fridayafternoonquestions.pdf

Questions: Questions for Solicitation GS-11-P-17-YE-C-0009

1. In Section J – Exhibit J-1 - Objective/Model Scope of Work. Is this the correct Scope of Work? In section C.1.21.2 it makes references to several buildings that are not part of this contract. I believe this is the Scope of Work that was utilized on GSA Aggregated Group 1 solicitation back in April of 2016.

Response: The buildings mentioned in C.1.212 are erroneous. Only the buildings listed in J-5 and J-20- are covered by this contract.

2. Corporate Experience requires “… operation and maintenance and repairs services for at least one facility of similar size and scope multi use and at least 500,000 RSF”. Given that the NAC consist of approximately 30 buildings with 600,657 gross square feet, will the Government consider as similar a project that has multiple buildings which collectively approximate 500,000 RSF or more?

Response: Yes. The corporate experience requirement is being reduced to 350,000

RSF.

3. Will performance bonds be used for this procurement?

Response: Bonds will not be used.

4. Can you please provide a copy of the collective bargaining agreement?

Response: A copy of the CBA will be posted along with the questions.

5. If not, given that the NAC consist of approximately 30 buildings with 600,657 gross square feet, will the Government consider reducing the GSF requirement from 500,000 RSF to 350,000 RSF?

Response: Yes. It will be reduced to 350,000 RSF.

6. Instructions to Offerors and Evaluation Factors, page 6 of 8, Factor 1: Corporate Experience – Tab A lists requirements for contracts having similarities. The fourth bullet states: complete custodial services.

Response: There is not and shouldn’t be any custodial service in this requirement.

7. What is the current Firm Fixed price GSA is paying for these services as solicited

Response: $2,963,304.48

8. What are the past performance requirements for a Joint Venture?

Response: The primary 8a must meet the past performance requirements solely.

9. Can you please provide the Organizational Conflict of Interest Statement (OCI) that we need to provided. It states that we are to sign it and return it with our proposal.

Response: The OCI is required for this solicitation and it will be provided as an attachment to the amendment of the solicitation.

10. Section 52.212-1 Technical Volume – Tab B: Is there a PPQ associated with this section, or are we to have our Government POCs answer the nine (9) questions within this section and submit those as part of our proposal? (e.g. make our own PPQ form using your questions).

Response: Please reference J.22

11. Which pricing sheets do you want submitted with the pricing file.

There are pricing sheets and CLINs associated with the SF 1449 and there are pricing sheets that are within the solicitation (Section B.7). Do you want both? Note: The additional services listed in Section B.7.9 do not have CLIN/Item numbers associated with them.

Could you provide that information so the pricing sheets in Section B.7 align with the pricing sheets with the SF1449.

Response: We will be requiring both.

12. Reference 4.2 – Submission of the Written Technical – Tab A If we submit more than one contract for corporate experience that similar in scope and size, will we be rated higher in that area?

Response: It can represent the sum of several buildings covered under one contract.

13. Reference 4.2 – Submission of the Written Technical – Tab C Please clarify that you want us to submit the Quality Control plan the contractor utilized on the project submitted for Corporate Experience (Tab A) and that you do not want a generic plan that would be utilized at the Nebraska Complex.

Response: The submitted QCP must be specific and relevant to the Nebraska Avenue complex.

14. Since this is a LPTA bid, will the GSA please provide the Baseline Fulltime Employment (FTE) count for this contract? This will ensure that bidders will at least price in the minimum staffing required to perform all tasks associated with this contract.

Response: This is a performance based contract. The new contractor will determine what staffing levels are needed to accomplish full performance. A full time project manager and a full time supervisor are required to be on site during normal occupant hours. Also other licensed tradesman maybe required by reason of codes and requirements of the local, adjacent jurisdiction.

15. What type of CMMS system is being utilizes at the NAC (Contractor or Government provided)?

Has the NAC switched over to the NCS Regional CMMS program?

If not, when is it expected to transition to that system?

Response: The NAC does use the NCR regional CMMS, Maximo. If for some reason the government CMMS is not working or out of service the contractor is still required to manage work orders and preventative maintenance using some other acceptable format.

16. Is the building inventory provided to us both complete and up to date?

Response: Yes, the building inventory is complete and up to date. The equipment inventory will be confirmed and adjusted during the initial inspections after award.

17. If, after award, the equipment inventory is found to be greater on-site than what is provided in the solicitation, will an equitable adjustment be given to add the equipment to the PM and Service Schedule?

Response: Yes

18. Section C.1.21.2 please provides the building operating hours (normal and extended) for the facilities at the NAC. The buildings listed in this section are not located on the NAC campus.

Response: See Exhibit J-5.

