HQ0013-08-R-0015.pdf

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203�

ARLINGTON VA 22202

703-604-0893

UNDER DPAS (15 CFR 700)

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HQ0013-08-R-0015 08-Aug-2008

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703-602-1341

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02:00 PM 05 Sep 2008

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HQ0013-08-R-0015

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PWS

Performance Work Statement (PWS) for

Center for Hemispheric Defense Studies Defense Security Cooperation Agency CHDS Audio Visual System Project in

3rd Floor Lincoln Hall National Defense University

1.0 GENERAL

1.1 Scope of Work

This SOW provides a frame of work and the minimum specifications required.

The purpose of this performance work statement is to obtain supply integration, installation, testing/acceptance, and training and outline the warranty of Audio Visual (AV) systems for the Center for Hemispheric Defense Studies (CHDS) - Defense Security Cooperation Agency (DSCA) at the National Defense University (NDU), Lincoln Hall (LH) building facilities.

CHDS-DSCA needs to install audiovisual systems in 5 rooms: 3 break out groups (BOGs) or also known as seminar rooms, one in the Director Conference Room and one small lecture hall, Americas. These rooms are located on the third floor of the Lincoln Hall building at the NDU campus on Fort McNair, Washington DC.

The AV system should allow for multipurpose rooms with audiovisual systems to support formal and informal meetings, lectures, presentations, workshops, lunches and receptions, using PowerPoint, television and video images, as well as supporting dual streaming and video teleconferencing from Americas and the Director’s Conference Room. There will be a streaming capability to view videoconferences throughout the NDU campus, and the rooms will have the capability to record these meetings and events. In addition to the aforementioned capabilities, the equipment and control systems being installed in the rooms will allow any of the rooms to view and conference with any of the other rooms with high resolution video and full bandwidth audio – creating an environment conducive for leadership participation and monitoring of classes, seminars, and events. Contractor will design and provide equipment and installation for these facilities to integrate and to meet the current and future CHDS requirements and to comply with NDU AV system standards in Lincoln Hall.

2.0 Background

The Defense Security Cooperation Agency (DSCA) has the responsibility for acquiring services and supplies for CHDS. CHDS conducts events (courses, seminars, conferences, etc.) in the Washington, D.C. metropolitan area and throughout the Western Hemisphere. The Center requires a wide variety of audio visual equipment installed in their new building facilities at the National Defense University, Lincoln Hall for the following rooms: break out groups (BOGs):

#3 (room 3103), #4 (room 3107), and #6 (room 3121); Americas (room 3305) and the Director conference room (room 3310) or command conference room to support the academic programs and to carry out its mission.

The mission of the CHDS is to provide education, and conduct outreach, research and knowledge-sharing activities on defense and international security policy-making with military and civilian leaders of the Western Hemisphere. Advance international security policy and defense decision-making processes, foster partnerships and promote effective civil-military relations in democratic societies and to contribute to a cooperative international security environment and mutual understanding of priority U.S. and regional defense and international security policy issues.

The Center's mission will be enhanced by achieving the following goals:

Enhance participants learning experience.

Support academic program goals.

Reduce troubleshoot time /support during events Reduce manpower overhead Integrate with NDU main Audio visual systems.

Reduce overall total cost of ownership (TCO)

3.0 Site Visit

A site survey is scheduled on 18 August 2008 at 11:00AM to go over and assist the offerors in determining the best acceptable technical solution. Potential offerors are STRONGLY encouraged to attend.

Participants will meet at the front entrance of the National Defense University, Marshall Hall building, Fort McNair, Washington, DC 20319

4.0 Objectives

Contractor must provide a design based on the lowest price technical acceptable and install all systems in accordance with the NDU AV systems standard, and to fully integrate to NDU AV systems to manage and control the following CHDS rooms also listed in Table 1: Three (3) Break Out Groups (BOGs,) Americas Room and Director’s Conference Room located on the third floor of the Lincoln Hall building at the NDU campus in Fort McNair. All items are to be supplied and installed by the contractor.

Contractor must provide status, updates and project conditions as required by CHDS and full coordination with NDU AV directorate to ensure a successful system implementation.

CHDS needs five (5) rooms with AV system installed at the NDU Abraham Lincoln Hall facility listed in Table 1 below:

Table 1 – List of Rooms by Number and Type

Room # Room Description Room System Type

3103 BOG Room BOG 3107 BOG Room BOG 3121 BOG Room BOG 3305 Americas Lecture Hall 3310 Director Conference Room Conference room

5.0 SPECIFIC TASKS

5.1 Contractor shall complete the following tasks as broken down by room(s):

5.1.1 Americas Room (Room 3305)

5.1.1.1 Provide and install a lectern/presenter station in front of room. The lectern will be mobile with all connections for AV and IT connecting to either wall mounted or floor box plates.

The lectern will contain a mounted color touch panel interface at least 17” in size for system control, as well as computer and video preview. The lectern will support a government furnished PC, guest laptop interface, a pullout tray for a keyboard/mouse, task light, clock/timer; gooseneck microphone or alike. Furniture will match wood color and style of the room.

5.1.1.2 Contractor shall provide a color touch panel interface at least 17” in size for system control, as well as computer and video preview in the operators control booth.

5.1.1.3 Provide and install a control system that supports the podium interface, operators control booth interface, and allows remote access to the system and its controls over NDU’s AV control center and network.

5.1.1.4 Provide and install video sources for playback to display video from DVD, multi-format VHS, CD, document camera, and three wall-mounted videoconferencing cameras.

5.1.1.5 Locate rack mounted auxiliary inputs to easily allow VGA, S-Video, and Composite Video to be utilized by the system.

5.1.1.6 Provide and install a matrix switcher for display, preview, recording, and connection to the head end system located in the NDU AV control center to support full resolution dual stream videoconferencing from Americas and Broadcasting room utilizing the remote head end system.

5.1.1.7 Install an audio system which will include microphone mixers, wireless microphones, and sound system that meets or exceeds the NDU AV equipment standards on the Suggested Equipment List (Attachment 1). The audio system must send participant and conference call audio to ceiling and/or wall-mounted speakers and program audio from any source to a separate and dedicated full-range stereo sound system.

5.1.1.8 Install five (5) wireless microphones, three (3) handheld microphones and two (2) lapel microphones.

5.1.1.9 Install ceiling and table top microphones for the video teleconferencing system.

5.1.1.10 Provide and Install 50 table top Gooseneck microphones with push-to-talk bases and speakers.

5.1.1.11 Install two (2) ceiling mounted LCD projectors that meets or exceeds the NDU AV Lumens standards provided on table 2 and attachment-1.

5.1.1.12 Provide an electronic white board or presentation annotation system controlled through the user interface.

5.1.1.13 Install all equipment in racks to be located in the operators control booth and fully integrate to NDU main AV control center.

5.1.1.14 Create a “head end” equipment rack that supports a full resolution dual stream video conferencing system to be shared between these rooms, Americas and the Director’s Conference Room that meets or exceeds NDU standards and specifications.

5.1.1.15 Furnish and install within the “head end” system a single source streaming engine that will support the capability to select and stream up-to full resolution VGA signals so that they can be viewed over NDU’s computer network for the purposes of sharing a videoconferencing session or any of the cameras in these rooms: Americas Room, and the Director’s Conference Room.

5.1.1.16 Provide and install a video teleconference system to work over ISDN and IP.

VTC will be fully controlled by the main system control room panel and it must comply with NDU AV equipment standards provided in Attachment 1.

5.1.1.17 Provide and install one to three (1 to 3) cameras to cover the rear and front of the room pointing toward the front and back of the room to capture video of the local presenter and meeting participants for presentation recording purposes and VTC. The cameras must be mounted at the proper height and location to provide complete coverage of the presenters, participants and material being presented without obstruction. The cameras must provide composite video output and be controllable from the local touch panel and the VTC system.

5.1.1.18 Install and equip the system with a dedicated DVD recorder and VHS deck for recording.

5.1.1.19 Connect and install all necessary components to ensure Cable TV access to the room from the main system at NDU.

5.1.1.20 Furnish and install all necessary cables and parts for the complete AV system to function properly.

5.1.1.21 Provide all controlled equipment is to be RS-232 controllable wherever reasonably possible.

5.1.1.22 Provide and install equipment in accordance with NDU AV equipment standards on the Suggested Equipment List (Attachment 1). Substitutions will only be accepted if the product is equal to or better than the specified product, and accepted by the CHDS project manager and NDU AV Branch Chief in writing. See suggested equipment list attachment 1.

