DoDEA BSAP Korea QA-May10.pdf

HE1260‐10‐R‐4003

DoDEA Pacific Bus Security Attendant / Bus Safety Aide Program Solicitation Nbr HE1260‐10‐R‐4003

Questions & Answers

Q1. As this contract will not fall under Article XV of the US/Korea SOFA, will the contractor be required to have a Korean Business license to perform this contract?

A1. Yes, the contractor will be required to have a Korean business license.

Q2. Para 2.6.2.2 Citizenship: United States (U.S.) or host nation citizens. If other than U.S. or host nation citizen, must possess SOFA status. If U.S. citizen and not SOFA status, what type of VISA is required for an employee under this contract?

A2. They must have an applicable and appropriate work or residence VISA. Personnel on tourist VISAs cannot be hired per the SOFA agreement.

Q3. As this is not a SOFA contract, if SOFA personnel may be employed under this contract, what Korean taxes are required?

A3. Unless this is a Korean run business, no Korean taxes are paid.

Q4. Will Korean Immigration allow SOFA/A3 Visa personnel work in a non professional job?

A4 For SOFA/VISA and immigration questions in Korea, please contact the Korean immigration office.

Q5. CLINS x003 and x004 are for unscheduled services. What is the required prior notification period for request to fill unscheduled services with Security Attendants and with Safety Aides?

A5. Notifications should be made not later than 1200 noon.

Q6. CLINS x003 and x004 have unit listed as hours and no estimated quantity listed. Should estimated amount be cost per hour?

A6. The cost is by the hour.

Q7. PWS paragraphs 2.4.1 and 2.4.2 requires inspections of buses prior and after routes. Are these inspection times included in Technical Exhibit 1 bus route times?

A7. Inspection times are not included in route times. Attendants should be allotted 15 minutes to accomplish pre inspection and post inspections.

Q8. Technical Exhibit 1 shows morning bus routes ending at 0745, yet Seoul elementary children are not allowed to be let off the bus until school aide is present which is normally 0750. Are these bus times correct?

A8. Drop‐off time is 0745. However, Sure Start students are not released until met by school aid.

Attendants’ time does not stop at the school drop‐off but rather at bus origination point.

Q9. Are bus route times from motor pool to motor pool as attendants are required to do an external pre and post route inspection?

A9. Bus route times are from motor pool to motor pool.

Q10. PWS paragraph 2.6.3 discusses Project Manager and on‐site supervisors. Is there a requirement for a Korea wide Project Manager?

A10. There is a requirement for a supervisor on the peninsula to manage and provide supervision to all site supervisors; however, it is up to the contractor to manage this requirement and based on the solicitation propose what would be in the Government’s best interest for program management.

Q11. Is there a requirement for a supervisor at each location?

A11. According to the Korea District Transportation Supervisor, the anticipated requirement is for a supervisor at each STO location. However, it is up to the contractor to manage this requirement and based on the solicitation, propose what would be in the Government’s best interest for program management based on the requirements.

Q12. PWS 2.10.1 lists School Bus Safety Training as a biannual requirement and module is 1 hour.

Would like to clarify this is 2 hours of training per year?

A12. This is one hour training module two times a year.

Q13. Are there any language requirements for Security Attendants and Safety Aides? If English is required, what level of proficiency is required?

A13. English speaking is the required language.

Q14. Is there a minimum TOEIC or TOFL requirement?

A14. At a minimum, employee must be able to carry on conversation in English and write information in English.

Q15. PWS paragraph 2.9 discusses background checks IAW DoDI 1402.5. This instruction states:

E6.1. Conducting Checks Component designees shall notify existing and newly hired individuals and contractors of the requirement for a review of personnel and security records to include an FBI fingerprint check and SCHR checks of residences listed on employment and security applications.

E6.1.1. Fingerprint Check. Law enforcement personnel shall forward completed forms through channels to the Office of Personnel Management (OPM) or Defense Investigative Service (DIS) for processing of FBI fingerprint forms.

E6.1.2. State Criminal History Repository (SCHR) Check. DoD Installation‐level personnel offices, in collaboration with law enforcement and security personnel, shall process State criminal history background checks for employment and shall ordinarily communicate in writing with each State identified in enclosure 8, providing full identifying information on each applicant and request confirmation that the individual has not been convicted in that State of a sex crime, an offense involving a child victim, a drug felony, or a violent crime. The DoD Component Heads may establish alternate procedures for conducting SCHR checks; e.g., a computerized, written, or telephonic check.

E6.2.3. Foreign National Employees Overseas. Foreign national employees overseas, while not expressly included within the law, are subject to the following record checks or those equivalent in scope to checks conducted on U.S. citizens:

E6.2.3.1. Host‐government law enforcement and security agency checks at the city, State (province), and national level, whenever permissible by the laws of the host government.

E6.2.3.2. Defense Central Investigative Index (DCII).

E6.2.3.3. FBI checks (when information exists regarding residence by the individual in the United States for 1 year or more since age 18).

