HC102819R0072.pdf

SEE ADDENDUM

(No Collect Calls)

HC102819R0072 15-Aug-2019

b. TELEPHONE NUMBER

618-418-6022

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 04 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIC L. MEAD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF52

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102819R0072

Section SF 1449 - CONTINUATION SHEET

RFP INFORMATION SHEET

RFP INFORMATION SHEET

1. This request for proposal (RFP) is to provide Facility Preventative Maintenance, Service and

Repair support for the Defense Information Technology Contracting Organization (DITCO) requirement to maintain facility longevity and minimize the risks associated with critical systems failures.

The specifics are as follows:

Tracking Number HC102819R0072

Contract Title Facility Maintenance, Service and Repairs

Small Business Set Aside YES – Total Small Business

Order Type Firm Fixed Price (FFP) with Surge CLIN

NAICS

561210

Period of Performance The resultant contract will be awarded with a 1-year

Period of Performance (PoP) with 4 Optional Years.

The anticipated start date of this requirement is October 1, 2019.

Section 508 Applicable No

Method of Evaluation Lowest Price Technically Acceptable (LPTA)

Performance Based Yes

DD254 Required No

Proposal due date September 4, 2019 at 1:00pm CST

2. Offerors are requested to submit a written technical and price proposal in response to the

Performance Work Statement (PWS) embedded in HC102819R0072 and Quality Assurance

Surveillance Plan (QASP). Further information on submission of technical and price proposals is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation

(FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the

OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an

OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ proposals shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS)

Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited to all contractors.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) below will be used in the determination of technical acceptability.

b. After receipt of proposals, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be

(1) Rated overall Technically Acceptable, each of the following subfactors must be rated

Acceptable. Technical/ management proposals should not exceed 20 pages.

(a) Subfactor 1: Preventative Maintenance, PWS line 6.1—Contractor demonstrates the technical knowledge and ability to maintain commercial grade HVAC equipment, and the facility Uninterrupted Power Supply (UPS). A clear objective would be some technicians formally trained (certified) to maintain computer room air conditioners.

(b) Subfactor 2: Emergency maintenance, PWS line 6.2. Describe capability to meet response times and possess the ability to restore critical equipment to working order in the lowest amount of time at the most advantageous cost to the government.

(2) Price Factor:

(a) The Government will determine completeness of the offeror’s proposal by verifying that all solicitation requirements have been priced, figures are correctly calculated, and costs are presented in a clear and useful format. The offeror shall submit pricing for the scope of work requested for the 1-year PoP to include Option Years. The total evaluated price will consist of the contractor’s proposed price for the work requested.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal.

Table 1. Technical/Management Ratings

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

4. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

5. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

6. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

7. Portions of the successful offeror’s proposal may be incorporated into the contract.

8. Questions should be addressed to eric.l.mead2.civ@mail.mil. Please provide any questions, in writing, no later than August 28, 2019 at 2:00pm (CST). The Government reserves the right to not answer questions submitted after this time.

mailto:eric.l.mead2.civ@mail.mil

9. Proposals are due no later than September 4, 2019 at 1:00pm (CST) and should be submitted electronically to eric.l.mead2.civ@mail.mil. The Government will not accept proposals that are not submitted electronically (i.e., through e-mail).

Attachments:

Non-Disclosure Agreement (NDA)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

As of 27 MAR 2019

Contract Number: (completed by the KO at time of contract award)

Contractor Name (completed by the KO at time of contract award)

Tracking Number: 831914709

Follow-on to Previous Contract and

Task Order Number:

HC1028-15-F-0069

1. Contracting Officer’s Representative (COR).

a. Primary COR (Facility Manager). TO BE COMPLETED AT CONTRACT AWARD.

Name:

Organization: DITCO/PL811

Department of Defense Activity

Address Code (DODAAC):

HC1013

Address: 2300 East Drive, Scott AFB, IL 62225

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR (Alternate Facility Manager).

Organization: DITCO/PL811

DODAAC: HC1013

Address: 2300 East Drive, Scott AFB, IL 62225

Phone Number:

2. Contract Title. Facility Maintenance, Service, and Repairs

3. Background. Continuous requirement for Facility Maintenance Services to include preventative and emergency maintenance needs.