Table 2 - BOGs, Director Conference and Americas Room

Screen and Projector Matrix

Floor Room Number

Screen Count

Screen Diagonal Inches

Aspect Ratio Cabling

Minimum Lumens

3 3103 2 120 4:03 AV1 4500

3 3107 2 120 4:03 AV1 4500

3 3121 2 120 4:03 AV1 4500

3 3305 2 120 4:03 AV1 4500

3 3310 1 72 4:03 AV1 3800

5.2 Contractor shall complete the following tasks as broken down by room(s):

5.2.1 Director’s Conference Room (Room 3310)

5.2.1.1 Contractor shall provide a color touch panel interface at least 17” in size for system control, as well as computer and video preview, to be located conveniently on the conference table in the room.

5.2.1.2 Contractor will ensure that the system supports a government furnished PC and a guest laptop interfaces located conveniently on the conference table in the room.

5.2.1.3 Contractor shall provide and install a 72” projection screen per NDU model and standards. (Note: Item may already be installed in room, contractor will need to confirm at the time of the site visit)

5.2.1.4 Contractor shall provide and install a control system to support the control station interface, and allows remote access to the system and its controls over NDU’s AVI and network systems.

5.2.1.5 Contractor shall provide and install video sources for playback to display video from DVD, VHS, and two wall-mounted videoconferencing cameras.

5.2.1.6 Contractor shall locate rack mounted auxiliary inputs to easily allow VGA, S-Video, and Composite Video to be utilized by the system.

5.2.1.7 Contractor shall provide and install a matrix switcher for display, preview, and connection to the head end system located in Americas Room to support full resolution dual stream videoconferencing.

5.2.1.8 Contractor shall provide and install one to three (1 to 3) cameras to cover the rear and front of the room pointing toward the front and back of the room to capture video of the local presenter and meeting participants for presentation recording purposes and VTC.

The cameras must be mounted at the proper height and location to provide complete coverage of the presenters, participants and material being presented without obstruction.

The cameras must provide composite video output and be controllable from the local touch panel and the VTC system.

5.2.1.9 Contractor shall furnish and install an audio system to support digital mixing of microphones, a wireless microphone, and a sound system.

5.2.1.10 Contractor shall install ceiling microphones for the video teleconferencing system.

5.2.1.11 Contractor shall provide and install two (2) wireless microphones one handheld

(1) microphone and one (1) lapel microphone.

5.2.1.12 Contractor shall install one (1) ceiling mounted LCD projectors that meets or exceeds the NDU AV Lumens standards provided on table 2 and Attachment 1.

5.2.1.13 Contractor shall provide an electronic white board or presentation annotation system controlled through the user interface.

5.2.1.14 Contractor shall connect and install all necessary components to ensure Cable TV access to the room from the main system at NDU.

5.2.1.15 Contractor shall provide custom furniture conveniently located within the room that will match the wood color and style of the room.

5.2.1.16 Contractor shall furnish and install equipment in racks to be located within the room’s custom furniture.

5.2.1.17 Contractor shall furnish and install all necessary cables and parts for the complete AV system to function properly.

5.2.1.18 All controlled equipment is to be RS-232 controllable wherever reasonably possible.

5.2.1.19 Contractor shall provide and install equipment in accordance with NDU AV equipment standards on the Suggested Equipment List (Attachment 1). Substitutions will only be accepted if the product is equal to or better than the specified product, and accepted by the CHDS project manager and NDU AV Branch Chief in writing. See suggested equipment list attachment 1.

5.3 Contractor shall complete the following tasks as broken down by room(s)

5.3.1 BOG Rooms (Rooms 3103, 3107 and 3121)

5.3.1.1 Contractor shall provide a 14” color touch panel interface for system control to be located conveniently within each BOG rooms.

5.3.1.2 Contractor will ensure that the system supports a government furnished PC and a guest laptop interfaces located conveniently within the room.

5.3.1.3 Contractor shall provide and install a control system to support the touch panel interface, and allows remote access to the system and its controls over NDU’s AV and network system.

5.3.1.4 Contractor shall provide and install video sources for playback to display video from DVD and VHS source decks.

5.3.1.5 Contractor shall locate rack mounted auxiliary inputs to easily allow VGA, S-Video, and Composite Video to be utilized by the system.

5.3.1.6 Contractor shall provide and install a matrix switcher for display, preview, and connection to the head end system located in Americas Room to support full resolution dual stream videoconferencing.

5.3.1.7 Contractor shall furnish and install an audio system to support digital mixing of microphones, a wireless microphone, and a sound system that meets or exceeds the NDU AV system standards.

5.3.1.8 Contractor shall provide and install two (2) wireless microphones one handheld (1) microphone and one (1) lapel microphone per BOG.

5.3.1.9 Contractor shall furnish and install two (2) ceiling mounted LCD projector per BOG that meets or exceeds the design specifications on table 2.

5.3.1.10 Contractor shall furnish and install all necessary cables and parts for the complete AV system to function properly.

5.3.1.11 Contractor shall connect and install all necessary components to ensure Cable TV access to the rooms from the main system at NDU.

5.3.1.12 Contractor shall provide custom furniture conveniently located within the room that will match the wood color and style of the room.

5.3.1.13 Contractor shall furnish and install equipment in racks to be located within the room’s custom furniture.

5.3.1.14 All controlled equipment is to be RS-232 controllable wherever reasonably possible.

5.3.1.15 Contractor shall provide and install equipment in accordance with NDU AV equipment standards on the Suggested Equipment List (Attachment 1). Substitutions will only be accepted if the product is equal to or better than the specified product, and accepted by the CHDS project manager and NDU AV Branch Chief in writing. See suggested equipment list attachment 1.

6.0 Deliverables:

6.1 Contrator shall:

6.1.1 Ensure that all items under Section 5.11, 5.21, and 5.31 will be completed four months from the date of award to allow adequate time for systems testing by CHDS personnel before the final sign-off.

6.1.2 Test all installed cables are tested for connectivity and results are provided on excel file format.

6.1.3 Provide two documentation copies to CHDS and NDU AV for various technologies i.e. VTC system, display systems, device control, programs and full access to all coding, etc.

6.1.4 Final as-built schematic of wiring for all rooms.

6.1.5 Final as-built schematic of the AV system design for all rooms.

6.1.6 Provide training for AV operators and the core AV staff (5 people).

6.1.7 Provide maintenance plan and guidelines with training for best life performance on the complete system to CHDS and NDU.

6.1.8 Provide complete list of equipment installed in an excel spread sheet file format to include but not limited to: Manufacture, Part number, Serial number, equipment type, room number, warranty expiration date (Equipment provided by contractor must at least meet or be similar to recommended equipment list on Attachment 1- Suggested Equipment list per current NDU AV standards)

6.1.9 Warranty installation work for 1 year and facilitate any manufacturer warranties (1-3 years depending on equipment).

7.0 SECURITY: Security Requirements.

7.1 The contractor employees will comply with all applicable Government security directives and regulations during the performance of work. The contractor will follow guidelines from the U.S. Coast Guard Security Office or any successor program to enroll each contractor employee in the RAPIDGate standardized Security Entry Program while at the CHDS headquarters building. The contractor will be responsible for payment of contractor personnel registration fee in the RAPIDGate Security Entry Program. Contractor personnel are responsible for safeguarding building passes and other badges, and must immediately report a lost or stolen badge to the COR (202) 685-2424, and the NDU Security Office (202) 685-3835

7.2 Dependent upon program requirements, the CHDS may require positions with a secret clearance. Currently there are no positions that require a secret clearance.

8.0 HOURS OF OPERATION: The CHDS' “core” operating hours are from 0700 to 1800 hours.

The contractor will coordinate its employee schedules with CHDS core hours and Federal holiday schedules.

9.0 STANDARD DEFINITIONS

9.1 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

9.2 Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting Officer to perform as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

9.3 Government Furnished Property (GFP). Property in the possession of, or directly acquired by the Government and subsequently made available to the contractor.

9.4 Government Property. All property owned or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and contractor acquired property as defined in

FAR 45.101.

9.5 Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw and processed materials, small tools, supplies component parts, raw and processed materials.

9.6 Government Property Administrator. An authorized representative of the Contracting Officer appointed in writing to administer contract requirements and obligations relative to government property (FAR45.101).

9.7

10.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

10.1 The CHDS will provide working space only to the contractor employees who are directly assigned to perform tasks required or specified by the contract. Contractor use of any government-furnished space, facilities, or equipment will be in accordance with Government regulations, including, but not limited to, security, inspection and access regulations, and standards of ethical conduct.

