GSASPB-16-Q-0010_Wash_Kit_BPA.pdf

Request for Quotation (RFQ)

Solicitation Number GSASPB-16-Q-0010

Wash Kits for Emergency and Replenishment

April 21, 2016

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

XXXXXX

PAGE 1 OF `124

2. CONTRACT NO. 3. AWARD/EFFECTIVE

See Block 31

4. ORDER NUMBER 5. SOLICITATION NUMBER

GSASPB-16-Q-0010

6. SOLICITATION ISSUE DATE

April 20, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Michael Sheckels

b. TELEPHONE NUMBER(No collect calls)

202-826-5647

8. OFFER DUE DATE:

May 20, 2016 2:00

P.M. EST

9. ISSUED BY CODE 10. THIS ACQUISITION IS SET ASIDE:100 % FOR:

UNRESTRICTED

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

BUSINESS SMALL BUSINESS PROGRAM NAICS: 321920

SERVICE-DISABLED EDWOSB

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

Center For Innovative Acquisition

General Service Administration, FAS

1800 F Street NW

Washington, DC 20405-0001

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

N/A

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE Y 16. ADMINISTERED BY CODE

Please see continuation pages.

Center For Innovative Acquisition Development

General Service Administration, FAS

1800 F Street NW, Washington, DC 20405-0001 17a. CONTRACTOR/ CODE

OFFERER

FACILITY CODE

18a. PAYMENT WILL BE MADE BY CODE Y

U.S. General Service Administration

Financial and Payroll Services Division (BCE)

1500 Bannister Road, Room 1011

Kansas City, MO 64131

PHONE: 1-800-676-3690, Opt. #3 –

FAX: 1-816-926 7800

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

A Firm-Fixed Price Blanket Purchase Agreement (BPA) for wash kits for the Federal Emergency Management Agency on behalf of the General Service Administration is being awarded under FAR PARTS 12 and 13.

All terms and conditions from the solicitation, supplemental, and agency clauses are incorporated herein.

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT

(For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Dominic Lackey

31c. DATE

SIGNE

D

SECTION B

SUPPLIES & PRICE/COST

B.1 INTRODUCTION

The U.S. General Services Administration (GSA), in accordance with its Inter-Agency Agreement (IAA) with the Federal Emergency Management Agency (FEMA), is the primary source to provide wash kits in the event of a disaster/emergency as well as during replenishment efforts. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Commercial Item and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested to establish multiple Blanket Purchase Agreements (BPA). The combined synopsis/solicitation is being issued as a Request for Quotations (RFQ) number GSASPB- 16-Q-0010.

B.2 GENERAL

The Contractor must provide all management, supervision, labor, facilities, and materials necessary to provide the supplies and services required under this solicitation which will include disaster/emergency as well as replenishment efforts. The GSA has estimated that FEMA will need on average 20,000 wash kits delivered annually to various locations throughout the 48 contiguous United States, District of Columbia, Alaska, Hawaii, Guam, or Puerto Rico. A distinction is made between disaster/emergency and replenishment efforts.

In a disaster/emergency FEMA requires a fully completed order to be delivered within 72 hours. The first 1/3 of the order must be delivered within 24 hours after Task/Delivery Order award and the notice to proceed; the second 1/3 of the order must be delivered within 48 hours of the notice to proceed, and the final remaining quantity must be delivered within 72 hours of the notice to proceed.

During a replenishment effort, FEMA requires a fully completed order to be delivered within 30 days after the Task/Delivery Order award and notice to proceed.

B.3 CONTRACT TYPE

The agreement is a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA).

B.4 AGREEMENT LINE ITEM NUMBERS (ALINs)

The wash kits are to be ordered and invoiced according to the ALIN structure below. The FFP agreement below includes the 20,000 estimated wash kits and shipping requirements. Please acknowledge that you can meet the delivery requirements listed below by placing a check mark in each box that applies. Please consider the annual estimate of 20,000 wash kits as a basis to determine if you can meet this delivery requirement in full within 72 hours after Delivery Order award.

Items

Delivery Location

Delivery Capability

24 Hours (6,666)

48 Hours (6,666)

72 Hours (6,664)

Wash Kits Contiguous 48 United States

Wash Kits District of Columbia

Wash Kits Alaska

Wash Kits Hawaii

Wash Kits Puerto-Rico

Wash Kits Guam

SECTION C

SCOPE OF WORK

C.1 BACKGROUND

The purpose of this RFQ is to establish multiple BPAs to be used as a primary source for Federal Emergency Management Agency (FEMA) to procure wash kits during disasters/emergencies and replenishments efforts.

