Heavy_Equipment_Repair.pdf

Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

PURPOSE AND BACKGROUND.

The purpose of this solicitation is to award a contract to responder(s) to provide Autobody and Mechanical Repairs of Heavy Equipment and Commercial Trucks owned and operated by State Agencies and Cooperative Purchasing Venture (CPV) members, which may be purchased by State Agencies and Cooperative Purchasing Venture (CPV) members on an as needed basis.

SUBMITTING QUESTIONS.

Questions from prospective responders regarding this solicitation must be submitted in writing to Matthew.Figgins@state.mn.us & Jonathan.Moxley@state.mn.us, no later than August 18, 2026. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the solicitation facilitator listed above may result in rejection of the response.

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE, AND OPTION 1 AGAIN.

Submit all requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Responder Forms o Veterans Preference Form (If Applicable) o Workforce Certification o Equal Pay Certificate Form o Sample Quote and Invoice o Exhibit D Price Schedule

Response Document Notes:

* Please attach each document only once.

* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _instead.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded.

Your response is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 1 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 2 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description: Complete and submit the Exhibit D: Price Schedule as part of your response.

Question Response Complete and submit the Exhibit D: Price Schedule as part of your response. SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 3 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 4 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete and submit the Exhibit D: Price Schedule as part of your response.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 09/02/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 5 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Moxley,Jonathan Phone:

Fax #:

Email: Jonathan.Moxley@state.mn.us

Event ID Format Type Page G0210-2000018549 Sell RFx 6 Event Round Version 1 1 Event Name Heavy Equipment Repair Start Time Finish Time

08/04/2026 09:30:00 CDT 08/28/2026 16:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No