Bidders Library JITC Instructions - JITCI 200-05-05.pdf
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- Attached to
- TEC II Services RFP Federal contract opportunity
- Solicitation number
- HC102821R0006
- Issued by
- Defense Information Systems Agency
About this file
This instruction prescribes the policy and procedures for scheduling conference rooms, video teleconferences, phone bridges, and audio-visual equipment within the Joint Interoperability Test Command. Conference room and audio-visual resource requests at JITC facilities in Fort Huachuca and Indian Head must be scheduled through the specified contacts, providing requester name and contact details, event date and time, expected attendance size, security classification if applicable, and audio-visual needs. Eligible conference rooms at Fort Huachuca include rooms in building 57305, divided or undivided, and an executive conference room; at Indian Head eligible rooms include the main conference room in building 900, an executive conference room, room 1662, and off-base room Ely 1. Classified meetings require additional security coordination. Non-government use of JITC conference rooms is permitted on a non-interference basis.
The related federal contract opportunity is a solicitation for Test, Evaluation, and Certification Services issued by the Defense Information Systems Agency for the Joint Interoperability Test Command. The solicitation number is HC102821R0006 and seeks proposals to provide unspecified test, evaluation, and certification services.
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Text version
DEFENSE INFORMATION SYSTEMS AGENCY
P.O. BOX 4502
ARLINGTON, VIRGINIA 22204-4502
JITC INSTRUCTION 200-05-05* 25 July 2010
ADMINISTRATIVE SERVICES
Conference Room/Teleconference/Audio-Visual
Equipment Scheduling
1. Purpose. This Instruction prescribes the policy and procedures for scheduling conference rooms, video teleconferences (VTC’s), phone bridges, and use of audio-visual (AV) equipment within the Joint Interoperability Test Command
(JITC).
2. Applicability. This instruction applies to all military and government personnel assigned to JITC, contractors engaged in work on behalf of JITC, and visitors to JITC.
3. Policy. JITC conference rooms, video teleconference facilities, phone bridges and audio-visual equipment will be scheduled and coordinated to ensure limited resources are used in the most efficient and productive manner to support the JITC mission. Classified meetings must be coordinated by the requester with the Security Office on a first come, first serve basis. Non-government use of the JITC conference rooms will be on a non-interference basis.
4. Procedures.
4.1 Requests for the use of the conference rooms in JITC at
Fort Huachuca will be scheduled and coordinated through the Service Desk. Any required audio-visual support will be determined in consultation with the requester at that time.
Requests for conference rooms will be made telephonically (538- 5313) or by email (Service Desk – FHU [ServiceDesk@disa.mil]).
The following information must be provided at the time of the request:
4.1.1 Name and telephone number of the requester.
4.1.2 Date(s) and time(s) of required use.
4.1.3 Number of people in attendance.
4.1.4 Purpose of scheduled use.
4.1.5 Security classification of meeting.
4.1.6 Any required audio-visual equipment.
4.2 Conference rooms that may be scheduled in this manner are:
4.2.1 Bldg 57305 Conference Room #1 – 1st floor (may be divided into #1N and #1S).
4.2.2 Bldg 57305 Conference Room #2 – 2nd floor (may be divided into #2N and #2S).
4.2.3 Bldg 57305 Conference Room #3 – Executive Conference
Room, 2nd floor.
4.3 Requests for the use of the conference rooms in JITC at
Indian Head will be scheduled and coordinated through Indian Head Visitor Support using email (JITC IH Visitor Support Center [IHVISITORSUPPORTCENTER@disa.mil]). When requesting conference rooms at JITC Indian Head, the requestor should complete a form located at T:\Common\Visitor Support Conference Forms providing all pertinent information, and email it to the JITC IH Visitor Support Center (IHVISITORSUPPORTCENTER@disa.mil]). When requesting a phone bridge or other AV/VTC support not requiring a conference room at JITC Indian Head, the requestor should complete a form located at T:\Common\Audio-Visual-VTC-Phone Bridge Forms, providing all pertinent information and email it to JITC IH AV-VTC (JITCIHVTC@disa.mil).
4.4 Conference rooms that may be scheduled in this manner are:
4.4.1 Bldg 900 Command Test Center, Main Conference Room, first floor.
4.4.2 Bldg 900 Executive Conference Room, small conference
room, second floor.
4.4.3 Bldg 1662 Conference Room.
4.4.4 Ely 1 – Conference Room in Ely 1 (off base).
4.4.5 Bldg 900 Executive Office, Room 234, second floor .
mailto:JITCIHVTC@disa.mil
P.O. BOX 4502
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