17R0019_LREC_FAO,_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

H9821017R0019 16-Aug-2017

b. TELEPHONE NUMBER

(571) 372-8002

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 01 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H982109. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TODD E. DAVIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 06J25-01

ALEXANDRIA VA 22350-4000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0054 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEF LANG NATIONAL SEC ED OFFICE (DLNSEO)

DLNSEO

4800 MARK CENTER DRIVE,

SUITE 08F09-02

ALEXANDRIA VA 22350

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

H9821017R0019

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1 INSTRUCT.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items

1. By submission of this package, you are stating that ALL terms and conditions of the entire solicitation are accepted and apply to your offer unless clearly stated through an exception. The proper format for an exception can be referenced in paragraph 9(b)(3).

2. DEFENSE HUMAN RESOURCES ACTIVITY is the designated office for receipt of offer. The Offeror shall clearly mark envelope(s) / package(s) sent in response to this solicitation with the words “Solicitation Offer H98210-17-R-0019”. Mailed offers should be addressed to the following location:

Delivery by Mail Defense Human Resources Activity (DHRA) – PKEA Contracting Directorate Attn: Todd E. Davis (Contract Specialist) 4800 Mark Center Dr., Ste. 03E25 Alexandria VA, 22350-1300

Delivery by Hand Defense Human Resources Activity (DHRA) – PKEA Contracting Directorate Attn: Todd E. Davis (Contract Specialist) 4800 Mark Center Dr., West Tower / Ste. 03E25 Alexandria VA, 22350-1300

NOTE: If hand delivering proposal, contact the Contract Specialist via email at least five (5) business days prior to the due date for delivery instructions.

3. The NAICS code for this procurement is 541611 and the small business size standard is $15 million. The point of contact for Small Business Affairs is Tammy J. Proffitt and can be reached by email at Tammy.J.Proffitt2.civ@mail.mil or by phone at 571.372.2591.

4. Questions Relating to Solicitation: Email questions to Contract Specialist Todd E. Davis at Todd.E.Davis2.civ@mail.mil or Contracting Officer Darryl D. Barnes at Darryl.D.Barnes4.civ@mail.mil no later than 7 days after solicitation is posted. Reference the Solicitation Number in the SUBJECT LINE of the email.

Responses will be provided by email / amendment to the solicitation.

5. System for Award Management (SAM): When the proposal is submitted in response to the solicitation the offeror must be registered in SAM. In accordance with FAR 52.232-33 Payment by Electronic Funds Transfer –

SAM.

6. See Addendum to 52.212-2 Evaluation of Commercial Items for the evaluation factors

7. The proposal shall not merely restate the PWS, but demonstrate and provide convincing detail of how the offeror will meet the requirement of the PWS and associated sections of the PWS.

** Exceptions: If the offeror takes exception to the terms and conditions of the solicitation, indicate on a separate sheet as explained in the ”SUBMISSION OF PROPOSALS” section 9(B)(3) below.

8. Your offer must be received by 10:00AM EST on September 1, 2017. Facsimile proposals are not authorized.

Do not return the entire solicitation. Complete and return two (2) paper copies one (1) original with signatures, email 1 copy that has signatures and 1 CD/DVD with all volumes and sections.

mailto:Tammy.J.Proffitt2.civ@mail.mil mailto:Todd.E.Davis2.civ@mail.mil mailto:Darryl.D.Barnes4.civ@mail.mil

• Vol. 1, Section I, Technical Capability

• Vol. 1, Section II, Past Performance

• Vol. 2, Section I, Price

• Vol. 2, Section II, Business Information

NOTE: Factor 1, Technical Capability and Factor 2, Past Performance will be combined to determine technical acceptability.

A. Volume I, Section I, Technical Capability The offeror shall demonstrate their ability to comprehend and understand the Government’s requirements as set forth in the technical portion of the PWS and other associated sections. This will be expressed through the proposals presentation and understanding of data reports and consolidation of the information in those reports to assist in analyzing sets of data that will lead to supporting findings. Along with “Program Support” reflected throughout the project management plan, quality control plan and staffing plan. Once evaluated the technical proposal will be rated either “Acceptable” or “Unacceptable” (reference table A-1)

Table A-1

Rating Description

ACCEPTABLE Proposal meets the requirements of the solicitation

UNACCEPTABLE Proposal does not meet the requirements of the solicitation.

B. Volume I, Section II, Past Performance The offeror shall list contracts and subcontracts completed in the last three years and those in progress that provide similar services as described in the PWS. These contracts may include efforts undertaken on behalf of private industry, quasi-government organizations, or Federal agencies, including those performed for non-DoD activities.

The offeror shall ensure attachments 2 and 3 are provided as indicated below.

1. Attachment 2 is to be completed by the offeror and will contain all necessary information to contact the provided Point of Contact (POC) for past performance follow-up. It will need to be provided to Contract Specialist (CS) Todd E. Davis at Todd.E.Davis2.civ@mail.mil 10 calendar days after the solicitation is posted on FBO.gov.

2. Attachment 3 will be provided by the offeror to the POC in the private industry, quasi-government organization, Federal Agency or Non-DoD activity Federal Agency / Commercial Entity that the offeror provided services to, and that POC shall be instructed by the offeror to forward it to the CS at the above email. The attached Past Performance Questionnaire shall be completed by the POC providing the reference. Upon completion the past performance POC shall forward the completed questionnaire to Contract Specialist Todd E. Davis at Todd.E.Davis2.civ@mail.mil no later than 2 calendar days before proposal due date.

Upon determining past performance recency, relevancy and how well the offeror performed they will be rated either “Acceptable or “Unacceptable” (reference table A-2).

Table A-2

Rating Description

ACCEPTABLE

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

UNACCEPTABLE

Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

C. Volume II, Section I, Price

The offeror shall review the detailed requirements of the solicitation and propose prices based upon the provided information and associated labor categories. Prices shall be entered into the price model spreadsheet (attachment 1) and Contract Line Item Number (CLIN) for each labor category in every Period of Performance (PoP).

D. Volume II, Section II, Business Information

1. Signed copy of the Standard Form 1449, with blocks 17 and 30a-30c completed.

2. Signed copy of the Standard Form 30, with any amendment that was issued in reference to the RFP.

3. Offerors DUNS number, Cage Code and Tax ID number.

4. Representations and Certifications through FAR 52.212-3 Alt I, 52.219-1 and 52. 222-22 are required to filled-in and returned with proposal.

5. Notice: If the proposal that is provided in response to the solicitation at the time of award is provided while the company is suspended, debarred, and ineligible for receipt of a contract from Government Agencies or in receipt of a notice of proposed debarment from any Government Agency, the proposal is voidable at the option of the Government.

9. SUBMISSION OF PROPOSALS

(A) Proposals shall be prepared and submitted as follows:

VOL. SECTION VOL.

TITLE

# OF PAPER

COPIES

# OF

ELECTRONIC

COPIES ( Email)

CD / DVD PAGE

LIMIT

I I Technical Capability

2 (1 orig. and 1 copy)

1 (With scanned signatures from any document with signatures.)

1 No Limit

I II Past Performance

2 (1 orig. and 1 copy)

1 (With scanned signatures from any document with signatures.)

1 No Limit

II I Price 2 (1 orig. and 1 copy)

1 (With scanned signatures from any document with signatures.)

1 No Limit

II II Business Information

2 (1 orig. and 1 copy)

1 (With scanned signatures from any document with signatures.)

1 No Limit

(B) Format, Organization, Exceptions and Content

(1) Format

(a) Each volume must be separately bound and contain sufficient information to permit a detailed evaluation.

(b) The offeror’s proposal shall be prepared on standard 8 ½ ” by 11” paper, single-spaced, with 1” minimum margins.

(c) Foldouts may be used, but shall be no larger than 8 ½ ” by 14”, shall be printed on one side only.

