Geotech RFP-RFQ 2026 Final.pdf

Engineering and Capital Projects Department 276 Fourth Avenue, Bldg. B

Chula Vista, California 91910

Request for Proposals/Qualifications for

On-Call Geotechnical, Materials Testing &

Special Inspection Engineering Consulting Services

ISSUE DATE:

August 21, 2026

PROPOSALS DUE DATE:

September 16, 2026 at 2:00 PM

The resulting Agreement will be subject to Prevailing Wages and the City’s

Project Labor Agreement

Table of Contents

Table of Contents

I. INTRODUCTION

II. SCOPE OF SERVICES

III. PREVAILING RATES OF WAGE

IV. PROJECT LABOR AGREEMENT (PLA) APPLICABILITY

V. DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION (DIR)

VI. PROPOSAL SUBMITTAL REQUIREMENTS

VII. GENERAL REQUIREMENTS AND AUTHORITY OF THE CITY OF CHULA VISTA

VIII. SUBMISSION OF PROPOSAL

IX. INSURANCE REQUIREMENTS

X. CONSULTANT SELECTION

XI. SCHEDULE OF WORK

XII. AGREEMENT EXTENSION

XIII. CITY CONTACT FOR RFP/RFQ INQUIRIES

Attachment A: City of Chula Vista Two-Party Agreement including Project Labor

Agreement

Attachment B: Acknowledgment of Project Labor Agreement Document 00460 and Letter of Assent

Attachment C: City of Chula Vista’s Department of Engineering & Capital Projects 2024

Quality Assurance Program

Attachment D: Material Testing Laboratory Rate Schedule Worksheet (Prevailing Wages)

City of Chula Vista Request for

Proposals/Request for Qualifications

On-Call Geotechnical, Materials Testing & Special

Inspection Engineering Consulting Services

I. INTRODUCTION

The City of Chula Vista (“City”) will be accepting Proposals (each a “Proposal”, collectively, the

“Proposals”) from Proposers (each a “Proposer”, collectively the “Proposers”) in response to this

Request for Proposals/Qualifications (“RFP/RFQ”) for ON-CALL GEOTECHNICAL, MATERIALS TESTING & SPECIAL INSPECTION ENGINEERING CONSULTING

SERVICES for various Capital Improvement Program (“CIP”) and other projects during said projects’ design and construction phases. The CIP and other projects may include, but are not limited to sewer, storm drainage, water quality, traffic signal, street, paving and park improvements. These improvements may be funded with local and state monies. The City is seeking a consultant(s) and subconsultants that can demonstrate competence and possess the necessary qualifications to perform said services at a fair and reasonable cost to the City.

The City intends to award an Agreement for the desired services to three Proposers for an initial approximate two-year term, depending on the date of City Council approval, and renewal options for three, one-year extensions. Each Agreement is anticipated to have an initial term maximum compensation limit of $150,000 and a maximum compensation limit of $100,000 for each one-year extension. Any proposed Agreement renewals would be on a mutually agreed upon basis and may include a maximum 3.5% escalation in rates for each extension. Negotiations for renewal would be expected to occur prior to the Agreement’s expiration date. It is anticipated that the type of services required will remain constant, but the frequency and/or amount will vary from year to year. Should a task order issued pursuant to any Agreement awarded in response to this RFP/RFQ require that the selected Proposer provide services beyond the term of the Agreement, the parties may administratively extend the term to allow for completion of the services in order to complete such task order.

All Proposals for On-Call Geotechnical, Materials Testing & Special Inspection Engineering

Consulting Services shall be submitted to the City of Chula Vista Engineering and Capital Projects

Department no later than 2:00 p.m. on Wednesday, September 16, 2026. The City reserves the right to revise and/or withdraw this request at any time for any reason.

City intends to recommend approval of a proposed Agreement between the City and the successful

Proposer(s) at a future meeting of the Chula Vista City Council. The services expected to be provided during the proposed Agreement term are outlined in Section II of this RFP/RFQ and other

Agreement documents.

II. SCOPE OF SERVICES

A. Selected Proposer(s) shall provide On-Call Geotechnical, Materials Testing &

Special Inspection Engineering Consulting Services at the direction of and to the satisfaction of the City Engineer during the planning, design, and construction phases of projects.

B. Typical tasks may include but are not limited to:

1. Geotechnical material testing, soils sampling and inspection in accordance with relevant test methods and standards. At a minimum, include the following with test results:

o Laboratory name and address o Date sample(s) taken o Location of sample(s) o Date sample(s) received o Test sample unique number o Test method o Test results o Analysis of tests which failed and potential solutions o Photos o Signed report

2. Inspection of earthwork operations during construction including but not limited to site preparation for fill placement, sub-drainage system construction, compaction methods and recommendations for unsuitable material removal.