C.2 SCOPE OF WORK REQUIREMENTS

The vendor shall deliver wash kits during disasters/emergencies and replenishment efforts as requested by FEMA. It is estimated that GSA will order on behalf of FEMA an estimated annual quantity of 20,000 wash kits yearly that may be delivered to various locations throughout the 48 Contiguous United States, District of Columbia, Alaska, Hawaii, Guam, and Puerto Rico.

C.2.1 Wash kits must meet the following minimum characteristics:

Item Description Quantity

Wash Basin Bowl, Round Plastic, 6 quart 1

Soap Holder Plastic 1

Bar of Soap 2 ½ Ounces 1

Disposable Bath Towels

White, 20” x 40”, in a heat sealed clear plastic bag

Disposable Face Towel White, 17” x 20”, in a heat sealed clear plastic bag

Disposable Wash Cloth White, 13’x15”, in a heat sealed clear plastic bag

C.2.2 All items listed above must be placed in the Wash Basin, enclosed in a clear 3 mil plastic bag, with a twist tie for closure

C.2.3 All wash kits must be Trade Agreement Act (TAA) compliant unless excepted by FAR Subpart 25.401 (1) Acquisitions set aside for small business.

If excepted by TAA the Buy American Act (BAA) still applies.

C.2.4 Any actual orders that result from the establishment of the BPA(s) could result in orders requiring more or less than the stated annual estimate of 20,000 wash kits.

C.3 PERIOD OF PERFORMANCE

The period of performance of the BPAs will be for a one-year base period from date of award, with four one-year option periods. Options will be exercised only after an annual review of the terms and conditions of the BPA, a determination that the requirement still exists, and it is in the Government’s best interest to exercise the option(s). The annual review will be documented with a memo to the BPA file.

C.3.1 The anticipated period of performance will breakdown as follows:

Base Year: June 20, 2016 through June 19, 2017

Option Year 1: June 20, 2017 through June 19, 2018 Option Year 2: June 20, 2018 through June 19, 2019 Option Year 3: June 20, 2019 through June 19, 2020 Option Year 4: June 20, 2020 through June 19, 2021

C.4 DELIVERY LOCATION, DELIVERY SCHEDULE, AND DELIVERY REQUIREMENT

C.4.1 During disaster/emergency situations: GSA will require a verbal acceptance or non-acceptance response from the selected contractor(s) within two-hours from time of notification of the Task/Delivery order requirement. At a minimum, one third of the total quantity ordered shall be delivered within 24 hours of the BPA holder receiving the notice to proceed, with the second one-third of the order delivered within 48 hours, and the remainder of the order delivered within 72 hours of the notice to proceed, as required in the IAA between FEMA and GSA.

C.4.2 During replenishment efforts: BPA holder(s) will be notified of the Task/Delivery order requirement electronically. GSA will require an electronic acceptance or non-acceptance response from the selected contractors with 48 hours of the notification.

Replenishment orders are required to be delivered and accepted within 30 calendar days of the order placement as required in the IAA between FEMA and GSA.

C.4.3 The BPA holder must maintain a 24/7 point of contact throughout the life of the BPA.

C.4.4 All BPA holders must specify whether the BPA will be FOB origin or FOB destination.

C.4.5 The delivery and performance will be the sole responsibility of the BPA holder(s).

C.4.6 The contractor shall contact the FEMA Point of Contact (POC) identified on the

Task/Delivery Order within 2 hours after award to coordinate the delivery locations and times of delivery(s) requirements.

C.4.7 For disaster/emergency Task/Delivery Orders, the contractor shall make all deliveries in accordance with the day, time and terms of the Task/Delivery Order. As times and dates for receipt of delivery(s) may vary for each disaster/emergency situation the contractor must coordinate, with the FEMA POC, delivery times and locations outside of normal delivery schedules addressed in section C.4.8.

C.4.8 For replenishment efforts the contractor shall make all deliveries between Monday –

Friday and the hours of 8:00 AM – 3:00 PM. No deliveries will be accepted on Federal Holidays, weekends, or outside the timeframe specified above.

C.5 TRACKING

At a minimum the vendor shall track the delivery by Global Positioning Satellite/System (GPS) or other instantaneous tracking capability.