4. Objectives: Maintain facility longevity and minimize the risks associated with critical systems failures.

mailto:eric.l.mead2.civ@mail.mil

5. Scope. Provide Preventative Maintenance (PM) service and repair related to heating, ventilation, air conditioning

(HVAC){air handling units (AHUs), fan terminal units (FTUs), variable air volumes (VAVs), package computer room air conditioning units (PACs), roof top unit, heat pump unit, hot water boilers, exhaust fans, pumps, unit heaters (UHs), cabinet unit heaters (CUH), controls, piping, ductwork, evaporative coolers, and water treatment}, uninterrupted power supply (UPS) & batteries, phone switch batteries, power distribution units (PDUs), water detection, site monitoring software, and all above mentioned equipment and associated parts of those systems.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 30% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements. The contractor shall supply all parts, labor, materials, equipment, tools, consumables, supervision, and other resources necessary to accomplish all tasks in accordance with the recommended manufacturer’s PM requirements and the below Tasking in 6.1.

6.1 Task 1 - Preventative Maintenance. (CLIN 0001, will be FFP and paid on a monthly basis); All materials listed below shall be included in this FFP) as a part of PM and service not to be charged to the Government. All potential repairs found while performing preventative maintenance shall be brought to the attention of the COR. The COR will approve the repair and determine if the repair is classified as emergency or routine. If classified as a routine repair, the contractor has 3 days to complete:

a. Air Filters

b. Belts

c. Lubricants/grease

d. Water treatment chemicals and Propylene glycol

e. Refrigerants

f. Cleaning supplies

g. Special tools or equipment

h. Personal Protective Equipment related to maintenance or other personnel safety

Systems covered and frequency chart FREQUENCY

TASKS

W E

E K

L Y

M O

N T

H

Q U

A R

T E

R

S E

M I

A N

N U

A L

A N

N U

A L

6.1.1 Subtask 1-- AHUs (#1 through #2, #4 through #10) X X

6.1.2 Subtask 2-- FTUs (#1 through #15) X

6.1.3 Subtask 3-- VAVs (#1 through #18) X

6.1.4 Subtask 4-- All wall mounted thermostats X

6.1.5 Subtask 5-- PACs (#1 through #9) X

6.1.6 Subtask 6-- Pumps (#1 through #8) X

6.1.7 Subtask 7-- Cooling Towers (#1through #2) X X

6.1.8 Subtask 8-- Water Treatment X

6.1.8.1 Cooling Towers water treatment X X X

6.1.8.2 Heating loop (AHU #7 heat coil, all FTUs reheat coils, and tower/boiler closed loops) water treatment X

6.1.9 Subtask 9 Water Detection System X

6.1.10 Subtask 10 Electric hot water boiler and domestic hot water tank X X

6.1.11 Subtask 11 UPS & Batteries (Facility UPS/Batteries, also Switch batteries) X X

6.1.12 Subtask 12 PDUs (#1 through #3) X

6.1.13 Subtask 13 Site Monitoring X X

6.1.14 Subtask 14 Main Conference Room (MCR) Rooftop AC only (air cooled condenser unit) & Price Conference Room (PCR) Heat Pump (water cooled condenser) X X

6.1.15 Subtask 15 Exhaust Fans ( #1 through #11 + VF #1) X

6.1.16 Subtask 16 UH (#1 through #5, #9 through #10) X X

6.1.17 Subtask 17 CUH ( #1 through #6) X X

6.1.18 Subtask 18 Plumbing Services X

6.1.19 Subtask 19Electrical Services X

6.1.20 Subtask 20Structural Services X

6.1.1 Subtask 1-- AHUs (#’s 1, 2, & 4, through10)

a. Monthly PM, repairs, and inspection items:

1. Lubricate fan/motor bearings

2. Visually inspect entire system for any signs of leaks

3. Replace filters, always use pleated filters

4. Adjust belt tensions and/or replace when cracked or worn

5. Check all motors and record amperage readings

6. Inspect electrical connections, contactors, relays, and operating/safety controls

7. Check compressor operating conditions

8. Record refrigerant pressures; verify proper refrigerant levels

b. Annually

Wash all coils externally with coil cleaner

6.1.2 Subtask 2-- FTUs (#1 through #15)

a. Quarterly PM, repairs, and inspection items:

1. Lubricate fan/motor bearings and dampers/linkages

2. Replace filters

3. Check all motors and record amperage readings

4. Inspect electrical connections, contactors, relays, and operating/safety controls

5. Check reheat coils/lines for leaks, run heating valve from zero to 100%; make sure proper heat flow is being maintained through coil

6.1.3 Subtask 3-- VAVs (#1 through #18 + CV# 1-Constant volume terminal)

1. Lubricate dampers/linkages/motors

2. Inspect electrical connections and operating/safety controls

6.1.4 Subtask 4-- All wall mounted thermostats

a. Semi-Annual

1. Physically set all wall stats twice a year for summer/winter settings

2. Summer setting 72 degrees Fahrenheit (F)

3. Winter setting 74 degrees F

6.1.5 Subtask 5-- PACs (CRACs) (#1through #9, 6,8,9 are ceiling mounted)

1. Lubricate fan/motor bearings

2. Visually inspect entire system for any signs of leaks

3. Replace filters

4. Adjust belt tensions and/or replace when cracked or worn

5. Check all motors and record amperage readings

6. Inspect electrical connections, contactors, relays, and operating/safety controls

7. Check compressor operating conditions

6.1.6 Subtask 6-- Pumps (#1through #8)

1. Lubricate motor bearings

2. Check coupling/bushing alignment and readjust if out of alignment.

3. Replace worn or cracked rubber bushings

4. Re-secure mounting bolts that loosen over time from vibration

6.1.7 Subtask 7-- Cooling Towers (#1 through #2)

Drain and shut down waterside of cooling towers December through February. This is not a hard and fast rule.

It should be based on seasonal temperatures and sound judgment to the extent that the equipment will effectively provide proper heat loss. Government is not responsible to pay for busted feed equipment related to cold weather damage due to improper draining or PM.

1. Visually inspect entire system for any signs of leaks

2. Lubricate motor bearings

3. Verify Pump operation

4. Inspect fan motor and record voltage and amperage

5. Visual inspection of each fan blade

6. Check condition of the splash bar

7. Check the Film fill for buildup of algae or other contaminants

8. Inspect the Makeup valve to ensure cooling system water supply

9. Visual inspection of the Tower Casing structures and all lines/pipes

b. Annually

Scrub all heat transfer surfaces and manually clean out one tower basin/eliminator at a time during water side downtime

6.1.8 Subtask 8-- Water Treatment

6.1.8.1 Cooling Towers Water Treatment

Test Calcium M TDS Absor PO4 pH

Hardness Alkalinity umhos bance Cycles

0 0 4000 0.200 2 9 2

Control

Limits To To To To To To To

400 400 6000 0.400 4 11 2.5

a. Weekly PM, repairs, and inspection items:

1. Perform tower water chemical analysis on a weekly basis and maintain the standards in the chart above. This task must be completed during normal duty hours M-F between 0700-1600

2. Provide continuous 24 hours a day automated chemical water treatment March through November of each year. At no time will chemical storage be allowed in the mechanical rooms. All chemicals utilized must be kept in the automatic feed tanks.

3. Verify tower blow down solenoids are functioning correctly to maintain proper conductivity levels

4. Calibrate control boards and sensors anytime they are not operating properly

6.1.8.2 Heating Loop (AHU #7 heat coil, all FTU’s reheat coils, and tower/boiler closed loops) water treatment

a. Annually

1. Check and maintain proper Glycol/water mixture levels per manufacturer recommendations; Note: per base standard-only propylene glycol can be used in the system

