Answers_QA_AMD_04.xlsx
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- Attached to
- HC102818R0128 AMD 04 Federal contract opportunity
- Solicitation number
- HC102818R0128
- Issued by
- Defense Information Systems Agency
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Answers to the questions.
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Sheet1
| Questions Regarding RFP for Escort | Last Updated: 22 February 2019 | |||
| Questions | PWS/General Questions | Page | Question | Government Response |
| 01 | Can you please advise if the above Solicitation is related to Solicitation Number HC102818R0102? | No, this is not relataed to HC102818R0102 | ||
| 02 | Is there a current incumbent supporting the contract? If so, please provide the name of the incumbent(s) and contract number(s). | No | ||
| 03 | Does the Government expect to have a pre-bid conference or site visit for the DISA Security Escort Services Contract (HC102818R0128)? We were unable to find the information when we reviewed the RFP. | No. | ||
| 04 | My main question surrounds conflict of interest, we have had internal staff review the requirements for the escort services and have deemed that there are no conflict of interest in us pursuing the escort services opportunity. I wanted to make certain we received confirmation from your end. | It is up to the Contractor to identify potential conflicts of interest at the time of proposal. Reference the FAR clause in the RFP. (a) An offeror shall identify in its proposal, quote, bid or any resulting contract, any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart |
9.5. This includes actual or potential conflicts of interests of proposed subcontractors. If an offeror identifies in its proposal, quote, bid or any resulting contract, a potential or actual conflict of interests the offeror shall submit an Organizational and Consultant Conflicts of Interest Mitigation Plan to the contracting officer. The Organizational and Consultant Conflicts of Interest Mitigation Plan shall describe how the offeror addresses potential or actual conflicts of interest and identify how they will avoid, neutralize, or mitigate present or future conflicts of interest.
(b) Offerors must consider whether their involvement and participation raises any OCCI issues, especially in the following areas when:
(1) Providing systems engineering and technical direction.
(2) Preparing specifications or work statements and/or objectives.
(3) Providing evaluation services.
(4) Obtaining access to proprietary information.
(c) If a prime contractor or subcontractor breaches any of the OCCI restrictions, or does not disclose or misrepresents any relevant facts concerning its conflict of interest, the government may take appropriate action, including terminating the contract, in additional to any remedies that may be otherwise permitted by the contract or operation of law.
| 05 | 6.3.1 | What are some of the trends or projection data they typically look for in a report? | 1 example: disbursement/expenditure projection |
| 06 | Must Escorts be employees of Contractor or can the Contractor subcontract security agencies to provide Flex escorts? | Subcontracting is permissible (see Limitations on Subcontracting clause). The subcontractor must meet security requirements commensurate with their work (PWS paragraph 11). | |
| 07 | 11.7.6 | What classification are the Contractor’s Deliverable considered? What page of the DoDM 5200.1 manual would one find the marking requirements noted in paragraph 11.7.6? | Contractor deliverables are expected to be unclassified. There is no expectation that the contractor will generate classified documents. |
| 08 | 6.1.1.2 | How much advance notice is provided to the vendor to staff "flex escort" requirements? | Flex escort requirements are identified through the Technical Requirements (TR) process. We intend to issue TRs 30 days in advance. |
| 09 | 6.1.1 | How much advance notice is provided to the vendor to staff "TR" requirements? | We intend to issue TRs 30 days in advance. |
| 10 | 6.1.1 | Are the security escorts at the OCONUS locations typically country "residents" or do they "fly-in/fly-out" based on the requirement? | Dependent on contractor's staffing strategy. |
| 11 | While at OCONUS sites operate under SOFA provisions or are they considered "local hire/non-SOFA"? | OCONUS escorts will not be covered under SOFA. | |
| 12 | Other than possessing a valid security clearance at the required level, are there any position qualifications? | All qualifications are described in the PWS. | |
| 13 | Are there any travel/ODC elements within this contract? | The contract is Firm Fixed Price - no additional travel costs or ODCs are allowable. | |
| 14 | In addition to the safety training, and USG required training, is there any initial and/or recurring training requirements? | Some sites permit lead escorts to have network access using DISA workstations. Annual online training must be completed in order to retain network access -- this training may be completed during work hours. | |
| 15 | Is there a Collective Bargaining Agreement (CBA) currently in effect for this contract whether as a whole or at the site level? If there is a CBA applicable at any individual site, please identify sites subject to CBA provisions. | We are not aware of a CBA at any of our sites. | |
| 16 | Please clarify whether pricing is to be provided on pages 12 through 25 corresponding to each item number or only on Attachment 3-Pricing Sheet or within both Supplies/Services and Attachment 3. | Pricing information is only necessary on the Pricing Spreadsheet (Attachment 3). It is not a requirement to fill in the CLIN pricing on pages 12-25 | |
| 17 | We could not find any reference to licensing requirements in the RFP documents. Could DISA please clarify if Offerors are required to be licensed in any or all of the following locations. If yes, which specific licenses/permits/authorizations are required? Are they required to be held by the Small Business, or could they be held by a SB teaming partner? |
1. Chambersburg, PA
2. Columbus, OH
3. Denver, CO
4. Mechanicsburg, PA
5. Montgomery, AL
6. Ogden, UT
7. Oklahoma City, OK
8. San Antonio, TX
9. St. Louis, MO
10. Pacific (Ft Shafter, HI)
11. Pacific (Yokota AB, Japan)
12. Wiesbaden, Germany
13. Manama, Bahrain
14. "DISA EUR Stuttgart, Germany"
15. DISA Global, Scott AFB, IL
| We are not aware of any licensing requirements at any of the sites. | ||||
| 18 | Is this solicitation restricted in any way or is it wide and open for small business? | This is a small business set aside. | ||
| 19 | Is there any GSA or WOSB requirement for this solicitation? | No | ||
| 20 | Does past experience with DISA Security Escort Services count in the evaluation process? | Past performance submitted for evaluation in accordance with the RFP will be considered. | ||
| 21 | Does the winning company have to possess a T/S FCL before the award, or is the Secret FCL good enough for now? | The company must have a final Top Secret FCL at the time of proposal. | ||
| 22 | I did not see any words on the fee associated with the contract. Is this a CPFF or a fixed cost contract? | Firm Fixed Price | ||
| 23 | Does the contract provide any overhead cost in the management of the contract? | This is a FFP solicitation which requires offerors to propose fully burdened labor rates. These fully burdened rates should include any/all indirect rates which may include overhead. | ||
| AMD 03 | ||||
| 24 | 6.1.1.1 | 4 | A Permanent Escort shall be designated as the site lead at each site and may have access to a workstation, desk, telephone, and on-site storage for contract-specific items such as personal protective safety equipment. Does the Government want a Permanent Site lead at sites where there are only Flex escorts (e.g., Chambersburg, Denver, Scott AFB, and all overseas sites) ? If not, how does the Government expect site lead duties to be accomplished? | The Government does not want a permanent escort at the sites that only have flex escorts identified (e.g. Chambersburg, Denver, Scott AFB, etc.). A flex escort (or multiple flex escorts) may be designated as the site lead(s) at the locations where only flex escorts are required. |
| 25 | 252.229-7999 TAXES – FOREIGN CONTRACTS IN AFGHANISTAN (DEVIATION 2013-O0016) (JULY 2013) | 138 | Does the Government intend to deploy contractors to Afghanistan? Please explain the section's applicability. | We have no requirement for security escorts in Afghanistan. The clause will be removed/deleted. |
| 26 | Attachment_3_Pricing_Spreadsheet_AMD_03, CLINa 0001, 1001, 2001, 4001, 4001 | Since the Ford Island, HI position is considered overseas PERMANENT, will the Government consider changing its CLINs to separate CLIN numbers so that the overseas rate doesn't affect the CONUS PERMANENT positions? | The permanent escorts are all on a single FFP CLIN for each contract period CLINs 0001, 1001, 2001, 3001, 4001, 5001). The CLIN price will encompass all permanent escorts at all sites (CONUS and OCONUS); however, Attachment 3 has been updated to separate each locations. | |
| 27 | Attachment_3_Pricing_Spreadsheet_AMD_03- clin 1003 | With 5 Flex escorts at an overseas, please consider converting 1 Flex escort to a Permanent Site lead. | The permanent and flex escort numbers are based on individual site needs. The 5 flex escorts at Stuttgart are based on the site requirements. The site does not have a requirement for a permanent escort at this time. | |
| 28 | Attachment_3_Pricing_Spreadsheet_AMD_03 | Please update the Excel spreadsheet to reflect the latest CLIN modifications. | The Attachment 3 appears to match the new CLIN structure. Please see revise Attachment 3, Pricing Spreadsheet AMD 04. | |
| 29 | Can GPS and NFC technology be used at the sites? Will the escort have access to secure cell phones while performing escort duties? | No. GPS and NFC technologies are not authorized at the sites. The escorts will not have access to secure cell phones while performing escort duties. | ||
| 30 | Is there an incumbent performing these services at this time? If so, what is the name(s) of the company/individual and contract number? | Culpepper & Associates Security Services, HC1028-15-F-0036. | ||
| 31 | Given the latest modifications and the need for an updated cost spreadsheet, please extend the due date. | The due date can not be extended. | ||
| 32 | What is the anticipated start date? | The anticipated start date is 7 April 2019. | ||
| 33 | Can the Government confirm that offerors without relevant past performance or without past performance will be evaluated as “acceptable”? | Addendum to 52.212-2(a), paragraph c states, Past performance will be reviewed only as part of responsibility determination as follows: Recency Assessment: Recent contracts are defined as those contracts presently being performed or which have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated. Relevancy Assessment: Relevant past performance is defined as the contractor or its subcontractors having performed in at least 2 geographically dispersed regions and at least 1 OCONUS location. However, please note a prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history. | ||
| 34 | Can the Government advise if there are bilateral agreements in place to enable contractor personnel to obtain authorization to live and work in Germany, Bahrain and other OCONUS locations? | No bilateral agreements are available to this contract for obtaining authorization to work/reside in OCONUS locations. | ||
| 35 | If the answer to the previous question is no, will the Government assist the contractor in obtaining the necessary permits/visas to live and operate OCONUS locations? | No. The Government will not assist the contractor in obtaining necessary permits/visas for OCONUS locations. | ||
| 36 | For OCONUS support, will the Government cover all costs related personnel housing, meals,…etc? | No. The Government will not reimburse costs for housing/lodging, meals, etc. | ||
| 37 | Does the Government require contractor personnel to process thru CRC at Ft. Bliss before deployment? | No. | ||
| 38 | DD 254 | We currently don't have a current TS FCL, even though we have had an S FCL for a long time. According to what I read, that is a requirement at the time of applying. Please help us in suggesting what we could do. | We require a TS FCL at the time of proposal since some of the work will require TS cleared escorts. | |
| 39 | DD254 | Is there a way we could team with a company with a TS and some experience with security escort services? | A prime contractor must have a TS FCL at the time of proposal. It is possible for a TS cleared prime to subcontract/team with a Secret cleared subcontractor (in this case the subcontractor would not be permitted to perform the TS portions of the work, but could perform the Secret tasks, but the prime would have clearance to supervise/oversee all aspects of the work). It is not permissible for a prime contractor with Secret FCL to subcontract the TS work to a subcontractor with TS FCL. | |
| 40 | Should this include Volume V? | No, Volume V should be Volume IV. RFP will be corrected. | ||
| 41 | RFP AMD 03 | Per Amendment U0004, it is not clear if the requirement is to re-submit the entire proposal (Volumes I through IV) or only those items listed in Block 14 of the Amendment. Question: Is it required to re-submit the entire Proposal or only the new Pricing Spreadsheet per AMO 03? | Released AMD 03 was reposted. The entire proposal must be submitted. | |
| 42 | Amendment U0004 has a "DRAFT" watermark. Question: Should contractors expect a final "non-draft" version or should we take this version as final? | The released AMD 03 has been posted. | ||
| 43 | For pricing information purpose, does the Contractor has to provide both the Attachment 3 Pricing Spreadsheet AMD 03 and SUPPLIES OF SERVICES AND PRICES (PAGE 2 through 52 of Amendment 03) on only Attachment 3? | Pricing information is only necessary on the Pricing Spreadsheet (Attachment 3). It is not a requirement to fill in the CLIN pricing on page 2 through 52. | ||
| 44 | Last paragraph of Page 156 of the Solicitation (amended) states that "Question regarding the RFP shall be submitted to Maria (Rutty) Wells at maria.r.wells.civ@mail.mil NLT 5:00 pm cST March 01, 2018 | Addendum to 52.212-12 last paragraph was inadvertently not updated to February 20, 2019; however, FedBiz Opps description reflected Feb. 20, 2019 as the due date for the questions. |
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