Amendment_002.pdf

THE FOLLOWING REPRESENTS AMENDMENT 002 TO

SOLICITATION NUMBER: GS-03P-14-DX-C-0031

PROJECT TITLE: Multiple Award ID/IQ Contract for

Construction Management Services

Included:

Descriptions for Senior Staff Labor Categories

Relevant Past Experience Form – REVISED FORM

Questions and Answers received by close of business 7/30/14.

See below for the descriptions of the senior staff labor categories for this requirement.

(a) Senior Professionals. All senior professionals must be graduates of an accredited Architectural or Engineering college curriculum (four [4] year degree minimum), have a minimum of seven (7) years specialized experience in their disciplines (Professional registration in the project jurisdiction is not required, but is preferred), and possess the skills and abilities listed below:

(1) Ability to communicate effectively both orally and in writing. Experience in preparing correspondence, written reports, and in briefing clients and management personnel.

(2) Knowledge of applicable codes related to their disciplines.

(3) Knowledge of construction methods and techniques.

(4) Ability to perform and evaluate engineering economic analyses, and evaluate proper systems to meet scope requirements. Ability to verify the adequacy of building systems related to their respective disciplines.

(5) Ability to interpret/coordinate Architectural/Engineering plans and specifications.

(6) Familiarity with modern construction products (i.e., quality, uses, and applications).

(b) Senior Professional Support Staff. Senior architects and engineers (including other professional staff designated as “Senior”) shall have at least five (5) years specialized experience in the work they are to perform under this contract, and possess the following minimum knowledge, skills and abilities:

(1) Graduate of an Architectural or Engineering college curriculum (four (4) year degree minimum.

(2) Ability to communicate orally and in writing.

(i) Experience in preparing correspondence, written reports, and maintaining official project records.

(ii) Experience in conducting meetings, and briefing clients and management personnel.

(3) Knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

(4) Ability to interpret Architectural/Engineering plans and specifications.

(5) Ability to accurately calculate construction costs for changes, price the value of needed work, and negotiate equitable adjustments.

(6) Ability to inspect materials, workmanship, and construction and installation of various systems in the Architect's or Engineer's area of expertise.

(7) Knowledge of safety practices in the construction industry, including specifically, a background that indicates familiarity with Occupational Safety and Health Administration (OSHA) safety requirements on construction projects.

(c) Contract Executive (CEx).

(1) The CEx, who will assume the lead management position to oversee all CM activities on the contract, must possess experience as the CEx on a similar IDIQ contract of at least 3 years duration with a total MOL of not less than $7,500,000 or as the CEx on a major new construction project or renovation project whose project construction cost at award was not less than $25 million.

(2) The CEx must also possess the following minimum knowledge, skills, and abilities:

(i) Ability to communicate effectively, orally and in writing.

(ii) Experience in preparing correspondence, written reports, presentations, and in briefing clients and management personnel.

(iii) Experience in developing and maintaining complex, long term/multi-year project management activities, including but not limited to:

(a) Developing and controlling budgets and funding strategies.

(b) Scheduling and coordination of project interactions among existing and newly occupied facilities.

(c) Ability to manage inter-disciplinary teams of professionals and supporting labor categories.

(d) Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

(3) Experience and familiarity with Federal and local government building projects, and with procedural, review, and approval requirements.

It is preferred, but not required, that the CEx be a graduate of an accredited college/university with a degree in architecture, engineering, or construction management and/or possess (or be able to obtain) professional registration as an Architect or Engineer in the project jurisdiction.

It is preferred, but not required, that the CEx be certified as a construction manager through the Construction Management Certification Institute sponsored by the Construction Management Association of America (CMAA).

(d) Quality Control Superintendents (QCS).

(1) The QCS position will typically occur on major new construction and/or renovation projects where a full time CM staff is required. In such situations, the designated QCS will serve as the lead manager for the CM site team and be responsible for the day-to-day project management activities of that team for the duration of a given project or projects.

Persons proposed for QCS positions must possess experience in positions of equivalent responsibility on at least one similar project to that defined in the specific task order scope of services.

(2) Persons serving in the QCS position must also possess the following minimum knowledge, skills, and abilities:

(i) Ability to communicate effectively, orally and in writing.

(ii) Experience in preparing correspondence, written reports, presentations, and in briefing clients and management personnel.

(iii) Experience in developing and maintaining complex, long term/multi-year project management activities, including but not limited to:

(a) Developing and controlling budgets and funding strategies.

(b) Scheduling and coordination of project interactions among existing and newly occupied facilities.

(c) Ability to manage inter-disciplinary teams of professionals and supporting labor categories.

(d) Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

(iv) Experience and familiarity with Federal and local government building projects, and with procedural, review, and approval requirements.

It is preferred, but not required, that persons proposed for QCS positions be graduates of an accredited college/university with a degree in architecture, engineering, or construction management and possess (or be able to obtain) professional registration as an Architect or Engineer in the project jurisdiction. It is preferred, but not required, that persons proposed for QCS positions be certified as construction managers through the Construction Management Certification Institute sponsored by the Construction Management Association of America (CMAA).

(e) Construction Inspection (Technician Level). (Architectural, structural, mechanical, electrical, and general) Inspectors must have at least five (5) years specialized experience in the work to be performed under task orders associated with this contract, and possess the following minimum knowledge, skills and abilities:

(1) Ability to communicate effectively, orally and in writing.

(i) Experience in preparing correspondence, and maintaining official construction site records.

(ii) Experience in conducting meetings to resolve problems on construction projects, and briefing clients and management personnel.

(2) In-depth knowledge of construction practices and workmanship, including experience in proper uses of construction materials and installation methods.

(3) In-depth experience in interpreting construction drawings and specifications on construction projects.

(4) Ability to accurately calculate construction costs for changes. Experience in making materials take-offs for construction work, pricing the value of needed work, and negotiating equitable contract adjustments.

(5) Ability and experience in the inspection of materials, workmanship, and construction and installation of various systems (such as fire alarm systems) within the inspector's area of expertise.

(6) Knowledge of safety practices in the construction industry, including a background of familiarity with OSHA safety requirements on construction projects.

(f) Testing Staff and/or Consultants. Testing Engineers and Technicians must have at least three (3) years experience in the field of testing in which they are engaged. They must be able to accurately and correctly perform tests and interpret test results. Level of Expertise. The level of expertise required for construction inspection (architect, engineer, technician, licensed inspector, etc.) and all other services to be provided shall be identified by the CM in the proposals submitted in response to Government proposal requests and their associated scopes of work for planned task orders. It is the Government's intention that the CM will use the proper level of expertise required for all contract services. All levels of expertise included in task order proposals are subject to approval by the COR as part of finalizing the respective task order.

CMAA Certification. Although not a contract requirement, it is desirable that, wherever possible, the CM provide personnel who have been certified as construction managers through the Construction Management Certification Institute sponsored by the Construction Management Association of America (CMAA).

See Clause C.12 for issues concerning staffing changes

Relevant Past Experience Form (REVISED)

CONSTRUCTION MANAGEMENT SERVICES IDIQ CONTRACTS

GSA Public Buildings Service, Mid-Atlantic Region (3)

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

PROJECT SIZE: Large Project Small Project

CONSTRUCTION TYPE: New construction Renovation Lease Design/Build

Project Information:

a. Project Title and Location: _____

b. Owner:

c. Construction Contract Information:

Contract Award Date:

Completion Date: ____________

Total Construction Contract Cost:

d. Construction Management Services Contract Information:

Contract Award Date: ______________________

Completion Date: ___________________________

Award Amount:

Final Contract Value:

1. Provide a brief description of scope of the project and similarities to this contract:

2. Provide a brief description of differences in original completion date and cost relative to final completion date and cost, if any exist:

3. Provide a brief description of the Quality of Service: Offeror to exhibit performance of qualified, experienced individuals in performance of the work. Exhibit Quality Assurance methods to attain or surpass defined project standards shall be discussed. Exhibit consistency in usage of quality assurance tools and methods.

Questions and Answers

Q1. There is a signature box on page 1 of the SF-33, box 17. Do you want us to sign page 2, “SCHEDULE

Continued” as well?

A1. No.

Q2. Please define the project type (Large, Medium and Small) on the Relevant Past Experience Form.

A2. Please see the revised form included in Amendment 002. The definitions for large and small project types are included in the RFP.

Q3. Amendment 1 does not include an SF-30. What proposal form should we use to acknowledge this amendment?

A3. Acknowledge receipt of Amendments on Block 14 of Standard Form 33.

Q4. The instructions for the Price Proposal vary slightly between Section L and Section M. Specifically, would you prefer the GSA Form 527 come 4th and the Total Compensation Plan come 5th in the proposal order, as in Section L, pp. 209-210? Or, would you prefer the Total Compensation Plan come 4th and the

GSA Form 527 come 5th in the proposal order, as in Section M?

A4. The order doesn't matter.

Q5. Licensing requirement? Will team have to be licensed in all states that comprise Region 3? For example, if an architect is needed for a project in MD, will the person/firm have to be licensed in MD?

A5. GSA expects that professionals be licensed in the states where the services are rendered and the states where projects are constructed. If necessary, successful offerors will have the opportunity to acquire licenses following contract award.

Q6. Can you clarify the potential aggregate contract total of $30M as outlined in solicitation? Does this refer to fees to be provided to awardees or total construction cost (Work in Place) for the 5 year duration?

A6. The potential aggregate contract total of $30M refers to fees to be provided to awardees, not total construction cost.

Q7. What is the additional credit provided to businesses that are under a Mentor/Protégé agreement? Can you quantify extra points and/or weighting for these companies verses those that aren't in the program?

A7. There is no specific "extra points". For example, if 2 firms are equal in technical and price, then the issue of having a Mentor/Protégé agreement will be considered in the Best Value decision.

Q8. For businesses attempting to partner on this proposal, will a partnership or teaming agreement be required for inclusion with the proposal? If so, is there a preferred document that the team should include?

A8. Yes, a partnership or teaming agreement will be required to be submitted with the proposal. There is no preferred form.

Q9. Can you provide any information regarding construction expenditures over the last 5 years in R3?

Specifically, what was the total (final) expenditure on construction as it is defined in the solicitation

(estimated cost of construction)?

A9. The aggregate total of CM awards is $22,861,345.00. A total of construction projects will not be provided.

Q10. Can you provide the number of task orders that were awarded (in last 3 years) that met your

<$750K criteria?

A10. No, that information is not available.

Q11. Can you provide the amount of fees expended (annually) on the previous contractor(s) for the services in which you are currently advertising?

A11. The aggregate total of CM awards is $22,861,345.00.

Q12. Can you provide the previous contract solicitation and the award amount? Any other relevant information regarding the previous solicitation?

A12. There is no other relevant information.

Q13. Per Section H.1 Contract Performance, 50% of work must be performed by the contractor's employees. If under a teaming arrangement per Question 4, will the use of personnel from the partner firms be acceptable to meet the requirement?

A13. Yes.

Q14. This question is related to sections L and M, Instructions and Evaluation Factors for Technical

Proposal Factors 1 – Relevant Past Experience and 2 – Relevant Past Performance. Does GSA require that all Past Experiences and accompanying Past Performance References be projects performed by the

Prime Offeror or are projects performed by subcontractors considered acceptable? Similarly, for the purpose of evaluation, does GSA prefer the Past Experience and Past Performance to all be from the prime offeror?

A14. GSA requires that all Past Experience and accompanying Past Performance References be for projects performed by the Prime Offeror, not by subcontractors.

Q15. Evaluation Factor #3 – Management Plan states: “If the offeror is a joint venture or partnership between firms, the legal form, associations, and division of responsibilities between the respective firms must be clearly defined.” Does partnership refer to legal partnership registered with the state or business partners who enter into a teaming arrangement to propose a solution?

A15. This refers to business partners who enter into a teaming arrangement. GSA needs a copy of the partnership or teaming agreement.

Q16. Section L.11 Insurance Requirements, (d) Contractor’s Pollution Liability Insurance requires contractor coverage in the amount of $1 million per occurrence for all projects only if asbestos and/or

PBC materials are removed, transported or disposed of. Does the Government intend for this to be required at the IDIQ level or is this a requirement for the contractor to purchase on a per Task Order basis?

A16. This is required at the IDIQ level.

Q17. On page 90 of the RFP, a certification form is provided for contractor estimate of percentage of recovered material content for EPA-designated products. Please confirm that this form is not to be included in the proposal submission, but instead on completion of any resulting contract(s).

A17. The form is not to be included in the proposal submission, but instead on completion of any resulting task order(s).

Q18. Section L and Section M indicate that the Technical Proposal shall include 2) Relevant Firm Past

Performance; however, the Section M Technical Evaluation Factors for Factor #2 – Relevant Past

Performance indicate that Factor #2 – Relevant Past Performance is to be in the form of evaluations

(Past Performance Questionnaires) submitted directly by offerors’ clients via email or sealed envelope.

Would GSA please clarify exactly what is required within the offerors’ Technical Proposal submission for

2) Relevant Firm Past Performance? For example, if the Past Performance Questionnaires are emailed directly or included in separate sealed envelopes, would GSA prefer that Technical Factor #2 in the proposal include a summary table of who is submitting the Questionnaires?

A18. Please include a summary table of who is submitting the Questionnaires and whether they are included with your submission or have been emailed.

Q19. Section M, Technical Factor #1 – Relevant Past Experience for Small Business Set-Aside states that one of the defining characteristics of a “small” project is “The total project construction cost at award of the construction contract(s) was not less than $200,000.” Is there an upper limit to construction cost for projects defined as small?

A19. No the project must be at least $200,000.

Q20. For the Relevant Past Experience and Relevant Past Performance sections, if more than one project stems from the same Government contract, is only one Past Performance Questionnaire required?

A20. No, each project needs its own Past Performance Questionnaire.

Q21. On the Past Performance Questionnaire Form, is the top portion (all the fill-ins before letter A.)

supposed to be filled in by the Offeror or by the Offeror’s client point of contact?

A21. By the person providing the reference and completing the questionnaire.

Q22. On the Past Performance Questionnaire Form, the second fill-in down – “Date Contacted” – is this the date that we contacted our client point of contact to ask them to complete the questionnaire?

A22. Yes, this is the date you contacted your point of contact.

Q23. On the Relevant Past Experience Form, there are fill-ins under Construction Contract Information and under Construction Management Services Contract Information. Should both sections be completed for each experience example? Or do you expect that only one section will be filled in on some projects depending on the type of project?

A23. Yes, GSA wants to know the type of construction project you were providing CM services for and what type of CM services you were providing.

Q24. We are requesting clarification of Q4, Amendment 1. Please confirm that all offerors (Large and

Small) are not required to include a Small Business Contracting Plan.

A24. Subcontracting plans do not need to be submitted with proposals.

Q25. We are requesting clarification of the requirement in the Price Proposal for “GSA 3503

Representations and Certifications” page 222 item (2). When we search GSA forms online, there is no GSA

3503, yet in Amendment 1 Q&A – Q10 “Can we please bypass form 3503 if our Reps and Certs are updated and in ORCA?”

A25. No, you must complete and submit the GSA Form 3503.

Q26. Is it your intent that we extract and complete section K from the RFP? (pages 192-201).

A26. Yes, you will need to extract and complete the Reps and Certs (pg 192-201).

Q27. Would GSA consider giving preference if a teaming agreement exists with a small business currently contracting with GSA, rather than only considering firms with GSA/SBA Mentor Protégé agreements? Given the massive overhaul of the existing mentor protégé programs underway, and the backlog of SBA mentor protégé’s under review, this seems to keep in the spirit of the requirements without undue burden on the companies.

A27. Yes, this acceptable to the Contracting Officer.

Q28. Section L.11 d Contractor’s Pollution Liability Insurance (page 212) – Please clarify if the

Construction Manager as Agent is required to provide this insurance coverage.

A28. No you are not required to provide this coverage.

Q29. Section M Technical Evaluation Factors for Unrestricted Competition (page 225) – Can substantially complete, distinct phases of larger projects be submitted as Relevant Past Experience?

A29. While substantially complete distinct phases of larger projects are acceptable, they may not be rated as favorably as projects that are totally complete or substantially complete in their entirety.

Q30. The RFP does not appear to contain labor category definitions, or the requirement for the contractor to submit them, which means that one contractor, can propose a position with 5 years of experience, and another with 10. Both would be compared as if equal but would have potential significant rate discrepancies. This would also skew the Pricing Model provided in the RFP for Price

Evaluation. In order to compare like submissions, will the Government please provide experience, education and certification requirements for all categories?

A30. Drawing upon your relevant experience, use your best business judgment to offer rates for labor categories that ensure the competitiveness of your offer while also promising to deliver services that meet the standard of professional care for each discipline.

Q31. The pricing on the Supplemental Pricing Sheets are for Home Office rates and include discounts for On-site/Field Work and Time and Materials Work. Page 23 of the Solicitation leads us to believe that GSA will evaluate the price proposals only by adding the Base plus 4 Option years of Home Office pricing only. It is our understanding that the bulk of work will be On-site/Field Work. Therefore, we believe GSA should evaluate price proposals on the basis of Base plus 4 Option years of Home Office hourly rates X estimated man-hours X discount rate for On-site/Field Work.

A31. GSA will evaluate the price proposals only by adding the Base plus the Four Option years of Home

Office pricing. Although GSA will not "evaluate" the discount rates for On-Site/Field

Work and Time & Materials Work per se, these discount rates will be considered in the best value determination (for example, if 2 firms are extremely close in price and technical, and one firm has a higher discount rate, that firm may be ranked higher).

Q32, The RFP does not appear to contain small business goals. Will the Government please provide guidance?

A32. Category Goals FY 15

Small Business 25%

Small Disadvantaged Business (SDB) 5%

Women-owned Small Business 5%

HUBZone Small Business 3%

Service-Disabled Veteran-owned Small Business 3%

Veteran-owned Small Business 3%

Q33. The RFP does not appear to contain either SCA or Davis Bacon. Please either identify the appropriate Wage Determinations to be used for pricing, or indicate that neither SCA nor Davis Bacon will apply.

A33. There aren't any wage determinations for CM contracts.

Q34. In order to allow sufficient time for the Government to respond to questions and the contractors to evaluate the response and incorporate them in the proposal, will the Government please consider a delay of 2 weeks for proposal submission.

A34. No extension.

Q35. The contract contains FAR 52.225-1, 52.225-5 (Buy American) but it would appear that this is a services contract with no end items as deliverables. Will the Government please remove those clauses?

Similarly, the environmental clauses are also based on the procurement of items that do not seem to be called for. Will the Government consider removing these clauses?

A35. The contract is required to contain these clauses.

Q36. The RFP seems to indicate that only the Price Sheets need to be submitted. Can the Government please confirm that a cost build up and subcontractor pricing (as supporting data) is not required. Please also confirm that no cost narrative is required to explain how the price per hour was calculated.

A36. Only the price sheets need to be submitted.

Q37. The RFP on Page 209 L.4 and Pages 213 and 214 (a) and (c) does not address whether or not we are authorized to email in our Proposal. Are we permitted to email in our Proposal to the Contracting

Officer or Contracting Specialist?

A37. No, you are not authorized to send your proposal electronically.

Q38. The RFP on Page 221 Section M: Evaluation Factors for Award does not address the composition of the evaluation team. Will the same evaluation team be evaluating both the Small Business and the Unrestricted

Competition proposals?

A38. The source selection evaluation board will be the same for the Small Business and Unrestricted solicitations.

Q39. The RFP on Page 12 (d) “The Contractor is required to provide its own computer equipment and software...” does not address the issue of ePM software user licenses. Will the Construction Contractor

(CC) be responsible for supplying the Contract Manager (CM) with the ePM licenses?

A39. Offerors should assume that they will use GSA's ePM system and that no additional expenses will be incurred for licenses to operate proprietary systems by owned by others.

Q40. Per GSA’s response to a question on Evaluation Factor #3, “GSA needs a copy of the partnership or teaming agreement,” please provide instructions to offerors for submitting copies of teaming agreements.

Would GSA prefer these to be included as attachments in Volume II, Technical Proposal? Also, please confirm that the teaming agreements do not count against the 10-page limit for the management plan or the 50-page limit for Volume II.

A40. Offerors should submit partnership or teaming agreements as part of their Volume II, Technical proposal. Partnership or teaming agreements will not count against established page limits for the management plan or the overall technical proposal.

Q41. Would your office accept a copy of the CPARS in lieu of the Past Performance questionnaire? We have had two separate GSA regions inform us that GSA policy is to forward the formal evaluation known as CPARS and specifically to decline the request for the Past performance Questionnaire

A41. The Past Performance Questionnaires contain questions specific to this contract. The CPARS evaluations are not specific to this contract and may not have all the info we are requesting. If all the info in the Past Performance Questionnaires was exactly the same as the CPARS evaluation, then it wouldn’t be a problem. The Evaluation Board needs to be able to have a uniform basis in which to compare proposals to the evaluation factors. If the other GSA Regions still refuse and insist that you submit the CPARS, have them email Shelba Young the CPARS evaluation and explain in the email that they refuse to fill out the Questionnaire.

Q42. On page 29, (I) General Services, #4. What labor category is move coordination on the Pricing Sheet?

A42. Move Coordinator is not a labor category requiring an hourly rate. If move coordination is required under the IDIQ contract, GSA will negotiate a price for the corresponding scope of work.

Q43. We are submitting 2 separate proposals; one for Small Business and one for Unrestricted. In reference to the Past Performance Questionnaire, if we are using some of the same projects, thus same references do our references need to submit the questionnaire twice and distinguish between which proposal it is associated with?

A43. Yes, included in Amendment 001.

Q44. On page 189 (last page of the Past Performance Questionnaire) is that for GSA use? If not, can you clarify what information should be included here?

A44. You can leave this blank