2. Wash all coils externally with coil cleaner

6.1.9 Subtask 9 Water Detection System

a. Monthly

1. Perform water test on under floor sensor element in the raised floor areas

2. Inspect electrical connections, contactors, relays, and operating/safety controls

6.1.10 Subtask 10 Electric Hot water boiler and Domestic hot water tank

a. Annually visual inspection

1. Check operation of mixing/diverting valves/domestic water pump and lubricate

2. Check sacrificial anodes on domestic tank (at beginning of last option year)

6.1.11 Subtask 11 UPS & Batteries (Facility UPS and UPS batteries, also Switch batteries)

a. Monthly visual inspections on the UPS and batteries

1. Control panel check

2. Functional testing of alarms

3. Visually inspect all batteries

4. Review of alarm status, history, and upgrade status

b. Semi-annual

1. Check UPS inverter

2. Check UPS module rectifier

3. Check UPS module static switch

4. Calibration of all metering

5. Check battery-charging system

6. Record cell voltages

7. Check torque on all battery connections

6.1.12 Subtask 12 PDUs (#1 through #3)

a. Monthly visual inspection of circuit breakers and connections

1. Review alarm status and alarm history and report any adverse trends

6.1.13 Subtask 13 Site Monitoring software (Brand: Talon, Staefa controls; Government owned and operated) Perform any program changes, including software upgrades, database back up, and restoration if system fails.

Provide onsite and/or telephone technical support M-F from 0700-1600 if the user cannot solve the problem.

a. Semi-annual

1. Verify system is running in “auto” on all changeable user fields

2. Verify all changeable user commands operating; for example, change t-stat temps, dampers/valves, etc.

3. Verify night setbacks, time zones, and temperature settings for free cooling

4. Check terminal boxes, valves, actuators, controls, and sensors

5. If database back up or upgrade is required; existing DITCO regulations on removable media will be followed

6. Workstation graphic modifications per users request on units, locations, or mapping to better represent the overall system

7. Train two users for one hour on operation of site monitoring capabilities

8. DITCO to retain all proprietary rights on software and passwords

1. Perform Emergency AHU Shutdown Command

6.1.14 Subtask 14 MCR Rooftop AC (only air cooled condenser unit) & PCR Heat Pump (water cooled condenser)

1. Visually inspect entire system for any signs of leaks

2. Replace filter

3. Adjust belt tensions and/or replace when cracked or worn

4. Inspect electrical connections, contactors, relays, and operating/safety controls

5. Check compressor operating conditions

b. Annually

1. Clean all coils with coil cleaner

2. Lubricate fan/motor bearings

3. Record refrigerant pressures; verify proper refrigerant levels

4. Check all motors and record amperage readings

6.1.15 Subtask 15 Exhaust Fans Rooftop or Inline (#3 through #5, #6 through #8)

1. Visually inspect operation

2. Adjust belt tensions and/or replace when cracked or worn

3. Inspect electrical connections, contactors, relays, operating/safety controls, fans, and motors

6.1.16 Subtask 16 UH (ceiling mounted) (#1 through #5, #9, #10)

a. Monthly (during heating season) PM, repairs, and inspection items:

1. Visually inspect entire system for any signs of leaks

2. Inspect electrical connections, contactors, relays, operating/safety controls, fans, and motors

1. Clean exterior side of coils with coil cleaner

6.1.17 Subtask 17 CUH (located in Entryways) (#1 through #6)

a. Monthly (during heating season) PM, repairs, and inspection items:

1. Visually inspect entire system for any signs of leaks

2. Inspect electrical connections, contactors, relays, operating/safety controls, fans, and motors

3. Replace filters

1. Clean exterior side of coils with coil cleaner

6.1.18 Subtask 18 Plumbing Services: Requirement does not include backflow prevention devices which are handled by base host/375th Civil Engineering Squadron.

a. Monthly Clogged drains (floor, commodes, urinals)

1. Drain maintenance - Inspect all drains to include sinks, commodes, urinals, drinking fountains, and floor drains to ensure proper drainage.

2. Leak checks - Inspect all plumbing connections in restrooms, kitchenettes, and drinking fountains to insure there are not leaks.

3. Test operation of all plumbing fixtures to insure proper operation.

6.1.19 Subtask 19 Electrical Services:

1 . Inspect interior/exterior lighting fixtures, light ballasts, emergency/exit lights, switches, or similar electrical/lighting equipment.

6.1.20 Subtask 20 Structural Services:

1. Inspect automatic door openers for proper operation.

2. Inspect windows for leaks.

3. Inspect Floorings, landings, steps, and thresholds for looseness and trip hazards.

6.2 Emergency Maintenance. (For Use with SURGE CLIN). The labor rates will be fully burdened and the hourly rates will be FFP. The contractor is authorized to invoice monthly for actual labor hours performed and approved parts. The COR shall review/accept all invoices for payment.

The contractor shall respond with qualified personnel within 4 hours. Emergency calls shall be worked continuously

“around the clock” until completed. Estimated completion date/times and progress reports shall be provided to the

Facility Manager at least twice per workday. Parts required in support of emergency service calls shall be obtained in the most expedient manner available. Emergency service calls can occur at any time, on any day. Emergency services shall be available to the Government 24 hours per day, 7 days per week. When system failures occur in covered equipment that requires replacement of defective parts, the Service Provider shall obtain the replacement components within 24 hours of notice from the Government for repair actions. The contractor shall invoice at the contractor’s cost with the next monthly invoice to be billed in Wide Area Workflow.

Emergency calls are urgent requirements that directly affect the health and/or safety of personnel or present an immediate threat to the mission-critical workloads supported by the equipment. Service calls that fall under this

CLIN such as security related structural repairs, other serious structural repairs, HVAC, plumbing, electrical, and/or any similar safety related facility issue. Once any type of emergency maintenance is deemed necessary; the contractor must submit a FFP proposal within 24 hours with labor and materials listed separately via email to the

COR for Government approval. Once approved; the Government will issue a modification. After this modification is received, work may begin. The CLIN designated for this repair shall have invoices submitted into WAWF within

30 calendar days of completed maintenance.

Deliverables. Delivery Schedule.

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1-

6.1.17

PM contract maintenance status

Electronic, Word document

Throughout life cycle of contract on the last day of the quarter

Facility manager Once a

Quarter

6.1.11 Maintenance bypass

test

Electronic Word document

Facility manager Last weekend of the quarter

6.1.12 Power

disturbance/failure

Report

Electronic, Word document

EOM Facility manager Monthly

6.1.8

Chemical Analysis results

Electronic document on a spreadsheet or

Word document

One day after weekly site visit

Facility manager Weekly

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

Task 6.1 PM Performance occurs with no required re-performance or re-works at least 80% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

8. Incentives. N/A

9. Place of Performance. Government site, Building 3600, 2300 East Drive, Scott AFB, IL 62225

Alternate Place of Performance – N/A.

10. Period of Performance. The PoP is October 1, 2019 through September 30, 2020 with four 1-year option periods potential based on contractor performance and market conditions.

11. Security Requirements. This contract shall cover unclassified environments, but the DITCO data is considered sensitive and For Official Use Only; therefore, the DITCO facility is a limited-access facility. Unless the contractor possesses a final Secret clearance, contractor personnel will be required to sign in at front lobby and be issued a badge to be escorted. The regular technician’s will be required to submit paper work to DISA HQ Fort Meade

Security Workforce Management Division (WMD), MP62, 301-225-1235 to obtain a favorable NATIONAL

AGENCY CHECK AND INQUIRIES (NACI) which are submitted with the SF 85 for the background investigation for Public Trust in a non –sensitive access for a no-escort badge in Bldg. 3600 non open storage area.

This badge must be displayed while working in the building. Contractor personnel will be required to obtain a base pass to enter onto Scott AFB. A background check of contractor personnel may be required, and conducted by, the

US government as a condition for access to the base and/or to DITCO building 3600. Unfavorable results of the background check will be result in denial of access to Scott AFB and to DITCO building 3600. Any violation of security by contractor personnel could result in termination of this contract. Drivers must have a valid driver’s license and be able to show current proof of insurance and vehicle registration upon request. Contractor personnel must me a US citizen.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User

Responsibilities

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating

Change 02 May 2016

11.1 Facility Security Clearance. N/A

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a

DISA contract/order in any way shall be U.S. citizens.

11.3 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

Defense Information Systems Agency Defense Information Systems Agency

ATTN: MP61, Industrial Security ATTN: MP62, Personnel Security

Command Building Command Building

6910 Cooper Ave. 6910 Cooper Ave.

Fort Meade, MD 20755-7088 Fort Meade, MD 20755-7088

11.4 Information Security and other miscellaneous requirements.

11.5 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.6 Contractor employees shall be required to comply with all Government security regulations and requirements.

Initial and periodic safety and security training and briefings will be provided by Government security personnel.

Failure to comply with Government security regulations and requirements shall require the company to provide the

Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.7 Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.8 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.9 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.10 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished

Information (GFI). The Government will provide a safe work site (for example: proper lighting, utilities available for power tools, mechanical room free of clutter, etc.). Personal Safety and Personal Protective Equipment for workers is the responsibility of the contractor.

13. Other Pertinent Information or Special Considerations. All maintenance actions need to be IAW current

American Society of Heating, Refrigerating and Air Conditioning Engineers and American Society of Mechanical

Engineers standards. Electronic PDF drawings will be available upon request. Drawings are originals and modifications have occurred. The contractor is responsible to notify the COR prior to contract award of any barriers to complete the project according to the performance requirements listed under line item 6. All Structural/Electrical work must be performed IAW Base, Local, State, Industry, and Federal regulations/National Electric Codes.

Remove all trash, old equipment, excess materials, and debris from the worksite and do not utilize the facility dumpster. A vacuum, dust pan, and broom are required contractor tools. The Government is not responsible for any tools/equipment/supplies left unattended in the facility at any time. The North main entrance area cannot be used to perform work or haul materials to the installation site. No tax can be charged to the US Government.

a. Identification of Possible Follow-on Work. None

b. Identification of Potential Conflicts of Interest. None

c. Identification of Non-Disclosure Requirements. None

d. Packaging, Packing and Shipping Instructions. A loading/unloading dock is available on the West side of the facility. Extreme caution must be exercised when using the facility elevator to haul any materials/tools.

Pay attention to surroundings as not to damage floors/ceilings/walls during material/tool transport.

e. Inspection and Acceptance Criteria. The COR along with the 375 CES have final acceptance approval for the installation of the project.

a. Identification of Possible Follow-on Work. Not Applicable

b. Identification of Potential Conflicts of Interest (COI). Not Applicable

c. Identification of Non-Disclosure Requirements. Applicable.

Deliverables: See Delivery Schedule.

GLYCOL REPLACEMENT

Summary Provide a complete running flush of the glycol heat transfer system to remove impurities, followed by the addition of leak detection dye to assist in finding potential leaks. Re-fill heat transfer system with propylene glycol.

Specific Details Flush & Leak Detection: Provide running flush of the heat transfer system to remove impurities in the system. This flush to include in the following:

o Flush of the hot water circuit draining from the inoperative pump while simultaneously filling via the return of the of the operative pump.

o System fluid will be run through filter material to test for impurities to see when flush is no longer removing impurities and debris.

o Flush of the free cooling / heat rejection water circuit draining from the inoperative pump while simultaneously filling via the return of the of the operative pump.

o Flush of the secondary free cooling water circuit draining from the inoperative pump while simultaneously filling via the return of the of the operative pump.

o Flush the tower / heat rejection water circuit draining from the inoperative pump while simultaneously filling via the return of the of the operative pump.

o Clean all heating strainers after the flush is complete.

• Install leak detection dye to the glycol heat transfer to assist in finding system leaks.

• Search for leaks at all piping and coils in the glycol heat transfer system. (Exception of the piping under the street to the evaporative coolers.)

• It is expected that the heat transfer system has been flushed, and potential leaks in the system have been repaired before commencing with the glycol fill portion of this proposal.

Glycol Fill:

Fill heat transfer system with propylene glycol to a 30% concentration with inhibitors. The system is estimated to contain 7000 gallon of heat transfer fluid. To reach a concentration of 30% - 2235 gallons of Glycol concentrate (94 % glycol due to inhibitors required) is required.

Install spot coolers in the following locations. Note this work would be completed during the day during normal working hours on the Friday before the work on the selected Saturday and Sunday of the glycol fill.

Data center – install (1) 5-ton spot cooler and (1) 1-ton spot cooler. This will involve installing temporary power from the mechanical room to the spot cooler for operation.

UPS room - install (1) 5-ton spot cooler and (1) 1-ton spot cooler. This will involve installing temporary power from the mechanical room to the spot cooler for operation.

Phone room – Install (1) 1-ton spot cooler.

System fill with 2235 gallons of propylene glycol and required water to fill system.