C.6 PACKAGING

The vendor shall meet the following packaging requirements: Packaging shall be shipped on industry standard size pallets (48 inches in length and 40 inches in width, 4-way). Pallets of the items shall be fully covered on all sides (excluding the bottom only) with a minimum of

(10) layers of stretch-wrap. The stretch-wrap shall extend over the top of the packaged product by a minimum of six inches which creates a protective layer on the top of the package. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches.

C.7 RECORD KEEPING AND ACCEPTANCE

C.7.1. Inspection: A FEMA representative will sign for receipt of the wash kits at each location. This signature(s) does not imply inspection and acceptance. The signature only acknowledges the delivery was made. Inspection will be made within one (1) week after delivery for any hidden or latent discrepancies and will be reported to the GSA Contracting Officer.

C.7.2. Acceptance:

(a) Per FAR Subpart 46.501 (Acceptance) General acceptance constitutes acknowledgment that the supplies or services conform with applicable contract quality and quantity requirements, except as provided in this subpart and subject to other terms and conditions of the contract. The FEMA COR or a designated government representative will determine the acceptability of the delivery. Acceptance shall ordinarily be evidenced by execution of an acceptance certificate on an inspection or receiving report form or commercial shipping document/packing list.

Acceptance shall be provided as soon as possible by the government representative but not more than 10 days after receipt of delivery.

(b) Per FAR Subpart 46.502 acceptance of supplies or services is the responsibility of the

Contracting Officer. When this responsibility is assigned to a cognizant contract administration office or to another agency (see FAR Subpart 42.202 (g)) acceptance by that office or agency is binding on the government. Per the IAA agreement between the GSA and FEMA, FEMA shall provide timely notification to GSA upon receipt of all supplies and or services (usually within 72 hours of completion of inspection and acceptance).

(c) Per FAR 46.503 each contract shall specify the place of acceptance (for transportation terms, see Subpart 47.3). Supplies accepted at a place other than destination shall not be reinspected at destination for acceptance purposes, but should be examined at destination for quantity, damage in transit, and possible substitution or fraud.

C.8 ORDERING PROCEDURES

All future requirements for wash kits will first be competed among BPA holders. The basis for order awards will be a best value determination considering delivery schedule and price including all shipping costs. Delivery schedule is significantly more important than price. The Government will perform a delivery schedule/price trade off analysis and select the BPA holder that provides the best value. If the delivery schedule is equal, price will become more important.

C.9 DELIVERY ORDER ORDERING PROCEDURES

All future requirements for wash kits will be competed among BPA holders.

Emergency Delivery Orders

During Emergency efforts the requirements will be competed among the BPA holders either through verbal or electronic means. The basis for order awards will be a best value determination considering delivery (capability, tracking and palletizing) and price. For individual task orders, delivery is the single most significant factor in the award decision. Delivery is significantly more important than Price.

The Government will perform a delivery schedule/price trade off analysis and select the BPA holder that provides the best value. If the delivery schedule is equal, price will become more important.

Replenishment

During replenishment efforts, requirements will be competed among the BPA holders by the government by electronic means. Under the circumstances of replenishment, the urgency of the requirement may be less and the government may find better value in utilizing the Lowest Price Technically Acceptable (LPTA) approach. The government reserves the right to conduct a best value trade-off. The CO shall have the authority to make a best value determination once he or she has all the information available; and at that point he, or she, shall make a determination to utilize trade-offs or LPTA to support their best value determination for each individual acquisition.

C.10 INDIVIDUAL AUTHORIZED TO PURCHASE UNDER THIS BPA:

There are two scenarios when other offices will need to have access to the BPA’s created by the

SPB.

(1) The first scenario involves the SPB offices located in Washington, DC being devolved.

In this scenario the Washington, DC office is no longer able to meet the customer needs (i.e.

due to lack of electricity, hurricane, terrorist attack, etc.) and assistance is needed by other

GSA portfolios to carry forth the mission as described in the IAA.

(2) In the second scenario, the SPB office working an emergency declaration needs contractual assistance from other GSA portfolios in meeting FEMA’s needs.

In both instances, the following offices will provide assistance:

Region 7 (Primary):

General Services Administration (GSA), Federal Acquisition Service (FAS), General Supply and Services (GSS), Southwest Supply and Acquisition Center (SSAC), SOP Branch.

and Services (GSS), Director, Acquisition Operations Division and Services (GSS), Southwest Supply and Acquisition Center (SSAC), Acquisition Division

Director

Region 5 (Secondary):

General Services Administration (GSA), Federal Acquisition Service (FAS), Great Lakes Region 5

(R5), Acquisition Operations Division (AOD).

