Vendor Questions Responses HC1028-11-R-2029 9-22-11Final.docx

HC1028-11-R-2029 Facilities Engineering Support DISA CSD Facility Team Vendor Questions.

1. Is the Master Table of Contents requirement of Volume 1 – Executive Summary, included in the 3 page maximum?

RESPONSE: Yes, changed to 5 pages maximum.

2. In Section L, 7.3.4.6, required attachment in item 2 indicates Performance Work Statement (PWS). Should that be the PWS from the main solicitation package or Attachment J-6, Task Order 1 – PWS?

RESPONSE: The Task Order 1 PWS (Attachment J-6) identifies the locations of service requested for the first task order.

3. In Section L, 7.3.4.6, required attachment in item 8 indicates Past Performance Information Sheets (Attachments L-3 through L-6) should be included. Since this information is part of Volume III – Past Performance, are they still required for Volume V – Contract Documentation? If they are required in Volume V – Contract Documentation it would appear that it would not be necessary to include Attachment L-4 (Past Performance Questionnaire) since that will be coming from those resources identified to complete and Attachment L-5 (Sample Questionnaire Cover Letter) simply because it is just an example. Please confirm.

RESPONSE: The past performance information is included in volume III. Volume V Contract Documentation, Paragraph 7.3 Other Information Required, paragraph 7.3.4.6 identifies the attachment J documents that must be included in the entire proposal

4. Since pricing spreadsheet Attachment J-1 appears to be used to establish the hourly rates for all potential labor categories on this contract, it would appear that it is not necessary to put any labor hours in this spreadsheet. Could you please confirm? If Labor Hours are required, could you please explain the purpose of this pricing spreadsheet?

RESPONSE: Correct, pricing should be included - no labor hours are required in Attachment J-1.

5. In Section L, 7.1.2, are both the Section B and spreadsheet attachments (J-1) required within Volume V – Contract Documentation?

RESPONSE: The spreadsheet J-1 & J-2 shall be submitted as pricing breakout with the proposal. Volume V, Contract Documentation, Paragraph 7.3 Other Information Required, paragraph 7.3.4.6 identifies the attachment J documents that must be included in the entire proposal.

6. Is the incorrect date specified in Item 9 of the SF 33?

RESPONSE: Responses are due 3 October 2011. Change made.

7. Previous solicitations for this effort have been under the NAICS Code 541513, $25M size standard. Was market research conducted to justify the new NAICS Code of 541330, $4.5M size standard?

RESPONSE: In reviewing the requirement and developing our acquisition strategy, the NAICS Code which best correlates to this requirement is 541330.

8. Since Attachment J-2 is the pricing spreadsheet for Task Order 1, which is the basis for the initial award, wouldn’t the Travel CLIN 0002 amount of $276,000 and ODC CLIN 0003 amount of $90,000 be included in Attachment J-2 instead of J-1?

RESPONSE: Added not to exceed amounts in Travel and ODC CLINs on Attachment J-2 Task Order 1 for all tabs (base year and each option year). Attachment J-2 changes made highlighted in yellow. Attachment J-1 is the IDIQ document and remains unchanged.

9. In Attachment J-1, the note at the bottom reads, “Adds lines if necessary under labor category”. Does this mean that the offeror may propose additional labor categories and hourly rates in order to provide adequate coverage of all potential PWS requirements?

RESPONSE: Yes.

10. Section 7 (ODC/OT Requirement) of both the PWS and Task Order 1 – PWS states, “The overtime requirement will affect tasks 6.2.2, 6.2.4, and 6.3.2 and require approximately 1000 overtime hours. Are these overtime hours to be accounted for in the offeror’s FFP in Attachment J-2 or are these accounted for in CLIN 0003 ODC as a Time & Material item?

RESPONSE: The cost proposals shall include all cost associated with the PWS requirements to include any potential overtime the offeror determines may be required to meet the requirement. During contract performance, it will be the contractor’s responsibilty to work the hours necessary to meet the requirements of the PWS. The Government will not direct or pay for overtime outside the FFP CLIN awarded cost. CLIN 0003 is Cost Reimbursement per the travel regulations.

11. For Volume III – Past Performance, in some cases responding to the requirement of Organizational Structure Change History could get somewhat lengthy, it is requested that this section not count towards the 8 page limit of this volume.

RESPONSE: Instructions to Offerors, Paragraph 2.2 Organization/Number of Copies/Page Limits, Table 2.2 Proposal Organization has been increased to 20 pages. Change made highlighted in yellow.

12. In Section L, 7.3.4.6 (Required Attachments), required attachment #1 calls for a Form SF1449. Since this solicitation was issued using a SF Form 33, is that the required form instead of the SF1449, or are both required?

RESPONSE: No, Submit SF Form 33 - Instructions to Offerors - Section L, 7.3.4.6 Required Attachments. Change made highlighted in yellow.

13. The PWS, section 11, should the base period read 1 January 2012 – 31 December 2012?

RESPONSE: Yes, PWS section 11, changes has been made and highlighted in yellow.

14. Is the prime contractor offeror required to hold a final or interim Top Secret facility clearance on proposal submission, contract award, or contract start?

RESPONSE: Interim Top Secrete Facility Clearance is required at proposal submission and at award.

15. What changed in the SOW/PWS to justify a NAICS code of 541330?

REPONSE: In reviewing the requirement and developing our acquisition strategy, the NAICS Code which best correlates to this requirement is 541330.