(d) The type shall be no smaller than 10-pitch “Times New Roman”.

(e) The proposal shall follow the prescribed format.

(2) Organization

(a) The proposal shall be organized / adhered to with the number of volumes, volume titles, sections and page limitations as described above.

(b) Pages shall be numbered consecutively within each volume.

(3) Exceptions

(a) If an exception to any part of the solicitation needs to be addressed a location will be provided. Each exception shall be specifically related to each paragraph and/or specific part of the RFP to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirements of the services being requested. This information shall be provided in the following format (example below).

RFP Document Para. Page Requirement Portion Rationalization

PWS,

Personnel Qualifications;

etc.

Applicable Vol, Section, Page, Paragraph Number(s); etc.

Identify the requirement or portion to which exception excerpt is referencing.

Justify why the exception is proposed.

PERIOD OF PERFORMANCE

Summary: 1 Base Year and 4 Option Years Base Year: 28 September 2017 – 27 July 2018 (Base Year 10 Mths.)

Option Year 1: 28 July, 2018 – 27 July, 2019 Option Year 2: 28 July, 2019 – 27 July, 2020 Option Year 3: 28 July, 2020 – 27 July, 2021 Option Year 4: 28 July, 2021 – 27 July, 2022

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Defense Language Program and Foreign Are

FFP

Defense Language Program and Foreign Area Officer Support FOB: Destination

NET AMT

1001 12 Months OPTION Defense Language Program and Foreign Are

FFP

2001 12 Months OPTION Defense Language Program and Foreign Are

FFP

3001 12 Months OPTION Defense Language Program and Foreign Are

FFP

4001 12 Months OPTION Defense Language Program and Foreign Are

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government N/A Government 1001 N/A Government N/A Government 2001 N/A Government N/A Government 3001 N/A Government N/A Government 4001 N/A Government N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-SEP-2017 TO

27-JUL-2018

N/A DEF LANG NATIONAL SEC ED OFFICE

(DLNSEO)

DLNSEO

4800 MARK CENTER DRIVE,

SUITE 08F09-02

ALEXANDRIA VA 22350

HQ0054

1001 POP 28-JUL-2018 TO

27-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 28-JUL-2019 TO

27-JUL-2020

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 28-JUL-2020 TO

27-JUL-2021

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 28-JUL-2021 TO

27-JUL-2022

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

The Defense Language and National Security Education Office (DLNSEO) requires support for the Defense Language, Regional Expertise, and Culture (LREC) Program (Defense LREC Program) and the Foreign Area Officer (FAO) Program in compiling data inputs, conducting analysis, preparing written and graphic reports and briefings, assisting coordination of pre-publication reviews, and participating in policy reviews and updates for Congressional reports, internal Department of Defense (DoD) reports, and FAO Program issuances.

2.0 BACKGROUND

As part of the Defense LREC Program structure, DLNSEO provides policy, programs, resources, training, research, and communications oversight to guide Department-wide efforts for language, regional, and cultural capabilities.

DLNSEO also provides policy oversight of the Defense Language Institute Foreign Language Center, Monterey, California, and the Defense Language Institute English Language Center at Lackland Air Force Base, San Antonio, Texas. Furthermore, DLNSEO provides policy oversight to develop, implement, evaluate, and research language proficiency testing within DoD. DoD Instruction (DoDI) 5160.70, “Management of the Defense Language, Regional Expertise, and Culture (LREC) Program,” requires preparation of an annual report on accession, promotion, retention, and attrition of personnel with language skills of strategic interest to the Department.

DLNSEO is also tasked to respond to ad hoc congressional reporting requirements that may be received concerning LREC, typically several requirements per year.