In the event that a reorganization of GSA occurs, then the Contracting Officer (CO) assigned to each

BPA will issue a modification updating the offices providing primary and secondary assistance.

C.11 OTHER CONSIDERATIONS

The Defense Priorities and Allocations System (DPAS) was established to assure the timely availability of industrial resources to meet national defense requirements and provide a framework for rapidly expanding industrial resources in a national emergency. In accordance with FAR Subpart

11.6 DPAS, any delivery order awarded as a result of this acquisition may be a DX rated order or a DO rated order certified for national defense, emergency preparedness, and energy program use under DPAS (15 CFR 700), and the BPA holder will be required to follow all of the requirements of this regulation. All prime contracts, subcontracts or purchase orders in support of an authorized program are given a priority rating. A DX rating is assigned to those programs of the highest national priority. The President has to approve a DX rating for a program. A DO rating is assigned to those programs that are vital to national defense. The Secretary of Defense has to approve a DO rating for a program.

Delivery orders under these circumstances will incorporate the following two clauses:

● FAR Subpart 52.211-14 Notice of Priority Rating for National Defense, Emergency

Preparedness, and Energy Program Use (Apr 2008) &

● FAR Subpart 52.211-15 Defense Priority and Allocation Requirements (Apr 2008).

The purpose of DPAS is to one, assure the timely availability of industrial resources to meet current national defense and emergency preparedness program requirements; and two, to provide an operating system to support rapid industrial response in a national emergency.

SECTION D

CONTRACT ADMINISTRATION DATA

D.1 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Dominic Lackey Contracting Officer General Services Administration 1800 F. Street Washington, DC 20405 Email: dominic.lackey@gsa.gov Phone: 202-501-2272

Contracting Specialist Michael K. Sheckels Contracting Specialist General Services Administration 1800 F Street Washington, DC 20405 Email: michael.sheckels@gsa.gov Phone: 202-412-6672

Contracting Officer’s Representative (COR) To Be Determined (TBD)

D.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately request clarification from the Contracting Officer when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside the scope of the contract.

Costs incurred that were not authorized by the Contracting Officer and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the Government.

D.3 AUTHORITY OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Only those Government Representatives (e.g. COR), as designated in writing by the Contracting Officer, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the Contracting Officer, or contained in Section G or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or mailto:dominic.lackey@gsa.gov mailto:dominic.lackey@gsa.gov mailto:michael.sheckels@gsa.gov otherwise serving to accomplish the contract Statement of Work (SOW). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

(a) Be consistent with the general scope of work and terms and conditions contained in the

Agreement.

(b) Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

(c) Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the Contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

D.4 CONTRACT ADMINISTRATION

Administration of the BPA(s) will include but are not limited to the following:

1 – Annual reviews of the BPA(s)

2 – Surveillance in conjunction with FEMA Contracting Officer’s Representative (COR) to ensure BPA holders are complying with BPA terms and conditions including, but not limited to, the following:

(a) Use of BPA (GSA will rely on FEMA CORs to survey whether correct wash kits were included, etc.).

(b) Required delivery timeliness which requires proof of inspection and acceptance as well as FEMA COR approved invoice.

(c) Proper billing (invoice submitted to GSA Contracting Officer, FEMA, and GSA’s

Credit and Finance Center).

SECTION E

SUBMISSION REQUIREMENTS

E.1 SUBMISSION OF QUOTE

Please submit your quotation on a Firm Fixed Price basis. The quotation must include the following information and any other relevant information, including any exceptions or assumptions related to this requirement.

A complete quotation must consist of:

(a) Cover Page

(b) Volume 1 – Technical Submission

i. Technical Conformance and Signed SECTION A SOLICITATION OFFER/

AWARD

ii. Delivery

iii. Past Performance

(c) Volume 2- Price Submission

i. Completed Section B, Price/Cost

Your quotation must be submitted via email and must be received no later than May 20, 2016 at 2:00 PM, EST to dominic.lackey@gsa.gov and michael.sheckels@gsa.gov. The POC will provide email confirmation after receiving your quote. All Amendments issued, if any, must be signed and submitted with the Offeror’s quotation.

Note: Offerors assume full responsibility for ensuring that quotes are received by the date and time specified above.

E.2 NUMBER OF AWARDS

The GSA plans to award multiple BPAs resulting from this solicitation.

E.3 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The GSA will not pay any costs incurred during the preparation or submission of any response to this solicitation or in making necessary studies for the preparation thereof or for any supplies, including attendance of any solicitation conference.

E.4 RESPONSIBLE PROSPECTIVE CONTRACTORS

An Offeror must be found responsible prior to award of any contract. To determine the Offeror responsible, the CO must find that the Offeror:

● Has or can obtain adequate financial resources to perform a contract;

● Has the ability to meet any required or proposed delivery schedules;

● Has a satisfactory performance history;

● Has a satisfactory record of integrity and proper business ethics;

● Has appropriate accounting and operational controls that may include, but are not limited to:

production control, property control systems, quality assurance programs, and appropriate safety programs; and

● Is qualified and eligible to receive an award under applicable laws or regulations.

E.5 COMMUNICATIONS WITH OFFERORS

The Offeror may begin submitting questions and comments immediately after release of the solicitation through May 10, 2016, at 2:00 PM EST. Offerors must submit all questions and comments via email to dominic.lackey@gsa.gov and michael.sheckels@gsa.gov.No other method of submitting questions or comments is acceptable. The CO will post a response to Offerors’ questions and comments on or before May 17, 2016. The source of questions will not be identified.

E.6 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are notified that the GSA may have any written quotes or other information provided by offerors reviewed by personnel from various support contractors who may serve as advisors to GSA evaluation personnel during the evaluation phase of this acquisition. All non-Government personnel and their corporations have signed, or will sign before the evaluation process begins, non-disclosure agreements. The exclusive responsibility for source selection, however, will remain with the GSA.

The GSA currently has no plans to use support contractors to take part in the source selection process.

E.7 QUOTATION ACCEPTANCE

Only one quotation from each offeror will be considered.

E.8 FORMAT AND CONTENT

All quotations must be submitted electronically. Each quotation must be single-spaced and typewritten in 12-point Times New Roman font. Each quotation must be in .doc or .docx format.

Each page of the quotation must be separately numbered. Each offeror’s quotation must be no more than ten (10) 8½” by 11” pages, front only, in total including the cover page, Section A. The contract clauses required in Section G of this solicitation do not count to the ten page limit. The division of pages between volumes is within the discretion of the offeror.

E.9 TECHNICAL SUBMISSION

The Technical Submission (Volume 1) must address the following:

Factor One---Technical Conformance

1) Each offeror must submit an explanation describing how their quotation satisfies the description and quantity requirements of the wash kits as outlined in the RFQ. Offeror must provide item part numbers and pictures of each item demonstrating that it can provide all items and meet the specifications identified in the chart below:

Item Description Quantity

Wash Basin Bowl, Round Plastic, 6 quart 1

Soap Holder Plastic 1

Bar of Soap 2 ½ Ounces 1

Disposable Bath Towels

White, 20” x 40”, in a heat sealed clear plastic bag

Disposable Face Towel White, 17” x 20”, in a heat sealed clear

Disposable Wash Cloth White, 13’x15”, in a heat sealed clear

2) Offerors must identify any contractual vehicles they currently hold that would affect their ability to meet the requirements under this BPA in the event of a disaster/emergency. Offerors must also identify with whom they have the agreement, the items covered, and final expiration date thereof. If none, enter “None”.

3) Offerors must indicate that the wash kits being offered are TAA compliant. unless qualify for a small business set aside exception under FAR Subpart 25.401(1), in which case the wash kits must be BAA compliant.

4) The wash kits must meet all specifications as outlined in Section C.2 in this solicitation.

Factor Two ---Delivery

1) Each offeror must provide an explanation on how it will meet the delivery and packaging requirements identified in Section C of the RFQ.

Factor Three---Past Performance

1) Each offeror must provide the name, address, telephone number, fax number, and email address of the associated Contracting Officer’s Representative (COR) or other appropriate Point of Contact for up to three (3) projects that are similar in size, scope, and complexity. Each project must be ongoing or have been completed within the past three years.

2) Each offeror must list any contract under which it received a cure notice or show-cause letter, was terminated for cause or convenience within the past three (3) years. Each offeror must also report any actions for suspension or debarment (regardless of the outcome) that either began or concluded within the past three years. The offeror must briefly explain the facts and circumstances in each such instance. If no such action was taken the offeror must state so under this section.

3) The Government reserves the right to obtain and use past performance information from sources other than those identified by the offerors.

