HC1028-15-T-0007-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this Amendment is to extend the quotes due deadline until 2:00 pm Friday March 20, 2015.

b. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Mar-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC1028-15-T-0007

X 9B. DATED (SEE ITEM 11)

13-Feb-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Mar-2015

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC1028-15-T-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Mar-2015 02:00 PM to 20-Mar-2015 02:00 PM.

The following have been modified:

REQUEST FOR QUOTE

1. This request for quotation (RFQ) is to support the Joint Interoperability’s’ requirement for

Heating and Air Conditioning Maintenance support and repairs.

The specifics are as follows:

Tracking Number HC1028-15-T-0007

Task/Delivery Order Title IH HVAC Maintenance

Small Business Set Aside Yes

North American Industry

Classification System

(NAICS) Code

811412 - Appliance Repair and Maintenance

Order Type Firm Fixed Price (FFP)

Period of Performance Period of Performance:

Base Year: April 01, 2015 through March 31, 2016

Option Year One: April 01, 2016 through March 31, 2017

Option Year Two: April 01, 2017 through March 31, 2018

Preventative Maintenance required within 30 days after contract award.

Incumbent Contractor No

Full Time Equivalents

(FTEs) on Incumbent

Contract

N/A

Section 508 Applicable No

Method of Evaluation Lowest Price Technically Acceptable (LPTA)

Performance Based Yes

DD254 Required No

Quotation Due Date March 20, 2015 at 1400 CST

2. Contractors are requested to submit a written technical and price quotation in response to the incorporated Performance Work Statement (PWS). Further information on submission of technical and price quotations is provided throughout this document.

IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each contractor shall specifically identify in its quotation, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation

(FAR) Subpart 9.5 exists for this procurement. If the contractor believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If a contractor believes that an actual or perceived OCCI does exist on this procurement, the contractor shall submit an OCCI plan with the quotation, explaining in detail how the OCCI will be mitigated and/or avoided.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the contractor whose quotation is determined to represent the overall best value to the Government using an LPTA evaluation process. Quotations will be evaluated with regard to how they respond to the requirements of the PWS, and on price submissions. The technical portion of the quotation should include all information the contractor wants the Government to consider and evaluate regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. In order to be eligible for award, the contractor’s quotation must sufficiently address all aspects of the PWS. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the determination of technical acceptability. Section 508 Accessibility Standards do not apply to this requirement.

b. After receipt of quotations, the Government will first evaluate the lowest price quotation.

If the lowest price quotation is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price quotation is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price quotations. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quotation. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the quotation is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or

Courier New font for all text to include any text contained in a table. The price quotation spreadsheet shall be a separate document from the technical quotation and shall be submitted in

MSExcel 2007 format. All formulas shall remain present in the spreadsheet for verification.

The file size of each document shall not exceed 2MB. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quotation.

The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a quotation to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable.

Technical/ management quotations should not exceed 20 pages.

(a) Subfactor 1: Scheduled Preventative Maintenance, PWS Paragraphs 6.1 through

6.1.1 In order for this subfactor to be rated Acceptable the contractor must supply a schedule of completion and quotation that demonstrates an understanding of the equipment on site.

(b) Subfactor 2: Emergency Maintenance Service, PWS Paragraphs 6.1.2 through

6.1.2.1. In order for this subfactor to be rated Acceptable the contractor must demonstrate an understanding of the time constraints and ability to provide for emergency level maintenance as described in the PWS.

(c) Subfactor 3: Unscheduled Maintenance, PWS Paragraphs 6.1.3 through 6.1.3.1. In order for this subfactor to be rated Acceptable the contractor must demonstrate the ability to provide for onsite unscheduled repairs and provide information IAW the

PWS.

(d) Subfactor 4: Repairs, PAW Paragraphs 6.1.4. In order for this subfactor to be rated

Acceptable the contractor must demonstrate an understanding of the equipment and submit a quote that will provide for repairs to fully repair the non-functional units on site. These quotes will be reviewed for labor-hour mix and categories, and quoted equipment/materials the meet the technical level to repair the non-functional units.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete.

The Government reserves the right, but is not obligated, to review prices to determine whether they are so low that they reflect a lack of technical understanding, and to reject a quotation for offering unrealistically low prices. The contractor shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized

IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing quotation should include a separate line item for the additional 6-month period IAW FAR

52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s quoted price for the base period, all option periods, and the option pricing for the additional 6-month period.

(b) Contractors should ensure price quotations include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

Again, the price quotation spreadsheet shall be a separate document from the technical/management quotation. The Government is requesting any and all discounts that are applicable to obtain these supplies/services, as described in the PWS.

4. Contractors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A FFP payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the contractor provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the contracting officer representative (COR).

5. The Government intends to evaluate quotations and award a contract without exchanges with contractors. However, the Government reserves the right to conduct exchanges or seek clarifications if the contracting officer (KO) determines they are necessary. The Government further reserves the right to reduce the number of quotations being competitively considered to the greatest number that will permit efficient competition among the most highly rated quotations. If a contractor’s quotation is removed from further consideration for award, written notice of the removal will be provided to the contractor. In the event issues pertaining to a proposed task cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the proposed order. In such event, contractors will be notified in writing.

6. The resultant contract will be subject to Wide Area Workflow for payment provisions.

Therefore, Defense Federal Acquisition Regulation Supplement (DFARS) Part 252.232-7003, Electronic Submission of Payment Requests and DFARS Part 252.232-7006, Wide Area

WorkFlow Payment Instructions, will be incorporated at award. Additionally, the following clauses will be applicable to the resultant order.

FAR Part 52.217-8, Option to Extend Services (14 days)

FAR Part 52.217-9, Option to Extend the Term of the Contract (14 days) Total duration of the contract when all options are exercised is: 36 months

DARS 52.204-9000, Points of Contact

DARS 52.204-9001, Contract/Order Closeout—Fixed-Price, Time-and-Materials, or Labor-

Hours

DARS 52.209-9000, Organizational and Consultant Conflicts of Interest (OCCI)

DARS 52.237-9001 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

Reporting

DARS 52.239.9001 Data Information Assurance Protection

Clauses can be viewed on http://farsite.hill.af.mil.

7. In response to this RFQ, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quotation, the quotation may be excluded on grounds that it failed to comply with the RFQ’s instructions.

8. All quotations received in response to this RFQ shall remain valid for 90 calendar days from the date of receipt of quotations. Further, should the contractor be awarded this contract, the contractor will furnish the items and/or services identified in its quotation at the price quoted to the designated point(s) within the time specified in the schedule.

9. Site visit will be held on Thursday, February 26, 2015. All visitor access information and security protocol must be followed IAW the PWS and the attached “BASE ACCESS PASS

REGISTRATION”. All form must be submitted 5 business days prior to the event.

10. Questions should be addressed to timothy.s.still.civ@mail.mil. The phone number is 618-

229-9462. Please provide any questions, in writing, no later than March 10, 2015 at 2:00pm

(CT). The Government reserves the right to not answer questions submitted after this time.

11. Quotations are due on March 20, 2015 at 2:00pm (CT) and should be submitted to the contract specialist at DITCO via the following email address: timothy.s.still.civ@mail.mil.

(End of Summary of Changes) http://farsite.hill.af.mil/ mailto:timothy.s.still.civ@mail.mil mailto:timothy.s.still.civ@mail.mil