any serial numbers, model numbers and/or account numbers assigned to the equipment, thereby allowing the Government to contact the vendor for the contracted technical support, as required.

5. Security/Sensitivity

All work associated with this SOW is UNCLASSIFIED.

Sensitivity – No access is required for non-U.S. citizen government and contractor personnel.

Information Assurance – All software components or products incorporated into DoD information systems must comply with the evaluation and validation requirements of National Security Telecommunications and

Information Systems Security Policy Number 11 (reference (w)). Such products must be satisfactorily evaluated and validated either prior to purchase or as a condition of purchase; i.e., vendor shall warrant as a condition of the contract, that the vendor’s product will be satisfactorily validated within 5 business days. Purchase contracts shall specify that product validation will be maintained for updated versions or modifications by subsequent evaluation or through participation in the National IA Partnership (NIAP) Assurance Maintenance Program.

In the event security requirements change the contracting office and the contractor will be notified of the changes. These changes may require modifications to the contract and may affect both personnel and tasks.

6. Government Furnished Equipment (GFE)/Government Furnished Information (GFI)

Government Furnished Software (GFS): N/A

7. Task Monitors (TMs)/COR:

Identify the individuals who will act as the Primary and Alternate TMs.

a. Primary TM:

Name: David Frasher

Organization: Defense Security Cooperation

Agency (DSCA)

Address: 201 12 th Street, Suite 203, Arlington VA

22202

Phone No.: (703) 601-4459

Fax No.: (703) 602-7836

Internet Address:

David.Frasher@DSCA.Mil

b. Alternate TM:

Name: Scott Harris

Organization: Defense Security Cooperation

Agency (DSCA)

Address: 201 12 th Street, Suite 203, Arlington VA

22202

Phone No.: (703) 601-3851

Fax No.: (703) 602-7836

Internet Address:

Scott.Harris@DSCA.Mil

8. Other Direct Costs: N/A

9. Contract Type: Firm Fixed Price

10. Contracting POC: The POC for any contracting issues is:

Cynthia Richardson

Contract Specialist

Defense Security Cooperation Agency (DSCA)

201 12 th

Street, South, Ste 402

Arlington, VA 22202 mailto:David.Frasher@DSCA.Mil mailto:Scott.Harris@DSCA.Mil

(703) 601-0488

Email: cynthia.richardson@dsca.mil

11. Document Review: N/A

12. Quality Control and Quality Assurance: Scott Harris/DSCA Deputy for IT/LAN; David Frasher/Specialist, DSCA (COR)

13. Document Deliverable Criteria: N/A

14. Other Pertinent Information or Special Considerations: N/A

15. Contractor Travel: N/A

16. Invoices:

Invoices shall be submitted electronically via Wide Area Workflow (WAWF) to:

Mr. David Frasher

Defense Security Cooperation Agency

201 12 th

St South, Suite 203

Arlington, VA 22202-5408

Phone: (703) 601-4459

Fax: (703) 602-7836

E-mail: David.Frasher@dsca.mil

17. Requested Delivery: The printer and accessories shall be delivered on 9 May 2011. The Period of Performance for the maintenance support shall be 9 May 2012 through 9 May 2014.

The printer delivery and on-site maintenance shall be performed at :

Defense Security Cooperation Agency

ATTN: David Frasher

201 12 th

Street South, Suite 203

Arlington, VA 22202-5408

(End of Summary of Changes) mailto:cynthia.richardson@dsca.mil