Pre-proposalConferenceAgenda-etc.pdf

Agenda Pre-Proposal Conference

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST

This is a pre-proposal conference for Solicitation GS-05P-17-SA-D-0004 for Operations and Mechanical Maintenance Services at the above referenced locations.

We will first introduce the Government Team and their roles and responsibilities, cover administrative matters, discuss important requirements of the solicitation, and finish with a question and answer session.

Government Team:

Contracting Officer – Della Ljungkull, (612) 750-4484 Property Manager – Steve Ernest, 313-226-2534 Supervisory Property Manager – Laura Marble, 313-226-4440

CONTRACTUAL ITEMS

No oral statement made by a Government representative during the pre proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Solicitation (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre proposal conference indicate a need to modify the Solicitation, an amendment to the Solicitation will be issued in writing; any such amendment to the Solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to a Solicitation.

GENERAL INFORMATION

The proposal closing date and time is May 22, 2017 at 12:00 p.m. (Central Time). This is a negotiated procurement; therefore, no information regarding the proposals submitted will be available before contract award.

CONTRACTUAL AND BIDDING INFORMATION

This project is being procured as competed Small Business Set-Aside procurement, therefore;

all small businesses are encouraged to submit proposals. The Government intends to award this contract as a one year base contract, with four additional option periods of one year each.

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST

C.23. Service Requests C.23.1 General The Contractor shall respond to all types of service requests during normal working hours. The Contractor shall respond to emergency service requests 24 hours per day, 7 days per week.

The Government (or, where applicable, the tenant Agency) may transmit work orders to the Contractor for service request verbally, by email, creation of a work order, or by generating an automated work order. The Contractor shall respond promptly and in accordance with the response times specified herein. Requests that involve emergency call back outside of normal working hours must be authorized in advance by the CO or designees.

a. For all types of service requests, the Contractor shall maintain a service call log or record which shall be available for inspection by GSA at all times. The Contractor shall provide the data (including the sign in and out information) to GSA in an Excel format. These records shall also contain the information identified herein: (1) Name of Caller, (2) Description of problem and location, (3) time and date call was received; (4) Description of the action taken to resolve the problem and the time and date corrective action was taken.

b. The Contractor shall respond promptly (within 1 hour during normal operating time, within 2 hours during other than normal working hours; service calls related to the Fire Protection System requires a within 1 hour response during other than normal working hours) to requests for routine service. Routine service calls are responses to and subsequent maintenance repairs or adjustments of mechanical, electrical, or plumbing malfunctions or problems reported to the Contractor by building occupants or GSA personnel. This includes replacing burnt out light bulbs and ballasts are required. Lighting systems shall be maintained to achieve uniform levels for color rendition and wattage by replacing burnt out light bulbs and ballasts with the same color rendition index and Kelvin temperature light bulbs and ballasts so it will closely match the existing bulbs and ballasts. IF the service call cannot be resolved within 24 hours due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the problem and of the time and date that corrective action will be completed. Fire protection systems shall be fully operational no later than eight (8) hours from the time the call for service is made.

C.23.2 Emergency Service Request (During Normal Working Hours) Emergency service requests are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property, including but not limited to: broken water pipes, electrical power outages, electrical problems that may cause fire or shock, gas or oil leaks, major air conditioning or heating problems, etc., or any work considered by the CO or their designee to be of an emergency nature. The Contractor shall respond to emergency service requests immediately, but no more than fifteen (15) minutes from the time of notification.

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST

The Contractor shall remain on the job until the emergency has been resolved or adequate temporary repairs have been made. If the emergency cannot be fully resolved, the Contractor must notify the CO or designee and provide as part of the service

C.23.4 Urgent Service Request Response Urgent service requests are those service requests where the work consists of correcting failures that interrupt or otherwise adversely impact either GSA operations or building occupant operations, but do not pose immediate danger. Examples of these types of service requests include, but are not limited to, inoperative electrical circuits, temperature complaints, any malfunctions to equipment that affect the operations of building occupants, or any work considered by the CO or their designee to be of an urgent nature. The Contractor shall respond to urgent work requests within 15 minutes during normal working hours. The Contractor shall remain on the job until the urgent repairs have been made.

C.23.5 Routine Service Request The Contractor shall respond promptly to routine service requests (i.e. light out, hot/cold space temperature) and complete the required work within two (2) hours of the time of notification during normal working hours. The Contractor shall immediately notify the CO or their designee if the routine service call cannot be completed within the specified timeframe. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will complete the call the following business day. Call.

C.40.2 Non-reimbursable Repairs A non-reimbursable repair is a repair requiring no more than $2,000. in cost for repair parts and materials only (including any approved subcontracting costs). The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs.

Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government. Non-reimbursable repairs shall be completed within _48_ hours of identification of the problem unless an extension is approved by the CO or designee. The work order shall be put into a status field to indicate the nature of any delay, with appropriate remarks.

C.40.6 Approval of Work When the Contractor determines that a repair is needed that exceeds the non-reimbursable repair threshold, the Contractor shall immediately notify the CO or designee. The CO or their designee shall issue an order to the Contractor before the Contractor may proceed with the repair. The Contractor may defer performance of the reimbursable repair by placing the corresponding work order into a “waiting for funding” status from the time a valid proposal is

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST given to the CO or their designee until the time an order is given to the Contractor. The time during which the work order is thus deferred will not count against the Contractor in calculating timeliness. The Contractor shall provide justification to the CO or their designee for using subcontractors to perform work. The CO or their designee may prohibit the use of subcontractors if the CO or their designee determines the Contractor is unnecessarily driving up the cost of the work and the Contractor’s own employees have the skills necessary to perform the work.

C.47. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. Therefore, the Contractor shall obtain the CO’s approval of all subcontractors and provide copies of subcontracts for any work required by this contract.

Additionally, during the contract period no subcontractor can perform services without obtaining the CO’s ‘prior’ review and approval. Contractors must submit information on key personnel, major subcontractors, work performed as part of a team or joint venture.

The contractor is responsible for certifying to the COR in writing, that all of its subcontractors involved in the performance of this contract have been made aware of the provision to report to the COR any recommended maintenance and/or repair items that are necessary to maintain the physical integrity of the interior or exterior of the facility and to ensure that it is free of missing components or defects.

H.15.2.1 On-Site Project Manager The On-site Project Manager shall possess at a minimum at least 5 years of recent (within the past 7 years) experience in the management and supervision of building mechanical maintenance operations for buildings of the approximate size and characteristics of the buildings to be covered by this contract. A detailed resume containing the information specified in this document shall be submitted to the CO or designee for approval prior to the assignment of the project manager to the contract. Both new and replacement project manager’s shall meet these qualification standards. Minimally the resume shall contain:

a. The full name of the proposed project manager.

b. A detailed description of the previous 7 years’ employment history of the proposed project manager.

c. The names and addresses of the companies for whom the proposed project manager worked for the past 7 years, along with the names and telephone numbers of the immediate supervisors.

The Supervisor shall also possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of equipment in a supervisory capacity for equipment of the approximate size, complexity, and other characteristics of the equipment to be operated and maintained

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST under this contract. A detailed resume containing the information specified in this document shall be submitted to the CO or designee for approval prior to the assignment of any supervisor to the contract. Both new and replacement supervisors shall meet these qualification standards.

Minimally the resume shall contain:

a. The full name of the proposed supervisor.

b. A detailed description of the previous 7 years’ employment history of the proposed supervisor.

c. The names and addresses of the companies for whom the proposed supervisor worked for the past 7 years, along with the names and telephone numbers of the immediate supervisors.

M.1. BASIS OF AWARD

A. The Government will make award to the responsible offeror who represents the best value to the Government in terms of the evaluation factors stated in the solicitation and price. The Government reserves the right to award a contract to other than the lowest price offeror, if the cost involved in awarding to the higher priced, technically superior offeror is warranted.

M.2 Technical Factors Phase One:

● Past Performance

● Past Experience

Phase Two:

● Management Plan

● Quality Control Plan

● O&M Work and Staffing Plan

● Service call Plan

Questions:

All questions in relation to this solicitation shall be submitted to Della Ljungkull at della.ljungkull@gsa.gov by no later than May 5, 2017 at 2:00 P.M. CST. Questions may not be directed to on-site staff.

Thank you for attending.

mailto:della.ljungkull@gsa.gov

Operations & Maintenance Services Loc. 1: Theodore Levin U.S. Courthouse, 231 W. Lafayette Blvd., Detroit, MI 48226 Loc. 2: Federal Building and U.S. Courthouse, 526 Water St., Port Huron, MI 48060

Loc. 3: Rosa Parks Federal Building, 333 Mt. Elliott, Detroit, MI 48207 May 2, 2017 10:00 A.M. CST

May 3, 2017 at 10:00 A.M. CST

How much of the NCMMS is functioning Service call 100% PM side should be operational

Current staff trained?

Yes

In-house training YEs

GS-05-P-17-SA-D-0004

Questions & Answers

1. Will GSA provide the current CBA for wages and benefits

a. See EXHIBIT 8 – J.8. Wage Determination – Collective Bargaining Agreement (CBA)

2. Dates for major equipment to be taken out of and/or put back into service

a. These dates are not currently available, pricing should be submitted based on current inventory lists.

3. Where will office space be provided for the PM and Admin. Assistant

a. The current office for mechanical staff and admin assistant will remain in the basement.

4. C.1.1.b. Mechanical, plumbing, (where systems are connected to the GSA network, the

Contractor’s employees will need to obtain a GSA ENT account, an HSPD-12 card and complete all GSA online university required courses to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment. Are these systems connected on the GSA network now?

a. YES HVAC systems are connected to the BAS

5. C.1.1.d. All Building Monitor and Controls system are within the scope of this contract. These

BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and

Public Address Systems, Energy Management Systems or other building controls systems. BMC systems shall be connected to the GSA Network and access to these systems will require GSA

ENT network credentials (see section C.35.4.1.1 for details). Are these systems connected on the

GSA network now? Can GSA provide a list of the BMC systems type and manufacture?

a. The LEVIN BAS is a NIAGRA system. ROSA Parks is a AUTOMATED LOGIC system. They are both on the GSA network. Port Huron’s BAS is a combination of a Siemens and Trane

Tracer system. Port Hurons BAS is NOT on the GSA network

6. C.1.1.f. Service request desk operations as identified in Section C.8.4 to include record keeping using a national computerized maintenance management system (N-CMMS). Does GSA anticipate the need for an Administrative Clerk to provide this function?

a. The Contractor shall determine the how best to implement the Service Desk operations and submit to GSA for approval.

7. C.1.1.j. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment. Please explain how to reduce storm water.

a. The section notes “reduce storm water pollution”.

8. C.1.1.n. Please provide a list of conveying equipment at these facilities. There are none

9. C.4, Will the existing deficiency list of the current contract be provided to the incoming O&M contractor to add their own findings or will a new list be created at the start of the new contract?

a. It is the responsibility of the incoming contractor to prepare a deficiency list.

10. C.8.4, Service Request Function. Does GSA anticipate the need for an Administrative Clerk to provide this function? The Contractor shall determine the how best to implement the Service

Desk operations

11. C.8.5.1, Is the NCMMS in place and being used at all three sites. Please list the sites using the

NCMMS and if not using the NCMMS, what CMMS are they using at the present?

a. All 3 locations are using the GSA NCMMS for Service Call recording. For Preventive

Maintenance Work Orders the present Contractor is utilizing their own CMMS.

12. C.8.5.2 NCMMS Start-Up; Contractor shall complete Government provided NCMMS training.

Contractor shall be responsible for facilitating/conducting and documenting new employee

NCMMS training, refresher, and remedial training as necessary ensuring all personnel tasked with inputting data into NCMMS have been trained. It is our understanding that all training on the NCMMS is conducted by GSA personal and the O&M is not the trainer for the NCMMS.

Please clarify.

a. Contractor shall complete Government provided NCMMS training as per the quoted section.

13. Will GSA provide a current copy of the BOP to the incoming O&M electronically for updating?

a. A copy of the BOP may be shared with the awardee, as a guide to what is required

14. C.10, Is the Equipment Inventory complete and up to date?

a. YES

15. C.10, When was the last Equipment Inventory update completed?

a. January 2017

16. C.10.e requires a lot of information on the equipment in the building. Is this information already in a CMMS to be transferred to the incoming O&M or will the new O&M be required to input this information. The new contractor will have to transfer all equipment data to their CMMS. If the information is incomplete to the specs required here, how long will the new O&M have to update the system? 60 days per section C.8.5.2

17. C.16, C.17 and C.18. Will GSA consider the contractor to provide these functions as additional services? It is impossible to know how much time will be involved in providing these services or how often they will be required.

a. The section states that the contractor will be compensated for the actual time spent at the additional services hourly rate.

18. C.22.1 states the O&M is responsible for upgrades to the BAS, BMS systems but in C.1.3.f it states that upgrades are not part of the scope. Please clarify.

a. Upgrades to Government furnished systems are not part of the scope however

Contractor furnished systems are.

19. C.22.2 please list the sites in this solicitation that are considered Smart Buildings

a. Levin and Rosa Parks

20. C.28.1, When was the last time the AMS were calibrated?

a. This information is not accessible at this time.

21. C.28.1, Please provide manufacturer and PM information for the advanced meters.

a. Schneider (Square D) PM’s are done per the mfg recommendation.

22. C.28.1, How often does the manufacturer recommend recalibration and re-commissioning for the AMS devices?

a. It is the responsibility of the contractor to be familiar with industry codes, regulations and standards.

23. C.35.4, Please list for each site if the BAS is hosted on the GSA network.

a. Levin and Rosa Parks buildings only.

24. C.36.5, Are coupon racks installed, and are the appropriate number required for each system in service at this time?

a. Coupon racks are installed on the main chilled water line only. All other racks will need to be installed and maintained.

25. C.39.7 Do the facilities of this solicitation contain any works of art?

a. N/A

26. C.39.7 If the facilities have any works of art, what operational and maintenance modifications will the contractor need to take to protect these items during renovations?

a. N/A

27. C.40.10 Warranties, Are there any warranties currently in force for any of the equipment covered by this solicitation? Please list the building and the equipment covered.

a. Information on equipment warranties will be supplied as part of the transition phase of the contract.

28. C.41.4 Are there any AQMD operating permits required for this contract?

a. No

29. C.41.10 Electrical Safety, Has there been an Arc Flash analysis performed onsite and do all labels reflect this? If not, will the incoming O&M be required to have this analysis performed to come into compliance with C.41.10 and NFPA 70, 70E?

a. All PM’s must be performed within the 1st 12 months of the contract start date.

30. C.41.12 Are there any permanently installed powered platforms at this location? If yes please provide PM schedule and copies of the last time they were certified.

a. Yes All PM’s must be performed within the 1st 12 months of the contract start date

31. C.41.14 Are all the confined spaces identified and labeled at this facility?

a. Permitted Confined Space is labeled

32. C.41.15 Asbestos Management, Are there any current employees certified to work with ACM?

a. NO

33. Are there current surveys and inventories of hazardous materials such as asbestos and lead paint within the building?

a. YES

34. C.41.16.1 SDS, is there a current up to date binder containing all SDS for the site that will be handed over to the incoming O&M?

a. The contractor is required to prepare and submit SDS’s for all products they will have at each site.

35. C.42.4 Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA

101?

a. YES

36. C.42.5/ C.42.7 Can GSA provide a list of the quantity and location of the fire/ smoke dampers installed at each of these sites?

a. That information would be found on the inventory list and as built drawings.

37. C.42.8 please provide a list for each building the last time the fire extinguishers where pressure tested.

a. Within the last 16 months.

38. C.42.11 please list the sites that have an onsite load bank available for testing. LEVIN

39. C.42.14 is the current egress marking systems up to GSA standards at this time? YES

40. Are there any UPS systems that will be O&M contractor responsibility? NO If yes, how old are the batteries and will replacing them be a contractor expense?

a. There are battery back up for the fire alarm system

41. H.15.3. Does the current staff meet these qualification requirements?

a. All current employees meet qualifications per the existing contract requirements.

42. H.16. Government Furnished Materials. Will the government provide parking space at the facilities for the O&M contractor? How many spaces will be provided? No parking provided

43. Can GSA provide the appropriate wage determination or CBA for these sites. CBA was included in the RFQ

44. Who is the current O&M contractor?

a. I&L, FMS & LB&B.

45. What is the current price of the contract?

a. See the form 1602, Notice Concerning Solicitation.

46. Concerning electrical testing at the three buildings. Please give a SOW for this PM. Will Inferred be acceptable for the testing?

a. Electrical testing shall be in accordance with industry standard and code.

47. When was the last full load testing of switchgear performed?

a. Within the last 16 months.

48. Is switchgear testing to be performed during the first year of the contract or on the 3 year anniversary of the last test? Testing performed annually

a. All PM’s must be performed within the 1st 12 months of the contract start date.

49. Is annual Infrared Scanning of switchgear required?

a. All PM’s must be performed within the 1st 12 months of the contract start date.

50. Are there any age, condition, or operating environment factors that would preclude full load testing of switchgear and require the substitution of Infra-red scanning only?

a. No.

51. Please confirm if Obstruction Testing 3 and 5 year is required in the base year of the contract?

If not, when was the last test done?

a. All PM’s must be performed within the 1st 12 months of the contract start date.

52. When was the last Eddy Current testing performed on the Chillers at each location?

a. Chillers are new at Levin. The chiller at Rosa Parks were tested October 2016. There is no chiller at Port Huron.

53. Please verify the Contractor shall perform all preventive maintenance that has a regular schedule of more than 1 year between routine maintenance on the anniversary date of last testing.

a. All PM’s must be performed within the 1st 12 months of the contract start date

54. In reference to H.15.3.3 Is NATE a requirement since it's a CBA site? If yes and staff currently is not NATE certified, this could add to Union labor costs.

a. The contract requires one or more of the listed certifications.

55. During the site visit at the Levin Building we were unable to tour the basement due to construction. Major pieces of equipment were missed and it is our understanding that the chillers and generator are being replaced but we have to price what is currently on the equipment lists and not being able to tour this area and gather needed information for our subcontractors to price up their services has put an added risk in providing the best prices to

GSA. I would like to request the make, model and serial numbers from the chillers and generator to help in providing GSA the best pricing. This information is not listed on the equipment lists provided in the solicitation.

a. Generator: Detroit Diesel, 4000kW. Chillers: Yorks, 2@300 ton/1@ 600 ton, centrifigal

56. Section L.9 Offerors Checklist. Item A states: “Have you fully completed and signed all three (3) copies of Standard Form 33, Solicitation, Offer and Award?”. SF33, Line 9 requests one (1) original and one (1) copy. Since this is an electronic submittal via email, we are assuming only one copy is required?

a. Only one copy is required.

57. Since the current Collective Bargaining Agreement expires the day before the project work start date, will the GSA approve a price adjustment based upon a new Collective Bargaining

Agreement to be negotiated between the awardee and the union?

a. GSA will follow the FAR as it relates to the CBA.

58. Is the one month period from 07/01/17 through 07/31/17 the same as the start-up transition period specified in C.5.3? If not, what is the purpose of the 1 month incremental funding per

Item 0001, SF 33 continuation page?

a. This is in accordance with the Limitations on Government Obligations Clause. See

Section G.

59. If annual inspection reports are not available in the Levin Courthouse because of the renovations, please provide device counts for both the fire detection and alarm and the fire suppression systems. Refer to the equipment inventory

60. B.1.0. The price sheet for the Initial 12-month Period for each Location does not correspond to the SF 33 continuation page pricing items. Please clarify.

a. This will be reviewed and an amendment issued if necessary.

61. C.2.15. Please provide the amount of fuel consumed per month or other period for cost estimating purposes. Do not have this information

62. C.2.35 Please provide the number of miscellaneous hours estimated per location per month or other period.

a. N/A

63. C.22.1. Please define the term “upgrade” as it relates to the controls software. For instance, C.1.3.f of the RFP excludes software upgrades. C.35.4 details the contractor’s responsibilities for the BAS. It talks about GSA upgrades, but not contractor upgrades. C.22.1 appears to be in conflict with the two paragraphs by asserting the contractor’s responsibility for upgrades to building systems software.Upgrades to Government furnished systems are not part of the scope however Contractor furnished systems are.

64. C.22.1. If the contractor is responsible for the costs of BAS (controls) upgrades, please provide the upgrade frequency or cost history over the past year. See question 65

65. C.23.1.b. This paragraph conflicts with C.23.5. Please clarify the response times for routine service calls. 2 hours

66. C.41.5. When were the fuel storage tanks last cleaned? If they have not been cleaned, is cleaning required under this contract? 3-4 years ago. All maintenance shall be per GSA

Maintenance and Standards or Manufacturer's recommendation.

67. C.42.3. For each building, when was the last 5 year obstruction test of the wet fire suppression system performed per NFPA 25?

a. All multi year PM’s are to be performed the 1st year of the contract regardless of when they were last performed under previous contracts

68. C.42.3. If the 5-year obstruction test of the wet fire suppression system has not been performed, will it be required under the new contract in each building?

a. All multi year PM’s are to be performed the 1st year of the contract regardless of when they were last performed under previous contracts.

69. C.42.13. Regarding central station monitoring of fire alarms, is GSA responsible for the cost of the telephone lines? yes

70. C.42.11. Is a portable load bank required for annual exercise of the agency-owned generator in the Leven Courthouse? NO

71. L.1 and L.2 For the bonds, is the base period one month or 12 months?

a. The 12 month base period.

72. L.6. Item 9 of the SF 33 instructs the offeror to send an original and 1 copy of the proposal. Does the electronic submission specified in L.6 satisfy this requirement?

a. Proposals shall be submitted electronically.

73. L.6. The instructions in L.6 do not align with the evaluation criteria in M.2 Management Plan: QC

Plan, O&M Plan, and SC Plan. Please clarify the proposal format instructions.

74. Exhibit 5.A The BIS for Levin indicates 1 underground storage tank. The Exhibit 14 equipment list indicates that there are 3 above-ground storage tanks at Levin. Please clarify. There are 3 tanks at Levin. 1 is considered an underground tank. The other 2 are not

75. 20. Exhibit 5. The following question addresses missing information normally found on the BIS.

For each building please provide the following information:

a. Please provide the number and date of hydrostatic test of the portable fire extinguishers and the number and date of 6-year maintenance of the portable fire extinguishers. All multi year PM’s are to be performed the 1st year of the contract regardless of when they were last performed under previous contracts

76. 21. Exhibit 14. The following question address the equipment list for Leven

a. e. How many emergency lights on each floor, FLSF-LTG-01-03M?

i. Quantity varies by floor

b. How many exits lights on each floor, FLSF-LTG-01-03M?

i. Quantity varies by floor

c. Filter, Halsey Taylor cartridge PM guide is identified as ARCS-LND-01-06M. However, the

2012 guide card identifies this as a Fountain, Memorial or Decorative. Please clarify and provide quantity.

i. Filters are installed in drinking fountains and galley sinks

d. When were the oil, coolant, and batteries last replaced on the Detroit Diesel and Onan generators?

i. Unknown

77. Is a 2-hour load bank test on generators required? If so will the government have a load bank on-site or should contractors supply one? (MI0029ZZ)

a. There is a load bank on site.

78. Please confirm that there is NO BAS/EMS located at this facility. (MI0097ZZ)

a. The building has a Siemens/Trane Tracer combined BAS.

79. Is the water treatment performed in house or subcontracted? If subcontracted, please provide the subcontractor name for ALL facilities. Water treatment is subcontracted by the current

O&M contractor

80. Please confirm that there are NO generators at the Federal Building and US Courthouse.

a. NONE

81. Are we providing water treatment for both boilers? If so, what is the horsepower of the boilers.

Do they run year around or just during winter? (MI0601-MI0605DI)

a. Water treatment is the responsibility of the operations and maintenance contractor.

They run only in the winter.

82. Please Confirm the Building information for Rosa Parks. The information is the same as

Theodore Levin Courthouse.

Approximate Hours of Building Occupants 7:00 AM – 4:30 PM

Building Sizes: Office Building – 48,737 -- Gross Square Feet – 4528 Gross

Square Meters

Garage -- 1,286 – Gross Square Feet – 119 Gross Square Meters

Boiler House -- 1,830 – Gross Square Feet – 170 Gross Square Meters

Construction Completion Year: 1933 with 1960s addition

83. Please list the page limit for the Technical part of the proposal.

a. There is no page requirement. Proposals shall address the requirements per the RFP

84. Please list the page limit for the Price proposal.

a. See SF33, Cost Proposal Work Sheets and Section B.

85. Please confirm that there are NO generators at this facility? (Rosa Parks Federal Bldg)

(MI0601-MI0605DI)

a. NONE