O&M_Template__vr4-20-17_Final_Final_Final_(3).pdf

SOLICITATION NUMBER:

GS-11-P-17-YE-C-0009 SERVICE: New O&M for FY18

RFP- OPERATION & MAINTENANCE

SERVICE

LOCATIONS: Nebraska Avenue Complex, 3801 Nebraska Avenue NW, Washington, DC 20016

PERIOD OF PERFORMANCE:

December 1,2017 to November 30, 2018 plus four option years

SOLICITATION ISSUE DATE

LOCAL TIME OFFER RECEIPT DATE

06/26/2017 TIME 1:00

CONTACT PERSON

Vr4.20.17

NOTICES

PROPERTY OF THE UNITED STATES GOVERNMENT.

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, OR

SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

REQUEST

FOR

PROPOSAL

TABLE OF CONTENTS

DO NOT REMOVE THIS NOTICE

PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED

TABLE OF CONTENTS

A. SOLICITATION / CONTRACT FORMS

B. SERVICES, ORDERING AND PRICES

C. STATEMENT OF OBJECTIVES

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures

H.1.2 Qualifications of Offerors H.1.3 Qualifications of Employees

H.1.4 Sustainability Determinations H.1.5 Compliance with Security Requirements H.1.6 Identification Credential H.1.7 Standards of Conduct

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15 PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training H.15.2 Qualifications of Project Manager and Supervisory Personnel

H.15.2.1 Project Manger H.15.2.2 Onsite Supervisors H.15.3 Qualifications of Technicians H.15.3.1 Qualifications of Fire Alarm System Technicians H.15.3.2 Qualifications of Sprinkler System Technicians H.15.3.3 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.4 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians

H.15.3.5 Qualifications of Clean Agent Fire Extinguisher System Technicians H.15.3.6 Qualifications of Halogenated Extinguishing System Technicians H.15.3.7 Qualifications of Carbon Dioxide Extinguishing System Technicians

H.15.3.8 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.9 Qualifications of Smoke Control Technicians Qualifications of Portable Fire H.15.3.10 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians H.15.3.11 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.12 Qualifications of Portable Fire Extinguisher Technicians

H.15.3.13 Qualification of Emergency and Standby Power System Technicians H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.15 Qualifications of HVAC Technicians H.15.3.16 Qualifications of BAS Technicians H.15.3.17 Qualifications of Electrical Technician

H.15.3.18 Qualifications of AMS ION-EEM website operator Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State and Local Codes

H.16 GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17 CONTRACTOR FURNISHED MATERIALS

H.17.1 Contractor Responsibilities

H.17.1.1 Supervisors H.17.1.2 Communication H.17.1.3 Training H.17.1.4 Exposure Control Program

H.18 ADDITIONAL SERVICES [Indefinite Quantity Provisions] H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bids H. 18.9 Method of ordering and invoicing

H.19 AWARD FEE

H. 20 STRIKE CONTINGENCY PLAN (SCP)

H .21 OCCUPANCY EMERGENCY PLAN (OEP)

H. 22 CONTRACTOR PANDEMIC PLAN

H. 23 CONTRACTOR VALUE ENGINEERING PROPOSALS

I. CONTRACT CLAUSES

52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

52.223-3 Hazardous Material Identification and Material Safety Data 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-7 Notice of Radioactive Materials 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-10 Waste Reduction Program 52.223-11 Ozone-Depleting Substances 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-17 Affirmative Procurement of EPA-designated Items in Service and

Construction Contracts 52.223-19 Compliance with Environmental Management Systems

J. LIST OF ATTACHMENTS (List of Documents, Exhibits and Other Attachments) J-1 Objectives/Model Scope of Work J-2 Green Purchasing Report J-4 Summary of Environmentally Sustainable Product Attributes and Offerings J-5 Building Information Sheet J-6 Monthly Report Template J-7 Building Operating Plan Template J-8 Smart Buildings J-9 Water Treatment J-10 Operational (Energy and Water) Performance Targets J-11 Energy and Water Efficiency Use Plan J-12 Energy and Water Efficiency Monthly Report J-13 Annual Energy & Water Efficiency Report J-14 Qualifications of Electrical Testing Technicians (ETT) also see H.15.3.17 J-16 Inventory/CMMS J-17 Preventive Maintenance Guides J-18 Reserved J-19 Requirements and Submittal Reports J- 20 Hard & Soft Building Matrix

J-21 PRIOR EXPERIENCE QUESTIONAIRE

J-22 PAST PERFORMANCE QUESTIONAIRE

J-23 SOW; Bollards, barriers, turnstiles, gates, guard booths, security fence.

J-24 Word Document with links to references.

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS / OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS /

OFFERORS

M. EVALUATION FACTORS FOR AWARD

SECTION A – SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS.

Refer to the attached SF 1449, Solicitation/Contract/Order for Commercial Items. Complete and return the SF 1449 with your price proposal.

A.1.1. Interpretation The captions or headings in this RFP are strictly for convenience and shall not be considered in interpret-ing this RFP and the resulting Contract. Words in this RFP that import the singular connotation shall be interpreted as plural, and words that import the plural connotation shall be interpreted as singular, as the identity of the parties or objects referred to may require. The words “include”, “includes”, and “includ-ing” mean include, includes, and including “without limitation” and “without limitation by specification.”

The words “hereof”, “herein”, and “hereunder” and words of similar import refer to this RFP and the re-sulting contract as a whole and not to any particular provision of this RFP/Contract. Except as the context otherwise indicates, all references to “Attachments” and “Sections” refer to Attachments and Sections of this RFP/Contract.

A.2. Pre-Proposal Information and Activities

A.2.1 Pre-Proposal Conference A Pre-Proposal Conference/Site Visit for Offerors will be conducted on June 1/2017, at the 3801 Nebraska Avenue GSA Field office 18-146 WASHINGTON, DC 20016 for the purpose of answering questions regarding this solicitation.

Offerors shall submit the name, employer, email address, date of birth and social security number of all attendees, not to exceed two per Offeror, to michaeld.jones@gsa.gov no later than 1:00 PM on or before May 30,2017.

Information presented by the Government at the Pre-Proposal Conference shall not constitute a change to the terms and conditions of this solicitation and/or the resulting Contract and associated specifications.

The GSA shall only communicate changes to the terms of the solicitation and associated specifications in writing via amendment or modification. If an amendment is issued by the GSA, normal procedures relat-ing to the acknowledgment and receipt of solicitation amendments shall apply.

A.2.2 Requests for Information Offerors shall submit any and all questions regarding this solicitation in the form of Requests for Infor-mation (RFIs). Offerors shall submit RFIs in writing by June 8, 2017 at jamesm.johnson@gsa.gov. The deadline for submitting RFIs is 1:00 PM June 8, 2017. GSA will post all RFIs and respec-tive responses will be posted in writing under this solicitation on the Federal Business Opportunities web-site.

A.2.3. Site Visits The GSA shall conduct Site Visits for the benefit of Offerors. Site Visits will enable Offerors to examine site conditions. Site Visits will be offered over a three day period according to the following schedule:

Offerors shall submit the name, email address, date of birth, social security number, and employer of each Site Visit participant, not to exceed two per Offeror, by May 30, 2017, to Michael Jones at michaeld.jones@gsa.gov.

SECTION A – SOLICITATION/CONTRACT FORMS

Offerors may use cameras during the Site Visit to capture still photographs only; other recording devices are prohibited. Still photos may be captured only at the expressed consent of the Government representa-tive administering the Site Visit; Offerors must obtain permission from said representative before captur-ing any photo.

Offerors shall coordinate with the designated Government representative regarding parking, security screening, and any other such details and requirements. Said representative shall be assigned at a later date; Offerors will be notified.

Offerors shall wear closed-toe shoes and full-length pants during the Site Visit; loose fitting clothing (e.g., ties, scarves) is prohibited.

SECTION B – SERVICES, ORDERING AND PRICES

B.1 GENERAL

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein.

B.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia.

There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA/NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the Contracting Officer’s Representative.

B.3 CONTRACT

The Contract shall consist of Sections A, B, D, E, F, G, H, I & J (including all Exhibits except for Exhibit J- 1, along with the awardee’s performance work statement, which shall become Section C. Documents incorporated by reference in any of the Sections referenced above will also become part of the Contract.

B.4 PLACE OF PERFORMANCE

Nebraska Avenue Complex (NAC), 3801 Nebraska Avenue NW, Washington DC 20016: The NAC is a security level five, 37 acre campus located in the NW corner of the District Of Columbia. It consists of approximately 30 buildings with 600,657 gross square feet and all supporting infrastructure to include over 1000 surface parking spaces. Many buildings date back as early as 1916 and they have historical significance. The campus experienced growth as an educational institution until it was conscripted by the Navy after Pearl Harbor. The navy maintained a program of renovation and conversion of existing buildings and built some new buildings during WWII.

The Navy turned the campus over to GSA just after the 911 terrorist attacks and GSA has managed the property for the Department of Homeland Security customer since 2003. B.5. PRICE

Contractors shall quote a price for all contract line items in order to be considered for award, please follow format provided in section B7: Pricing Sheets.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes:

Step 1) adding the total price for the Base and all Option Years, Step 2) add the Additional Services (multiplied by estimated quantities) to the total price including all options. Award of options will not obligate the Government to exercise them.

B.6. ADDITIONAL SERVICES

(a) Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Minimum Order Amount of $_100.00_______ and Maximum Order Limit (MOL) of $500,000_ for a total potential aggregate contract total of $_2,500,000_in addi-tional services.

(b) Additional services and reimbursable repairs will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when neces-sary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a per-formance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Con-tracting Officer or a designated Contracting Officer’s Representative (COR) with sufficient contracting of-ficer authority to be valid. (The Contracting Officer will designated COR’s in writing.) The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

(c) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

(d) When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required disci-pline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(e) The estimated hours provided on the attached spreadsheets are for evaluation purposes only.

They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

(f) The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

(g) The Government may elect to order Additional Services on a labor-hour or time-and-materials basis using the labor hour rates set forth in this Section B.

(h) In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, applicable taxes, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data en-try, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

(i) The hourly rates listed and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced

B.7 PRICING SHEETS

B.7.1 Summary

Period FFP Additional Services Total

Base $A $H $ Option 1 $B $I $ Option 2 $C $J $ Option 3 $D $K $ Option 4 $E $L $ Total Evaluated Price $X $Y $Z

B.7.2 Base Period

Item No. Supplies/Services Unit Firm Fixed Price 0001 Standard Services: Operations, Maintenance, Facility Management, and related services

12 months $

Subtotal $A

B.7.3 Option 1

Item No. Supplies/Services Unit Firm Fixed Price 1001 Standard Services: Operations, Maintenance, Facility Management, and related services

12 months $

Subtotal $B

B.7.4 Option 2

Item No. Supplies/Services Unit Firm Fixed Price 2001 Standard Services: Operations, Maintenance, Facility Management, and related services

12 months $

Subtotal $C

B.7.5 Option 3

Item No. Supplies/Services Unit Firm Fixed Price 3001 Standard Services: Operations, Maintenance, Facility Management, and related services

12 months $

Subtotal $D

B.7.6 Option 4

Item No. Supplies/Services Unit Firm Fixed Price 4001 Standard Services: Operations, Maintenance, Facility Management, and 12 months $ related services

Subtotal $E

B.7.7 Phase-In Services

Reserved

B.7.8 Phase-Out Transition Services

Reserved

B.7.9 Additional Services

B.7.9.1 Additional Services: Base Period

Labor Category Estimated Hours/Year Hourly Rate Total Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

475 $ $

Reimbursable Operations And Maintenance – 2nd Shift (Engineer)

0 $ $

Reimbursable Operations And Maintenance – 3rd Shift (Engineer)

0 $ $

Reimbursable Repairs During Occupant Work Hours

164 $ $

Reimbursable Repairs At Other Than Occupant Work Hours

950 $ $

Reimbursable Miscellaneous Work During Occupant Work Hours

980 $ $

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

3690 $ $

Total NA NA $H B.7.9.2 Additional Services: Option 1

Labor Category Estimated Hours/Year Hourly Rate Total Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

450 $ $

Reimbursable Operations And Maintenance – 2nd Shift (Engineer)

0 $ $

Reimbursable Operations And Maintenance – 3rd

0 $ $

Shift (Engineer) Reimbursable Repairs During Occupant Work Hours

164 $ $

Reimbursable Repairs At Other Than Occupant Work Hours

950 $ $

Reimbursable Miscellaneous Work During Occupant Work Hours

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

3690 $ $

Total NA NA $I

B.7.9.3 Additional Services: Option 2

Labor Category Estimated Hours/Year Hourly Rate Total Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

475 $ $

Reimbursable Operations And Maintenance – 2nd Shift (Engineer)

0 $ $

Reimbursable Operations And Maintenance – 3rd Shift (Engineer)

0 $ $

Reimbursable Repairs During Occupant Work Hours

164 $ $

Reimbursable Repairs At Other Than Occupant Work Hours

950 $ $

Reimbursable Miscellaneous Work During Occupant Work Hours

980 $ $

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

3690 $ $

Total NA NA $J

B.7.9.4 Additional Services: Option 3

Labor Category Estimated Hours/Year Hourly Rate Total Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

475 $ $

Reimbursable Operations And Maintenance – 2nd Shift (Engineer)

0 $ $

Reimbursable Operations And Maintenance – 3rd Shift (Engineer)

0 $ $

Reimbursable Repairs During Occupant Work Hours

164 $ $

Reimbursable Repairs At Other Than Occupant Work Hours

950 $ $

Reimbursable Miscellaneous Work During Occupant Work Hours

980 $ $

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

3690 $ $

Total NA NA $K

B.7.9.5 Additional Services: Option 4

Labor Category Estimated Hours/Year Hourly Rate Total Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

475 $ $

Reimbursable Operations And Maintenance – 2nd Shift (Engineer)

0 $ $

Reimbursable Operations And Maintenance – 3rd Shift (Engineer)

0 $ $

Reimbursable Repairs During Occupant Work Hours

164 $ $

Reimbursable Repairs At Other Than Occupant Work Hours

950 $ $

Reimbursable Miscellaneous Work During Occupant Work Hours

980 $ $

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

3690 $ $

Total NA NA $L

SECTION C – STATEMENT OF OBJECTIVES

1.0 PURPOSE AND PROGRAM OBJECTIVE

GSA’s Public Building Service (PBS) National Capital Region (NCR) is seeking innovation with acquisition and implementation of a Federal Building Services Program (BSP). The objective of the NCR BSP is to procure an integrated and cost-effective operations and maintenance (O&M) program for the facilities covered by this solicitation that meets the objectives set forth herein.

2.0 BACKGROUND

Historically, GSA has procured only the mechanical maintenance component of the entire Facilities Management Program. These procurements were normally detailed guidance regarding the "how to" accomplish maintenance tasks and strict adherence with procedural guidelines. To ensure compliance, the government engaged an inspection program that effectively became the contractor’s Quality Control Program (QCP). This process denied the Government the benefit of the contractor's professional judgment, innovation, and collaboration. The objective of this solicitation is to employ a different approach.

3.0 MANAGEMENT OBJECTIVESThe primary management objectives include:

• Allowing the contractor maximum flexibility to innovate while managing program cost, schedule, performance, risks, warranties, contracts and subcontracts, vendors, and data required to deliver an effective BSP,

• Maintaining a clear government visibility into the program deliverables, costs, schedules, tech-nical performance, and shared risk, and

• Operating, maintaining and preserving real property assets.

4.0 OPERATIONAL OBJECTIVES

The contractor will integrate all aspects of building operations and maintenance, tenant satisfaction, energy conservation, environmental quality, as well as providing stewardship of each building via coordination with other contractors serving the mission. The contractor will support on-going coordination with design and construction programs, and the implementation of cost-effective repair strategies. The contractor will be responsible for efficient building systems operations and maintenance, facility engineering, repairs, and customer /tenant relations programs.

Unless specifically excluded, the contractor will become responsible for the operation and maintenance of all aspects of physical infrastructure (Hard Systems). The contractor will also become responsible for a number of federally sponsored programs and initiatives that are inclusive within a successful BSP (Soft Systems). See Exhibit J-20 (listing the Hard and Soft Systems). The contractor will exhibit ownership of both assets and these programs.

5.0 PERFORMANCE WORK STATEMENT

To accomplish these goals, GSA is issuing this solicitation without a performance work statement.

Instead, GSA has developed this Statement of Objectives (SOO), which will not become part of the contract. Offerors shall develop a performance work statement in response to this SOO, which will be incorporated into the resulting contract as Section C. To be acceptable for award, offerors must submit a performance work statement that meets all of the objectives reflected in Exhibit J-1. Performance work statements must define exactly what the contractor is required to do and when, with the same level of detail and scheduling as set forth in Exhibit J-1. (see M.2.1 Factor 3). The proposing contractors shall thoroughly express how they intend to accomplish each specific task in the requirement. Performance work statements shall contain the same numbering and subtitles as indicated in Exhibit J-1. Any additional verbiage that the submitting Contractor may make to the Exhibit J-1 document must be visually distinct from the original document.

The contractor’s performance work statement is constrained by the limitations contained herein, along with constraints in any other sections of this solicitation, the resulting contract, all Federal, state and local laws and regulations.

SECTION D – PACKAGING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc., to the Contracting Officer or the Contracting Officer’s Representative shall be paid by the Contractor.

D.2. PACKAGING & MARKING

All packaging, marking and storage expenses which are incidental under this Contract shall be within firm fixed price amount set on this contract. The cost of all packaging must be included in the solicitation price.

All packaging must be new and suitable for shipment and short term storage.

Sites vary in ability to accommodate storage of parts and materials. The Contractor should assume off-site storage unless the Government has indicated storage areas are available at a given site. The Contractor shall take security and weatherproofing precautions in storing materials on site; the Government is not responsible for theft or damage.

All information submitted to the Contracting Officer or the Contracting Officer’s Representative shall clear-ly indicate the contract number of the contract for which the information is being submitted.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. CONTRACTOR RESPONSIBILITY

The Contractor is responsible for the day-to-day examination and monitoring of all work performed to ensure compliance with the contract requirements, according to the Quality Control Plan submitted by the Contractor. The examinations conducted shall be documented. The Contractor shall follow through to assure that all defects or omissions are corrected.

E.2. ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

E.2.1. CONTRACTING OFFICER (CO)

The Contracting Officer has the overall responsibility for the administration of this contract. She/he alone, without delegation, is authorized, but not limited to take the following actions on behalf of the Government to: amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; issue final decisions regarding contract questions or matters under dispute. However, he/she may delegate certain other responsibilities to his/her authorized representatives.

E.2.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative is designated to assist the Contracting Officer in the discharge of his/her responsibilities when he/she is unable to be directly in touch with the contract work. The responsibilities of the COR include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the Government’s representative in charge of work at the site; ensuring compliance with contract requirements in so far as the work is concerned; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

E.2.3. GOVERNMENT QUALITY ASSURANCE

COTR/QAE: Contracting Officer’s Technical Representatives (COTR), Quality Assurance Evaluators (QAE). COTR’s and QAE’s will be responsible for monitoring, assessing, recording and reporting on the technical performance of the contractor’s day-to-day operations. The COTR’s will have overall responsibilities at their facility sites in the areas of contract compliance, contract administration, cost control and property control. The COTR’s will evaluate the contractor’s performance at their sites with reports from QAE’s, as well as feedback from tenant agencies. A representative sampling of all Preventive Maintenance (PM) and service call work performed. A monthly 220 and 3423 will be completed for each facility site by the COTR, and submitted to the COR along with any relevant reports.

Each phase of the services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government’s Quality Assurance Surveillance Program is not a substitute for Quality Control by the Contractor. All costs associated with rework are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance Program and to vary the inspection methods utilized during the work, without notice to the Contractor.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. PLACES OF PERFORMANCE

The services to be provided under this contract shall be accomplished at the following locations:

Nebraska Avenue Complex (NAC), 37 acre campus with the following buildings; DC1400NA, DC1401NA, DC1402NA, DC1403NA, DC1404NA, DC1405NA, DC1406NA, Dc1407NA, DC1408NA, Dc1409NA, DC1410NA, DC1411NA, DC1412NA, DC1413NA, DC1414NA, DC1415NA, DC1416NA, DC1417NA, DC1418NA, DC1419NA, DC1420NA, DC1421NA, DC1422NA, DC1423NA, DC1424NA, DC1426NA, DC1427NA, DC1428NA, DC1429NA, DC1430NA, DC1432NA, seven guard booths, electrical vaults, water meter vaults and other incidental non-number buildings. The campus, all inclusive to the property line.

F.2. TERM OF THE CONTRACT

After award, the successful Contractor will be given a written notice to proceed and shall provide contractual services as requested for an initial period of one year with four one year option periods, subject to the availability of appropriations, commencing on the date specified in the notice to proceed.

Work under this contract is expected to commence on or about December 1, 2017.

F.3 REPORTING REQUIREMENTS

See Exhibit J-1.19 Contractor Submittals/Deliverables Chart, for reporting requirements and due dates.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. PAYMENT (GENERAL)

Payment will be made on a calendar month basis in arrears upon submission of an invoice.

Payment will be due on the 30th calendar day (except for the final monthly payment) after receipt of a proper invoice or date of receipt of services, whichever is later. See payment clauses in Section I. In the event the contract begins or ends during the month, payments will be prorated based on the number of calendar days in the respective month.

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements of this contract. The Deduction Table supplements and the Inspection of Services clause will be used by the Government in determining monetary deductions for nonperformance or deficiencies in work performance.

G.2. SUBMISSION OF INVOICES

G.2.1. Any inquiries regarding payment shall be directed to the following address:

General Services Administration, Region 7 Finance Division

Accounts Payable Branch (7BCP) P.O. Box 17181

Fort Worth, TX 76102-0181

FW-CUSTOMERSUPPORT@GSA.GOV

1-800-676-3690

G.2.2. STANDARD SERVICES

Original invoices shall be submitted on the first of each month to the following address. At the same time the original is submitted, a copy shall be submitted to the designated COR and CO via email.

General Services Administration Post Office Box 17181

Fort Worth, TX 76102-0181

G.2.3 ABOVE-STANDARD SERVICES

Payment for Above-Standard Services will be made upon receipt of an invoice from the Contractor to the address listed on the GSA Form 300, Order for Supplies or Services. The Government reserves the right to pay vendors by use of the Government Commercial credit card. The contractor shall have the capacity to accept payments via credit card upon award and/or notice to proceed. Payment for reimbursable services will be separate from monthly payments due under the terms of this contract.

mailto:FW-CUSTOMERSUPPORT@GSA.GOV

SECTION G – CONTRACT ADMINISTRATION DATA

G.3 CLAUSE: LIMITATION OF GOVERNMENT’S OBLIGATION (LOGO)

(TO BE COMPLETED UPON AWARD)

Contractor’s email address: _______________________________

(a) Contract line item __________ is incrementally funded. The sum of *__________ is presently available for payment and allotted to this contract. An allotment schedule is contained in Paragraph (J) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of any-thing to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor shall be notified that funding is available by email (as annotated on the award doc-ument) to the contractor 15 days prior to the incremental funding dates as outlined in Paragraph J. Notice of funding will also be provided via a website (https:\\finance3.gsa.gov). If after such notification additional funds are not allotted prior to the expiration date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) iden-tified in paragraph (a) of this clause, the Contractor agrees to continue performance in accord-ance with the contract. The provisions of paragraphs (b) and (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicat-ed below in Paragraph J, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable ad-justment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the perfor-mance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer http://finance3.gsa.gov/ applies once the contract is fully funded except with regard to the rights or obligations of the par-ties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose ac-ceptance is otherwise prohibited under 31 U.S.C. § 1342.

(j) The parties contemplate that the Government will allot funds to this contract in increments from the date of award in accordance with the following schedule:

On execution of contract* $ ________**

(month) (day), (year) $ ________**

(month) (day), (year) $ ________**

(month) (day), (year) $ ________**

* Insert the award date of the contract award ** To be inserted after negotiation.

(End of clause)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION

PROCEDURES (NON-CLASSIFIED CONTRACT)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN

2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless oth-erwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

H.1.2 RESERVED.

H.1.3 GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

(a) The contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA con-trolled property.

(b) The Contractor shall fill out and cause each of its employees performing work on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. These forms shall be completed electronically unless that would create a hardship for the individual. Upon request of the Contracting Officer, the Contractor and its employees shall be fingerprinted.

(c) Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Re-ceipt Card Form I-151, or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

H.1.4 Suitability Determinations

a. All Contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badges, and escorted entry, as applicable.

b. Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the Contract.

c. Contract employees working less than 6 months (Temporary Employees) may, at the Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badge, and escorted entry, as applicable.

d. Temporary Employees who have not received a favorable suitability determination shall be escorted at all times while in non-public space, as directed by the Government.

e. The Government, at its sole discretion, may grant temporary suitability determinations to Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

f. The Contracting Officer or his/her designated representative shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

g. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the Contract.

H.1.5 Compliance with Security Requirements

a. The Contractor shall comply with all GSA and tenant Agency security requirements in the building(s) where work is being performed.

b. When a controlled personnel identification access system is used by a tenant Agency at a site where work is performed, the tenant Agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant Agency.

H.1.6 Identification Credential

a. Upon receipt of a favorable suitability determination, each Regular or Temporary Employee shall be issued an identification credential (Credential) permitting regular access to the building(s) were work is being performed.

b. Regular or Temporary Employees with Credentials shall be required to comply with all applicable access security screening procedures applicable to Government or other personnel possessing similar Credentials.

c. All Contractor or subcontractor employees possessing Credentials shall visibly display their Credentials at all times while in the building(s) where work is being performed.

d. The Contractor shall be responsible for ensuring that all identification credentials are returned to the Government when a particular Contractor or subcontractor employee will no longer be providing service under the Contract at the building(s) covered by the Credential.

e. The Contractor will notify the Government when Credentials are lost. In that event, the Contractor will be responsible for reimbursing the Government for its cost in issuing a replacement Credential.

H.1.7 Standards of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. (See H.4)

H.2 IDENTIFICATION CREDENTIAL

a. Upon receipt of favorable suitability determination as indicated in this document, each employee of the Contractor will be issued an identification credential. At all times while working on the Contract, a Contract employee, including subcontractor employees, shall have in his or her possession the specific Government identification credential issued to him or her by the Government. The identification credential shall be displayed and be visible at all times while on Government property. The CO or designee, Government law enforcement, or security person shall periodically verify passes of Contractor employees with their personnel identification.

Contractor employees shall comply with security verification procedures at all times.

b. The Contractor shall ensure that every Contract employee has a Government issued identification credential before the employee enters on duty. As required by the Government, the Contractor shall make his employees available for photo identification badges, on a schedule to be worked out with the CO or designee. The Government will make the identification credentials after a favorable security determination has been received for the Contractor’s employees. Each identification credential shall have an expiration date and Contractor employees shall sign each badge at the time of photographing.

c. The Contractor shall be responsible for ensuring that all identification credentials are returned to the CO or their designee whenever his employees leave the Contract (when the Contract has been completed, employees leave the company, or employees are dismissed or terminated). The Contractor shall notify the CO or their designee whenever employee badges are lost.

d. The Contractor will be responsible for paying the Government for replacement credentials at the current cost per badge.

H.3 ESCORT REQUIREMENTS

It may be necessary to escort temporary Contract employees who do not have favorable preliminary or final suitability determinations and shall work in federally controlled space. In those cases, all uncleared Contract employees shall be escorted in nonpublic space by a Government employee or another responsible cleared Contract employee who is approved by the CO or designee. Other Government agencies may have specific Agency security requirements for their own space that may only allow escort by Government employees or those designated by their Agency. Government employees or approved cleared Contract employees who provide escorts for uncleared Contract employees shall always be in close proximity and within eyesight of the uncleared Contract employee. The Contract escort shall watch uncleared employees and remain with uncleared Contract employees for the entire time they are in the building and or federally controlled space. Uncleared employees cannot be left alone or out of eyesight at any time they are in nonpublic space. A cleared and approved escort may not allow several uncleared Contract employees to be in Federally controlled space, that is not within close proximity and within eyesight at all times. A cleared and approved escort may not allow multiple uncleared employees in non-public space on different parts of one floor or different floors at the same time. Any security violation of escort requirements by a cleared and approved Contract employee will result in the immediate removal from the Contract of all Contract employees involved, i.e., escorts and uncleared escorted Contract employees. Also, violations of escort requirements by Contract employees in accordance with security requirements may be grounds for termination of the Contract.

H.4 STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking disciplinary action with respect to his employees as necessary. The Contractor is responsible for ensuring that his employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. Each employee is expected to adhere to standards of behavior that reflect favorably on his or her employer and the Federal Government to include “Rules and Regulations Governing conduct on Federal Property ( FMR title 41 Code of Federal Regulaitons part 102-74 sub-part C). No smoking is allowed in the building. See H.1.17

H.5 REMOVAL FROM CONTRACT WORK

a. As provided in the clause entitled "Qualifications of Employees," the Contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property. This shall include, but not be limited to, instances where an employee is determined, in the Government's sole discretion, to be incompetent, careless, insubordinate, unsuitable, or otherwise objectionable.

b. When the Government deems the employee’s continued employment to be contrary to the public interest, inconsistent with the best interests of security, or when the employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population.

c. The CO may also request the Contractor to immediately remove any employee from the work site if it is determined that individuals are being assigned to duty who have been disqualified for either suitability or security reasons or who are found to be unfit for performing duties during their tour of duty.

d. Contractor employees who are removed from Contract work shall be required to leave the work site immediately.

e. The Contractor shall comply with any removal request. For clarification, a determination to remove an employee will be made for, but is not limited to, incidents involving the most immediately identifiable types of misconduct or delinquency as set forth below:

1. Failure to receive a suitability determination,…