GG000096_SUPPLIER.pdf

RFQ GG000096

Proprietary and Confidential 8/6/2026 3:26 PM

RFQ GG000096

Title Construction Manager at Risk (CMAR) for Metro Office Building Interior Renovatio

Preview Date Open Date 8/6/2026 3:26 PM Close Date 9/3/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Bradley D Wall Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-862-4273 Fax

E-mail Brad.Wall@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Construction Clauses

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Information Security Agreement

2.13 Section 13. Solicitation Acceptance

2.14 Section 14. Contract Acceptance

2.15 Section 15. Evaluation Criteria

2.16 Section 16. Affidavits

1 Overview

1.1 General Information

Title Construction Manager at Risk (CMAR) for Metro Office Building Interior

Renovatio Buyer Bradley D Wall Outcome Contract Purchase

Agreement E-Mail Brad.Wall@nashville.gov

Introduction The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from potential contractors to serve as the Construction Manager at Risk (CMAR) for the Metro Office Building (MOB) Interior Renovation project. Metro would like to inquire whether your company has interest in participating in this sourcing opportunity.

1.2 Schedule

Preview Date Open Date 8/6/2026 3:26 PM

Close Date 9/3/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

1.5 Attachments

File Name or URL Type Description IT Environment File

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 72000000 - Building and Facility Construction and Maintenance Services

• 72100000 - Building and Facility Maintenance and Repair Services

• 72130000 - General Building Construction

• 81101513 - Building Construction Management

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 8/13/2026 - Solicitation Opens

• 8/20/2026 - Pre-Offer Meeting will be held remotely via Webex

• 8/21/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 8/24/2026 - Deadline to Submit Questions in iSupplier

• 8/28/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 9/3/2026 - Solicitation Closes

• 9/7/2026 - Responsive Offers Provided to BAO for Review

• 9/7/2026 - Responsive Offers Provided to Evaluation Committee

• 9/16/2026 and 9/17/2026 - Evaluation Committee Meetings held to evaluate the proposal submitted

• 9/30/2026 - Intent to Award Issued

• 10/10/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 10/16/2026 - Contract Sent to Awarded Supplier for Review

• 10/28/2026 - Contract Routes for Signature

• 11/11/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter a project specific construction manager at risk (CMAR) Contract.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from potential contractors to serve as the Construction Manager at Risk (CMAR) for the Metro Office Building (MOB) Interior Renovation project.

2.7 Section 7. Scope Details

1. The Metropolitan Government of Nashville and Davidson County "Metro" plans to renovate the Metro Office Building (MOB) located at 800 2nd Avenue South, Nashville, Tennessee 37210. The project consists of a phased interior modernization and departmental restack of the occupied four-story office building.

Current condition of the site:

• Existing mechanical systems are generally acceptable for reuse. HVAC equipment will largely remain in service with diffuser and distribution modifications. Existing elevator remains in service. Existing raised access flooring remains in place.

Conceptually, the renovated facility will encompass the following attributes/improvements:

Finishes

• Full interior demolition and replacement of finishes including carpet, LVT, ceramic tile, ceilings, wall finishes, doors, hardware, and casework.

• Building to remain occupied during construction and all egress paths must remain protected throughout construction.

• Ceiling systems shall be a combination of New Acoustical and Drywall, some areas to have open structure visuals.

• Existing demountable partitions to be removed and replaced with metal stud farming, drywall, paint.

• All door hardware is to be compatible with Metro General Services small format Best Cores 7 pin.

Existing door hardware may be reused per the documents. It will be the responsibility of this SOW to remove the hardware and replace to meet drawings/documents. All new door hardware cores will be included in this scope and be installed by Metro Key Shop.

• All floors to have full breakrooms with appliances that will be Owner Furnished Contractor Installed

(OFCI).

Technology Upgrades

• New LED lighting, lighting controls, occupancy sensors, and upgraded electrical distribution to support the renovated layouts.

Cameras, Data, Access Control, A/V & P/A, Sound Masking Systems

• Security, access control, cameras, AV, sound masking, and structured cabling systems will be provided under separate Metro contracts. CMAR shall provide required pathways, blocking, and supporting infrastructure.

Mechanical & Plumbing Systems

• Existing HVAC systems to remain with modifications. Existing IT Closet will require a new (cooling only Mitsubishi split system) contractor furnished and contractor installed (CFCI).