3. Express authorization to execute hazardous waste documents. The City will duly authorize the Proposer as the City’s duly authorized representative for the limited purpose of signing, certifying and submitting necessary hazardous waste manifests and related environmental documentation as required under applicable federal, state and local laws in connection with the handling, transportation and disposal of hazardous waste generated from projects. The

Proposer shall exercise this authority in accordance with all applicable federal, state and local laws and regulations and shall maintain records of all such documentation. There shall be no transfer of ownership or generator status of any waste to the Proposer as a result of this authorization. The City may revoke this authorization at any time upon written notice.

4. Plan and specifications preparation, engineering technical memorandum preparation and other related tasks.

C. Submitting Proposers acknowledge and agree that the selected Proposer(s) will be required to provide:

1. On-Call Geotechnical, Materials Testing & Special Inspection Engineering

Consulting services for CIP and other projects. The number and scope of such projects will vary at the sole discretion of the City from time-to-time. The City, in many cases, will provide the selected Proposer with reports or data that have been prepared by City staff and/or by other firms.

2. Personnel that are experienced in all areas of Geotechnical, Materials Testing

& Special Inspection engineering. Knowledge of City codes, procedures, and regulations including, but not limited to City of Chula Vista Standard Special

Provisions, City of Chula Vista Design and Construction Standard Drawings and City of Chula Vista Subdivision Manual. Knowledge of the Greenbook, San Diego Regional Standard Drawings, Caltrans Standard Plans and

Specifications and American Society for Testing and Materials standards are required. The City shall have the right to make a determination as to the qualifications of individual personnel and shall have the right to require substitution of non-qualified individuals with qualified personnel.

3. Materials testing laboratory facilities with equipment and personnel qualified to perform sampling and testing including but not limited to bituminous materials, concrete, rock materials, bedding and backfill materials.

The materials testing laboratory shall have a documented Quality Assurance

Program (“QAP”) in conformance with the City’s 2024 QAP, including but not limited to certification of personnel, and laboratory and field-testing equipment calibrated at least once a year using devices traceable to the National Institute of Standards and Technology. A copy of the Proposer’s QAP shall be provided annually.

4. The requested services within three working days of receiving a request from the City and the laboratory sampling and analysis results within three working days of sampling.

5. Software and methodology to be used, which shall require approval by the City, including but is not limited to AutoCAD Civil3D 2021 and Bluebeam.

6. All original field notes, data, reports, records, etc. of field, laboratory and office tasks to the City. Further, the selected Proposer shall maintain copies of all records related to the project tasks performed for a period of five years. This period may be extended when requested by the City at no additional cost to the

City.

7. Billing forms and backup information in compliance with all City procedures.

III. PREVAILING RATES OF WAGE

Proposer acknowledges that the proposed Agreement is subject to the provisions of the State of

California’s Labor Code relating to public works and prevailing wages and agrees to be bound by all the provisions thereof as though set forth fully herein. In accordance with the provisions of section 1773 of the California Labor Code, the City has ascertained that general prevailing wage rates may be applicable to certain work or services performed for the Scope of Services. Proposer and its subcontractors/subconsultants of every tier acknowledge and agree that they will be required to pay prevailing wages to persons employed by them in performing a covered work classification for public works in accordance with California Labor Code sections 1771 and 1774.

Copies of the prevailing rates of wages are available for review by any interested party at the offices of the City of Chula Vista, 276 Fourth Avenue Building B, Chula Vista, California 91910.

The prevailing wage rates are those determined by the Department of Industrial Relations (DIR) and are available from the DIR’s website at https://www.dir.ca.gov/OPRL/PWD/.

Proposer acknowledges that the hourly compensation rates paid by the City under an Agreement resulting from this RFP/RFQ shall be based on the rates provided by the Proposer.

The Proposer which is awarded the Agreement and which intends to use a craft or classification not shown on the general prevailing wage determinations may be required to pay the wage rate of that craft or classification most closely related to it as shown in the general wage determinations effective at the time of the call for bids. Proposer and its subconsultants of every tier acknowledge and agree to comply with and be subject to California Labor Code section 1775 (Penalties for

Violations).

Proposer acknowledges and agrees that if awarded an Agreement it will comply with the provisions of California Labor Code section 1776 including, but not limited to, fulfilling its duty to keep accurate payrolls, make payroll records available, and inform the City of the location of such records.

To verify compliance with State prevailing wage requirements, the DIR maintains an online registry of contractors to which Proposer and/or its subcontractors/subconsultants will be required to register and submit certified payrolls. Proposer acknowledges and agrees that when payment of prevailing wages applies to the Scope of Services, the resulting Agreement is subject to compliance monitoring and enforcement by the DIR.

In addition to State prevailing wage requirements, the following State requirements apply to the proposed Agreement:

• Labor Code 1810: Hours in legal day’s work;

• Labor Code 1813: Penalty for exceeding legal day’s work; and

• Labor Code 1815: One-and one-half-times rate of pay.

Proposer will be required to be in conformance with these sections and all other applicable

Federal, State, and local laws and regulations. Nothing contained herein shall be construed to any way limit Proposer’s obligations to comply with any and all such laws and regulations.

Once awarded an Agreement, the consultant shall cause a copy of the prevailing wage rates to be posted at applicable job sites. This provision applies to the following portions of the proposed

Agreement’s Scope of Services: Construction and/or Building Inspectors and Field Soils and

Materials Testers.

Consultant and all its applicable subconsultants of all tiers shall electronically upload certified payroll records (eCPRs) weekly using the City’s designated web-based labor compliance software.

https://www.dir.ca.gov/OPRL/PWD/

IV. PROJECT LABOR AGREEMENT (PLA) APPLICABILITY

The City entered into a PLA with the San Diego County Building and Construction Trades Council, AFL-CIO and the Signatory Craft Councils and Local Unions. The PLA is included as Exhibit E to the Two-Party Agreement attached and incorporated herein as Attachment A.

The PLA covers CIP construction projects with an estimated total construction cost in excess of

$1,000,000, referred to as Covered Projects. The PLA also applies to work performed during the design and preconstruction phases of construction. The City anticipates Construction and/or

Building Inspectors and Field Soils and Material Testers work under this Agreement, and that work is subject to the PLA. Before authorization to work may be issued on Covered Projects, consultant and subconsultants of any tier shall sign Letters of Assent and Acknowledgement of Project Labor

Agreement Document 00460 attached and incorporated herein as Attachment B, and abide by the terms and conditions of the PLA.

Compliance with the PLA is required for all job classifications covered by the PLA Signatory

Unions at the time the Agreement is executed.

V. DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION (DIR)

Pursuant to Labor Code section 1725.5, the City requires, as applicable, the consultant and subconsultants of any tier to be registered with the DIR and pay all applicable fees before submitting a Proposal. Proposals from consultants that are not registered as required will be deemed non-responsive.

VI. PROPOSAL SUBMITTAL REQUIREMENTS

The City prefers that responding Proposers have an office within San Diego County capable of performing the various On-Call Geotechnical, Materials Testing & Special Inspection Engineering

Services described herein in order to respond rapidly to requests for services. The City expects that the selected Proposer(s) will be available for continual contact in order to report on progress and to notify the City of any problems that need resolution.

A. Proposers should include the following information in their Proposals:

1. The Proposal shall be concise, well organized and demonstrate the qualifications and experience of the Proposer. The Proposal shall be limited to

50 pages sized 8½-inch x 11-inch. The 50 page count includes cover page, cover letter, resumes, graphics, pictures, photographs and dividers.

2. Detailed description of On-Call Geotechnical, Materials Testing & Special

Inspection Engineering services that Proposer is capable of providing including

Proposer's expertise and specialization and approach to quality assurance.

3. The laboratory proposed to conduct testing and analysis, including photos.

4. A brief history of the Proposer entity and the length of time the Proposer has been doing business in San Diego County.

5. Detailed list of software and methodologies used for work and/or services provided.

6. Location of the Proposer’s office and distance from Chula Vista.

7. A list of references, especially from other public agencies.

8. Resumes of all personnel listed in the Proposal.

9. Accounting and billing system used by the Proposer. The City must know the status of its accounts payable on a monthly basis.

10. Proposer’s annual gross earnings for the past five years.

11. Schedule of fees, including personnel hourly rates in a format which may be included as an attachment to the proposed Agreement, and rates for all proposed materials testing services using the format included in Attachment D. Include fee schedule for Proposer and subconsultant(s) of all tiers. Physically provide fee proposal in a separate, sealed envelope, clearly identified as the Proposer’s

Fee Proposal.

12. Proof to the City that Proposer and all of its subconsultants of any tier performing any public works portion of the Agreement’s Scope of Services are registered with the DIR.

B. The Proposal shall indicate that the Proposer, in performing any services for the City, whether within the defined Scope of Services or additional services, shall be performed in a manner consistent with the standard of care ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations.

C. The Proposal shall indicate that the Proposer is staffed in a manner such that the

Scope of Services outlined in this RFP/RFQ can be delivered by the Proposer.

The Proposal shall acknowledge that, if selected, the Proposer will hold harmless, indemnify, and defend the City, its elected and appointed officers and employees, from and against any and all claims for damages, liabilities, costs, and expenses

(including all attorneys' fees) in the same manner and to the same extent provided in the attached Two-Party Agreement.

The Proposer's indemnification of the City shall not be limited by any prior or subsequent declaration by the Proposer or City.