DLNSEO also provides policy oversight and program management for the Department of Defense (DoD) FAO Program. It issues guidance to the DoD in DoD Directive 1315.17, “Military Department Foreign Area Officer (FAO) Programs,” and DoDI 1315.20, “Management of the Department of Defense (DoD) Foreign Area Officer (FAO) Programs.” These issuances require preparation of annual reports to inform the DoD of the status and health of the FAO program. DLNSEO also has programmatic responsibilities for language and regional skill sustainment programs for FAOs who have completed their initial utilization assignments or are serving in utilization assignments. DLNSEO requires expert advice based on first-hand FAO experience to coordinate the activities of the FAO Council to ensure policies and skill sustainment programs are adequately focused to address the highly specialized DoD FAO community needs. This effort will support the alignment of FAO capabilities for the Department with the strategic goals and objectives of strategic DoD guidance.

3.0 SCOPE

The Contractor shall provide the personnel, management, and materials necessary to conduct data collection and analysis on language and culture related subjects pertaining to the DLP, synthesize the results, and produce initial drafts of the findings. Government personnel will then edit and develop the final reports. These reports include primarily the Annual Report on Accession, Promotion, Retention, and Attrition of Personnel with Language Skills, as required by DoDI 5160.70 and other smaller reporting efforts and products. The contractor will provide expertise based on first-hand experience as a Foreign Area Officer (FAO) (or Regional Area Strategist (RAS) for former Air Force personnel) or Defense Attaché to assist DLNSEO Federal staff members in the formulation of updates or refinements to policies and practices that impact the DLNSEO administered DoD FAO program. Work will include data analysis and compilation of various inputs to prepare written or graphical reports concerning the FAO program as well as coordination of activities in support of the FAO Council, a policy advisory group to the DLNSEO. The contractor will be able to provide expert analysis of policy proposals to advise DLNSEO Federal employees of the consequences of proposed program changes, either developed by DLNSEO or submitted from DoD Components, to the DoD FAO Program and incorporate these discussions into written reports.

4.0 REQUIREMENTS The Contractor shall:

4.1. Provide Program Management Support. Provide report writing support; ensure coordinating, staffing, and tracking processes specified by the COR are applied and followed; and keep the COR informed of progress on deliverables. Provide to the COR a Project Management Plan for integrating, managing, controlling, and documenting all phases of the contract requirements.

4.2. Provide Analysis and Report Writing Expertise.

4.2.1. Develop data collection templates for use by DoD Components and other organizations in reporting data required for the respective Defense LREC Program reports.

4.2.2. Compile input from Military Services, Defense Agencies, and other input providers (i.e., other USG Organizations, etc.) for reports or other designated projects.

4.2.3. Complete research and analysis on data collected and other subjects pertaining to the Defense LREC Program relevant to the report. The research and analysis shall consist of a subject matter expert review of the data collected (i.e., does it fit into the collection parameters, is it duplicated, are the numbers captured realistic, etc.), and interpreting the results to evaluate, analyze, and determine impacts and identify potential recommendations.

4.2.4. Submit to the COR completed electronic data spreadsheets containing the data and computations used in the consolidation and analysis of data for the report.

4.2.5. Compose reports to reflect data analysis and findings for Departmental senior leaders and external audiences.

Report packages must be built as per specified format and staffing process. Assist in the adjudication of comments received from organizations coordinating on the draft reports.

4.2.6. Attend, support, and document meetings with principals and stakeholders relevant to the report. Prepare read-ahead and post-meeting briefing slides and other materials for data collection working group meetings and Senior/Executive Level briefings on the final report to the Military Departments’ Assistant Secretaries for Manpower and Reserve Affairs or other level as needed.

4.2.7. Conduct field visits and assist DLNSEO with presenting the DoD Senior Language Authority (SLA) positions on special Defense LREC Program reports as required.

4.2.8. Provide expertise in the following areas:

4.2.8.1. DoD military and civilian manpower and personnel, both in general and with respect to foreign language requirements and capabilities (including FAO) in particular.

4.2.8.2. Professional quantitative and qualitative analysis.

4.2.8.3. Knowledge of the Defense LREC Program and relevant Defense LREC Program stakeholder organizations.

4.2.8.4. Writing and preparation of reports in the field of DoD military and civilian personnel and manpower requirements, with respect to foreign language requirements and capabilities in particular, and in drafting policy and guidance documents.