SITE VISIT INSTRUCTIONS

DISA – DITCO SCOTT

SITE VISIT

FACILITY MAINTENANCE REQUIREMENT

A site visit will be conducted to all offerors intending on supplying a proposal at 2300 East Drive, Bldg 3600, Scott

Air Force Base, IL. 62225 on 27 AUGUST, 2019 at 09:30AM ending at 12:30pm (CST).

Those sources intending on being present for the site visit shall contact in advance, but no later than 22 AUGUST, 2019 the DITCO Facility Security Manager by e-mailing your Company Name, Full, Legal Names of Personnel attending to jeffery.f.revisky.civ@mail.mil. You will receive a reply indicating you’re on the list for attendance which shall be provided to Base Security personnel for admitance to the Base. Also bring two forms of identification with a picture to the main gate visitor center when you come.

Sources need to be at the main foyer area NLT 09:25am (CST). Anyone arriving after this time will not be permitted beyond the secure facility entrance to the Conference Room. The official time shall be noted at the

Government Facility. No Exceptions.

The Main Shiloh Gate is the only one open 24 hours, and is where you'll find the Visitor Control Center (VCC) to obtain access. Take Illinois 158 to intersection of Seibert Road.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Preventative Maintenance

FFP

The contractor shall provide all preventative maintenance service and repair in accordance with the Section 6.1 of the performance work statement (PWS).

Period of Performance is October 1, 2019 through September 30, 2020.

FOB: Destination

NET AMT

mailto:jeffery.f.revisky.civ@mail.mil

0002 1 Lot Glycol Replacement

FFP

Required for Base Year Award, contractor to perform complete replacement of the

Glycol system. Reference Attachment "GLYCOL REPLACEMENT" for requirements not contained within the Performance Work Statement.

Period of Performance: 120 days from date of Award.

1001 12 Months OPTION Preventative Maintenance

FFP

The contractor shall provide all preventative maintenance service and repair in accordance with the Section 6.1 of the performance work statement (PWS).

Period of Performance is October 1, 2020 through September 30, 2021.

2001 12 Months OPTION Preventative Maintenance

FFP

The contractor shall provide all preventative maintenance service and repair in accordance with the Section 6.1 of the performance work statement (PWS).

Period of Performance is October 1, 2021 through September 30, 2022.

3001 12 Months OPTION Preventative Maintenance

FFP

The contractor shall provide all preventative maintenance service and repair in accordance with the Section 6.1 of the performance work statement (PWS).

Period of Performance is October 1, 2022 through September 30, 2023.

4001 12 Months OPTION Preventative Maintenance

FFP

The contractor shall provide all preventative maintenance service and repair in accordance with the Section 6.1 of the performance work statement (PWS).

Period of Performance is October 1, 2023 through September 30, 2024.

9999 Lot SURGE - Emergency Maintenance

COST

Reference page 1 of PWS, last paragraph. SURGE CLIN shall be implemented when Emergency Maintenance has been determined required by the Contracting

Officer. Contractor shall propose all costs associated with each occurence, providing a detailed Bill of Materials, Estimated Man Hours to complete the work and a detailed scope of work outlining what is required.

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

1001 N/A N/A N/A Government

2001 N/A N/A N/A Government

3001 N/A N/A N/A Government

4001 N/A N/A N/A Government

9999 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 120 dys. ADC 1 N/A

1001 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

9999 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006

52.203-16 Preventing Personal Conflicts of Interest DEC 2011

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018

52.212-3 Offeror Representations and Certifications--Commercial

Items

OCT 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.217-2 Cancellation Under Multiyear Contracts OCT 1997

52.219-8 Utilization of Small Business Concerns OCT 2018

52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2019-O0003). JAN 2019

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-37 Employment Reports on Veterans FEB 2016

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards AUG 2018

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.229-4 Federal, State, And Local Taxes (State and Local

Adjustments)

FEB 2013

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.233-3 Protest After Award AUG 1996

52.237-3 Continuity Of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.219-7004 Small Business Subcontracting Plan (Test Program) MAY 2019

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

APR 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Referenced within the Solicitation immediately after the SF1449 official document beginning on page 3.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41

U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

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