10.2 The CHDS will provide access to those documents and files that are relevant to the project and that are required to perform the tasks specified in the contract.

Documents include studies, reports, plans, syllabi, agendas, and databases. Access to files and data is provided to the contractor strictly for use within scope of the contract and remains the property of CHDS. Contractor and its personnel may be required to execute a Nondisclosure Agreement to protect sensitive information.

10.3 CHDS government personnel will provide such assistance and information as is appropriate and necessary for liaison functions, and for the contractor’s performance of the contract, e.g. review of schedules, preview of materials, orientation briefings, and walk-through of spaces.

10.4 Parking space will be available consistent with the policies and procedures that pertain to Government employees.

11.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

11.1 Except for those items or services specifically stated to be Government furnished the contractor shall furnish everything required to perform this contract.

11.1.1 Local travel. Transportation (public or privately owned conveyance), parking and related fees will be required to support coordination of events and for operations support.

11.1.2 Domestic travel. Trips between Washington D.C. and other CONUS places will be required to provide consultant support for Washington DC seminars and to provide coordination and planning support for Special Focus Seminars.

12.0 NOTE: Only the Contracting Officer has the authority to change the terms of the contract.

13.0 Acceptable Hardware List

13.1 Attachment 1

13.1.1 Please refer to Attachment 1 for the list of acceptable hardware.

Contractor should provide proposed list of equipment replacement or changes, if different from suggested equipment list, to be approved by project manager.

13.2 Additional Attachments:

13.2.1 Attachment 1 - Suggested Equipment List

13.2.2 Attachment 2 - Lincoln Hall 3rd Floor Plan and Room Layouts

ATTACHMENT 1

Committee Room (Americas and BOGs) Manufacturer Model Qty Description Comments Polycom EF2280 1 DSP audio mixer Shure SCM268 9 Analog audio mixers

Shure MX412 50 Table top microphones with cardenoid head

TBD during or after site visit- May not be needed for the BOGs

Shure 2 1 RU for transmitter's

Shure ULX2/58 6 Handheld Wireless Microphones 3 in Americas and one per BOG

Shure ULXP4 11 ULX Receiver - Wireless Microphone

Sure ULX-1-M1 5 Lapel wireles microphone 2 in Americas and one per BOG Crown CTS-4200 1 Audio Amplifier - 4 Channel

Crown CTS-600 1 Audio Amplifier - 2 Channel Extron Si 26CT 15 70 Volt - Ceiling Speaker

Extron SI 26 3 Wall Mounted Speakers with mount

Extron 60-325-16 1 Crosspoint 300 8X8 RGBHVA Extron 60-374-02 3 Wall Mounted Interface - Black Extron 60-486-01 1 Universal interface Extron 26-490-02 1 VGA - VGA w/Audio - 6' Extron 26-490-03 3 VGA - VGA w/Audio - 12'

Extron 60-555-21 1 MAV Composite switcher with Audio

Sony EVI-D70 2 - 3

TBD

2 - 3 Cameras depending n the room layout for Americas

TBD during or after site visit may not be needed for all BOGs

Sony 1 Camera Tray Sony 1 Pig Tail JVC SR-MV55US 1 DVD/SVHS/DVD R combo unit Sanyo PLC-XU110 2 Multimedia Projector AMX / Endeleo TVM-RX03 1 Television receiver Endeleo Shelf 1 AMX / Endeleo FG2105-05 1 NI-3000 AMX Controller AMX / Endeleo FG2022 1 RS232 Card AMX / Endeleo FG2009-10 1 NXS-NMS Net Module AMX / Endeleo FG5965-04 1 Modero Touch Panel - 8" AMX / Endeleo FG5965-11 1 Modero docking station AMX / Endeleo FG42341 2 6.5 Power Supplies AMX / Endeleo 1 IO CARD FOR LUTRON AMX / Endeleo FG515 2 AC-RK Accesory rack kit

Furman PL-8 1 Rack Conditioning - Power Strip

Mid-Atlantic

DWR-35-

22PD 1 Wall Mounted Rack - 35 RU

Mid-Atlantic RSHRSH 1 Custom Shelves Chief CMA110 1 Projector Plate Chief RPA-178 1 Projector Mount Netgear 1 Wireless router

