GS05P17SAD0004-AMDT0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

GS-05-P-17-SA-D-0004

Amendment 0001

This amendment provides clarifications to the subject solicitation.

Furthermore, the following clauses and provisions are hereby removed in their entirety from this RFP:

● FAR 52.222-57

● 52.222-58

● 52.222-59

● 52.222-60

● 52.222-61

This amendment requires offerors to acknowledge the CBA posted in conjunction to Section J, posted along with responses to questions asked.

This amendment clarifies that the requirements as stated in Section M are required to be submitted in order for any proposal package to be considered complete (see checklist L.9).

** Note, all references to Go-no-Go in the subject RFP are hereby replaced by “comparative analysis”.

M.2 Technical Factors ** Note only changes to the technical factors are referenced in this section, otherwise note, that all references and submission requirements as per the RFP remain the same unless changed specifically below.

Technical Factors - Proposals will be evaluated in accordance with the following technical factors, based on the weights assigned to each:

Evaluation factor Weight Max Raw Points

A.Management Plan & Approach Comparative Analysis

i. Management Plan 20% 20

ii. Quality Control Plan 20% 20

a. Work and Staffing Plan 10% 10

b. Service Call Plan 10% 10

B. Past Performance/ Experience 40% 40

Total 100% 100

Total Evaluated Price (TEP) – TEP will not be rated or scored in the same manner as will the technical factors. Price, however, will be considered in establishing the competitive range and in making the final source selection. The location and the equipment within represent a substantial capital investment, and it is in the Government’s best interests to secure the services of a technically qualified firm to provide O&M services. The Government is also eager to ensure that pricing for these services are fair and reasonable.

Based on the above, for this solicitation, technical factors are slightly more important than past performance, and when combined technical factors and past performance are significantly more important than TEP. As proposals become more equal in their technical factors, the TEP becomes more important.

Section M.3. is hereby revised in its entirety to the following:

Total Evaluated Price is the sum of the extended total price for the basic monthly service and the extended prices for all line items.

The Government reserves the right to accept or reject the line item prices when awarding the contract.

Section L.6 is hereby updated to clearly reflect the above referenced changes made to section M as noted above. The following sections are hereby revised in their entirety.

L.6. Instructions for Submitting Proposals Provided below are instructions for the preparation and submission of proposals. The purpose is to establish requirements for the format and content of proposals so that proposals are complete, contain all essential information and can be evaluated equitably. Proposals shall be submitted electronically by email to the Contracting Officer Della Ljungkull at della.ljungkull@gsa.gov . The subject of the email should state “Proposal Submission: GS-05-P-17-SA-D-0004” .Documents/Attachments making up the proposal package shall be clearly named. Offerors are cautioned to pay special attention to the requirments of Section M.

A. Management Plan a The offeror submits a management plan that includes an organizational chart (showing names, titles, authorities, and responsibilities) illustrating key personnel both on and off-site. The organization chart should identify and address the number of personnel needed to accomplish all of the work requirements of the contract.

b. The offeror also submits as a part of the management plan a listing of positions to be staffed by trade and scheduled hours. This portion identifies on-site representatives for each building, and outlines their roles, responsibilities and levels of authority. Included are the qualifications for key personnel with supervisory authorities and for any positions considered key to the successful administration of the contract. The staffing plan should identify and address the number of personnel needed to accomplish all of the work requirements of the contract.

b. The proposed on-site project manager, other on-site supervisors, and other proposed personnel as required and specified within the solicitation meet the qualifications as identified in Section H.15.2 of the solicitation. The proposed project manager, other on- site supervisors, and other proposed personnel are currently in the offeror’s employ.

d. The offeror clearly indicates what work will be subcontracted, lists the names of its major proposed subcontractors, and includes any commitments made with them. Subcontractors proposed by the offeror are qualified in their respective areas of work.

e. The offeror’s plan for responding to service calls and tenant complaints provides for satisfactory resolution of problems, reasonable follow-up and tenant feedback, adequate documentation, tracking, and service call closeout.

F. Proposed response times for emergency, urgent, and routine service calls, fall within the ranges specified in Section C of the solicitation.

B.Quality Control Plan (QCP)A complete Quality Control Plan (QCP) must be submitted with the initial offer. The QCP must be specific to the contract specifications and location(s) listed. The following is for the use in determining acceptability of the contractor’s Quality Control Plan (See Paragraph C.8.6 also).

(1) Tasks to be performed and the frequency associated with each task, including all daily and periodic tasks.

(2) Inspection procedures, such as some or all of the following: type of inspection, frequency of inspection, acceptance/rejection criteria, disposition of rejected services, corrective action, error rate, and procedure for recording results of inspections. Areas to be inspected, when inspections will occur and titles of individuals performing inspections. How noted deficiencies will be corrected immediately. How critical equipment will be placed back in service at the end of the day.

Administrative methods to be used for identifying, correcting, and preventing defects in the quality of service performed before such level of performance becomes unacceptable. Plans for revising mailto:della.ljungkull@gsa.gov job schedules as new and better ways are found to perform given tasks.

(3) Staffing levels (including supervision) with job classifications. A roster by name and job title.

Roles and responsibilities of key personnel as well as addressing responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Government contracts. Job descriptions including tasks.

(4) Samples of all quality control forms, records, reports, and files as well as any other written matter used to control quality

(5) Training program, including on-site training as well as any additional training required.

(6) Self evaluation report detailing quality of service.

(7) Strike Contingency Plan (SCP) addressing support personnel and license and certification requirements as well as address employee absenteeism.

(8) Contractor Emergency Plan (CEP) including communication procedures, employee information, and employee duties.

B.A Work and Staffing Plan

Provide a Work and Staffing Plan which addresses and satisfies the performance requirements as outlined in the solicitation at a minimum each of the following should be addressed:

a. Tours and Watches - To include kinds of equipment toured when and where readings are taken, and tour schedule.

b. Daily start-up/shut down – Include a daily start-up and shutdown plan for both automatic, preset, and manual operating equipment and qualification of personnel.

c. Critical building systems and equipment – Plan should include procedures to monitor and maintain critical building systems and equipment including but not limited to fire protection systems, computer room, HVAC systems, and building automation systems.

d. Staffing plan and work schedules – Provide a proposed staffing plan and work schedules including the total number of man-hours proposed (in-house and subcontract).

B.B. Service Call Plan a.. The offeror’s plan for responding to service calls and tenant complaints provides for satisfactory resolution of problems, reasonable follow-up and tenant feedback, adequate documentation, tracking, and service call closeout.

b. Proposed response times for emergency, urgent, and routine service calls, fall within the areas specified in Section C of the solicitation.

B. Past Performance Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. It includes the offeror’s overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts.

Past performance will be considered relevant if it meets all of the following criteria:

LIST CRITERIA HERE:

1) The contract was for Mechanical O&M services in a commercial or government owned facility.

2) The contract is/was in place for at least two consecutive years.

3) For previous contracts, the contract was completed within five years from the closing date of this solicitation.

4) Etc.

Offeror’s shall complete Attachment A – Past Performance References Sheet at the end of this section.

This form must be completed for each reference submitted that meets the criteria identified above. The offeror cannot use the same reference (i.e., same project and same contact person) more than once.

Past performance will be evaluated by analysis of information provided by the offeror and by interviews with the offeror’s past and/or current customers. If the offeror submits as a joint venture, unless the references submitted are for the joint venture, each firm in the joint venture will be evaluated and the composite score will be the average of all the scores for each firm of the joint venture.

While offerors must submit evidence of a minimum of 3 customer references for past performance evaluations, they may provide more (but in no case shall they submit more than 8 references. (The Government will consider two separate contracts as a single contract if they were consecutive and for the same location and services; e.g., two separate, but consecutive, one-year mechanical O&M service contracts for the same or similar work at ABC Federal Building, will be considered one contract.) The Government is not required to conduct or complete reference checks on more than 3 contracts, although it may choose to do so. Additionally, if more than 3 references are provided, the Government reserves the right to choose which references to include in its evaluation.

In addition to those references provided directly by the offeror, the Contracting Officer may identify and analyze the past performance of the offeror on any other relevant contract that they currently have or had of which the Contracting Officer has knowledge or obtains knowledge, including but not limited to projects listed in the Past Performance Information Retrieval System (PPIRS). Because of the wide variety of past performance history of individual offerors, the Government is not required to ensure that an equal number of references be obtained for each offeror.

C. Price Proposal Prices for the proposal shall consist of (1) a signed Standard Form 33, Solicitation, Offer and Award and (1) B.1.0 Offer for Standard Services and (1) B.1.1 Offer for Above Standard Services and (1) Cost Proposal worksheet

D. Contractor’s Email Contractor’s email is requested for notifications of availability of monthly increments of funding. (Refer to section G.8 Limitations of Government’s Obligation) Contractors are encouraged to identify

The subject amendment shall be acknowledged and returned with any submitted proposal.

316 Robert St. N.

Suite 306 Saint Paul, MN 55101 United States

316 Robert St. N.

Suite 306 Saint Paul, MN 55101 United States NameandTitleSigner[0]: