H9225726QE029 SAT COMBINED SYNOPSIS RFQ.pdf

COMBINED SYNOPSIS / SOLICITATION

BRAND NAME THERM-X ACTIVE THERMAL & COMPRESSION THERAPY SYSTEMS &

ACCESSORIES

SOLICITATION NUMBER: H9225726QE029

ISSUING ACTIVITY: Marine Forces Special Operations Command (MARSOC) Contracting Office (H92257)

ACQUISITION TYPE: Combined Synopsis/Solicitation for Commercial Products under the Simplified

Acquisition Threshold (SAT)

SET-ASIDE: Total Small Business Set-Aside

PRIMARY NAICS CODE: 339113 (Surgical Appliance and Supplies Manufacturing) — Size Standard: 800

Employees

PRODUCT SERVICE CODE (PSC): 6515 (Medical and Surgical Instruments, Equipment, and Supplies)

QUOTE SUBMISSION DEADLINE: August 20, 2026, at 1200 hours (12 PM) EST

SECTION I: PUBLIC NOTICE AND INSTRUCTIONS TO OFFERORS

1. Combined Synopsis/Solicitation Statement

This constitutes the only solicitation for this requirement; quotes are being requested, and a separate written solicitation will not be issued. This combined synopsis/solicitation is issued as a Request for Quotes (RFQ) under

RFO Part 12 (Acquisition of Commercial Products and Commercial Services) incorporating simplified commercial procedures under the Simplified Acquisition Threshold (SAT).

2. Submission Instructions

Quotes must be submitted electronically via email to the Contracting Officer, Jordan D. Orellana Buitron, at

Jordan.D.OrellanaBuitron.mil@socom.mil no later than August 20, 2026, at 1200 hours EST. Late submissions will not be evaluated.

3. Standardized Pricing Workbook (Attachment 1)

To ensure uniformity of quote submissions and streamline the automated evaluation process, offerors must complete and submit Attachment 1 - Therm-X Quote Submission and Price Evaluation Workbook. Hand-written quotes, altered Bill of Materials (BOM) schedules, or non-conforming PDF price proposals may result in a determination of non-responsiveness.

4. Basis for Award: Price Alone (Lowest Priced Responsive Offer)

The Government will award a single, firm-fixed-price (FFP) purchase order to the responsible offeror whose quote represents the lowest total evaluated price, provided the quote is determined to be responsive to the solicitation terms.

Regulatory Compliance Note: This "Price Alone" evaluation is conducted strictly under the simplified commercial evaluation rules of RFO FAR 12.201-1.

• Responsiveness Review Criteria (Pass/Fail):

1. Exact Brand Part Numbers: The quote must contain the exact Therm-X part numbers and quantities listed in Attachment 1. Alternate brands or gray-market products will receive a "Fail" and be excluded.

mailto:Jordan.D.OrellanaBuitron.mil@socom.mil

2. Authorized Reseller/Distributor Letter: Offerors must submit active, written confirmation from the manufacturer (Therm-X / ZooTek Inc.) proving they are an authorized reseller eligible to sell to federal agencies and pass through the standard commercial warranty.

3. Technical Confirmation: Confirmation of the 30-day ARO delivery window and the 1-year commercial warranty.

SECTION II: DESCRIPTION & SCHEDULE OF SUPPLIES

This is a Brand Name Only requirement for Therm-X medical hardware and accessories to support MARSOC's tactical human performance and athletic rehabilitation programs.

The contract line items (CLINs) to be priced are fully detailed in Attachment 1 - Pricing Workbook.

SECTION III: SPECIFICATIONS & DELIVERY CONDITIONS

1. Shipping Terms (FOB Destination)

In accordance with SOF PI 5612.201-1(a)(3), all deliveries under this purchase order must be shipped FOB

Destination to Camp Lejeune, NC. The shipping cost must be fully integrated into the unit prices proposed in

Attachment 1.

Delivery Address:

Marine Forces Special Operations Command (MARSOC)

Attn: Health Support Services (HSS)

HPTC / Bldg RR136 Rifle Range Road, Camp Lejeune, NC 28460

2. Delivery Timeline

Standard commercial delivery is required within 30 days after receipt of order (ARO). If a vendor cannot meet this window, they must specify their alternative delivery schedule in Part C of Attachment 1 for the Contracting Officer's evaluation.

3. Standard Commercial Warranty

In accordance with SOF PI 5646.706, the contractor must provide the standard commercial warranty offered by

Therm-X / ZooTek Inc. to civilian accounts. The warranty must cover all parts, labor, and system hardware defects for a minimum of 1 year from the date of government acceptance. The contract file cannot be closed until the warranty period has expired.

SECTION IV: CONFORMED PROVISIONS & COGNIZANT CLAUSES

1. Solicitation Provisions (Incorporated by Reference)

The following solicitation provisions are incorporated by reference:

• FAR 52.204-7, System for Award Management (Offerors must be registered in SAM.gov at the time of quote submission)

• FAR 52.204-16, Commercial and Government Entity Code Reporting

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment

• FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation

• FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

• FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial

Services (Offerors must complete electronic annual reps and certs prior to quote submission)

• DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

• DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

• DFARS 252.225-7000, Buy American—Balance of Payments Program Certificate

2. Contract Clauses (Incorporated by Reference)

The following contract clauses are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance

• FAR 52.204-18, Commercial and Government Entity Code Maintenance

• FAR 52.204-27, Prohibition on a ByteDance Covered Application (TikTok Ban)

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• FAR 52.219-6, Notice of Total Small Business Set-Aside

• FAR 52.222-3, Convict Labor

• FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies

• FAR 52.222-21, Prohibition of Segregated Facilities

• FAR 52.222-26, Equal Opportunity

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities (threshold met)

• FAR 52.222-50, Combating Trafficking in Persons

• FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

• FAR 52.225-13, Restrictions on Certain Foreign Purchases

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

• DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

• DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

• DFARS 252.225-7001, Buy American and Balance of Payments Program (replaces FAR 52.225-1)

• DFARS 252.225-7048, Export-Controlled Items

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

• DFARS 252.232-7006, Wide Area Workflow Payment Instructions

• DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services

3. FAR Provisions and Clauses (Full Text)

Provision FAR 52.212-2: Evaluation—Commercial Products and Commercial Services

(a) The Government will award a single, firm-fixed-price purchase order resulting from this solicitation to the responsible offeror whose quote represents the lowest total evaluated price, provided the quote is determined to be responsive to the solicitation terms. The following binary (pass/fail) criteria shall be used to evaluate responsiveness:

1. Brand Specification: The vendor's quote must list the exact Therm-X part numbers and quantities detailed in Section II and Attachment 1.

2. Authorized Source Verification: The vendor must submit written verification from the manufacturer

(Therm-X / ZooTek Inc.) confirming that the vendor is an active, authorized reseller/distributor eligible to sell to federal agencies and provide official warranty coverage.

3. Adherence to Terms: The vendor must explicitly agree to the delivery, shipping (FOB Destination), and standard commercial warranty terms set forth in this solicitation.

(b) Options. (Not Applicable).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clause FAR 52.222-90: Addressing DEI Discrimination by Federal Contractors (Class Deviation No. 2026-22 / EO

14275)

The contractor and any subcontractors performing work under this contract within the United States shall strictly adhere to non-discrimination principles. No contractor shall implement discriminatory human resource quotas, mandatory diversity classifications, or exclusionary training metrics that limit employment opportunity on the basis of sex, race, color, or national origin. The contractor must insert this clause in all subcontracts exceeding $10,000.

6. Verbatim SOF PI Local Clauses (Full Text)

Clause SOF PI 5633.107(a): Independent Review of Agency Protest Decision (formerly 5652.233-9000)

In accordance with RFO FAR 33.104(a)(5), interested parties may request an independent review at one level above the contracting officer. The independent review is available as an appeal of the contracting officer’s decision on an agency protest. Requests for an independent review shall be submitted timely to the Contracting Officer for coordination with their respective Office Chief.

Clause SOF PI 5640.302-3(b): Disclosure of Unclassified Information (formerly 5652.204-9003)

(a) The protection of sensitive but unclassified data reflecting Special Operations technologies, personnel, plans, and business associations requires due diligence on the part of those in possession of such information. The application of appropriate security measures to ensure the safekeeping of USSOCOM and company proprietary data, intellectual property, and personnel data is the responsibility of all parties who have access to such information. On September

21, 2001, the Department of Defense designated Headquarters US Special Operations Command (USSOCOM) a sensitive unit, as defined by Title 10 United States Code (USC) Section 130b (10 USC 130b). See DoD Manual

5400.07, Freedom of Information Act Program, dated 25 January 2017 paragraph 5.2 c. (2)(a).

In keeping with this designation, unclassified information related to USSOCOM military technology acquisitions managed by USSOCOM or any of its component commands, will be designated Controlled Unclassified

Information (CUI). As such, the contractor hereby unequivocally agrees that it shall not release to anyone outside the

Contractor’s organization any unclassified information, regardless of medium (e.g., film, tape, document, contractor’s external website, newspaper, magazine, journal, corporate annual report, email, text, conversation, social media, etc.), pertaining to any part of this contract or any program related to this contract, unless the

Contracting Officer has given prior written approval. Furthermore, any release of information which associates

USSOCOM, Special Operation Forces (SOF), or any component command with an acquisition program, contractor, or this contract is prohibited unless specifically authorized by the Contracting Officer.

(b) The contractor must submit a written request for approval and shall identify the specific information to be released, the medium to be used, and the purpose for the release. The contractor must submit the request to the

Contracting Officer at least 60 days before the proposed date for release for approval. No release of any restricted information will be made without specific written authorization by the Contracting Officer. The Contractor must include a similar requirement to this clause in each subcontract under this contract to affect this requirement at each level of subcontracting. Subcontractors must submit requests for authorization to release through the prime contractor to the Contracting Officer.

(c) The Contractor further understands that Title 18 USC Section 701 specifically prohibits the use of the

USSOCOM emblem or logo in any manner or medium (e.g., corporate website, marketing brochure, newspaper, magazine, etc.) unless authorized in writing by the Contracting Officer. A written request for use of the USSOCOM emblem or logo must be submitted to the Contracting Officer at least 60 days before proposed use. Forward any request to use the USSOCOM emblem or logo through the Contracting Officer.

SECTION V: QUOTE SUBMISSION CHECKLIST

To be considered responsive and eligible for award based on price alone, offerors must submit the following documents to the Contracting Officer by the deadline:

1. Completed Pricing Schedule: Attachment 1 (Therm-X Quote Submission Workbook) fully populated for

CLINs 0001 through 0018 with mathematically sound unit and total prices.

2. Authorized Reseller Status Letter: A valid, dated copy of the manufacturer's authorization letter certifying active dealer/distributor status.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-19?ver=2017-03-15-135646-847 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-19?ver=2017-03-15-135646-847

3. Offeror Identification Block: Completed business details (including legal name, active CAGE, UEI, and point of contact info) in Part A of Attachment 1.

4. Warranty & Delivery Confirmation: Completed and checked sign-off blocks in Part C and Part D of

Attachment 1.