RFQ_Attach_1._PWS_Revision_1.pdf

Enclosure 2d, PWS

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10Feb2016/Version 12

PERFORMANCE WORK STATEMENT (PWS)

as of 12/04/2016 (Rev_01)

Contract Number: TBD

Task Order Number: Not Applicable

Tracking Number: TBD

Follow-on to Previous Contract and

Task Order Number:

Not Applicable

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name: Megan Von Bokel

Organization: DISA Europe

Department of Defense Activity

Address Code (DODAAC):

HC1004

Address: DISA Europe, Bldg 2341, Patch Barracks, 70569 Stuttgart

Phone Number: 314-434-4544

Fax Number: N/A

E-Mail Address: Megan.a.vonbokel.civ@mail.mil

b. Alternate COR.

Name: Barlon Agunias

Organization: DISA Europe

DODAAC: HC1004

Address: DISA Europe, Bldg 2341, Patch Barracks

Phone Number: 314-434-5522

Fax Number: N/A

E-Mail Address: barlon.c.agunias.mil@mail.mil

2. Contract Title. Furniture Purchase design, delivery, and installation.

3. Background. Customer is seeking a contractor capable of providing furniture, fixtures, equipment, design, deliv-ery, and installation. The intent is to award a Firm Fixed Price (FFP) contract. This contract will support the required furniture purchase and install.

4. Objectives: The purpose of this contract is to purchase the furniture, design, delivery, and installation of work-stations using a FFP contract.

5. Scope. This specification establishes the minimum requirements for the purchase and installation of furniture.

Contractor shall provide all labor, tools, and new supplies as described in this Performance Work Statement (PWS).

The contractor shall conduct a site survey to review the current room structure, extract measurements, and analyze dimensions to develop a furniture design for the space. The contractor shall provide a design compatible with At-tachment 1 layout. All furniture parts and product information will be disclosed to ensure the proposed furniture meets the requirements of this PWS.

6. Performance Requirements. The contractor shall provide the expertise to develop a furniture design, furniture part list, purchase, deliver, and install furniture according to layout provided in Attachment 1.

mailto:Megan.a.vonbokel.civ@mail.mil

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6.1 Task 1 – Conduct Site Survey, Produce Furniture, Fixtures, and Equipment (FF&E) Design, and Provide Furni-ture Part List

6.1.1 Subtask 1 – Conduct Site Survey

In order to be considered for award, offeror shall attend a site visit at the location identified in section 9 of this PWS.

The offeror will also be required to submit visitor authorization letters in accordance with the guidance in section

12.6 of this PWS. Site visits will be conducted from 4 through 8 April 2016 between 1000 and 1300hrs CEST. The contractor shall review the current room structure, extract measurements, and analyze dimensions to develop a furni-ture design for the space. The contractor shall gain a complete understanding of the work required to complete the project and make sufficient site investigations to evaluate all existing conditions related to this project.

6.1.2 Subtask 2 – Produce Furniture, Fixtures, and Equipment (FF&E) Design

The contractor is required to design and evaluate program needs for approval by the government representative. The contractor shall submit furniture, fixtures, and equipment (FF&E) interior design options, color/finish samples, and dimensional drawings with technical proposal. The furniture, fixtures, and equipment design must complement the existing architecture of the facility. The current Workstation Concept Plan (Attachment 1) projects 34 workstations.

6.1.3 Subtask 3 – Furniture Part List

Based on the comprehensive layout and the FF&E design, the contractor is required to produce a furniture parts list with the proposed layout and FF&E design. The furniture parts list shall meet the end user’s requirements as de-scribed within this document. The intent is to use the furniture manufacturer’s standard components and sizes to meet the per workstation requirement. The contractor shall ensure furniture parts fit within the proposed work area and are in compliance with the general requirements identified in the following subtasks.

