Preproposal Conference Agenda.pdf

PREPROPOSAL CONFERENCE Page 1 of 5

PREPROPOSAL CONFERENCE

GS05P12SVC0021

August 1, 2012 @ 9:00AM

NOTICE: Any remarks or explanations provided by a Government representative during this conference do not change the terms and conditions of the solicitation. Any change to the solicitation will be issued by amendment (SF30).

PROJECT IDENTIFICATION

New Dedicated Passenger Elevator Charles Chamberlain Federal Building, 315 W Allegan Street, Kalamazoo, MI

SCOPE OF WORK

The intent of this contract is to design and build a new dedicated Hydraulic Hole-Less (HHL) passenger elevator within an existing hoist-way at the Charles Chamberlain Federal Building in Lansing, Michigan. The scope of work includes providing all the necessary labor, materials, supervision, management, quality control, and testing to prepare 100% approved architectural design drawings, project specifications, and the construction installation services. This work shall also include the provision of a new elevator machine room and all associated equipment as required to provide a properly functioning elevator system.

WORK RESTRICTIONS/CONTRACTOR USE OF PREMISES

During the entire construction period, the Contractor shall limit his use of the premises to the work indicated. The Federal property is occupied and shall remain so throughout the performance of the work. The construction on-site work shall be completed after normal working hours, which are generally defined as between the hours of 6:00am and 6:00pm, Monday thru Friday.

Utility service shut-downs- Any work effecting building systems must receive approval from the Property Manager, with requests made no less than 72 hours in advance of shut down. All work shall be scheduled and coordinated through the COR/Project Manager.

New or demolished construction materials shall not be transported through the courthouse during normal working hours. If construction equipment, tools, or other materials travel through the building, the contractor shall be responsible for protecting all of the building’s existing conditions, and shall be responsible for any damage. Provide, erect, and maintain any barricades as required to protect general public, workers, and adjoining property.

Limited storage area will be available at the project site. New materials shall be protected from adverse weather conditions prior to installation.

On-site parking for contractor personnel is not available. The contractor shall be responsible for coordinating parking off-site. Public restrooms will be available for use during the contract. City water for construction purposes will also be available on-site to the contractor. Any other staging areas or storage areas on-site that may become available will be determined by mutual agreement after contract award.

PROJECT MAGNITUDE

Per FAR 36.204, the estimated price range of this project is between $250,000 and $500,000.

REFERENCE: FAR 36.204(d) DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS

PERFORMANCE TIME & LIQUIDATED DAMAGES

You will have 120 calendar days after the notice to proceed is issued to achieve substantial completion of the on-site construction work. Contract completion shall be achieved within 30 calendar days after substantial completion. Liquidated damages are $293.00 per day.

U.S. General Services Administration

PREPROPOSAL CONFERENCE Page 2 of 5

An Interim Notice to Proceed will be issued at the time of award permitting the Contractor to: (1) apply for and obtain security clearances, (2) submit required insurance and bonds, (3) gain temporary access to the site for the purpose of developing the design documents, (4) hold a pre-design meeting and conduct field survey, and (5) complete and submit any other documents as required.

Please reference the Statement of Work for more information regarding submittal times under the interim NTP.

A Full Notice to Proceed will be issued upon verification that the Contractor has received approved security clearances for a suitable number of employees to begin on-site work, receipt of acceptable insurance and bond coverage, and after Government approval of final drawings and specifications.

REFERENCE: FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

FAR 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION

SECURITY REQUIREMENTS

This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU building information. The Statement of Work outlines additional information that must be printed on documents that are produced by the contractor for this project.

Contract employees will be required to have a Government security clearance prior to starting work. Applicable clearance documents for employee completion and submission will be provided after award. One of the required documents is the Standard Form 85P – it is strongly recommended that you review the security handout in order to understand the type and extent of the information that will be required.

BONDS & INSURANCE

A bid bond (20% of bid price) is required to be submitted with your proposal. Prior to commencing on-site construction work, the contractor will be required to furnish (1) a performance bond in the amount of 100% of the original contract price, (2) a payment bond in the amount of 100% of the contract price, and (3) insurance in the amounts stipulated in the solicitation.

REFERENCE: FAR 52.228-1 BID GUARANTEE

FAR 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION

FAR 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION

GSAR 552.228-70 WORKERS’ COMPENSATION LAWS

FULL & OPEN COMPETITION

This procurement is unrestricted and open to all business concerns. NAICS is 238290 with a size standard of $14 million. Offerors shall register their firms in the Online Representations & Certifications (ORCA) system prior to submitting their offer. The ORCA record must be current, accurate, and complete verifying the applicability to this solicitation, or the offeror shall provide supplemental information in their proposal package certifying this information as of the date of the offer.

REFERENCE: FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTFICIATIONS

SUBCONTRACTING

It is the policy of the United States that small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns shall have the maximum practicable opportunity to participate in performing contracts let by any Federal agency, including contracts and subcontracts. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts. The Contractor hereby agrees to carry out this policy in the awarding of subcontracts to the fullest extent consistent with efficient contract performance. The Contractor further agrees to cooperate in any studies or surveys as may be conducted by the United States Small Business Administration or the awarding agency of the United States as may be necessary to determine the extent of the Contractor’s compliance with this clause.

The Contractor shall not enter into any subcontract in excess of $30,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so. The Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment.

PREPROPOSAL CONFERENCE Page 3 of 5

Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. Please note FAR 52.236-1 Performance of Work by the Contractor which states, “The Contractor shall perform on the site, and with its own organization, work equivalent to at least ten (10%) percent of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the

Government.”

The Contractor shall be responsible to the Government for acts and omissions of his own employees and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors and suppliers. The Government will not undertake to settle any differences between or among the Contractor, subcontractors, or suppliers.

REFERENCE: FAR 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

FAR 52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

FAR 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR

GSAR 552.236-82 SUBCONTRACTS

SITE VISIT

All other site visits will be based on the availability of the Property Management staff and may be arranged during normal duty hours by calling Mr. Dan Fenner, Property Manager, at (616) 456-2367.

BASIS OF AWARD

The Government will award a contract resulting from this Solicitation to the Offeror whose proposal conforms to the Solicitation and provides the best value to the Government. Best value will be determined after verification that the Offeror meets the experience requirement (go/no go) and will then be based upon two evaluation factors. The evaluation factors which shall be used to determine best value are (1) past performance and (2) total evaluated price. Past performance is significantly more important than price. As past performance becomes more equal, then price becomes more important.

An offeror that does not meet the experience requirement will receive a “no go” rating and be eliminated from the competition and will not be considered for award. An offeror who does meet the experience requirement will receive a “go” rating, and will then be further evaluated on their past performance and total evaluated price to determine best value.

Note: The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government reserves the right to make an award to other than the lowest priced offer if it is determined that to do so would result in the best value to the Government.

DESCRIPTION OF EVALUATION FACTORS

A. Past Performance.

Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. It includes the offeror’s overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts.

To be relevant, past performance information must be provided for contracts that are: (1) current (completed within the last 8 years of the closing date of this solicitation or if a project currently in progress, at least 90% complete), (2) the project involved a commercial or government-owned building that was fully occupied and functional during construction, and (3) was a Design Build (DB) project to build and install a hydraulic passenger elevator similar in nature, type, and complexity to the Government requirement as defined in the Statement of Work.

The contracts submitted may have been governmental (federal, state, or local) or private sector contracts.

Offerors shall complete Attachment A–Past Performance Reference Sheet included in this solicitation. This form must be completed for each reference submitted that meets the criteria identified above. The offeror cannot use the same reference/contact person more

PREPROPOSAL CONFERENCE Page 4 of 5 than once. Offerors shall provide a minimum of three (3) but not more than five (5) references meeting the above-established criteria.

B. Total Evaluated Price Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

The sum of line items 0001 and 0002 on the SCHEDULE PAGE attached to the SF1442.

Offerors should verify that the total amount proposed for line items 0001 and 0002 equals the amount represented in block 17 on the

SF1442.

The Government will use various price analysis techniques and procedures (e.g. comparison of proposed prices received in response to the solicitation, comparison of proposed prices with independent Government cost estimates) to ensure a fair and reasonable price.

Note: FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns is applicable to this procurement. Therefore, a price adjustment to an offeror’s proposed price may be made, if applicable, for evaluation purposes only.

C. Experience This factor considers the extent of the Offeror’s past experience as a firm in providing similar construction services. The Offeror must demonstrate successful experience as a Design Build (DB) Contractor responsible for the construction of three (3) similar projects substantially completed (90%) within the past eight (8) years as defined below. One similar project is defined as a project that is comparable in nature, type, and complexity as defined by the all of the following characteristics:

(a) The project involved designing a hydraulic passenger elevator in to an existing building which included design drawings, calculations, field surveys, and specifications.

(b) The project required construction services to install a hydraulic passenger elevator which included various architectural, fire protection, structural, electrical, and mechanical work.

For each project presented in relation to this factor, the Offeror must explain how the characteristics of the project relate to the characteristics of this project. The similarity to this project is more important than the quantity of projects presented. The Offeror shall use Attachment B- Experience Verification for each project presented. If additional space is needed for the written response, the offeror may attach additional pages.

PROPOSAL SUBMISSION & CONTENTS

Offers are due August 23, 2012 at 2:00PM (local time), to the attention of Mr. Joe Daniero in the Grand Rapids office location specified in block 8 of the SF1442. Any change to the due date would be issued by amendment only.

Proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages addressed to the office specified in the solicitation and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with this information.

Hand-carried proposals must be at the front desk of the identified GSA office by the date and time specified for receipt of offers. Note that all visitors to the Federal Building will be subject to a security screening at the building entrance.

A complete proposal submission consists of the following fully-completed documents:

1. Price Proposal- includes filled out Standard Form 1442 and SCHEDULE PAGE showing prices for line items 0001 & 0002

2. Technical Proposal, which includes Attachments A & B with regards to Past Performance and Experience information

3. Standard Form 24, Bid Guarantee (Attachment C)

4. Personnel Qualifications/Key Personnel Resumes (Attachment D for project managers/supervisors; contractor’s own format for core design team)

5. Representations & Certifications (Attachment E)

6. GSA Form 527, Qualifications of Offerors (Attachment F)

7. Standard Form 30 (to acknowledge amendments to solicitation, if applicable)

PREPROPOSAL CONFERENCE Page 5 of 5

In addition, the offeror should ensure that the following web-based records are active, accurate and complete based on the NAICS assigned to this procurement:

1. Central Contractor Registration (CCR) [www.ccr.gov]

2. Online Representations and Certifications (ORCA) [http://orca.bpn.gov]

The offeror shall also ensure that company name and address information stated on any proposal document matches the information contained in CCR. Alternate proposals will not be accepted. Fax or other electronic submission of proposals is not authorized.

REFERENCE: FAR 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION

FAR 52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION

INFORMATION CONCERNING THE DISCLOSURE OF BID/PROPOSAL RESULTS

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

CHANGES TO THE SOLICITATION

Any change to the solicitation will be issued by amendment. Offerors will be responsible for monitoring the FedBizOpps website for amendments and/or additional information. Amendments must be acknowledged by the offeror.

QUESTIONS

Questions regarding the solicitation raised outside of this conference shall be submitted to the Government point of contact(s), in writing, via email, not less than 15 calendar days prior to the date established for receipt of offers (currently, deadline would be August 8th, 2012).

Joe Daniero – joe.daniero@gsa.gov Dan Fenner- dan.fenner@gsa.gov Seth Larocque- seth.larocque@gsa.gov