16. Under several of the sections for “Period of Performance”, the dates seem to be incorrect. What are the actual dates for this contract?

RESPONSE: Period of Performance: Base period of performance changed to 1 January 2012 - 31 December 2012, with consecutive option years changes made. Changes made and highlighted in yellow.

17. Is there a requirement to provide CFD modeling and coordination with Aperture?

RESPONSE: CFD modeling is a contractor duty currently performed by contractor mechanical staff. The Government uses Aperture as a configuration management tool. Contract personnel are permitted to use the tool but are not required to manage the data.

18. What version of AutoCAD is used under this contract?

RESPONSE: The Government presently has ACAD 2006 installed available for use. The Government is in the process of upgrading to ACAD2011.

19. What happens if travel is requested to support the DISA contract but exceeds the estimated “Not to Exceed” dollar amount? Will a change order or addendum be issued to increase this dollar amount?

RESPONSE: A modification can be accomplished to add additional funds if the Government deems this necessary.

20. If our company has Secret clearances but not Top Secret can we submit as the prime contractor for this project? Can we obtain an Interim Top Secret clearance until we acquire the Top Secret clearance?

RESPONSE: A company can submit as prime if they have a final or interim Top Secret Facility Clearance (FCL) from the Defense Industrial Security Clearance Office (DISCO) at the time of submission of their proposal. If a company does not have an interim or final Top Secret Facility Clearance they would not be technically acceptable to meet the terms of the contract.

21. Does the prime need to have Top Secret clearances? Or can that criteria be met by a subcontractor/team member?

RESPONSE: The Facility Clearance requirement must be met by the prime contractor. The contract requires Top Secret for two personnel which could be met be the subcontractor/team member.

22. Should the contractor anticipate providing PE stamping? Does the engineer need to be licensed in each state?

RESPONSE: Stamping is not required nor does the PE need to be licensed in multiple states.

23. Is Tileflow included as part of the client provided software for contractor use in completing this contract?

RESPONSE: Tile Flow is provided by the Government

24. For the expected 1000 hours of overtime, is that for exempt or non-exempt employees? If it is for non-exempt employees, this solicitation specifically states overtime work will not be paid other than normal hourly rates. Please clarify, as we are required by law to pay non-exempt work at time and a half.

RESPONSE: The solicitation does not include the statement that overtime work will not be paid other than normal hourly rates.

25. What are your expectations regarding as-builts of the electrical systems and how great of detail are we expected to go? Will we need to trace routes from the PDU to the end use receptacle for circuit identification? Does this information currently exist?

RESPONSE: As-built work will typically involve updating project work into ACAD. In some cases it may require the staff member to trace out a system necessary to support a facility requirement to include down to the PDU to rack level. Differing levels of information exist at varying sites. This task will be on an as needed basis by the Government.

26. Are we able to review the exit strategy of the previous contract holder?

RESPONSE: No

27. How much travel is expected to go to international sites?

RESPONSE: International travel has averaged 8-12 trips per year. This could increase with increasing overseas facility requirements or addition of new overseas sites.

28. Per FAR 52.216-9201, if a prime contractor has a GSA Schedule, is it expected that the GSA Schedule pricing will be provided? Or the Commercial Price List pricing? How does this effect subcontractor rates? Will the subcontractors be required to adhere to the prime’s GSA Schedule or Commercial Price List rates?

RESPONSE: This requirement is for open market pricing not GSA pricing.

29. Do the individuals with Top Secret clearances need to be based out of the Denver location for the duration of the contract?

RESPONSE: Contractor personnel are based out of the Denver office. This is not expected to change.

30. For the purposes of this contract, is it expected that all of the employees on this contract work out of the Denver office or at sites identified in the scope of work? Can supporting staff work out of the company’s primary location?

RESPONSE: At this time all employees reside in Denver with the exception of the ones identified in the performance work statement. This is not expected to change but could if the Government adds datacenters to its inventory.

31. In regards to staff that is not full time on this project, is travel to and from these locations expected to come out of the travel budget already stipulated?

RESPONSE: Travel related to complete the tasks in the PWS will placed against the travel CLIN on the contract in accordance with the regulations.

32. Is our contract administration expected to be performed by on site project managers or can it be handled from our primary office?

RESPONSE: Contract administration may be handled at the contractors’ discretion.

33. Para 13, Security: Can you clarify the requirement to have either an interim Secret or final Top Secret facility clearance?

RESPONSE: If a company does not have an interim or final Top Secret Facilty Clearnce they would not be technically acceptable to meet the terms of the contract.

34. Section M, M002 Evaluation Factors: Can you clarify the weighting (%) of each factor, i.e. Technical, Past Performance and Cost/Price?

RESPONSE: DITCO does not use weighted % factors, please refer to M002 Evaluation Factors.

35. Instructions to Offerors, para 5.2.1.1: Does the entire response include ONLY up to 3 past performances (Prime & Subs) or up to three on the prime and subs?

RESPONSE: The offeror shall submit up to three relevant past performance examples for the prime and up to three for each teaming partner/sub.

36. Is this project considered a new requirement?

RESPONSE: No

37. If this project is not considered a new requirement;

a. Who is the incumbent?

RESPONSE: S4 Inc., 8 NE Executive Park, Suite 180, Burlington, MA 01803.

b. What is the contract number?

RESPONSE: HC1028-08-C-2021