4.2.9. Advise DLNSEO Federal personnel about the impacts of proposed policy changes or anticipated FAO program changes on the duties of FAOs serving on Defense Agency or Combatant Command staffs or performing duties within U.S. Embassies or on country teams as a Military Attaché, Defense Attaché, Senior Defense Official, or Security Cooperation Officer.

4.2.10. Assemble, analyze, and organize for incorporation into FAO reports information submitted by the DoD Components pertaining to FAO/RAS management, to include accession, education, training, distribution, utilization, and career progression.

4.3. Solicit input, perform analysis, and assess data, in support of DLNSEO Federal staff members for use in preparing official reports; coordinate pre-publication administrative requirements for reports and issuances;

summarize activities of the FAO Council for Federal staff approval, and provide subject matter expert comments on potential policy recommendations.

4.4. Support issuance of annual FAO reports:

4.4.1. Review, analyze assembled data, and draft the FY 2016 report (Base Year).

4.4.2. Review, analyze assembled data, and draft the FY 2017 report (Option Year 1).

4.4.3. Review, analyze assembled data, and draft the FY 2018 report (Option Year 2).

4.5. Support activities of the FAO Council.

4.5.1. Assist DLNSEO federal personnel in scheduling monthly meetings and assembling and distributing read-ahead material.

4.5.2. Attend monthly FAO council meetings and prepare summaries.

4.6. Support Coordination of DoD FAO program issuances (Base Year).

4.6.1. Assemble coordination responses into coordination comment matrices. Incorporate government adjudicated comments into the issuance draft documents using Microsoft Word track changes for DoD Directive 1315.17, “Military Department Foreign Area Officer (FAO) Programs”

4.6.2. Assemble coordination responses into coordination comment matrices. Incorporate government adjudicated comments into the issuance draft documents using Microsoft Word track changes for DoD Instruction 1315.20, “Management of the Department of Defense (DoD) Foreign Area Officer (FAO) Programs.”

4.7. Utilize Microsoft Office software (i.e., Word, Excel, Access, and PowerPoint) that is able to work with previous (1997) and current versions of the software for completion of reports, spreadsheets, and presentation materials, unless otherwise specified.

4.8. Email a monthly update of status of analysis, reports, and support to the COR. The update shall include a summary of the work accomplished during that month.

4.9. Submit drafts of reports to the COR for review and approval. Certain attachments not requiring editing may be submitted in PDF file format, as determined by the COR. Revise drafts as directed by the COR based on adjudicated comments from reviewers. Once drafts are approved, final reports shall be provided for submission to Senior and/or Executive Level Personnel for signature.

4.10. Participate in 16 to 24 meetings annually at DLNSEO in the Mark Center, Alexandria, VA, and other DoD and U.S. Government Organization Offices located with the Washington, DC area. This includes monthly FAO Council meetings and other ad hoc meetings, as required.

4.11. Participate in a Post-Award Conference. This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements, and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The Contractor shall provide a written summary of the Post- Award Conference.

5.0 DELIVERABLES

Deliverable PWS Ref. Delivery Date

Post Award conference 4.11 Not Later than (NLT) 5 business days after contract award

Written Summary of Post Award Conference

4.11 NLT 3 business days after Post Award

Conference

Management Plan (Delivery will take place after FINAL draft is accepted within allotted timeframe.

4.1 NLT 10 business days after contract

award

Data Collection Templates for the respective Defense LREC Program Reports

4.2.1 NLT 20 calendar days after contract

award for the annual DoDI 5160.70 Report; NLT 20 calendar days after receipt of data requirements from COR for other reports

Data Spreadsheets 4.2.4 Upon submission of the draft for each applicable Defense LREC Program report

Assistance with Working Group and Senior/Executive Level Briefings

4.2.6 NLT 30 calendar days after contract

award and as needed to satisfy Defense LREC Program or FAO Program reporting requirements

Read-ahead and Post-meeting Briefing Slides

4.2.6 Read-ahead slides: NLT 5 calendar

days prior to WG meetings, NLT 10 calendar days prior to Senior/Executive Level Briefings.

