How to Use This Contract V01.2025.docx
DOCX document 65 KB Posted
- Attached to
- Document and Information Lifecycle Management
- Contract number
- 43232300-24-OMNIA-ACS
- Issued by
- Florida
About this file
This document is a guide for utilizing a state contract for Document and Information Lifecycle Management (Contract 43232300-24-OMNIA-ACS) issued by the State of Florida. The contract is designed for state agencies and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code, with procurement to be conducted primarily through the MyFloridaMarketPlace (MFMP) online procurement system.
The contract provides a procurement method for state agencies to purchase document and information lifecycle management services, with specific instructions for creating requisitions, selecting appropriate commodity codes, and processing payments. Users are directed to obtain contractor contact information from the contract webpage, with the option to request quotes directly from contractors. The document emphasizes flexibility in procurement, allowing agencies to explore alternate contract sources if better pricing is available, while providing guidance on resolving contractor issues and seeking assistance through the Division of State Purchasing.
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How to Use This Contract [Document and Information Lifecycle Management (43232300-24-OMNIA-ACS)]
Contractor information, pricing, and contract documents are located on the contract webpage at Document and Information Lifecycle Management (43232300-24-OMNIA -ACS).
State Agencies
· The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
· Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
· Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
· CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
· COMMODITY CODE: Select the most appropriate eight-digit commodity code under 43232300; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes.
· METHOD OF PROCUREMENT: C - Alternate contract source
· Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
· Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
· Can I purchase from a vendor outside of this contract if they offer better pricing?
· State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
· What should I do if I have an issue with the contractor?
· If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
· If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
· If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
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