Autopatch RG1010-45 1 RGB - CAT 6 Transmitters and audio

Autopatch RG1010-48 1 RGB - CAT 6 Receiver

Autopatch FG1010-37 1 MTP T AV - Composite video transmitter/Audio

Autopatch FG1010-34 1 MTP R AV - Composite video Reciver/audio

Vutec 01-LVS 1 Low Voltage Controller

Polycom VS8000 1

Video teleconference system only for Americas room (ISDN and IP)

Seminar Room (Director Conference room + VTC) Manufacturer Model Qty Description

Extron Electronics 60-398-12 2 Line Driver - black Extron Electronics 60-550-02 1 Medialink switcher - 304SA

Extron Electronics 60-600-82 1 Enhanced MediaLink wall controller - black

Extron Electronics 26-260-17 3

MHR-5-BNC/35 - 5/5

RGBHV

Extron Electronics 26-531-12 2 SY BNCF Series Extron Electronics 26-238-03 1 M-M VGA molded cable

Extron Electronics 26-490-02 1 M-M VGA molded cable with audio - 6'

Extron Electronics 26-490-03 1 M-M VGA molded cable with audio - 12'

Extron Electronics 42-072-03 1 Two way surface mount speakers - White

Endeleo - AMX

TVM-

RXO3 1 Endeleo Receiver

Sanyo PLC-XU48 1 Multimedia projector Sony DVD/SVHS 1 DVD/SVHS Combo Unit

MidAtlantic

Wall mounted equipment rack

Midatlantic RSHRSH 2 Shelves Chief CMA-110 1 Projector Plate Chief RPA-620 1 Projector mount Vutec 01-LVS 1 Low Voltage Controller 1 Surge protectors Sony 1 Camera Tray Sony 1 Pig Tail

Sony EVI-D70 2 to 3 2 - 3 Cameras depending on the room layout

Polycom VTC system VS8000 1

Video Teleconferencing system

Shure 2 1 RU for transmitter's Shure ULX-1-M1 1 Lapel wireles microphone

Shure ULX2/58 1 Handheld Wireless Microphones

Shure ULXP4 2 ULX Receiver - Wireless Microphone

SMART Boards

Manufacturer Model Qty Description Comments SMART Board™ SB680 5 77" Front Projection Smart

Board one board per room + all installation equipment

SMART Board™ SB680 Labor

5 Labor

ATTACHMENT 2

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Install audiovisual systems in 5 rooms:

FFP

The contractor shall provide all labor required to install audiovisual systems in 5 rooms: 3 break out groups (BOGs) or also known as seminar rooms, one in the Director Conference Room and one small lecture hall, Americas. These rooms are located on the third floor of the Lincoln Hall building at the NDU campus on Fort McNair, Washington, DC. The Contractor shall list the break-down of the price proposal that makes the total labor amount.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot Equipment / Material

FFP

The Contractor shall list the break-down of the price proposal by, equipment, and any other cateagory (Other than labor) related to the performance of this project.

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A N/A Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.212-3 Offeror Representations and Certification--Commercial Items JUN 2008 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2007 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (Feb

2007)

FEB 2007

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

JUN 2008

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER

2000)

1. The Defense Security Cooperation Agency (DSCA), is releasing this solicitation electronically only. This on-line version of the Request for Proposal (RFP) is the official version for this acquisition. In cases of conflict between the electronic (on-line) version of this RFP and any downloaded version of the RFP, the on-line RFP prevails. No hard copy of this solicitation will be issued

2. Questions - The cut-off date for all questions is August 20, 2008 at 11:00 A.M. Request that the offeror email all questions to the following individual. Ali.beshir@dsca.mil No responses to questions via telephone will be answered. All questions and answer must be in writing.

3. Site Visit Potential offerors are STRONGLY encouraged to attend the site visit that is scheduled on August 18 2008 at 11:00AM at Marshall Hall bldg. It is mandatory that participants that are interested in attending the site-visit have to register ,no later than August 14, 2008, by calling Ali Beshir (703) 602-1341 or sending e-mail to Ali.beshir@dsca.mil The site vist location is :

NATIONAL DEFENSE UNIVERSITY

Fort Lesley J. McNair 300 5th Avenue SW, Marshall Hall Washington, DC 20319-5066 POC at this location is Paul Strohl (202) 685- 4726 Raul Neine (202 ) 431- 9768

4. Responses to all questions will be in the form of an amendment and returned to the offeror.

5. Proposals must be delivered by September 5, 2008 at 02:00 P.M. via e-mail, U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time. Someone will be present at the agency to accept proposals.

Defense Security Cooperation Agency (DSCA) 201 12th Street South, Ste 203 Arlington, VA 22202 703-602-1341 / (703) 601-3728 Attn: Ali Beshir /Janet Szatmary

Offerors may e-mail or deposit their proposal in the “Proposal Drop Box” on the second floor or hand deliver the proposal to the Security Guard. The hours of operation for DSCA are Monday through Friday from 8:00 A.M. to 5:30 P.M.

5. Addendum to Paragraph (b) Submission of offers. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(1) Proposal Format - All offerors must submit written proposal materials as described below and in the quantities of each volume as stated. In addition, the Offeror should also provide an electronic version of its proposal on Microsoft Windows-compatible 3.5-inch 1.4 MB diskette(s) or 650 MB CD-Rom (CD-R) in Microsoft Windows (latest version) and Excel format or latest version. Any pricing information will be on separate disk(s) from the technical information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

Volume I – Technical Capability (Submit 1 with original documents, and 2 copies) - The Technical Capability Statement will consist of a 30 page or less document that outlines the understanding of the Government’s requirement and approach to performing the work to include its skills and capability to meet the requirements of this acquisition. The Technical Evaluation Team (TET) will stop reviewing the proposal after the 30th page. Offerors must demonstrate capability and experience in the areas of; understanding of the Government’s requirement and approach to performing the work as described in Paragraph 2 (Proposal Composition Requirements and instructions) below. The Technical Capability Statement will be evaluated against the criteria listed under Evaluation Factors in the addendum to FAR 52.212-2, Evaluation, Commercial Items.

Volume II - Past Performance Information (Submit 1 with original documents, and 2 copies) - The offeror must submit Past Performance Documentation in accordance with instructions provided below in the proposal composition requirements and instructions.

Volume III - Contracting/Pricing Volume - (Submit 1 with original document, and 2 copies): Contracting/Pricing Volume will be submitted separately with all executed RFP Documents. Prices will be evaluated for reasonableness. Instructions for preparation of the Contracting/Pricing Proposal are provided at Paragraph 2 (Proposal Composition Requirements and instructions) below.

(2) Proposal Composition Requirements and Instructions

Volume I – Technical Capability:

1. The Government will evaluate the Offeror’s technical capability to determine the degree to which the information provided by the offeror in its proposal demonstrates the offeror’s ability to manage, supervise, and perform in accordance with the contract requirements.

Volume II- Past Performance Information

1. The offeror shall provide a minimum of thre (3) references relevant to its past performance and its major subcontractor’s past performance in providing similar services under existing or prior contracts for the last 5 years.

2. The offeror shall provide a list of no more than three (3) contracts completed within the past three years, which clearly demonstrates the offeror’s performance relevant to the requirements and all contracts and subcontracts currently in process. Contracts listed may include those entered into by the Federal Government, state and local government agencies and commercial customers.

3. Offerors that are newly formed entities without prior contracts or new to the solicitation requirements, with no relevant past performance history, must list no more than three (3) references, for all key personnel whose experience the offeror proposes will demonstrate their ability to perform the solicitation requirements.

4. Include the following information for each contract:

- Name and address of contracting activity, state or local government agency, or commercial customer.

-Point of contact (POC). - Contract number.

-Contract type (fixed price/cost reimbursement, competitive/non competitive, negotiated/sealed bid) -Contract value.

-A description of the services/work required under the contract, including performance location (s) and performance period.

-Name, telephone number, and facsimile number of the Contracting Officer or other individual responsible for awarding the contract.

-Name, telephone number, and facsimile number of the Administrative Contracting -Officer or other individual responsible for administering the contract.

-Name, telephone number, and facsimile number of program manager, operations officer or other individual responsible for technical oversight of contract performance.

5. The offeror should provide information on problems encountered on the contracts and subcontracts identified above and corrective actions taken to resolve those problems. Offerors should not provide general information on their performance. General performance information will be obtained from the references.

7. The Government may contact the references provided in the offer, former…