• Supply air devices shall be relocated to accommodate new space configurations.

• All restroom fixtures shall be replaced. New electric hand dryers shall be contractor furnished and installed. Interior water fountains shall include bottle fillers.

• All toilet paper holders, soap dispensers and sanitary sink napkin receptacles are to be owner furnished contractor installed (OFCI) .

• Existing air distribution supply registers will require relocation to accommodate for the new space configurations.

• Existing elevator will likely receive repair work following the completion of the project. This scope of work will be the responsibility of TKE Elevator via their Metro contract.

Restroom & Plumbing Systems

• All restroom fixtures (sinks and toilets) will be replaced as part of this scope of work.

• All restrooms will receive new Electric Hand Dryers contractor furnished contractor installed (CFCI).

• All toilet paper holders, soap dispensers, and sanitary napkin receptacles are to be owner furnished contractor installed (OFCI).

• All interior water fountains are to include bottle fillers. This will be indicated on the project document.

Electrical and Power Systems

• All new LED lighting shall be included in the new design.

• Lighting Control system shall be part of this design, in addition to occupancy sensors where required for energy saving measures.

• Data systems cabling will be removed from below the access flooring by the Metro assigned LV vendor and relocated to the overhead/above ceiling plenum.

Roofing System

• Roofing has recently been replaced and will not require attention at this time as part of this SOW.

• A thorough roofing assessment/inspection is to be performed by the Metro Roofing Resource group

(Metro Vendor).

Interior Systems

• All interior flooring will be demolished and replaced w/a combination of new LVT and carpet at all offices, meeting and study rooms, and circulation areas. Ceramic tile at all restrooms and walk off carpet at all entry points into the building. The existing raised access flooring will remain in place for this project.

• Ceiling systems will be a combination of new acoustical and drywall, some areas may have open to structure visuals.

• All existing demountable wall systems will be removed, and new walls will consist of metal stud framing and drywall – painted.

• All vertical surfaces will receive new paint or stain; this will be determined on final drawings.

• All casework shall be new in the design. This casework/cabinetry will be designed and indicated on the design documents.

• All door hardware shall be compatible with Metro General Services small format Best Cores 7 pin.

Existing door hardware can be reused in the modified spaces as indicated on the documents. It will be the responsibility of this Scope of Work (SOW) to remove the door hardware as called out on the documents and inventory for use in the revised areas. Any new door hardware cores will be included in this scope.

Cutting the keys and installation of cores will be performed by the Metro Key Shop.

• All restrooms shall have drywall ceilings and ceramic tile walls and floors, new fixtures, and partitions.

• Each floor shall have a full breakroom with appliances.

Cameras, Structured Data Cabling, Access Control, A/V & PA/Sound Masking Systems

• All of these items will be contracted between Metro and the Metro vendor.

• These items will be furnished and installed by Metro vendors under separate contracts. The required pathways/infrastructure associated with these items and necessary in wall blocking are to be part of the scope of work of the selected CMAR. More info will be shared as the documents are developed in conjunction with Metro ITS.

• Metro IT Department will be extensively involved in the planning for these scopes of work.

• The existing IT closet will require a new (cooling only Mitsubishi split system) these will be identified on the project documents.

Appliances

• New appliances will be OFCI (Owner Furnished Contractor Installed) these will be identified in the completed construction documents.

• There will be 4 ice maker/water dispenser systems (1 per breakroom) (OFCI)

• There may be some existing appliances that will be reused in the renovated facility, these will be identified and (OFCI)

• There will be electric hand dryers in all restrooms, to be furnished and installed by the selected CMAR.

Exterior Building components

• At this time, there will be no modifications to the exterior of the building.

• Pending available funding, a new 4 stop elevator may be approved for the project as we move thru the construction documents. If approved, this elevator scope will be added to the project documents. If approved, the elevator shaft and all associated structural components and exterior skin would be the responsibility of the selected GC (CMAR). The elevator specific equipment and labor would be the responsibility of Metro's Elevator Vendor.

Reference documents included in the solicitation

• Schematic Design Document

• East Elevation Phasing Plan

• Future Design Development and Construction Documents as issued.