6.1.3.1 All workstations must meet the following specifications:

a. 24/7 work bench with straight surface; Minimum Dimensions are: 60”Wx30”Dx30”H. Maximum

Dimensions may not exceed 63”Wx33”Dx33”H.

b. Built in cable management

c. Contain all power specifications identified in 6.1.3.4

d. Contain two (2) Central Processing Unit (CPU) Shelves. CPU Shelves shall allow easy access to optical drives and USB connections. Shelves shall accommodate minimum dimensions of 22”Dx10W”x18H”.

e. Contain no overhead storage, keyboard trays, or task lights

f. Capability to support the following IT Equipment; four (4) 24 inch monitors, two (2) desktops, one (1) clear cube, two (2) KVM switches, two (2) thin clients, two (2) keyboards, one (1) mouse, two (2) phones.

g. Include all required furniture accessories

h. Four (4) single monitor arms for each workbench intended for easy reconfigurations. Each arm shall provide the flexibility to adjust vertically, horizontally, outward, and inward.

i. Panel doors shall include ventilation

j. Warranty: Minimum five (5) years

6.1.3.2 All task chairs must meet the following specifications:

a. Minimum Dimensions: 29”Dx27”Wx36” – 48”H

b. Adjustable with back lock

c. Durable mess fabric

d. Weight Capacity: Rated at 350 pounds minimum

e. Arm Rests: Urethen padded urethane armrests with adjustable height and width

f. Synchronized recline with auto balance tensions

g. Rolling capability

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6.1.3.4 All furniture shall contain built-in electrical power and IT raceways.

a. All work benches shall be equipped with built-in or integrated electrical outlets.

b. Electrical outlets shall be provided with separate routing/raceways from data cables. Each work bench shall be equipped with a six (6) outlet 110/120 VAC power strip rated at 16 amps with an integral surge protec-tor, and a six (6) outlet 220/230 VAC power strip rated at 12 amps with an integral surge protector located below the work surface. Along with two (2) 110/120 VAC outlets rated at 16 amps with an integral surge protector located at the top of the work surface.

c. Outlets below the work surface shall allow vertical or horizontal installation and provide maximum place-ment flexibility within the work bench.

d. The electrical system must be UL approved or TUV approved and must meet both US and host nation elec-trical codes.

e. Outlets shall be equipped with a cable whip which shall be connected to a junction box located under raised floor. Whips should be no less than 10 feet long so they can reach existing building power distribution sys-tem. Whips will be hardwired by others. Daisy chained power cords or power strips are not permitted, each workbench will have one whip for each voltage supply.

f. The electrical system shall provide the ability for power strips to be added, removed or relocated along fur-niture panel.

g. Power strips shall be labeled with circuit identification

h. Initial connection to building power distribution system will be done by a certified electrician provided by others.

i. All fiber and copper data cables will be routed through cable trays located under raised floor.

j. Work benches shall have two (2) separate raceways or other routing solution for fiber and copper cables.

k. Raceways shall allow cables to be routed through or around vertical frame supports.

l. Cables shall not be visible or accessible between system panel connections points.

m. All data cable routing shall be located below the work surface and shall be sized to accommodate the high-est number of cables feeding the work bench. All routing solution must satisfy any bend radius require-ments, as well as any applicable TIA-596-B Commercial Building Standards for Telecommunications

Pathways and Spaces.

n. All work benches shall be equipped with punch outs that accommodate faceplates/outlets for fiber and cop-per data connections above work surface.

o. Punch-outs for data connections shall accommodate faceplates which will be provided by others.

p. Furniture system shall allow for future ‘punch-outs’ without changing out of panel components.

q. Each workstation shall have two (2) punch outs located at the bottom of each workstation that can accom-modate routing of data connections coming from cable system under the floor. One (1) punch out in located at the bottom of each workstation to accommodate electrical/power connections. . Four (4) punch outs lo-cated at the top of each workstation .Attachment 2 includes the conceptual design of where the cables will enter the furniture.

r. Covers shall be provided for each punch out.

s. All data cabling will be furnished, installed and terminated by others.

t. All furniture workstations should have swinging and removable ventilated panel doors that will allow easy access from both sides of the workstation.

6.1.3.5 All furniture shall be manufactured as new products. Used, reworked, or refurbished products are not ac-ceptable.

6.1.3.6 All products shall meet or exceed all applicable American National Standards Institute (ANSI)/Business and

Institutional Furniture Manufacturers Association (BIFMA) performance standards.

6.1.3.7 All furniture systems shall have the capability to be reconfigured using commonly available tools. Any spe-cial tools required to assemble or disassemble products shall be provided at no additional cost.

6.1.3.8 All products shall have a warranty covering all materials and workmanship for a minimum of five (5) years.

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6.1.3.9 Contractor shall furnish all labor, supervision, tools, equipment, transportation and all furniture accessories required for installation.

6.1.3.10 All furniture shall contain an area for built in cable management.

6.1.3.11 Furniture shall include a connector for 2, 3, 4 way connections that will allow for future electrical/power and cable reconfiguration.

6.1.3.12 Work surfaces shall be high pressure laminate on top surface. The work surfaces shall resist cracking, chip-ping, abrasion, or deformation and be at a minimum 1 – 1/4” inch thick. Prefinished metal support brackets are re-quired from wall panels.

Deliverables: Furniture, Fixtures, and Equipment Design

Furniture Part List

6.2 Task 2 – Purchase Furniture

6.2.1 Subtask 1 – Purchase Furniture –

Deliverables: Purchase furniture that meets the general requirements and end user requirements

6.3 Task 3 – Furniture Delivery and Installation

The contractor is required to produce a furniture delivery and installation schedule once the furniture has been or-dered. The contractor shall provide delivery and installation of furniture identified in approved furniture parts list.

The furniture shall be installed as defined in the approved design/layouts. The contractor shall provide all manage-ment, materials, transportation, tools, supervision, labor, and equipment to support the installation. All equipment and installation shall be in accordance with the equipment manufacturer’s recommendations. All material will be inspected at the government’s discretion prior to installation. The furniture installation will begin no later than 6 June

2016. The contractor has no more than five (5) business days to install delivered furniture. The contractor shall en-sure the area is cleaned after installation.

6.3.1.1 All furniture shall be delivered on the same day at the same time. The packing should be structured to ac-commodate inspections to include being re-secured without obtaining damage during and throughout the delivery process.

6.3.1.1 In the event that the Contractor cannot complete installation as required, the contractor shall submit a written report to the Contracting Officer as to the reason the work could not be completed.

6.3.1.2 The contractor shall be responsible for any malfunction resulting from failure to follow manufacturer instruc-tions which result in violation of the manufacturer warranty regarding installation.

6.3.1.3 The contractor shall submit to the Contracting Officer a full report of any damage to Government property and/or equipment by the Contractor Employees. All damage reports shall be submitted within 24 hours after the occurrence. If damage is caused by the fault or neglect of the contractor, the Contractor shall be responsible for the repair or replacement of the items, as directed by the Contracting Officer. Any such repair, replacement, or payment of costs under this paragraph shall be at the contractors’ expense.

Deliverables: Furniture Delivery and Installations

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7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

Task 6.1 – Conduct Site Sur-vey, Produce Design, and

Furniture Part List

Site Survey conducted and pro-posed solution meets requirements of the PWS and Workstation Re-quirements

Routine inspection of deliverable prod-ucts and services.

Task 6.2 – Purchase Furni-ture

Materials contain required infor-mation and are delivered on time at least 100% of the time. Revisions that occur are minor and are re-solved in a satisfactory manner.

Routine inspection of deliverable prod-ucts and services. Routine inspection of the materials.

Task 6.3 – Furniture Deliv-ery and Installation

Materials contain required infor-mation and are delivered on time at least 100% of the time. Revisions that occur are minor and are re-solved in a satisfactory manner.

Routine inspection of deliverable prod-ucts and services. Routine inspection of the materials.

8. Incentives. N/A

9. Place of Performance. Unit 30403, Patch Barracks, APO AE Vaihingen, Germany 09131.Bldg 2340

10. Period of Performance. Contractor should be capable of beginning installation of the workstation furniture no later than 6 June 2016. After installation is complete, the government representative will have an additional 30 busi-ness day acceptance period.

10.1 Work Hours: Regular work hours are from 8:00AM to 5:00PM CEST Monday through Friday except U.S.

Federal holidays. All on-base work shall be performed during regular working hours, unless prior approval is ob-tained from the Contracting Officer. Emergency circumstances may occur which require the contractor to perform outside of normal working hours.

Recognized Holidays: Contractor is not required to perform services on U.S. Federal holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

11. Delivery Schedule.

PWS

Task#

Deliverable

Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 VAL for

Site Survey

IAW PWS 12.6 1 April 2016 Standard Distribu-tion*

Multiple until acceptance

6.1.2 F,F,&E De-

sign

Auto CAD & PDFs Proposal Due date Standard Distribu-tion

Multiple until acceptance

6.1.3 Furniture

Part List

Microsoft Excel and

PDF

Proposal Due date Standard Distribu-tion*

Once

6.2 Purchase

Furniture

Email confirmation furniture is ordered

Upon purchase Standard Distribu-

Once

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6.3 Furniture

Delivery and Installa-tion Sched-ule

Word or Excel Upon purchase Standard Distribu-tion

Once

6.3 Furniture

Delivery and Installa-

N/A 6 June 2016 N/A Once

12. Security Requirements. All contract personnel will require an escort. All vendors shall gain installation passes.

Visitor identification shall be worn and displayed at all times. Contractor Personnel (applies to all Contractor em-ployees, Subcontractor employees, or any other person(s) acting for on behalf of the prime Contractor) performing work shall comply with base requirements. The installation and place of performance is a secure facility, therefore the contractors must be signed in and out daily of the facility throughout the contract period. Contractors are subject to the installation security processes and procedures. The installation is responsible for all Force Protection Measures and contractors will follow and abide by the rules of the installation that they are working on. Access to buildings and the contractor work area will be limited to normal working hours, unless specifically coordinated. Contractor also understands under no circumstances will any cell phones or other unapproved electronic devices be allowed into the facility. All devices must be locked up outside the facility perimeter. Failure to follow this policy will result in removal from the facility by facility personnel. All workers will be escorted at all times throughout the site and any other location within the facility the contractors will follow all security policies and processes as directed by the fa-cility personnel.

References:

a. DOD 5200.2-R, DOD Personnel Security Program.

b. DISAI 240-110-36, Personnel Security.

c. DOD 5220.22-M, National Industrial Security Program Operating Manual.

d. DOD 5220.22-R, Industrial Security Regulation.

e. DISA Computing Services Directorate (CSD) Security Handbook.

f. DODM 5200.01, Information Security Program, 24 February 2012

12.1 Facility Security Clearance. N/A

12.2 Security Clearance and Information Technology (IT) Level. N/A

12.3 Investigation Requirements. N/A

12.4 Adjudication for IT access. N/A

12.5 Interim IT access. N/A

12.6 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) no later than 1

April 2016 to the COR at the address listed in paragraph 1 above for all employees who will be attending the site visit between 4 through 8 April 2016 between 1000 and 1300hrs CEST. The contractor must also submit a VAL for all employees 72 hours prior to the beginning of each contracting/task order period of performance and as new con-tractor employees are assigned to the contract:

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number

Government POC/COR name and telephone number

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Complete legal name of employee(s)

Social Security Number

Security Clearance level, date granted, and

Adjudication facility name, i.e. DISCO

Type of personnel security investigation (PSI) pending or completed

Date PSI completed

Security Contacts. DISA Security Personnel can be contacted for security related questions as follows:

For Industrial Security related issues:

Amanda Goodman, phone: +49(0)711.686.39.5624

For Personnel Security related issues to include interim IT access requests:

Amanda Goodman, phone: +49(0)711.686.39.5624

12.7 Information Security and other miscellaneous requirements. The contractor shall not divulge any information about DOD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The contractor shall observe and comply with the security provision in effect at the facility.

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). There is no requirement for GFE. The Government will provide access to facilities and personnel to enable the Contractor to satisfy the re-quirements of this PWS, within the constraints of the delivery schedule and period of performance. The Contractor will use the GFI in an effort to service the Government most efficiently.

14. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. The furniture packing should be structured to accommodate inspections to include being re-secured without obtaining damage during and throughout the delivery process.

e. Inspection and Acceptance Criteria. N/A

f. Property Accountability. N/A

g. Supply Chain Risk Management (SCRM). N/A

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

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1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the

Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) prod-ucts are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

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Attachment 1 – Conceptual Layout

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Attachment 2 – Conceptual Layout with Cable Feed