E.10 PRICE

The Price Volume (Volume 2) must cover all requirements of Section C. All information regarding price must be submitted in this volume. The offeror must submit wash kits pricing for the base period and all option periods. The pricing must address the cost per wash kit for the Offeror to ship orders to all locations throughout the 48 contiguous United States, District of Columbia, Alaska, Hawaii, Guam and Puerto Rico.

The Offeror must also identify and delineate in its quotation if the price covers shipping costs during emergency as well as replenishment efforts.

The GSA understands that shipping costs cannot be calculated at BPA creation due to the lack of delivery location information, therefore shipping costs will be requested and evaluated at the time of Delivery Orders.

The GSA anticipates that price analysis will be based on adequate price competition;

therefore, offerors are not required to submit supporting cost or pricing data with their quotations. However, if after receipt of offers the GSA determines that adequate price competition does not exist, uncertified, yet detailed, supporting cost or pricing data may be required. The GSA will not require detailed shipping costs; an estimate will be required instead.

SECTION F

EVALUATION FACTORS FOR AWARD

F.1 EVALUATION AND AWARD

Technical Conformance and Delivery.

Quotation from offerors will be evaluated according to the submission requirements identified in the solicitation. Quotations from offerors will be evaluated for technical conformance and delivery using the following adjectival rating system:

Rating Description

Excellent

Quotation meets requirements and indicates an exceptional approach and understanding of the requirements. No weaknesses identified in the offerors quotation. Risk of unsuccessful performance is very low.

Good

Quotation meets requirements and indicates a thorough approach and understanding of the requirements.

Quotation contains strengths that outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable

Quotation meets requirements and indicates an adequate approach and understanding of the requirements.

Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal

Quotation does not clearly meet requirements and does not demonstrate an adequate approach and understanding of the requirements. Quotation has one or more weaknesses that are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable

Quotation does not meet requirements and/or contains one or more deficiencies. Quotation is unawardable.

The GSA will also use the following definitions in the evaluation of quotations:

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength: An aspect of an offeror’s quotation that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the government during contract performance.

Weakness: An aspect of an offeror’s quotation that does not meet specified performance or capability requirements in a way that will be disadvantageous to the government during contract performance.

Risk: Degree to which an offeror’s quotation approach to achieving the technical factor may involve risk of disruption of schedule, degradation of performance, the need for increased government oversight, or the likelihood of unsuccessful contract performance

Past Performance

The Government’s evaluation will include an analysis of the offeror’s experience and past performance on contracts with commercial entities or federal, local, or state Governments that are ongoing or have been completed within the past three (3) years. This portion of the evaluation consists of two (2) aspects and will result in a single performance confidence assessment of the probability of each offeror’s meeting the contract requirements:

1. The Government will evaluate the offeror’s experience to determine the relevance of recent ongoing and recently completed contracts to the solicitation requirements. Ratings for relevance are:

(a) Very Relevant: Past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

(b) Relevant: Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

(c) Not Relevant: Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. The Government will evaluate the offeror’s past performance to determine the quality of the offeror’s performance, based upon information provided by the offeror and the answers to the questionnaires the Contracting Officer may send to each offeror’s references.

The Government reserves the right to consider past-performance information not included or mentioned in an offerors’ quotation, including information on contracts not included or mentioned in an offerors’ quotation.

Using the results of these two aspects of the evaluation, the Government will assign a single Performance Confidence rating for each offeror. Confidence ratings are listed in the table below. If no past performance history exists, the Government will rate the quotation with an Unknown Confidence (Neutral).

Rating Description

Substantial

Confidence

Based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Confident

Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited

Confidence

Based on the offeror's performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No

Confidence

Based on the offeror's performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown

Confidence

(Neutral)

No performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Technical

Volume 1 will be evaluated under each of the following factors:

Factor One---Technical Conformance

Each offeror will be evaluated based on the degree to which it demonstrates an understanding and meets all specifications and requirements for the wash kits outlined in Section C in this solicitation. The offeror must provide part numbers and photographs of each item listed in Section C.2.

Factor Two—Delivery

Each offeror will be evaluated based on the degree to which it demonstrates the ability to meet the delivery requirements of capability, tracking and palletizing.

Factor Three—Past Performance

Each offeror will be evaluated based on the degree of confidence the Government has in a contractor’s ability to meet the supply requirements as specified in the RFQ using the results from the Contractor Performance Record.

F.2 PRICE

The GSA will confirm that the prices offered are fair and reasonable.

In conducting the price evaluation, the GSA will evaluate only the information contained in the offeror’s price quotation (and, if requested, submitted supporting information). Therefore, the burden is on the offeror to provide a complete and thorough quote in support of the proposed pricing. Best prices are encouraged in the contractor’s initial quotation as the GSA may elect not to negotiate but to move directly to award. Any quote with pricing determined not fair and reasonable or not realistic may be rejected as unacceptable.

F.3 EVALUATION AND AWARD

Evaluation Summary

The GSA will evaluate quotes and make a best value trade-off determination based on the evaluation of non-price factors and price. The non-price factors, combined, are significantly more important than price. Technical Conformance is the most important factor among the non-price factors. Technical Conformance is more important than Delivery. Delivery is more important than Past Performance.

As the non-price evaluation of the quotations becomes more equal, price will become more of a determining factor.

SECTION G

CLAUSES

FAR Subpart 52.203-3 GRATUITIES (APR 1984) 3.202

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative—

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government; and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) above, the Government is entitled—

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

FAR Subpart 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015) 3.1004(a)

(a) Definitions. As used in this clause –

Agent means any individual, including a director, an officer, an employee, or an independent Contractor, authorized to act on behalf of the organization.

Full cooperation –

(1) Means disclosure to the Government of the information sufficient for law enforcement to identify the nature and extent of the offense and the individuals responsible for the conduct. It includes providing timely and complete response to Government auditors' and investigators' request for documents and access to employees with information;

(2) Does not foreclose any Contractor rights arising in law, the FAR, or the terms of the contract.

It does not require –

(i) A Contractor to waive its attorney-client privilege or the protections afforded by the attorney work product doctrine; or https://www.acquisition.gov/far/current/html/Subpart%203_2.html#wp1085016 http://acquisition.gov/far/current/html/Subpart%203_10.html#wp1080758

(ii) Any officer, director, owner, or employee of the Contractor, including a sole proprietor, to waive his or her attorney client privilege or Fifth Amendment rights; and

(3) Does not restrict a Contractor from –

(i) Conducting an internal investigation; or

(ii) Defending a proceeding or dispute arising under the contract or related to a potential or disclosed violation.

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract.

Subcontractor means any supplier, distributor, vendor, or firm that furnished supplies or services to or for a prime contractor or another subcontractor.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) Code of business ethics and conduct.

(1) Within 30 days after contract award, unless the Contracting Officer establishes a longer time period, the Contractor shall –

(i) Have a written code of business ethics and conduct;

(ii) Make a copy of the code available to each employee engaged in performance of the contract.

(2) The Contractor shall –

(i) Exercise due diligence to prevent and detect criminal conduct; and

(ii) Otherwise promote an organizational culture that encourages ethical conduct and a commitment to compliance with the law.

(3) (i) The Contractor shall timely disclose, in writing, to the agency Office of the Inspector General (OIG), with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed –

(A) A violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 of the United States Code; or

(B) A violation of the civil False Claims Act (31 U.S.C. 3729-3733).

(ii) The Government, to the extent permitted by law and regulation, will safeguard and treat information obtained pursuant to the Contractor's disclosure as confidential where the information has been marked “confidential“ or “proprietary” by the company. To the extent permitted by law and regulation, such information will not be released by the Government to the public pursuant to a Freedom of Information Act request, 5 U.S.C.

Section 552, without prior notification to the Contractor. The Government may transfer documents provided by the Contractor to any department or agency within the Executive Branch if the information relates to matters within the organization's jurisdiction.

(iii) If the violation relates to an order against a Governmentwide acquisition contract, a multi-agency contract, a multiple-award schedule contract such as the Federal Supply Schedule, or any other procurement instrument intended for use by multiple agencies, the Contractor shall notify the OIG of the ordering agency and the IG of the agency responsible for the basic contract.

(c) Business ethics awareness and compliance program and internal control system. This paragraph

(c) does not apply if the Contractor has represented itself as a small business concern pursuant to the award of this contract or if this contract is for the acquisition of a commercial item as defined at FAR 2.101. The Contractor shall establish the following within 90 days after contract award, unless the Contracting Officer establishes a longer time period:

(1) An ongoing business ethics awareness and compliance program.

(i) This program shall include reasonable steps to communicate periodically and in a practical manner the Contractor's standards and procedures and other aspects of the Contractor's business ethics awareness and compliance program and internal control system, by conducting effective training programs and otherwise disseminating information appropriate to an individual's respective roles and responsibilities.

(ii) The training conducted under this program shall be provided to the Contractor's principals and employees, and as appropriate, the Contractor's agents and subcontractors.

(2) An internal control system.

(i) The Contractor's internal control system shall –

(A) Establish standards and procedures to facilitate timely discovery of improper conduct in connection with Government contracts; and

(B) Ensure corrective measures are promptly instituted and carried out.

(ii) At a minimum, the Contractor's internal control system shall provide for the following:

(A) Assignment of responsibility at a sufficiently high level and adequate resources to ensure effectiveness of the business ethics awareness and compliance program and internal control system.

(B) Reasonable efforts not to include an individual as a principal, whom due diligence would have exposed as having engaged in conduct that is in conflict with the Contractor's code of business ethics and conduct.

(C) Periodic reviews of company business practices, procedures, policies, and internal controls for compliance with the Contractor's code of business ethics and conduct and the special requirements of Government contracting, including –

(1)Monitoring and auditing to detect criminal conduct;

(2)Periodic evaluation of the effectiveness of the business ethics awareness and compliance program and internal control system, especially if criminal conduct has been detected; and

(3)Periodic assessment of the risk of criminal conduct, with appropriate steps to design, implement, or modify the business ethics awareness and compliance program and the internal control system as necessary to reduce the risk of criminal conduct identified through this process.

(D) An internal reporting mechanism, such as a hotline, which allows for anonymity or confidentiality, by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports.

(E) Disciplinary action for improper conduct or for failing to take reasonable steps to prevent or detect improper conduct.

(F) Timely disclosure, in writing, to the agency OIG, with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of any Government contract performed by the Contractor or a subcontractor thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 U.S.C. or a violation of the civil False Claims Act (31 U.S.C. 3729-3733).

(1)If a violation relates to more than one Government contract, the Contractor may make the disclosure to the agency OIG and Contracting Officer responsible for the largest dollar value contract impacted by the violation.

(2)If the violation relates to an order against a Governmentwide acquisition contract, a multi-agency contract, a multiple-award schedule contract such as the Federal Supply Schedule, or any other procurement instrument intended for use by multiple agencies, the contractor shall notify the OIG of the ordering agency and the IG of the agency responsible for the basic contract, and the respective agencies' contracting officers.

(3)The disclosure requirement for an individual contract continues until at least 3 years after final payment on the contract.

(4)The Government will safeguard such disclosures in accordance with paragraph (b)(3)(ii) of this clause.

(G) Full cooperation with any Government agencies responsible for audits, investigations, or corrective actions.

(d) Subcontracts.

(1) The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts that have a value in excess of $5.5 million and a performance period of more than 120 days.

(2) In altering this clause to identify the appropriate parties, all disclosures of violation of the civil False Claims Act or of Federal criminal law shall be directed to the agency Office of the Inspector General, with a copy to the Contracting Officer.

FAR Subpart 52.203-14 DISPLAY OF HOTLINE POSTER(S) (OCT 2015)

(a) Definition.

United States, as used in this clause, means the 50 States, the District of Columbia, and outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)--

(1) During contract performance in the United States, the Contractor shall prominently display in common work areas within business segments performing work under this contract and at contract work sites--

(i) Any agency fraud hotline poster or Department of Homeland Security (DHS) fraud hotline poster identified in paragraph (b)(3) of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.

(3) Any required posters may be obtained as follows:

Poster(s)

Obtain from

Whistleblower Protection and OIG

Hotline www.oig.dhs.gov

(Contracting Officer shall insert--

(i) Appropriate agency name(s) and/or title of applicable Department of Homeland Security fraud hotline poster); and

(ii) The website(s) or other contact information for obtaining the poster(s).)

(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts that exceed $5.5 million except when the subcontract--

(1) Is for the acquisition of a commercial item; or

(2) Is performed entirely outside the United States.

FAR Subpart 52.203-15 WHISTLEBLOWER PROTECTIONS UNDER THE AMERICAN

RECOVERY AND REINVESTMENT ACT OF 2009 (JUN 2010) 3.907-7

(a) The Contractor shall post notice of employees rights and remedies for whistleblower protections provided under section 1553 of the American Recovery and Reinvestment Act of 2009 (Pub. L.

111–5) (Recovery Act).

(b) The Contractor shall include the substance of this clause, including this paragraph (b), in all subcontracts that are funded in whole or in part with Recovery Act funds.

FAR Subpart 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (APR 2014) 3.908-9

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C.