Post-meeting slides: NLT 2 business days after WG meetings and Senior/Executive Level Briefings

Deliverable PWS Ref. Delivery Date Monthly Status Reports

4.8 NLT 5 calendar days after the last day

of each month

Draft Final Reports 4.9, 4.2.5 NLT 30 calendar days after Contractor receipt of data required for analysis and report

Final Reports 4.9, 4.2.5 NLT 5 business days after notification of approval of draft final report

Draft FY 2016 FAO Report 4.9, 4.2.5 NLT 60 calendar days after receipt of Service and Joint Staff input

Draft FY 2017 FAO Report 4.9, 4.2.5 NLT 60 calendar days after receipt of Service and Joint Staff input

Draft FY 2018 FAO Report 4.9, 4.2.5 NLT 60 calendar days after receipt of Service and Joint Staff input

FAO Council summaries 4.5.2 NLT 10 calendar days after each council session

Assemble coordination comments DoDD 1315.17

4.6.1 NLT 15 calendar days after close of

comment period

Assemble coordination comments DoDI 1315.20

4.6.2 NLT 15 calendar days after close of

comment period

6.0 CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DLNSEO via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, unless a later date is otherwise authorized by the Office of the Under Secretary of Defense (Personnel and Readiness). Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

7.0 CONTRACTOR TRAVEL

The Government anticipates travel to numerous (16-24) meetings at DLNSEO in Alexandria, Virginia, and other DoD and U.S. Government Organization Offices located within the Washington, DC area. Each meeting will last no more than one day. Contractor participation at all meetings required by this contract is considered to be included in the normal conduct of business. No separate reimbursements for travel will be provided.

8.0 SECURITY The Contractor shall:

8.1. Establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to ensure the confidentiality, integrity, and availability of government data. The Contractor and all Contractor personnel with access to or responsibility for nonpublic Government data under this contract shall:

8.1.1. Comply with:

DoD Instruction (DoDI) 8500.1, Cybersecurity The Privacy Act (5 U.S.C. 552a) DoD 5400.11-R, and DoD Directive 5400.11, DoD Privacy Program DoD 6025.18-R, DoD Health Information Privacy Regulation DoD 5200.2-R, Personnel Security Program HSPD-12, Homeland Security Presidential Directive.

http://www.ecmra.mil/ http://www.ecmra.mil/

8.1.2. Comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common Access Card (CAC) and:

8.1.2.1. Be responsible for obtaining CAC or PIV ready status prior to reporting for work. At a minimum, all Contractor personnel must obtain/maintain a favorable FBI National Criminal History Check (fingerprint check), two forms of identity proofed identification (I-9 document), and submit a National Agency Check and Law Credit (NACLAC) vetting package for processing.

8.1.2.2. Be citizens of the United States and have a current security clearance at the SECRET level or higher before the contract is awarded.

8.1.2.3. Maintain favorable FBI National Criminal History checks and ensure completion and successful adjudication of a NACLAC as required for Federal employment.

8.2. If at any time, any Contractor personnel requiring a CAC is unable to obtain/maintain an adjudicated NACLAC immediately notify the Requiring Activity’s Information Systems Security Group (ISSG) and remove such person from work under this contract.

8.3. Immediately report the discovery of any Privacy breach first to the Requiring Activity’s CIO/Privacy Office and secondly to the COR.

9.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION (GFP/GFE/GFI)

9.1. DLNSEO will arrange for issuance of a common access card and access to computerized files and DLNSEO office spaces as required.

9.2. DLNSEO will arrange for a Secure Internet Protocol Router (SIPR) Token and access to a U.S. Government SIPR terminal as required.

9.3. DLNSEO will provide previous FAO annual reports, and DoD Component input for reports to be prepared under this contract when input is submitted.

10.0 PLACE OF PERFORMANCE

Contractors shall perform work at the Contractor’s facility.

11.0 QUALITY CONTROL

The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

12.0 QUALITY ASSURANCE

12.1. The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS.

12.2. Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the COR or CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

13.0 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor acknowledges that it is familiar with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR. If the performance requires the Contractor (to include subcontractors) to supply technical support related to systems or projects with which the Contractor is already directly concerned, either by prime or subcontract, the Contractor shall immediately inform the Contracting Officer. The PWS may be withdrawn if a conflict is found. The Contractor shall not undertake performance of any PWS requirements which requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

14.0 APPLICABLE DOCUMENTS

Document Web link DoDI 5160.70 http://www.dtic.mil/whs/directives/corres/pdf/516070_dodi_201

6.pdf

DoDD 1315.17 http://www.dtic.mil/whs/directives/corres/pdf/131517p.pdf

DoDI 1315.20 http://www.dtic.mil/whs/directives/corres/pdf/131520p.pdf

15.0 PERFORMANCE REQUIREMENT SUMMARY (PRS)

15.1 Purpose. The PRS lists performance objectives for the required services the Government will surveil. The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” or “Inspection” or “Default” in Section E and Section I of the contract.

15.2 Components. The PRS states the performance objective (required service), and threshold (performance standard, accept and reject points (if applicable)) in either a qualitative or quantitative fashion for each critical success factor.

Performance Objective PWS Paragraph Performance Standard/Acceptable

Quality Level Method of Surveillance

Written summary of the Post-Award

Conference (PAC)

4.11 Provide timely, detailed, comprehensive, and accurate PAC summary to the COR not later than (NLT) 3 business days after PAC. Provide a written summary of the Post-Award Conference to the COR at least 80% of the time NLT 3 business days after PAC.

• Review of contractor written summary.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Data collection templates for the respective Defense LREC Program reports

4.2.1 Develop data collection templates for use

by DoD Components and other organizations in reporting data required for the respective Defense LREC Program reports. Provide data collection templates to the COR at least 80% of the time as follows: NLT 20 days after contract award for the annual DoDI

5160.70 Report, and NLT 20 days after

• Review of contractor-developed templates.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

http://www.dtic.mil/whs/directives/corres/pdf/516070_dodi_2016.pdf http://www.dtic.mil/whs/directives/corres/pdf/516070_dodi_2016.pdf http://www.dtic.mil/whs/directives/corres/pdf/131517p.pdf http://www.dtic.mil/whs/directives/corres/pdf/131520p.pdf receipt of data requirements from COR for other reports.

Completed electronic data spreadsheets

4.2.4 Submit to the COR completed electronic

data spreadsheets containing the data and computations used in the consolidation and analysis of data for the report.

Provide completed electronic data spreadsheets at least 80% of the time upon submission to the COR of the draft for each applicable Defense LREC Program report.

• Review of contractor-completed spreadsheets.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Draft reports – Defense LREC Program reports

4.9 Submit drafts of reports to the COR for

review and approval. Submit draft reports to COR NLT 30 days after Contractor receipt of data required for analysis and report at least 80% of the time. Reports shall comply with the standards of clarity, style, capitalization, punctuation, and usage as specified in DoD Manual 5110.4-M-V1, Enclosure 6.

• Review of contractor-submitted draft reports.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Draft reports – Annual Foreign Area Officer

(FAO) reports

4.4

Submit draft annual FAO reports to the COR as follows: FY 2016 report (Base Year), FY 2017 report (Option Year 1), FY 2018 report (Option Year 2). Submit draft annual FAO reports to the COR NLT 60 days after receipt of Service and Joint Staff input at least 80% of the time.

Reports shall comply with the standards of clarity, style, capitalization, punctuation, and usage as specified in DoD Manual 5110.4-M-V1, Enclosure 6.

• Review of contractor-submitted draft reports.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Final reports 4.9 Provide final reports to the COR for submission to Senior and/or Executive Level Personnel for signature. Provide final reports to the COR NLT 5 business days after notification to the Contractor of approval of draft final report at least 80% of the time. Reports shall comply with the standards of clarity, style, capitalization, punctuation, and usage as specified in DoD Manual 5110.4-M-V1, Enclosure 6.

• Review of contractor-submitted final reports.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Read-ahead and post-meeting briefing slides

4.2.6 Prepare read-ahead and post-meeting

briefing slides and other materials for data collection working group (WG) meetings and Senior/Executive Level briefings on final reports. Provide read-ahead slides at least 90% of the time to COR NLT 5 days prior to WG meetings and NLT 10 days prior to Senior/Executive Level Briefings.

Provide post-meeting slides at least 90% of the time to COR NLT 2 business days after WG meetings and Senior/Executive Level Briefings.

• Conduct progress or status meetings between contractor and COR.

• Review of contractor-prepared briefing slides and materials.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Coordination Support of DoD FAO program issuances

4.6.1 and 4.6.2 Assemble coordination responses, prepare coordination response matrices, and annotate the draft issuance documents using Microsoft Word track changes for DoD Directive 1315.17 and DoD Instruction 1315.20. For each issuance (DoD Directive 1315.17 and DoD Instruction 1315.20), assemble coordination comments into a consolidated comment matrix using approved DoD forms and procedures no later than 15 days after the close of the O6-level and the Flag/General Officer/SES-level coordination comment periods. Prepare a final coordination version of the comment matrices and a Microsoft Word tracked changes version of the draft issuance no later than 10 days after the DLNSEO federal staff completes the comment adjudication. Use of Acronyms and abbreviations will be in accordance with the DoD Manual 5110.04-M-V1, “DoD Manual for Written Material: Correspondence Management;” DoD Manual 5110.04-M- V2, “DoD Manual for Written Material:

Examples and Reference Material;” and U.S. Government Printing Office, “U.S.

Government Printing Office Style Manual,” current edition. There will be no more than 5 deviations from these standards or factual errors per 10 pages.

• Review of contractor-annotated draft issuances.

• Review of contractor-submitted draft comment matrices.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Monthly FAO council meeting summaries

4.5.2 Attend monthly FAO council meetings

and prepare summaries. Provide monthly meeting summaries to COR NLT 10 days after each council session at least 90% of the time.

• Review of contractor-prepared summaries.

• Stakeholder feedback.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

Monthly status reports 4.8 Email a monthly update of status of analysis, reports, and support to the COR.

The update shall include a summary of the work accomplished during that month. Provide monthly status report to COR NLT 5 days after the last day of the month at least 90% of the time.

• Review of contractor status reports.

• Performance of this objective will be annotated in CPARS.

• COR Acceptance.

CONTRACT ADMINISTRATION

A. POINTS OF CONTACT:

Contracting Officer TBA at Contract Award 4800 Mark Center Dr.

Alexandria, VA 22350-1300 Telephone:

Email:

Contract Specialist Todd E. Davis

Alexandria, VA 22350-1300, Ste. 03E25 Telephone: 571.372.8002 Email: Todd.E.Davis2.civ@mail.mil

Contracting Officer’s Representative TBA at Contract Award

Alexandria, VA 22350-1300 Telephone:

Email:

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 Contracting Officer’s Representative.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009

JUN 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-3 Notice of HUBZone Set-Aside or Sole Source Award NOV 2011 52.219-4 Notice of Price Evaluation Preference for HUBZone Small

Business Concerns

OCT 2014

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-14 Limitations On Subcontracting JAN 2017 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business

Set-Aside

NOV 2011

52.222-3 Convict Labor JUN 2003 52.222-54 Employment Eligibility Verification OCT 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-17 Rights In Data-Special Works DEC 2007 52.227-18 Rights in Data--Existing Works DEC 2007 52.232-1 Payments APR 1984 52.232-11 Extras APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.244-6 Subcontracts for Commercial Items JAN 2017 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing…