T-2_Construction_SOW_7-18-2016.doc

Construction Contract Statement of Work Exterior Tuck Pointing Columbia Federal Courthouse / Columbia, TN 38401

Statement of Work for

Construction Contract

PROJECT IDENTIFICATION

Project Name: Exterior Tuck Pointing Project Number: TBD Region: GSA – Region 4 (Southeast Sunbelt Region) Building Name:

Columbia Federal Building & US Courthouse (TN0010ZZ) Building Address: 815 South Garden Street, Columbia, TN 38401 SOW Writer: Bill Cushist Date: 5-10-2016

TABLE OF CONTENTS

PROJECT DESCRIPTION

11.1 Project Type

11.2 Project Goals and Objectives

11.3 Project Delivery Approach

21.4 Reference Materials

GENERAL REQUIREMENTS

22.1 Contract Parties and Contract Work

22.2 Professional Ethics and Standards of Practice

32.3 Project Delivery Team Roles and Responsibilities

32.4 Owner’s Project Requirements (OPR)

32.5 Budget

32.6 Schedule

32.6.1 Period of Performance:

32.6.2 Schedule Update Meetings Requirements:

42.7 Construction Contractor Team

42.8 Performance Objectives

42.8.1 Standards and Criteria Documents

52.8.2 Fire Protection/Life Safety

52.8.3 Historic Preservation

62.9 Cost Management

62.9.1 Cost Estimating

62.9.2 Construction Cost Management

62.9.3 Communications Plan

62.9.4 Detailed Project Schedule Development and Maintenance

72.9.5 Project Progress Meetings/Presentations

72.9.6 Meeting Agendas, Attendance, Minutes and Correspondence

72.9.7 Design Quality Assurance

72.9.7.1 Overview

82.9.7.2 Purpose

82.9.7.3 Definition

82.9.7.4 Project Documentation

92.9.7.5 Equipment And Training

92.9.7.6 Personnel Requirements

92.9.7.7 Data Ownership

92.9.7.8 References

102.10 Electronic/Print Media

102.10.1 Submission Security

102.11 Record Keeping

102.12 Construction General Requirements

SCOPE OF SERVICES

103.1 Design Stage

103.2 Construction Stage

103.2.1 Construction Delivery Phase

143.3 Closeout Stage

143.3.1 Final Project Photographs

143.3.2 Construction Contract Closeout

ADMINISTRATION

144.1 Payment for Construction Delivery Phase Work

144.2 Travel

154.3 Reproduction and Delivery

APPENDIX A - Owner’s Project Requirements

165.1 General Requirements

165.1.1 Building Occupation during Construction

165.1.2 Noise Management

165.2 Contractor Requirements

165.2.1 Remove Existing Construction

175.2.2 New Work Phase

185.2.3 General

185.3 Quality Assurance

185.4 Submittals

195.5 Warranty

195.6 Products

195.7 Hours of Work

195.8 Clean Up and Debris Removal

1 PROJECT DESCRIPTION

This Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Construction Services who shall be singularly responsible to satisfy the terms of the resulting contract.

The Federal Building and U.S. Courthouse in Columbia, TN, is listed on the National Register of Historic Places as a contributing property to the Columbia Commercial Historic District and an individual National Register nomination is pending. The building is significant in the areas of Politics/Government and Architecture for its association with New Deal-area federal building construction campaigns, as well as for its notable representation of the Stripped Classical architectural style. The building retains a high degree of exterior integrity as alterations to the facade and side elevations of the building have been minimal and generally completed in-kind with the materials, finishes, and details of the original building. The General Services Administration proposes to undergo a project to restore the building façade at the Columbia Federal Building & Courthouse. The project will consist of tuck pointing the entire existing façade, removal of two or three of the stone panels at an inconspicuous location to access the condition of the anchors supporting them, Coating the coping top cap at the parapet roofs with a reinforced, fluid-applied waterproofing compound to prevent moisture infiltration through the porous limestone and through cracks in the material, replacing the existing roof strainers with new basket-type strainers, and routing/cleaning the existing roof drain pipes to remove dirt and debris that may be present in the pipes.

1.1 Project Type

This is a single Firm Fixed Price Contract for all Construction work including tenant improvements and all required specialty Construction work, procured by competitive negotiation or use of a Construction term contract, as further defined in the 2016 Facility Standards for the Public Buildings Service, Appendix A. (See the Standards and Criteria Documents section under General Requirements below.) This Project will not require the Contractor to provide any Design Services.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Contractor is to provide successful construction services for the completion of the agency-requested repair and restoration of the exterior building façade.

OBJECTIVES:

The objective of this project is to execute a Construction Contract that understands the needs and desires of the tenant agency and the GSA as well as the realities of budget constraints and limitations.

1.3 Project Delivery Approach

The Construction Services Contract project delivery method will utilize a qualified General Contractor who will be responsible for the construction services for this project. This Project will not require the Contractor to provide any Design Services.

1.4 Reference Materials

GSA-PBS P100 2016 - Facilities Standards for the Public Buildings Service National Park Service / The Secretary of Interior’s Standards for the Treatment of Historic Properties and Guidelines for Preserving, Rehabilitating, Restoring & Reconstructing Historic Buildings http://www.nps.gov/hps/tps/standguide/rehab/rehab_standards.htm http://www.nps.gov/hps/tps/standguide/rehab/rehab_masonry.htm http://www.nps.gov/tps/how-to-preserve/briefs/2-repoint-mortar-joints.htm

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Construction Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the Construction Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The Construction Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes only Construction Stage work, all to be performed by the Construction Contractor.

The specific activities, tasks, and deliverables required of the Construction Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the Construction Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the Construction contractor segment of the Construction industry.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the Construction Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for Construction costs for this project is $250,000 to $500,000.

2.6 Schedule

2.6.1 Period of Performance:

The Contractor will have 120 days to complete this project after Notice to Proceed (NTP).

2.6.2 Schedule Update Meetings Requirements:

1. Submit a brief summary of delays to the project and changes/adjustments made to the schedule since the last schedule meeting

2. Procurement-Check fabrication and delivery activities that are 30 days out to ensure items are still on schedule to be on the project next month

3. Review subcontractors. Check status of subcontractors who are not yet on board

4. Open Ended Activities. Adjust predecessors and successors to close off any activities besides the project start and finish milestones

5. Out of sequence activities. Adjust relationships between activities to reflect actual work and resolve this issue as needed

6. Logic changes. Review any logic changes made to schedule since the last meeting. Adjust as needed

7. Added or Deleted activities. Review all added and deleted activities in the schedule since the last meeting

8. Review activities that should have started or finished last period, but did not. Review list and adjust schedule as determined necessary.

9. Compare total float of major activities items from the baseline to the last month to this month

10. Discuss any issues that occurred since last schedule meeting that that have or may potentially delay the project. If necessary, adjust the schedule to reflect that the changes will not extend the life of the project. Otherwise, the contractor must justify the delay to the project on the schedule with the use of a fragment.

11. Review the Critical Path.

12. Review the 60 day look ahead schedule

13. Within one week after meeting, submit a narrative report detailing the following:

a. All schedule changes from the previous month

b. An overview of the critical path

c. Information on any delays in the previous month and action required or taken to resolve these delays

d. Submit an updated schedule with all incorporated changes discussed in the scheduling meeting

2.7 Construction Contractor Team

The Construction Contractor shall provide sufficient staff of project managers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the Construction Contractor key team members shall consist of the following:

· Project manager

· Construction superintendent

· Quality control superintendent

· Construction supervisors

· Tenant representative

· Safety program coordinator

The Construction Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the Construction Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the Construction Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the Construction Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the Construction contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, 2016 Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

2.8.2 Fire Protection/Life Safety

Except as otherwise indicated in referenced documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

2.8.3 Historic Preservation

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the State Historic Preservation Officer (SHPO) on ways to avoid or mitigate adverse effects.

The proposed project will potentially affect historic resources and, therefore, will require consultation with the SHPO and other consulting parties as defined by Section 106 of the NHPA. The GSA will initiate consultation with the SHPO on the proposed design as prepared by the Contractor, in coordination with the Contractor historic preservation expert, prior to the final concepts. The GSA and Contractor shall work with the SHPO and other consulting parties to ensure that the design of the renovated facility is completed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

The Contractor historic preservation expert shall be fully involved in the development of the preliminary and final design concepts and shall establish overall historic preservation guidelines for the project, to be included in the approved final design concept documentation. The Contractor historic preservation expert shall be involved in the analysis and design of all alternatives, including architectural, MEP, structural, life safety and accessibility, leading up to decisions affecting restoration and rehabilitation zones of the property as indicated in the building preservation plan (BPP) or historic structures report (HSR). The Contractor historic preservation expert shall review all Contractor submissions required by PBS-P100 in their entirety for impact on restoration and rehabilitation zones. The Contractor shall incorporate the Contractor historic preservation expert’s comments into each submission prior to delivery to the GSA. The Contractor historic preservation expert shall certify in writing that the final construction documents submissions meet the Secretary of Interior’s (SOI) standards. Where portions of the project design are determined to have an adverse effect on the building’s architectural significance, the Contractor historic preservation expert shall provide an explanation and documentation of the measures to mitigate those effects in an illustrated report that the GSA will submit to the SHPO and ACHP in compliance with Section 106 of the National Historic Preservation Act.

2.9 Cost Management

2.9.1 Cost Estimating

The estimated cost of the work (ECW) as provided in the Construction Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline Construction budget for the project at the time of award of the Construction contract. The Construction Contractor shall provide the following breakdowns of the baseline Construction budget before any other work begins:

· a uniformat level 3 breakdown of the baseline Construction budget, with a separate tenant improvement (TI) and security line item for each tenant agency; and

· a plan for allocation of the Construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline Construction budget. (If the Construction work allocation plan and cost breakdown provided in the Construction Contractor proposal are still valid, they will serve this purpose.)

GSA or its consultant will review the Construction Contractor cost estimates to assure that:

· Line item breakdowns are correct and consistent.

· Unit costs are reasonable.

· Quantity takeoffs are accurate.

· Level of detail is appropriate to the phase.

· Cost escalation factors are appropriately applied.

· Up-to-date scope modifications are reflected.

· Formats are correct.

2.9.2 Construction Cost Management

This contract is for a fixed price for the Construction services.

2.9.3 Communications Plan

The Construction Contractor shall assist the GSA in complying with a project communications plan.

The Construction Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The Construction Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the Construction Contractor shall confirm all meetings and/or communications with the GSA.

The Construction Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.9.4 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any work, the Construction Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Construction Stage activities, tasks, and submissions required herein, leading up to and including the final close-out. The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the Construction Contractor receives notice to proceed with the Construction Stage work, the Construction Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The Construction Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and Construction Contractor Fixed Price Table schedule provided below in the Administration section.

The Construction Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the Construction Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.9.5 Project Progress Meetings/Presentations

After Construction begins, the Construction Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The Construction Contractor shall also attend Construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.9.6 Meeting Agendas, Attendance, Minutes and Correspondence The Construction Contractor shall prepare and distribute an agenda for each Construction Contractor hosted project meeting, in advance of the meeting date.

Construction Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Construction Contractor shall provide minutes of all Construction Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The Construction Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and Construction subcontractors within 7 calendar days.

2.9.7 Design Quality Assurance

No services required

2.9.7.1 Overview

A secure, web-based, electronic project management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning and maintained continuously through completion of the Project. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

2.9.7.2 Purpose

GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.9.7.3 Definition

e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

2.9.7.4 Project Documentation

The Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the system.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team

Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e-PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

2.9.7.5 Equipment And Training

The e-PM system is based on the Proliance software that was developed by Meridian Systems. Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation listed in section 2.0. All correspondence should be communicated through the e-PM system.

GSA will hold several training sessions to familiarize team members with the system, and all Contractor staff are expected to attend one of these sessions or otherwise receive proper training on the system’s use. Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e-PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection.

2.9.7.6 Personnel Requirements

The Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.9.7.7 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.9.7.8 References

PBS SECURITY ORDER 3490.1A (June 1, 2009)

2.10 Electronic/Print Media

2.10.1 Submission Security

All submissions must follow the PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information” for the proper use, procedures, and disposal of sensitive building information that is contained in the submittals.

2.11 Record Keeping

The Construction is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The Construction is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.12 Construction General Requirements

Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The Construction Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Design Stage

No Design Services required.

3.2 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the Construction Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction Work Sequence Planning

In coordination with the GSA, and tenant agencies, develop, maintain and update a Construction work sequence plan addressing:

· Construction phasing approach

· Use of any fast tracking to achieve best value for the Government

· Schedules for award of subcontract Construction packages, including procurement cycles, submittal approvals, Construction delivery, and testing/commissioning

· Temporary/swing space moves, including all aspects of tenant relocation(s) (telecommunications, furniture relocations, etc.)

· Possible labor and/or material shortages

· Ordering of long-lead delivery materials

3.2.1.2 Construction Start Coordination

3.2.1.2.1 Pre-Construction Conference

Participate in the pre-Construction conference.

3.2.1.2.2 Partnering

Participate in follow-up partnering sessions with all stakeholders, at intervals during Construction.

3.2.1.2.3 PreConstruction Photographs

Provide professional-quality, 8 by 10 inch, black and white and/or color photographs of different views of the existing site and/or building(s). Views should include each exposed exterior side of the building(s), all significant interior spaces, and selected typical interior spaces. Views selected should be suitable to serve as “before” photographs for comparison with final photographs to be taken after the Construction is complete.

Provide a compact disk (CD) containing two sets of digital images of all photographs. One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media.

3.2.1.3 Construction Administration

3.2.1.3.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

3.2.1.3.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the Construction contract performance specification for requirements.

3.2.1.3.3 Construction Progress Reporting

Refer to Division 1 of the Construction contract performance specification for requirements.

3.2.1.3.4 Construction Safety Program

Refer to Division 1 of the Construction contract performance specification for requirements.

3.2.1.3.5 Project Progress Meetings

Refer to Division 1 of the Construction contract performance specification for requirements.

3.2.1.3.6 Construction Schedules

The Construction Contractor shall provide and maintain Construction schedules in accordance with the requirements provided in Division 1 of the Construction contract performance specification.

3.2.1.3.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the Construction contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.2.1.3.8 Inspections and Testing

Develop an overall field inspections and testing plan. (e.g., soil bearing and compaction, concrete strengths, HVAC performance, etc.)

Conduct inspections and tests as required by the Construction specifications.

Coordinate with local municipal officials for inspections.

Conduct Construction safety (OSHA) inspections as required.

3.2.1.3.9 Clarifications/Requests for Information/Change Orders Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.2.1.3.10 Construction Contractor As-Built Drawings and Specifications The Construction Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during Construction.

3.2.1.3.11 Construction Contractor Payment Requests

Update the Construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the Construction progress report. Ensure that GSA is in agreement as to the progress of the Construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the GSA.

3.2.1.3.12 Construction Checklists

Complete the Construction checklists as the work is accomplished.

3.2.1.4 Turnover Process

3.2.1.4.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.2.1.4.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.2.1.4.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the Construction contract performance specification and the final Construction specifications.

3.2.1.4.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.2.1.4.5 Final As-Built Drawings and Specifications

The Construction Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the Construction.

3.2.1.4.6 Material Samples, Attic Stock and Spare Parts

As a condition for the GSA certification of substantial completion, provide an inventory list of all attic stock items to be turned over to the GSA at close-out.

3.2.1.4.7 Preparation for Occupancy

Coordinate the planning and scheduling of property management training with the GSA property management staff, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the BConstruction contract performance specification and the final Construction specifications.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 Final Project Photographs

Provide one set of professional-quality, 8 by 10 inch, black and white and/or color prints of photographs of different views of the project. Views shall include each exposed exterior side of the building(s) all significant interior spaces, and selected typical interior spaces. Views must include those suitable to serve as “after” photographs for comparison with photographs taken before the start of Construction.

Provide digital images of up to 20 color photographs depicting the completed project. Each image must be tagged with the project name and the city and state in which it is located. Captions and photo credits must also be keyed to each image.

Provide a compact disk (CD) containing two sets of digital images of all photographs. One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media.

3.3.2 Construction Contract Closeout

Resolve all remaining punch-list items.

Submit release of claims.

4 ADMINISTRATION

4.1 Payment for Construction Delivery Phase Work

Refer to FAR 52.232-5 Payments under Fixed-Price Construction Contracts and FAR 52.232-27 Prompt Payment for Construction Contracts.

4.2 Travel

Unless otherwise indicated in the Scope of Services sections, the Construction Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The Construction Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.3 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price. The cost of shipping of the final physical model and all presentation materials to the GSA OCA in Washington, D.C. is included in the contract price.

5 APPENDIX A - Owner’s Project Requirements

5.1 General Requirements

5.1.1 Building Occupation during Construction

The building will remain fully occupied by GSA and GSA tenants during the entire construction period. Cooperate with the GSA Building Manager during construction operations to minimize conflicts and facilitate owner usage. Perform the work so as not to interfere with day-to-day operations of building occupants. Comply with all guidance in the “Noise Management” section below. Maintain existing exits unless authorized by GSA.

5.1.2 Noise Management

1. Noise Control: Perform construction and repair operations to minimize noise. Work which exceeds 100 dB for any duration, 80dB for more than 3 minutes in any hour, 70 dB for more than 12 minutes in any hour, or 65 dB for any longer duration in any hour when measured at any occupied location must be performed outside of normal working hours.

2. In the event the existing local ambient noise level exceeds the maximum allowable receiving noise level (dB), the noise level from construction operations shall be adjusted by a maximum 5 additional dB above the local ambient.

3. Provide equipment, sound-deadening devices, and take noise abatement measures that are necessary for compliance.

4. When compliance with these criteria is in question, the CMa shall monitor noise produced from applicable construction operations in accordance with ASTM E1780 and report findings to the GSA Project Manager.

5.2 Contractor Requirements

5.2.1 Remove Existing Construction

· Remove the damaged or fractured existing mortar joints to a minimum depth of 1". Take care to avoid damaging existing masonry units or enlarging width of joints. Mechanical tools such as saws or impact hammers will be permitted only on approval of GSA and demonstrated ability by operators to use without damage to masonry.

· Repair or replace existing masonry units damaged by cutting, spalling and chipping caused by routing operations.

· Thoroughly remove loose material from joints using a hose stream under normal pressure or by low-pressure compressed air.

· Repair existing masonry units that are cracked or fractured. Contractor is required to survey building prior to bidding to identify damaged marble requiring repair.

· Final preparation of the joint shall be done by hand.

· All cut joints shall be square

5.2.2 New Work Phase

· Contractor shall Tuck Point entire Building

· Mix design shall be submitted to GSA for approval before construction begins

· Contractor shall tuck point only a small section as a mock-up for GSA inspection and approval. Once mock-up is approved then Contractor can complete finishing the entire façade.

· Ten currently heaved marble panels shall be pinned to secure from possible drop hazard. These ten panels shall be identified by GSA during pre-bid survey walk-through. Contractor to remove two or three of the stone panels at an inconspicuous location to access the condition of the anchors supporting them. The displacement of some of these panels suggest rust-jacking(expansive corrosion) is occurring.

· Contractor shall coat the coping top cap at the parapet roofs of the entire building. The tops of the coping stones shall be coated with a reinforced, fluid-applied waterproofing compound to prevent moisture infiltration through the porous limestone and through cracks in the material. The horizontal joints between the stones should also be repointed and/or sealed with lead “T” inserts.

· Contractor shall replace the existing roof strainers with new basket-type strainers that can be fastened to the existing clamping ring.

· The existing roof drain pipes shall be routed to remove dirt and debris that may be present in the pipes.

5.2.2.1 Mortar Mixing

· Mortar should be mixed carefully to obtain uniformity of visual and physical characteristics, and comply with ASTM-C270.

· Material proportions by volume to produce type N minimum strength

· Mortar should be used within 30 minutes of final mixing.

· Re-tempering is not permitted.

5.2.2.2 Mortar Standard

· ASTM C778 - 12 Standard Specification for Standard Sand

· ASTM C150 / C150M - 12 Standard Specification for Portland Cement

· ASTM C305 - 12 Standard Practices for Mechanical Mixing of Hydraulic Cement Pastes and Mortars of Plastic Consistency

· ASTM C109 / C109M - 12 Standard Test Method for Compressive Strength of Hydraulic Cement Mortars (Using 2-in. or [50-mm] Cube Specimens) 2-in. or [50-mm] Cube Specimens)

5.2.2.3 Mortar Placement

· Tool joints concave to match existing. Take care to not spread mortar over edges of brick onto exposed surfaces. Do not featheredge mortar.

· Thoroughly clean exposed masonry surfaces of excess mortar and foreign matter using stiff nylon or bristle brushes.

· Promptly as work proceeds and upon completion, remove excess mortar, smears, efflorescence and droppings.

· At the end of each work day, sweep up and remove sand, mortar droppings, dust, dirt, debris, and rubbish.

5.2.3 General

· All work shall be done in accordance to all OSHA practices.

· Contractor shall provide safety plan to the PM before work commences.

· All work in traffic areas (Alley and Parking Lot) shall be completed after hours and/or all avenues of approach shall be block and monitored with written GSA approval.

5.3 Quality Assurance

· The quality of materials and finishes shall be equal to or exceed existing.

5.4 Submittals

· Prior to contract award, the contractor must submit to the Contracting Officer for approval, manufacturer data for all products and materials proposed for this project.

· The contractor shall provide to the Contracting Officers Representative (C. O. R.) no later than ten days prior to contract start date the telephone numbers, names, dates of birth, social security numbers and addresses of all employees, supervisors and subcontractors working on this project.

5.5 Warranty

· In addition to any manufacturer’s warranty, all materials and equipment provided shall be warranted against defect in material and workmanship for a period of one (1) year from the date of final acceptance by the government.

5.6 Products

· All products and materials proposed for this project shall be commercially available first line products of a reputable manufacturer acceptable to the contracting officer (C.O.).

5.7 Hours of Work

· All work must be conducted between 6:00 am and 6:00 pm CST including weekends unless noted otherwise. All work, which may affect normal building operations including power interruptions, must be closely coordinated with the GSA Property Manager Access to secured areas must be coordinated with the GSA Property Manager Security clearance will be required for all personnel working on this project.

5.8 Clean Up and Debris Removal

· The contractor shall be responsible for the removal of all trash and debris generated during this project on a daily basis. Areas of the work will be swept, vacuumed, and policed. The contractor shall be responsible for the thorough cleaning of the space prior to final acceptance by the government. All areas of the work including traffic areas shall be protected from dirt, dust, debris, spills, and splatters during the project.

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