19. What type (make, model, version and serial #) of BAS system is installed in each facility of this contract?

Response: There is still a small amount of Siemens stuff but it is going away under phase 2 of the new EMS installation. The new system is a LON Works platform. The software program is “Niagara”.

20. Reference Water Treatment - Are coupon racks installed on the water (hot/chilled) loops. If so, who owns that coupon racks.

Response: Yes, the Government owns the coupon racks.

21. Which facilities and buildings (by building number) at the NAC can be considered Historical Buildings?

Response: See Exhibit J-20.

22. Pricing – A markup coefficient is referred to in several places (C.1.40.3). This refers to subcontract costs and parts costs passed through. There is no CLIN/Item number in the SF1449 or Section B.7 pricing sheets to propose our coefficient.

Response: This will be addressed and negotiated if and when there is a task order. The maximum allowed is a sum not to exceed 10%.

23. From the site visit we know that over the past couple of years GSA has been replacing the existing Siemens BAS system with Lawn Works. We believe they are still having issues with the install and the switchover from old system to the new.

a) Is the new BAS complete, if not what is the expected completion date?

b) What is the warranty period for new system?

c) What type of support is required for new BAS?

Response: The new BAS will be complete in approximately 18 months. Because it is a phased project, some sub-systems are out of warranty. For any portion that is out of warranty the new contractor will provide 100% support within the terms of the contract.

24. The Building Information Sheet on page 163 of the statement of work states that the boiler plant runs 24/7 for 6 months out of the year. What are the typical months of operation?

Response: Oct 15th thru April 15th. If unseasonable cold weather occurs before Oct 15th or after April 15th the contractor will temporarily bring the heating system back on line.

25. Are there any extended hours of operation under the firm fixed price that the contractor will be required to have staff on site? The Building Information Sheets show some buildings with occupancy 24/7. However, we are unsure if the contractor is required to have personnel on site during these hours.

Response: This staffing requirement is a 24/5; Sunday midnight to Friday midnight. On the weekends and holidays the contractor provides call in service for emergent needs. The boiler plant is 24/7 six months of the year. The operating engineers can not leave the plant so they can not be substituted for other onsite staff.

26. It would appear the only times the contractor should be required to have personnel on site would be while the boiler plant is in operation. Please confirm.

Response: Emergency response is required 24/7. Onsite staffing is 24/5; midnight Sunday to midnight Friday. Boiler Plant is 24/7 six months of the year. The operating engineers can not leave the plant so they can not be substituted for other onsite staff.

27. Please provide the names of the vendors associated with performing services under this contract

Response: Preventative Maintenance Service Company (PMS)

28. General Please provide the monthly and/or annual value of the current contract?

Response: $2,963,304.48

29. Please provide a copy of the collective bargaining agreement along with personnel’s seniority on the contract.

Response:

This will be provided as a document to the solicitation.

30. Will parking be provided for the O&M contract staff?

Response: Yes, in the parking lot, not inside the fence.

31. Please provide the procedures for the awarded contractor to install telephone lines?

Response: Existing phone connectivity is through a private carrier. There are currently four lines in to the contractor office space. I believe it is Verizon.

32. Please provide the procedures for the awarded contractor to install internet services?

Response: There is an existing dedicated internet connection provided by Verizon.

The new contractor would contact the carrier and have this service transferred to their company account. This line does not go through the DHS PBX. There are four private phone lines into the contractor’s office space. Again, contact the phone company and have these transferred to the new contractor.

33. Is there a specific markup allowed for additional services work

Response: The maximum is a sum not to exceed 10%. The actual amount will be negotiated at the time of contract award.

34. M.1 States “5. The Government will then evaluate the technical factors of the lowest priced proposal. The Government intends to make award to that firm if it is technically acceptable. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Government. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.” The document Instructions to Offerors and Evaluation Factors states: “NOTE: The government will evaluate the three lowest price proposals for technical acceptability first. If the following proposals are determined unacceptable, the Government will evaluate the next three (3) lowest price firms for technical acceptability. This process shall continue until a firm is determined to be technical acceptable with the lowest price.” Please clarify.

Response: There is a conflict between the evaluation factors in the Performance Work Statement (SOW) (section M) and the “Instructions to Offerors and Evaluation Factors” that was published with the solicitation. Both submissions will be required. This will be clarified by amendment.

35. M.2.1 The Corporate Experience area states: “Operations and maintenance services must have included the following:

Preventive maintenance Repairs Energy efficiency program A service call program Use of a computerized maintenance management system Quality control program”

36. The document Instructions to Offerors and Evaluation Factors includes “Complete custodial services.” Please clarify the requirement for custodial services.

Response: The reference to “complete custodial services” is erroneous. There is no requirement for custodial services. Disregard.