• Metro General Services Background Check Policy and Application

• Metro General Services Design and Construction Guidelines

Approximate Timeline for the project

• Document preparation is underway. Timeline is as follows:

• Schematic Documents completed by August 3, 2026

• Design Development Documents complete by August 24, 2026

• Construction Documents complete by October 30, 2026

Approximate Phasing Plan

The CMAR shall support phased construction implementation

• Phase 1 Start Dec 2026 complete approx. August 2027 – all of 4th Floor & half of floors 3 & 2. This would include restrooms on floors 4 & 2.

• Phase 2 Start September 2027 complete approx. May 2028 – other half of floors 3 & 2 and the south half of 1st floor. This would include restrooms on floors 3 and 1.

• Phase 3 Start June 2028 complete approx. Jan 2029 – North half of 1st floor

• Metro's goal is to achieve final project completion in January 2029.

*The Architect of record is GHP, Inc. for the complete design of this facility.

*Metro will provide vendors for Building Systems Commissioning, Test and Balance, Material testing (If required,) Geotechnical (If required), and Roof Testing (if required). This project is not anticipated to pursue LEED certification.

Project Plan

• The Department intends to implement the project through a Construction Manager at Risk (CMAR) approach.

• The A/E is currently working with Metro to develop the documents.

• Metro intends to award the CMAR contract in the Fall of 2026. Once selected, the CMAR will collaborate and work with the A/E to review the design documents and advise on whether they are consistent with Metro's budget and schedule for the project.

• Schematic Design documents are anticipated and have been completed June 28, 2026. Design Development documents are anticipated by August 24, 2026 and Construction Documents by October 30, 2026.

• The scope of services for the project ("Scope of Services") will be divided into two phases:

Preconstruction and Construction Phase.

• During the Preconstruction Phase, the CMAR shall work with the A/E to develop a schedule and budget that accomplishes Metro's goals and objectives. The CMAR will be required to actively participate in the design phases by providing cost estimating, value engineering, scheduling, identification of long‐lead items, and performing constructability reviews.

• The building will be occupied during construction, so appropriate signage, safety equipment, and verifying appropriate ADA & Fire Marshall egress guidelines are adhered to, will be a crucial part of this scope of work.

• Metro will be open to after hours and weekend work plans to address scopes of work that would be interruptive to the building occupants, such as noise or dedicated use of the elevator.

• All paths of egress must be protected and monitored at all times that construction activity is taking place and Fire Marshall and ADA Depts will be frequently consulted for appropriate guidance.

• The CMAR should plan to implement early release packages as determined by the A/E and Metro prior to issuance of a Guaranteed Maximum Price proposal.

GMP Target

The GMP target value is $8,000,000.00. Metro has the right to set the final contract value.

CMAR Responsibilities

The CMAR's responsibilities shall include, at a minimum, the following:

• To provide all construction management services necessary to implement the goals of the project inclusive of, but not limited to, the following:

• Budgeting,

• Value Engineering ("Value Engineering"),

• Scheduling,

• Project Administration,

• Management,

• Coordination of Subcontractors. The CMAR will provide Value Engineering at each phase of design if required.

• To furnish and provide all materials, management, personnel, equipment, supervision, labor and other services necessary to complete the project.

• The CMAR shall work with the A/E and Metro to advance the design for the project and to construct the approved design by the Substantial Completion date (To Be Determined). The CMAR shall engage in preconstruction efforts to perform constructability reviews of the design in a manner consistent with Metro's goals for the project (e.g., programmatic, budgetary, schedule, and quality); to solicit competitive trade bids for the construction work and to develop an acceptable Guaranteed Maximum Price (GMP) and corresponding scope and schedule for the work; and to implement the requisite construction and other work necessary. The CMAR shall provide a project ready for occupancy by the Substantial Completion date agreed with Metro.

• The CMAR shall coordinate with all other Metro contractors involved in this project (LEED consultant (if necessary), Commissioning authority, Test and Balance company, Owner's Representative (CPS), etc.) as directed Metro.

• CMAR shall utilize Metro's access to the Procore platform.

Preconstruction Phase Initial Deliverables

The Preconstruction Phase will start from the issuance of the notice to proceed through the execution of a Purchase Order (PO).

