10-R-3004 - Amend 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 - HE1260-10-R-3004, Transcription & Captioning Services

The purpose of this amendment is to answ er questions frominterestered offerors.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-10-R-3004

X 9B. DATED (SEE ITEM 11)

16-Aug-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2010

CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. JENNIFER KNUTSON

UNIT 35007

APO AP 96376-5007

HE1260 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-10-R-3004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION & ANSWER

Q1: We have an immediate question regarding the scope of work. If I understand correctly there are 120 projects during each year with each one being 720 minutes? And each project will either be captioned real-time and again off-line or there will be 120 real-time projects and 120 off-line projects? Can you please clarify?

A1. The Government is estimating 120 projects per year at an average of 6 minutes per project; each project will either be transcription, closed captioning or live web cast. 720 minutes is the total minutes the government is estimating for the year; 120 projects x 6 minutes. These numbers are only estimates and do not guarantee the Government will require 720 minutes of services.

Q2. The RFP states under "SCOPE" The contractor shall also offer a live-event captioning capability that is compatible with industry standard media players such as QuickTime, Flash or Windows Media. Can the responding vendor partner with another vendor to fulfill this requirement? The contact and invoicing would all be handled by the one vendor who responds A2. This is the decision of the offeror; the Government does not restrict this. However, correspondence shall only be with the prime offeror/contractor.

Q3. In the scope section sentence two says "before a final timed-text transcript is delivered for non-linear editing", does that mean that we would get the edit, or does it mean we deliver it to them for them to edit?

A3. The vendor will provide a draft transcript (probably .txt or .rtf file) for DoDEA-Pacific to review and approve before they provide a final, timed-text version (probably a .xml file) that could be imported into a non-linear editing system or authored in Flash.

Q4. Can a vendor bid on only the asynchronous portion of the RFP and not the live, real-time portion?

A4. An offeror that does not propose on all the requirements will be rated unacceptable and not considered for award.

Q5: Can you please tell us how long each one of the programs and files are (minutes)? We want to know this because of the three hour turnaround you ask for when the script is provided.

A5. The Government estimates each file to be an average of 6 minutes.

Q6. Can you please tell us approximate amount of programs and/or files you have in mind, for the bulk load you mention.

A6. The max will be 10 at a time for bulk loads. More often it will be 2 or 3 at a time.

(End of Summary of Changes)