37. M.2.1 The Corporate Experience area and Exhibit J-22 In the Instructions to Offerors and Evaluation Factors there is a question not included in the Section or Exhibit “Were the services throughout the contract provided by Offeror acceptable?” Please clarify the list of questions that the Government wants to use is correct as it appears in Exhibit J-22.

Response: Although the three lists are almost identical, the list in “Instructions to Offerors and Evaluation Factors” takes precedence.

38. M.2.1 States that Factor 3 is the Performance Work Statement. In the document Instructions to Offerors and Evaluation Factors the instructions state: “The Offeror shall provide a written narrative describing the Quality Control Plan used for the contract submitted for consideration in Factor 1A. At a minimum the plan shall meet the criteria as outlined in Section C.1.2.66.” and the evaluation criteria states: “The Government will evaluate the written narrative submitted by the Offeror describing the Quality Control Plan used for the contract submitted for consideration in Factor 1A.” Please clarify.

Response: There is a conflict between Section “M” of the Performance Work Statement (PWS) template and the solicitation document ““Instructions to Offerors and Evaluation Factors”. The Quality Control Plan is mentioned in at least three places in the PWS template: C.1.2.66, C.1.8.6 and in Section J-19 page 36. ??? C.1.2.66 is in the glossary section and this is just a two sentence description.

39. Exhibit J-1, C.1.2.15 and C.1.8.5 please describe the process for generating preventive maintenance and work orders?

Response: As least one or more employees of the O&M contractor will be given access to “Maximo” in order to generate and close out work orders. GSA and DHS can also generate Maximo work orders. In the event that the Government CMMS (Maximo) is out of service the contractor must still provide a rudimentary system for managing work orders and preventative maintenance.

40. Exhibit J-1, C.1.2.20 and C.1.2.54 Please clarify the staffing required on-site outside of normal working hours?

Response: This is a performance based requirement. Emergency response is required 24/7. Onsite staffing is 24/5; midnight Sunday to midnight Friday. The boiler plant has operating engineers 24/7 from October 15th to April 15th. The contractor determines staffing (who works when) in order to fully perform the contract requirements. The Government does not specify what human resources to apply when. For example; the current contractor has a plumber, a mechanic and a supervisor working 2nd shift and a mechanic working night shift doing PMs. A full time project manager and a full time supervisor are required onsite during normal occupancy hours. Various licensed tradesman maybe required by codes and by requirement of adjacent local jurisdictions.

41. Exhibit J-1, C.1.2.30 Is there an existing deficiency list report that can be distributed to bidders?

Response: No. The new contractor will need to make a thorough inspection after award of the entire site to develop an initial deficiency report.

42. Exhibit J-1, C.1.8.1 Is the Project Manager required to be full-time on this contract?

Response: Yes, “the PMs” Physical location shall be at the work site”

43. Exhibit J-1, C.1.9.o Does the Government own the water treatment equipment?

Response: Any existing water treatment equipment belongs to the Government. Any new water treatment equipment becomes the property of the Government.

44. Exhibit J-1, C.1.23.4 and C.1.23.5 Please provide a service call history so that we may calculate man-hours needed for service calls?

Response: 3470 service call tickets for the past 12 months. Regrettably, after hours callins on weekends and holidays are not often documented in a service ticket. Consider an estimated value of two per month.

45. Exhibit J-1, C.1.40.10 please provide a list of all the equipment that is still under warranty and the timeline for expiration of said warranty.

Response: The Government does not currently have an ongoing, updated list of in warranty equipment and systems.

46. Exhibit J.5 Please clarify what the contractor’s responsibility is for the cafeteria and gym areas?

Response: Sections C.1.1.1,(m) reflects what is included regarding the cafeteria while C.1.1.3.(e) describes what is excluded from the cafeteria. In the Gym everything is included except the weight and exercise equipment; see C.1.1.3.(h)

47. In Section J – Exhibit J-1 - Objective/Model Scope of Work. Is this the correct Scope of Work? In section C.1.21.2 it makes references to several buildings that are not part of this contract. I believe this is the Scope of Work that was utilized on GSA Aggregated Group 1 solicitation back in April of 2016.

Response: The buildings mentioned in C.1.21.2 are erroneous. Only the buildings listed in J-5 and J-20 are covered by this contract.

48. There are several hyper-link symbols that cannot be opened in Section J.

Some of these include Exhibit J-16 (Inventory/CMMS), Exhibit J-17 (Preventive Maintenance Guides) and Exhibit J-20 (hard & Soft Building Matrix). Can you please provide these files as separate attachments?

Response: The documents represented by the hyper-links are attached documents to the solicitation.

49. Can you please provide the Organizational Conflict of Interest Statement

(OCI) that we need to provide? It states that we are to sign it and return it with our proposal. No OCI was provided as part of the solicitation package.

Response: The (OCI) document are required and will be provided as an attachment to the amendment..

50. Section 52.212-1 Technical Volume – Tab B: Is there a PPQ associated with this section, or are we to have our Government POCs answer the nine

(9) questions within this section and submit those as part of our proposal?

(e.g. make our own PPQ form using your questions).

Response: Please reference J.22

51. Which pricing sheets do you want submitted with the pricing file. There are pricing sheets and CLINs associated with the SF 1449 and there are pricing sheets that are within the solicitation (Section B.7). Do you want both?

Note: The additional services listed in Section B.7.9 do not have CLIN/Item numbers associated with them. Could you provide that information so the pricing sheets in Section B.7 align with the pricing sheets with the SF1449.

Response: We require both.

52. Will performance bonds be used for this procurement?

Response: Bonds will not be used.

53. Can you please provide a copy of the collective bargaining agreement?

Response: A copy of the CBA will be posted along with the questions.

54. If not, given that the NAC consist of approximately 30 buildings with 600,657 gross square feet, will the Government consider reducing the GSF requirement from 500,000 RSF to 350,000 RSF?

Response: Yes. this will be reduced to 350,00 RSF.

55. I saw no mention of Joint Ventures in the RFP. We would like to do a Joint Venture with our 8a partner firm. Will you consider the Past Performance and Experience from both parties to the Joint Venture?

Response: In order for a 8(a) to be considered for a joint Ventures they must have an approved letter/offer from their Small Business Administration (SBA) local office and it should be with their proposal only then will it be accepted just keep in mind that all joint ventures should have already begun with this process since it has to be already approved by SBA or in the process of being approved if something comes back from SBA with a negative response on the 8(a) it could possibly make your proposal null and void disqualifying the proposal. The prime 8(a) most meet all performance requirements on their own merit.

56. Instructions to Offerors and Evaluation Factors, page 6 of 8, Factor 1:

Corporate Experience – Tab A lists requirements for contracts having similarities. The fourth bullet states: complete custodial services.

Response: Please disregard that fourth bullet. No custodial services are required.

57. What is the current Firm Fixed price GSA is paying for these services as solicited?

Response: $2,963,304.48

58. Who is the incumbent contractor for this requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Response: Preventative Maintenance Services Company; GS-11P-16-MA-C-7033

59. Reference 4.2 – Submission of the Written Technical – Tab A If we submit more than one contract for corporate experience that similar in scope and size, will we be rated higher in that area?

60. Is the 500,000 RSF listed here for one building or can it be the total RSF of several buildings on a multiple building contract?

Response: It can represent the sum of several buildings covered under one contract.

61. Reference 4.2 – Submission of the Written Technical – Tab C Please clarify that you want us to submit the Quality Control plan the contractor utilized on the project submitted for Corporate Experience (Tab A) and that you do not want a generic plan that would be utilized at the Nebraska Complex.

Response: The submitted QCP must be specific and relevant to the Nebraska Avenue Complex.

62. Why is the Government using Low Price Technically Acceptable (LPTA) as the primary award criteria?

Response: N/A

63. Since this is a LPTA bid, will the GSA please provide the Baseline Fulltime Employment (FTE) count for this contract? This will ensure that bidders will at least price in the minimum staffing required to perform all tasks associated with this contract.

Response: This is a performance based contract. The new contractor will determine what staffing levels are needed to accomplish full performance.

64. What type of CMMS system is being utilizes at the NAC (Contractor or Government provided)? Has the NAC switched over to the NCS Regional CMMS program? If not, when is it expected to transition to that system?

Response: The NAC does use the NCR regional CMMS, Maximo. If for some reason the Government CMMS is not working or out of service the contractor is still required to manage work orders and preventative maintenance using some other acceptable format.

65. Is the building inventory provided to us both complete and up to date?

Response: Yes, the building inventory is complete and up to date. The equipment inventory will be confirmed and adjusted during the initial inspections after award.

66. If, after award, the equipment inventory is found to be greater on-site than what is provided in the solicitation, will an equitable adjustment be given to add the equipment to the PM and Service Schedule

67. Section C.1.21.2 please provide the building operating hours (normal and extended) for the facilities at the NAC. The buildings listed in this section are not located on the NAC campus.

Response: See Exhibit J-5

68. What type (make, model, version and serial #) of BAS system is installed in each facility of this contract?

Response: There is still a small amount of Siemens stuff but it is going away under phase 2 of the new EMS installation. The new system is a LON Works platform. The software program is “Niagara”.

69. Reference Water Treatment - Are coupon racks installed on the water (hot/chilled) loops? If so, who owns that coupon racks.

Response: Yes, the Government owns the coupon racks.

70. Which facilities and buildings (by building number) at the NAC can be considered Historical Buildings?

Response: See Exhibit J-20

71. Pricing – A markup coefficient is referred to in several places (C.1.40.3). This refers to subcontract costs and parts costs passed through. There is no CLIN/Item number in the SF1449 or Section B.7 pricing sheets to propose our coefficient.

Response: This will be addressed and negotiated at the time of a task order.

72. From the site visit we know that over the past couple of years GSA has been replacing the existing Siemens BAS system with Lawn Works. We believe they are still having issues with the install and the switchover from old system to the new. Questions: a) Is the new BAS complete, if not what is the expected completion date? b) What is the warranty period for new system?

c) What type of support is required for new BAS?

Response: The new BAS will be complete in approximately 18 months. Because it is a phased project, some sub-systems are out of warranty. For any portion that is out of warranty the new contractor will provide 100% support within the terms of the contract.

73. The Building Information Sheet on page 163 of the statement of work states that the boiler plant runs 24/7 for 6 months out of the year. What are the typical months of operation?

Response: Oct 15th thru April 15th. If unseasonable cold weather occurs before Oct 15th or after April 15th the contractor will temporarily bring the heating system back on line.

74. Are there any extended hours of operation under the firm fixed price that the contractor will be required to have staff on site? The Building Information Sheets show some buildings with occupancy 24/7. However, we are unsure if the contractor is required to have personnel on site during these hours.

Response: This is a performance based requirement. Emergency response is required 24/7. Onsite staffing is 24/5; midnight Sunday to midnight Friday. The boiler plant has operating engineers 24/7 from October 15th to April 15th. The contractor determines staffing (who works when) in order to fully perform the contract requirements. The Government does not specify what human resources to apply when. For example; the current contractor has a plumber, a mechanic and a supervisor working 2nd shift and a mechanic working night shift doing PMs.

75. It would appear the only times the contractor should be required to have personnel on site 24/7 would be while the boiler plant is in operation.

Please confirm.

Response: Emergency response is required 24/7. Onsite staffing is 24/5; midnight Sunday to midnight Friday.The operating engineers can not leave the plant so they can not be substituted for other onsite staff.

76. C.1.2.16. and C.1.42.14.e. Please confirm that the fuel expended over a period of time due to a power loss that is not the fault of the contractor would be treated as a reimbursable expense.

Response: These two clauses were not properly edited and they are contradictory.

GSA buys all fuel except for fuel used because of contractor negligence.

77. C.1.8.1 Does the immediate response from Sunday Midnight to Friday

Midnight 24/5 also include holidays?

Response: Holidays would be treated the same as a Saturday or Sunday in terms of coverage.

78. C.1.8.1 What labor category is required on site after 5:00 pm and before 7:00 am?

Response: This is a performance based contract. The Government does not micro-manage allocation of human resources as long as there is full contract performance. There are clauses in the contract that will impact the level of skill and licensing of selected skilled employees. Also compliance with codes and local jurisdictions will impact staffing selections. See h.15.5. If adjacent non –Federal locations require licensing by the state jurisdiction so would the NAC under this contract.

79. C.1.21.2 These extended hours apparently do not apply to the Nebraska Complex. Please clarify.

Response: The buildings referred to in C.1.21.2 do not apply to this contract.

The buildings and hours that do apply are in listed in Exhibit J-5.

80. C.1.24.5. Are there any chillers over 300 tons capacity? If so, are they under the control of a building automation system and centrally alarmed with alarm paging?

Response: Three chillers are 500 ton, two chillers are 325 ton. They are monitored by the BAS.

81. C.1.24.5. Are there any boilers over 15 pounds per square inch (PSI)? If so, are they under the control of a building automation system and centrally alarmed with alarm paging?

Response: Two boilers operate at about 150 psi., 250 degrees.

82. C.1.36.9 For each chiller requiring eddy current testing, when was the last eddy current services performed? Please provide the manufacturer, model and serial number for these chillers.

Response: Eddy currents have been performed during the term of the current contract.

83. C.1.40.9. Does graffiti removal fall under the Force Majeure provision?

84. C.1.41.5. Please provide the date of cleaning for each fuel tank. If they have not been cleaned, is cleaning required under this contract?

Response: The 20,000 gallon tank is new about two years ago. There is no record that the other two tanks have been cleaned.

85. C.1.41.19. Please identify the number of roof anchors per building.

Response: We are not aware of any roof anchors at the NAC There maybe a few.

Usually these are found on high rise buildings for window washing. Our window washing is done from the ground in a bucket truck or Genie lift. the Government is not requiring any contractor to do a comprehensive roof inspection of all our roofs to determine if we have any roof anchors even for an initial deficiency report. If, in the normal course of maintenance and repairs, we find any roof anchors the contractor will document them.

Then we will add them to the inventory and do an inspection of their safe use.

86. C.1.42.6. Regarding the fire sprinkler system: Paragraph 14.2.1 of the NFPA 25 Standard requires an inspection of piping and branch line conditions every 5 years by opening a flushing connection at the end of one main and by removing a sprinkler toward the end of one branch line for the purpose of inspecting for the presence of foreign organic and inorganic material.

a. Has this internal inspection ever been conducted at the NAC?

If so, what was the date of the last inspection? If not, will this inspection be required under the new contract?

b. Para 13.5.1 of the NFPA 25 Standard requires Inspection and Testing of Sprinkler Pressure Reducing Valves and paragraph

13.5.1.2 requires a full flow test on each valve at 5-year intervals. Has this full flow test ever been conducted at the NAC? If so, what was the date of the last test? If not, will this test be required under the new contract?

c. What was the date of the last 3-year full trip on dry systems, if any?

Response: The three different inspections mentioned here that are required by NFPA 25 have not been done in the last five years. We are investigating this and may accomplish this before the end of the current contract. If not, they will be required to be done by the next contractor. If any repairs are discovered that need to be made in order to complete the testing, they will be addressed as a reimbursable repair.

87.C.1.42.12. Please describes the type, capacity, and manufacturer of the non-water-based fire extinguishing systems and the area they protect.

Response: Cafeteria Hood.

88.C.1.42.14. Please provide the manufacturer, model number, and serial number of the 600 kW emergency generator.

RESPONSE: Detroit Diesel model 600DS4 serial 0765031

C.1.42.14.f. Please describe this annual test event in greater detail:

How does all of this testing relate to any generator testing using a false load as specified in C.1.42.18? What is the duration of the annual outage test? What are the specific emergency systems the contractor is responsible for test support during the annual outage? Are any of these systems connected to the DHS emergency power systems and will they be involved in the test? Please define PLC.

Response: GSA has a load bank trailer on site. Four hours. When DHS does their annual outage test the O&M contractor will need to do operational checks on equipment covered under this contract. All systems and equipment are connected to the DHS back up power system.

89.C.1.42.18. Is a portable load bank required for the monthly generator load test? If so, please provide the load bank capacity required.

Response: No.

90.C.1 42.18. Is a portable load bank required for the annual generator load test? If so, please provide the load bank capacity required.

Response: The contractor is only responsible for an annual load test on the life/safety generator. DHS does their own load test on their three generators.

91.H.15.3.15. Do all HVAC Technicians meet these qualifications? If not, how many require certification.

Response: The contractor will determine how many certified HVAC technicians are needed for full performance. Others may be just mechanics or helpers. Codes and local, adjacent jurisdictions influence licensing and certifications requirements as well.

92. Instruction to Offerors and Evaluation Factors versus M.2.1 Factors 1

– 3. The Instruction to Offerors and Evaluation Factors do not entirely agree with the M.2.1 Factors, e.g., 550K RSF versus 500K RSF, $1,500,000 annual value, QC Plan versus detailed response to Exhibit J-1, etc. Please clarify.

Response: Both a QC plan and detailed responses to Exhibit J-1 (PWS) are required.

93. Instruction to Offerors and Evaluation Factors. Do we understand correctly that we are to send the questions to two of our references for the building submitted as experience in Tab A, and ask that the reference return the response to questions to us for inclusion in our proposal in Tab B?

94. M.2.1 Factor 3. Exhibit J-1 has many paragraphs with information content but not necessarily expressing tasks. By leaving this to the contractor’s interpretation, the GSA is inviting the offeror’s to spend an inordinate amount of proposal resources addressing what the GSA may or may not consider a task that the contractor must “thoroughly express how they intend to accomplish”. If the offeror will be required to respond to Exhibit J-1, please indicate those paragraphs of J-1 that the GSA requires a specific response from the offeror.

Response: See section C.5.0 and M.2.1 factor 3.

95. Exhibit J-14. Will GSA Switch Gear maintain the automatic transfer switches?

Response: There are four ATS units that are associated with the life safety generator.

These are maintained by the contractor. The PLC and associated switching devices that are part of the DHS emergency back-up power system are the responsibility of DHS and whomever they hire, while the high voltage breakers and transformers are maintained by the GSA switch gear shop.

96. Exhibit J-23. The purpose of the Agreement is a Monthly Service Agreement and Paragraph 1 specifies that the “requirement will be procured as “Additional Services” from our O&M contract as a monthly service agreement”. CLIN 0001 (and similar CLINs for the option years) of the SF 1449 indicates that bollard/barrier/turnstile maintenance is under the firm fixed price portion of the contract. Please clarify whether the work specified in Exhibit J-23 is all reimbursable to the contractor or is under the firm fixed-price portion of the contract, and subject to the reimbursable provisions of Exhibit J-1 and Exhibit J-23.

Response: It is under the firm fixed price of the contract.

97. Exhibit J-23, para 6, Summary of Quantities. Please provide the manufacturer and model number of the following equipment: 9 touch screens 8 hydraulic control panels for bollard and barriers. 7 turnstiles 5 pedestrian swing gates.

Response: not readily available at this time

98. Exhibit J-23, para 8, Submittals (with proposal). Does the GSA want the pricing for the work specified in Exhibit J-23 submitted separately from the pricing for the O&M work?

Response: Respond to the CLINs on the 1449 for this.

99. Exhibit J-23, para 8, Submittals (with proposal). Please provide instructions/format for submitting the resume summaries and subcontractor proposals in Section L.

Response: There is no specific format.

100. Amendment 1, Whole Site Total Equipment List. What is the significance of the bright yellow and dark gold colors on this and the individual building equipment lists?

Amendment 1, Whole Site Total Equipment List. Which of the listed ELEC-series equipment items will be maintained by GSA Switch Gear?

Response: The equipment that GSA Switchgear maintains is not on this list or it has no quality. Amendment 1, Whole Site Total Equipment List?. When was the last vibration analysis conducted on the 5 chillers? This Information not available at this time. Amendment 1, Whole Site Total Equipment List.

Please provide the manufacturer, model number, and serial number of the 6 centrifugal chillers. Not readily available at this time. Amendment 1, Whole Site Total Equipment List. Please provide the manufacturer, model number, and capacity in BTUs of the 3 boilers. Are these high pressure boilers? Not readily available at this time. Amendment 1, NA 14 Equipment List. Is the contractor responsible for cleaning a kitchen range hood and duct system in the cafeteria? Yes If so, please provide the dimensions of the range hood and the linear feet of the duct system that requires cleaning and the location of the range hood exhaust fans? Not readily available at this time. Amendment 1, NA 14 Equipment List. Is the contractor responsible for cleaning the kitchen range hood? If so, is cleaning required in accordance with NFPA 96? Yes. Amendment 1, NA 14 Equipment List.

Is the contractor responsible for cleaning a grease trap associated with the cafeteria? If so, please provide the capacity and location of the grease trap.

Yes.

101. B.7.7 Phase-In services. Please clarify or provide additional information regarding the comment Reserved.

Response: There is currently no line item to express cost for this requirement. The cost is embedded into the overall cost.

102. B.7.8 Phase-Out Transition Services. Please clarify or provide additional information regarding the comment Reserved. B.7.9.1 Additional services:

Base Period Estimated Hours/Year for Reimbursable Operations and Maintenance – 2nd shift (Engineer) is indicated as 0 (zero). Is this correct? Please clarify. Should zero dollars be included in the Total column? This inquiry is also applicable to all Option periods.

Response: A reimbursable 2nd and 3rd shift engineer is not applicable to our situation.

103. B.7.9.1 Additional services: Base Period Estimated Hours/Year for Reimbursable Operations and Maintenance – 3rd shift (Engineer) is indicated as 0 (zero). Is this correct? Please clarify. Should zero dollars be included in the Total column? This inquiry is also applicable to all Option periods. Standard Form 1449; All Item no. Form or Stock Number indicates a single month of operations in the Description of Articles or Services column. For example, 0001 base year O&M services indicate PoP as 12/01/17- 12/31/17. Please clarify.

Response: The period of performance will be corrected.

104. The equipment list indicate all of the equipment in inventory and man hours, does those hours also include the hours to run the boiler 24/7 for 6 months?

Response: No it does not. These hours are only the time to do Government prescribed preventative maintenance.

105. In the Additional Services listed in B.7.9.1, Reimbursable Operations And Maintenance – 2nd Shift (Engineer) 0, Reimbursable Operations And Maintenance – 3rd Shift (Engineer) 0, indicated 0 number of estimated hours yearly, was this intentional?

Response: Yes, it is intentional because at the NAC these services are not reimbursable. They are part of normal coverage here; 24/5 on site trades people and 6 months of 24/7 at the boiler plant are both normal services not reimbursable.

105. Section H.15.3.15, Qualifications HVAC Technicians. Does the current workforce performing those services hold at least one of the 3 choices of certifications?

Response: This may or may not be a requirement for the existing contractor. It surely is a requirement for this new solicitation.

106. H.15.4: Submission of resumes for new employees: Since the previous president implemented a first right of refusal for employees already working on government projects, will the new contractor have to submit resumes on the employees that are hired for the site and currently working their?

Response: H.15.4 requires submission of resumes for all new employees to this contractor.

107. The reference in Clin 1 of the SF 1449 to operation of a boiler 6 months each year, is this a 24/7 requirement and how will the employees in those position be utilized the other 6 months of the year?

Response: The boiler plant is a 24/7 operation to be manned by licensed operating engineers. During the off season they are laid off and may collect unemployment.

108. In the SF 1449 CLIN 0001 indicates QTY 12- MO, in the body of the CLIN it indicates PoP 12/1l2017 – 12/31/2017, which is correct?

Response: The period of performance will be corrected.

109. In the SF 1449 CLIN 0001 also indicates 6 months of boiler operation required during the Fiscal Year! Q.1, with the operation only 6 months out of the year, how will the man power be handled when the boiler plant is not in operation? Laid off. Q.2 with the cost only incurred 6 months out of 12 how is the cost to be spread out over the 12 months? Equally over the 12 months. Q.3. the Option 1 thru 4 time frames outlined in the body of the CLINS do not match up on an annual time line, Example. Base year indicates 12 months and body references 12/1/2017 thru 12/31/2017, Option one CLIN 1 says 12 MO. Also and start 1/1/2018 thru 1/31/2018? All of the time frames do not match up with the 5 year base and 4 year options on the SF 1449? Already addressed .

110. C.1.1.1 Contractor Responsibility for Equipment and Systems: Service request desk operations, can we get a service call history for the past year of the current contract?

Response: 3,470 service call tickets?

110. C.1.1.1 Contractor Responsibility for Equipment systems, item, O. Support for annual campus Emergency-backup Power Supply System ( EPSS) testing. ( see C.1.42.19) To what degree is the support? In looking for reference C.1.42.19 I could not locate that reference in the solicitation?

Response: This refers to the life safety generator only. The testing requirement is described in C.42.18.

111. C.1.1.1 Contractor responsibility for Equipment and Systems: Item Q, below grade electrical vaults; including structural, architectural, mechanical systems and electrical apparatus below 600 volts. Q. the Total Equipment list furnished on two pages, in reference to the electrical on the list are we to assume that all of this electrical equipment is below the 600V outlined and that there is not any other electrical equipment that falls under the responsibility of the contractor?

Response: In the below grade vaults there is electrical equipment for 13,800 volts. The contractor is not responsible for that. Only the 480, 277, 208 and 120 stuff plus any controls voltage stuff.

112. C.1.10 EQUIPMENT INVENTORY: Contractor to provide any new or replacement equipment label. Is there a specific style or label needed for the replacements?

Response: Match existing.

113. C.1.1.0 EQUIPMENT INVENTORY: Collect and maintain an inventory of, etc. make model, serial # etc., the current inventory, 2 pages, was not outlined in this format, is the current inventory on the NCMMS in this format?

Response: The inventory provided is actually a man hours needed to do preventative maintenance. Any other inventory with equipment data is to be considered incomplete and will need to be 100% verified.

114. C.1.36.5 references corrosion monitoring on the water systems, does the systems all current have corrosion monitoring hooked up to them?

Response: For the most part yes, but assume it needs to be upgraded and improved.

115. C.1.21.2 Extended Hours, reimbursable. Exhibit J5 references buildings 10A 10B, LBJ and Wilbur J. Cohen?

Response: I don’t see where these are mentioned in J-5. They are erroneously mentioned in C.1.21.2. They are not part of this contract. We overlooked editing them out of the document.

116. C.1.36.5 references corrosion monitoring. Question: does the equipment requiring monitoring already have the coupon racks on them? Yes

117. Has the statement of work changed from the last contract to this solicitation, if so how?

Response: Yes, we have added the Bollard, Barrier and turnstile requirement.

118. How many service calls were issued on the past year of the contract?

Response: 3,470

119. Are we responsible for the new EZh2 Elkay filler replacement?

120. Fuel storage tanks (3), do they have a monitoring system on them and what is the age of the tanks, above or below ground?

Response: Tanks are above ground and yes they have monitoring devices. There are three.

121. The equipment inventory furnished by GSA did not list any sprinkler systems!

Are there any systems on the site and how many and who is responsible for testing quarterly.

Response: All water based fire suppression is included in this requirement. The simplex Fire alarm is not included.

122. Are we to assume that if there is language in the solicitation that addresses services and there is no associated equipment on the equipment inventory that GSA handles those services thru the shops?

Response: Without a specific reference I can’t provide an answer to this question. The GSA Switchgear shop handles the high voltage electrical equipment and systems.

123. The SF 1449 CLIN 0001 indicates 6 months of operation for the boiler plant;

is this 24/7/6months and if so do you have start and stopping times?

Response: It is 24/7 for six months beginning Oct 15th and ending April 15th. If there are severe weather events before or after these dates the heating plant will be brought back on line. Often this is done with maintenance mechanics that also have operating licenses.