The CMAR shall prepare and provide the following initial deliverables

Baseline Schedule

CMAR shall prepare and submit a Baseline Schedule for the project. The Baseline Schedule shall be subject to review and approval by Metro and the CMAR shall incorporate such adjustments to the Baseline Schedule as may be reasonably requested by Metro. The Baseline Schedule shall be prepared in a critical path method in a sufficient level of detail to permit Metro and the CMAR and any other affected parties to properly plan the project. The Baseline Schedule shall show:

• Key design milestones and bid packages

• Release dates for long lead items

• Release dates for key subcontractors

• Substantial and Final Completion Dates. The Baseline Schedule shall include durations and logic ties to building systems. The Baseline Schedule must be updated by the CMAR, at a minimum, on a monthly basis.

Construction Management Plan

The CMAR shall submit a draft of its construction management plan within fourteen (14) days after the Preconstruction PO is issued to include, but is not limited to, noise control, hours for construction and deliveries, truck routes, trash and debris removal plan, traffic and parking control, communications procedures, emergency procedures, quality control procedures, dust control, public street cleaning and repair, planned occupancy of public ways, erosion control, tree protection plan, vibration monitoring, temporary fire protection measures, project signage, pest control, construction staging plan, and construction logistics plan.

The CMAR shall prepare a memorandum identifying key construction concerns related to the project. Such memorandum shall:

• Assess the constructability issues related to the project, including site logistics;

• Identify any items where the design is predicated on a single manufacturer and, if so, identify at least two

(2) comparable products; and

• Identify any long‐lead delivery items that could adversely affect the schedule contemplated in this RFP.

To the extent any such long‐lead items are identified, the memorandum shall make recommendations for addressing such items.

Bidding Procedures

CMAR shall include:

• A list of proposed trade packages;

• A list of trade subcontractors that will be invited to bid on each such package; and

• A narrative description of the process. At least three (3) potential subcontractors shall be identified for each trade package. A copy of this deliverable shall be provided to Metro. The CMAR shall have at least one "over the shoulder" review session for each major trade package with the A/E. These "over the shoulder" review sessions shall be scheduled at appropriate times for such review.

Value Engineering & Scope Assessment

Based on the trade bids the CMAR shall prepare a written report of suggested value engineering strategies necessary to reconcile the costs of constructing the project within the Department's project budget. The CMAR shall meet with Metro's representatives to discuss any value engineering and changes in scope required to bring the project costs within the project budget.

GMP Formation

Based on any value engineering, scope modifications and approved changes in the project budget, the CMAR shall prepare and submit to Metro a GMP proposal. The GMP proposal shall represent the CMAR's offer to fully complete the project. The GMP proposal shall include:

• A line-item construction budget;

• A detailed CPM schedule with a proposed date for achieving substantial completion;

• A listing of the drawings upon which the GMP is based; and

• Subcontracting Plan. GMP submission should also identify any qualifications or exclusions as applicable.

Allowances

If any scope of work is not fully developed at the time of establishment of the GMP, the CMAR may include allowances sufficient to cover the cost of the work, and such allowances approved by Metro as defined in the General Conditions Article 3.8. These allowances are to be listed as separate line items on the Schedule of Values. Any unused portions of the allowances shall be reallocated to a line item in the Schedule of Values noted as "buy out savings".

Funds allocated to "buy out savings" shall remain within the GMP, but are for the sole use of Metro. Any "buy out savings" remaining after Final Completion shall be credited to Metro via deductive change order amending the final

GMP.

Construction Contingencies

A construction contingency mutually acceptable to Metro and the CMAR shall be included in the GMP as provided for in the Contract article 2.6.3. The CMAR shall inform Metro of their intent to use Contingency Funds prior to reallocating those funds to a particular expense. Contingency usage shall be tracked in a log submitted with each application for payment. Contingency usage shall include a description of the expense and any related backup documentation.

Additional Preconstruction Services

In addition to those items enumerated above, the CMAR shall provide such preconstruction services as are necessary to properly advance the project. These services shall include, but are not limited to, scheduling, estimating, participating in value-engineering, maintaining a tracking log of team decisions, advising on long- lead materials, and establishing bidders' lists.

Permits

The CMAR shall prepare and submit trade permit applications that are necessary for the construction of the project.

The CMAR shall provide assistance and input, if and as requested by the Metro, for all such permits through the review process.

The CMAR shall update Metro with the status of each permit that is under the CMAR's responsibility. The CMAR shall engage permit expediters as the CMAR deems necessary or appropriate considering the project's schedule.

The CMAR shall work with the A/E team and the expediter to ensure the necessary building permits (including, but not limited to building permit, foundation to grade permits, superstructure permits, utility permits, public space permits, and any other permits required for the execution of the Work) are received in a timely manner.

Self‐Performed Work

The CMAR and its affiliates may not carry out trade work with its own forces without Metro's written permission, which permission may be withheld or conditioned by Metro in its sole and absolute judgment.

Construction Phase

Based on the approved plans and specifications, the CMAR shall construct the project. During the construction phase, the CMAR shall be required to cause the work to be completed in a manner consistent with the design documents approved by the Department and/or by the authorities having jurisdiction and shall provide all labor, materials, insurance, bonds and equipment necessary to fully complete the Project in accordance with the drawings, specifications, schedule and budget that are issued for the project. The CMAR shall be responsible for obtaining and payment of trade permits necessary to complete the work.

Reporting and Project Updates

Monthly Report - The CMAR shall provide written reports to Metro on the progress of the entire work at least monthly from preconstruction until final completion of the project. The monthly report shall include:

• An updated schedule analysis, including any plans to correct defective or deficient work or recover delays

• An updated cost report

• A monthly review of cash flow

• A quality control report

• Progress photos.

Bi‐Weekly Schedule Updates - The CMAR shall provide a baseline schedule update to Metro, on the progress of the entire work at least bi-weekly. The update shall reflect the actual progress of the project, identify developing or potential delays, regardless of their cause, and reflect the CMAR's best projection of the actual date by which substantial completion and final completion of the project will be achieved. The CMAR shall also state what must be done to avoid or reduce that delay, changes that have occurred since the last update, including those related to major changes in the scope of work, activities modified since the last update, revised projections of durations, progress and completion, revisions to the schedule logic or assumptions, and other relevant changes.

Quality Control Plan

General Obligation - The CMAR shall be responsible for all activities necessary to manage, control, and document work to ensure compliance with the contract documents. The CMAR's responsibility includes ensuring adequate quality control services are provided by the CMAR's employees and its subcontractors at all levels. The work activities shall include safety, submittal management, document reviews, reporting, and all other functions related to quality construction.

Quality Control Plan - Within forty-five (45) days after the permit set is approved, the CMAR shall develop a quality control plan for the project. A draft of the quality control plan shall be submitted to Metro and shall be subject to Metro's review and approval. The quality control plan shall be tailored to the specific products/type of construction activities contemplated in the design development documents, and in general, shall include a table of contents, quality control team organization, duties/responsibilities of quality control personnel, submittal procedures, inspection procedures, deficiency correction procedures, documentation process, and a list of any other specific actions or procedures that will be required for key elements of the Work.

Implementation - During the construction phase, the CMAR shall perform regular quality control inspections and create reports based on such inspections pursuant to the quality control plan. These quality control reports shall be provided to Metro electronically on a monthly basis. The CMAR shall incorporate a quality control section in the progress meetings to discuss outstanding deficiencies, testing/inspections, and upcoming work. The monthly report shall include a detailed summary of the steps that are being employed to provide quality construction and workmanship. The monthly report should specifically address issues raised during the month and outline the steps that are being used to address such issues.

Corrective Action Plan - Metro shall have the right to direct the CMAR to revise the quality control plan in accordance with the agreement.

Project Close‐out

Punchlist - Prior to requesting the substantial completion inspection, commissioning shall have been completed, and the CMAR shall develop a punch list. Once the punch list is prepared, the CMAR shall submit the punch list to Metro and inspect the work along with representatives from Metro and the Architect. The punch list shall be revised to reflect additional work items that are discovered during such inspection. The CMAR shall correct all punch list items no later than ninety (90) days after substantial completion is achieved.

Training - The CMAR shall provide training to the Department and other designated representatives from Metro's staff on building systems, as applicable. The CMAR shall be required to schedule such training sessions and shall use commercially reasonable efforts to ensure all such training occurs prior to the final completion date.

Warranties and Manuals - Subsequent to the date of substantial completion and no later than fifteen (15) days following substantial completion, the CMAR shall prepare and submit the following documentation:

• A complete set of product manuals (O&M), training videos, warranties, etc.

• Attic stock

• An equipment schedule

• A proposed schedule of maintenance for the new building

• Environmental, health and safety documents for the new building

• All applicable inspection certificates/permits (boiler, elevator, emergency evacuation plans, health inspection, etc.) for the project.

No later than thirty (30) days following the substantial completion date, the CMAR shall prepare and submit a set of record drawings.

Eleven Month Walk

The CMAR shall use commercially reasonable efforts to schedule a joint inspection of the project during the eleventh month after substantial completion is achieved. During such inspection, the CMAR and a representative of Metro shall walk the project to identify any necessary warranty work.

Support for Initial Heating & Cooling Season

The CMAR and its mechanical subcontractor shall provide support to Metro during system start-up and in initial operation for the first heating and cooling season after substantial completion is achieved.

Deliverable List

The CMAR shall be required to prepare and submit the following, in addition to any other deliverables required under this solicitation:

Preconstruction Phase Deliverables

• Project schedule and cost estimate

• List of long lead items that could adversely impact the project's schedule and recommendations for purchase

• List of subcontractors from which the CMAR has solicited bids and bidding procedure

• Trade bid tabulations, including all subcontractor proposals

• Statement of constructability within ten (10) days of the conclusion of the design and preconstruction phase, executed by both the CMAR and the project A/E

• GMP proposal

Construction Deliverables

• Construction document packages

• Progress meeting minutes

• Project schedule updates

• Project progress reports

• Cost variance report

• Close out documents (product manuals, warranties, etc.)

• Quality control plan

• Quality control inspection reports

• Corrective action plan

• Invoices and acceptable application for payment with release of liens and claims

• Certificate of substantial completion executed by the project A/E and submitted to Metro for review, concurrence and approval

• Other documents that may be required by Metro

Close‐Out Deliverables

• A complete set of product manuals (O&M), training videos, warranties, etc

• Record drawings

• Attic stock and schedule of materials

• Proposed schedule of maintenance

• Environmental, health & safety documents

• All applicable inspection certificates/permits (boiler, elevator, emergency evacuation plans, health inspection, etc.)

MNPD Background Check

A copy of MNPD Background Check Policy is attached to this solicitation for the offeror's information.

Upon award, the CMAR shall complete background checks for assigned individuals. Same background check shall be performed on any new employees/subcontractors of the CMAR as applicable. The awarded CMAR shall be responsible for all background check fees.

Attachments:

File Name or URL Type Description Metro MOB Building Restack Sch

File Schematic Design

Design and Construction Guidel

File General Services Design and Construction Guidelines

MNPD IT Background Check Proce

File

East Elevation Phasing Plan

DR

File MOB Phasing Plan

2.8 Section 8. Construction Clauses

1. Licensing Requirements

Offeror must comply with all of the provisions of the Contractors Licensing Act of 1976 of the State of Tennessee, the same being set out in Tennessee Code Annotated, 62-6-101 et seq., and Section 62-6-119 as amended by 1997 Tennessee Public Act No. 153. Said Act and amendments are incorporated herein by reference. The prime contractor is required to be licensed whenever the total project is $25,000 or more. In addition, contractors and subcontractor's performing the mechanical, plumbing, HVAC, electrical (including geothermal heating and cooling), and roofing must be licensed when their total portion is $25,000 or more;

with the exception of masonry subcontractors, and they are not required to supply license information until the total portion is $100,000 (total cost includes materials and labor). Offeror must comply with all specific licensure requirements of the Tennessee Department of Environment and Conservations (TDEC). Failure to include the required licensure information will result in an offer being deemed nonresponsive. Acceptable State of Tennessee license classification(s) for the project include those identified below.

2.

• BC - Building Construction

*3. Enter your Tennessee Contractor's License Classification(s) and any Sub-Classification(s) if you are not licensed at the full classification(s). The procuring Metro department will make the determination if this sub-classification(s) is appropriate for the solicitation. If they deem the sub-classification not appropriate for the solicitation, then the offer will be deemed nonresponsive.

Response attachments are optional.

Target: TN Contractor's License Classification(s)

*4. Enter your Tennessee Contractor's License ID Number, Expiration Date, and Monetary Limit.

Response attachments are optional.

Target: TN Contractor's License No., Expiration Date, Monetary Limit

*5. Enter required licensing information for all subcontractors including name, classification(s), number, expiration date, and monetary limit.

Response attachments are optional.

Target: Subcontractors name, license classification(s), license no., expiration date, and monetary limit.

6.

Stormwater Management

All activities performed under this solicitation and resulting contract/PO shall be conducted in full compliance with Metro Code of Law Section 15.64 et al (Stormwater Management) including Section 15.64.205.

This requirement pertains to Unlawful/Prohibited Discharges to the Metro Storm Sewer System/Community Waters. It prohibits the discharge of wastewater and non-stormwater discharges such as wash water, process wastewater, etc. into the Municipal Storm Sewer System (MS4) or into Community Waters. Any questions relating these provisions should be routed to the Metro Water Services NPDES Office at (615) 880-2420. This requirement shall apply to all Metro construction projects in the service area, including areas outside Davidson County. Contractor shall bear responsibility for all of Contractor's actions that cause Metro Water Services to violate project regulatory permits or Federal, State or local environmental regulations. Such permits and regulations may include, but are not limited to: U.S. Army Corps of Engineers 404 Permits TDEC Aquatic Resource Alteration Permits TDEC Construction General Permits Any State or Federal permits/approvals related to Threatened and Endangered Species Metro Individual NPDES permits Metro Code Section 15.64.205 - Metro Illicit Discharge Ordinance Metro Stormwater Management Manual Contractor's responsibility shall include, but not be limited to, payment of all fines, assessments and/or civil penalties incurred due to Contractor's work, actions, design or installation and payment for any mitigation measures required due to the violation and cleanup associated with any violation.

Attachments:

File Name or URL Type Description Stormwater Pollution Prevention

URL

7.

Bonds

Contractor shall furnish separate Payment and Performance Bonds to Metro in the amount equal to the Purchase Order (PO) being issued. Payment and Performance Bonds shall be managed at the PO level.

Bonds will be requested at the Purchase Order (PO) level once construction starts.

8.

Sustainability

It is the policy of Metro to finance, plan, design, construct, maintain, and decommission its facilities and buildings to be sustainable.

9.

Allowances/Contingencies

If applicable, these amounts are determined and identified by Metro and should not be included in the SBE/SDV participation amounts submitted with your offer.

*10.

Drug Free Workplace Affidavit

As a principal officer or agent, duly authorized to act on behalf of the firm submitting this offer, I submit this Affidavit pursuant to T.C.A. 50-9-114, stating that this firm has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated and we are in compliance with T.C.A. 50-9-114. Further, this firm, by its employment policy, standards, and practices, operates a drug-free workplace program or other drug or alcohol testing program similar, but no less stringent, than Metro's Drug- Free Workplace policy. By so stating, the offeror agrees that failure to satisfy this requirement is a material breach of contract and is subject to all legal claims and damages, termination of contract, and debarment for three years. Does your firm comply?

If you select No, your response may be deemed nonresponsive.

Target: Yes, I so affirm

Select one of the following:-

a. Yes, I so affirm

b. No, and may be non-responsive

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*2. Minority Business Enterprise (MBE) Percentage Goal: 6 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*3. Woman Business Enterprise (WBE) Percentage Goal: 2 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description EBO Information URL Blank EBO Forms File

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*5.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee. Construction Manager shall require each of its subcontractors to provide Workers' Compensation for all of the latter's employees to be engaged in such work unless such employees are covered by the Construction Manager's Workers' Compensation insurance coverage.

5.

• Professional Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

6.

• Builders Risk Insurance in the amount of construction services to be provided by CM and included with the Purchase Order.

2.11 Section 11. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on August 20, 2026 at 2:00 p.m.

Central Time.

You must register in advance to attend the pre-offer meeting. When completing the pre-offer meeting registration process, provide the following information: your name, email address, phone number, and the name of the company you are representing.

To register for the pre-offer meeting, offerors must login to their company profile via Oracle Cloud, access the solicitation, scroll to the pre-offer meeting section of the solicitation, and click on the web link listed below:

https://nashville.webex.com/weblink/register/r162464b9c4d98b6b0de2e46e3b5bd063

Webinar Number: 2487 204 6036

Webinar Password: Jm3hEbJQe45 (56343257 when dialing from a phone or video system)

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

https://nashville.webex.com/weblink/register/r162464b9c4d98b6b0de2e46e3b5bd063

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by clicking the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Brad Wall, brad.wall@nashville.gov, and (615) 862-4273.

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by August 24, 2026 at 2:00 p.m. Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions.

Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Brad Wall, (615) 862-4273, and brad.wall@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the mailto:iSupplier@nashville.gov deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the…