E6.2.3.4. When permissible by the laws of the host government, host‐government checks are requested directly by the employing Service or agency. As an alternative, the DoD Components may request that overseas Military Service investigative elements obtain appropriate host‐ government checks. Where host‐nations' arrangements preclude comparable criminal history checks, foreign nationals will not be eligible for employment in child care services.

Q15. Will FBI fingerprint checks be required on all US citizens and those people that have lived in the

US?

A15. No, however, the contractor is required to have background checks completed on all employees and be able to present the results of the background checks to the Contractor Officer’s Representative (COR) upon request.

Q16. If FBI fingerprint checks are required, will the local DoD Law Enforcement personnel submit the completed forms?

A16. See A15 response above.

Q17. Will State Criminal History Repository Checks (SCHR) be required on all US citizens and those that have lived in the US?

A17. Yes.

Q18. If SCHR Checks are required, will local DoD Law Enforcement personnel process the check?

A18. The responsibility for processing resides with the contractor.

Q19. For host nation nationals, what employing service or agency will request the host government check?

A19. The contractor is responsible for obtaining the necessary requirement and check.

Q20. PWS paragraph 2.11 discusses school evacuation drills and attendants/aides will participate in two drills a year. Is this in conjunction with the one hour safety training or in addition? If in addition, how long per each evacuation drill?

A20. This is in conjunction with safety training.

Q21. FAR 52.228‐3, DBA Insurance. Should DBA be included in the price of the contract or will it be a reimbursable?

A21. The Government has deleted the reference to DBA in its entirety.

Q22. PWS paragraph 2.10.1.6 states all Safety Aides must have completed the Non Violent Crisis intervention certification through the Crisis Prevention Institute. The CPI lists training available as NCI one day seminar, NCI two day workshop, and NCI 4 day “Instructor Certification.” Are the Safety Aides required to be instructor certified?

A22. No.

Q23. Can one “instructor” be certified through NCI and then qualified to teach the Safety Aides?

A23. The contractor should contact the Crisis Prevention Institute for this information.

Q24. No NCI courses are listed in Asia. Can DoDDS have an NCI instructor come to Korea to teach the course?

A24. No.

Q25. Can the bid be submitted in US Dollars and/or Korean Won?

A25. US Dollars

Q26. As this is a “requirements contract”, will task orders be issued and if so, what will be the period of task order?

A26. The period of performance (POP) is unknown at this time. The POP will be based on the timeframe the contract is awarded which is anticipated to be in August.

Q27. Technical Exhibit 1 shows bus routes with Safety Aides but no Security Attendants. PWS paragraph 2.1 lists responsibilities of Security Attendant and paragraph 2.2 lists responsibilities of Safety Aide. Paragraphs 2.1.3 through 2.1.6.12 list Security Attendant duties but are not listed in paragraph 2.2 as Safety Aide duties. Who will perform these duties when there is no Security Attendant?

A27. Aides will perform the duties is such cases.

Q28. PWS paragraph 2.6.3 discusses Project Manager and site supervisor; and states the site supervisor shall meet with government personnel on the installation within one hour of notification to discuss contract discrepancies. Is this requirement to meet on one hour notice 24/7?

A28. No, the requirement is to meet within the hour of the supervisor’s normal work day.

Q29. Seoul bus route schedules appear to start at the motor pool and end at arrival at school in the morning. Seoul bus route schedules appear to start at the school and end at the motor pool in the afternoon. PWS paragraphs 2.4.1 and 2.4.2 require internal and external inspections prior and after bus runs. Inspection mirrors, etc. will be at the motor pool and thus unable to inspect exterior at end of morning run and at beginning of afternoon run. Will the route times be changed to allow these inspections?

A29. Bus runs begin and end at the motor pool for both morning and afternoon.

Q30. There appears to be a big difference between present bus route times and times listed for Seoul bus routes. Will the bus route times be re‐evaluated?

A30. The times may be adjusted following assessments.

Q31. Casey bus routes 5 and 6 in morning are runs from Casey to Seoul. Will these buses return to Casey in the morning?

A31. The buses will remain in Seoul. However, these buses are under Army contract which includes security attendants.

Q32. Casey bus routes 5 and 6 in afternoon are runs from Seoul to Casey. Will they start at Casey or at Seoul school? If these routes start at Seoul in the afternoon, will the buses be in Seoul motor pool to allow inspection?

A32. The buses will start in Seoul. These buses are not under DoDDS control.

Q33. Will DoDEA schools make GFE allowance for Contractor to temporarily store extra supplies potentially needed for First Aid Kit replenishment, or Body Fluid Kit (vomit‐bag) replenishment on‐site (e.g. Custodial Closet; on‐site Store‐room; Contractor Wall‐locker)?

A33. Yes, provided it is not an excessive amount of storage required.

Q34. Is this a new contract?

A34. This represents a new contract.

Q35. Is there a scheduled site visit for Korea?

A35. No.