Document and Information Lifecycle Management

The Florida Document and Information Lifecycle Management state-wide contract provides comprehensive services for records and data management across multiple domains. Specifically, the vehicle enables procurement of Records Management Services, Data Management Services, Document Conversion, Image on Demand Services, Secure Shred Services, Secure IT Asset Disposition Services, Consulting Services, Pathology Services, Data Restoration Services, Data Center Colocation Services, Policy Center and Global Research Services, Insight Services, and Hyland Hosted Solution Services. The contract is designed to offer state agencies and eligible users a streamlined procurement method for advanced information management solutions through the MyFloridaMarketPlace (MFMP) online system.

The contract is awarded to Iron Mountain Incorporated and is effective from January 9, 2025, through January 22, 2026, with statewide coverage for Florida governmental entities. As an Alternate Contract Source (ACS), it leverages a master contract originally procured by the Port of Portland, allowing flexible purchasing options for state agencies. The contract type enables cooperative purchasing, with potential participation by other governmental entities subject to contractor agreement. While specific total contract value was not disclosed, the vehicle includes comprehensive pricing structures with tiered rates and enterprise-level discount options, ensuring cost-effective procurement of information lifecycle management services.