D. The Proposal shall indicate that the requested services will be provided efficiently and in a timely fashion. In addition, the Proposal shall contain a statement that all services will be performed on the basis of a standard schedule of fees, which shall be included with the Proposal and shall be valid for the initial two-year Term of the

Agreement. These rates shall reflect all costs related to personnel and required equipment, and vehicle and insurance requirements listed in Section IX, Insurance

Requirements.

E. The Proposal shall indicate that the Proposer does not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Such actions include, but are not limited to, the following:

employment, promotion, advertisement, layoff or termination, rate of payment for other forms of compensation, and selection of training (including apprenticeship).

F. The Proposal shall indicate that the Proposer, and all its subconsultants, shall comply with all applicable federal, state, and local laws, codes, ordinances, regulations, orders, and decrees. The Proposal shall indicate that the Proposer shall, at its own cost and expense, keep in effect or obtain at all times during the term of the resulting

Agreement any licenses, permits, insurance and approvals which are legally required for Proposer to practice its profession or are necessary and incident to the due and lawful prosecution of the services pursuant to this RFP/RFQ.

G. Proposer shall include a State of California DIR, Division of Labor Standards

Enforcement, Public Works Contractor Registration Number. DIR Public Works

Contractor Registration Numbers may be obtained at the following website:

https://services.dir.ca.gov/gsp

DIR Public Works Contractor Registration Numbers may be verified at the following website:

https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_letf_core_contracto r_lookup

VII. GENERAL REQUIREMENTS AND AUTHORITY OF THE CITY OF CHULA VISTA

A. Evaluation of Proposals. All Proposals will be evaluated in accordance with applicable provisions of the Chula Vista Municipal Code. The City intends to evaluate each Proposal properly prepared and timely received. Such evaluation may include, but is not limited to, Proposer’s experience, business reputation, overall qualifications, capacity and ability to provide the services, as well as other information obtained through background information and references.

B. City Property. All submitted material for the Proposal becomes the property of the

City. All reports, studies, information, data, statistics, forms and other materials produced under the resulting Agreement between the City and the successful Proposer shall be the sole and exclusive property of the City and may not be used or reproduced in any form without the express written permission of the City.

C. Public Records Act. Before award of any Agreement pursuant to this RFP/RFQ, Proposals will be designated confidential to the extent permitted by the California

Public Records Act. After award of the Agreement (or if not awarded, after rejection https://services.dir.ca.gov/gsp https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_letf_core_contractor_lookup https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_letf_core_contractor_lookup of all Proposals), all responses will be regarded as public records and will be subject to review by the public. Any language claiming confidentiality to all or portions of the Proposals will be regarded as non-effective and will be disregarded.

Under the California Public Records Act (Government Code section 6250 et. seq.)

records in the custody of a public entity generally have to be disclosed unless the information being sought falls into one or more of the exemptions to disclosure identified in Government Code sections 6254 through 6255. Regardless of assertions of confidentiality, Proposal contents may still be disclosed if City, or a court with jurisdiction, determines that a Proposal, or any portion thereof, is a public record requiring disclosure. The City reserves the right to request additional information and clarifications from any or all Proposers to this RFP/RFQ.

D. Proposal Withdrawal or Modification. Any Proposal received before the due date and time specified may be withdrawn or modified by written request by the Proposer. To be considered, however, the modified Proposal must be received by the due date and time.

E. No Costs or Liability to City. The City shall not be liable for any costs or expenses incurred in preparing any Proposal pursuant to this RFP/RFQ, or for procuring or contracting for services or supplies. All costs of preparation and submittal of the

Proposal, and any other costs related to the RFP/RFQ or the selection process identified herein, shall be borne by the Proposer or any other person or organization responding to the RFP/RFQ. The Proposer shall hold the City harmless from any and all liability, claim or expense whatsoever incurred by or on behalf of itself or other person or organization.

F. Rejection of Proposals. The City reserves the right to accept or reject any or all

Proposals received as a result of this RFP/RFQ without notice, to negotiate with any qualified source, or to cancel in part or entirely this RFP/RFQ, if City determines in its sole discretion that doing so is in the best interests of the City. The City shall not be obligated to contract any or all of the requested services to the selected Proposer.

The City also reserves the right to reject any subconsultants or individuals working, or proposed to be working, on a Proposer team and to replace such subconsultants or individuals with a mutually acceptable replacement.

G. Proposer Responsibility. The selected Proposer will be required to assume responsibility for all services offered in the Proposal whether or not performed by their organization or a subconsultant/subcontractor. The selected Proposer will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the Agreement.

H. Conflict of Interests. The selected Proposer, if any, shall certify that they will perform no work for the City that may give the appearance of conflict of interest without written permission from the City, in accordance with the requirements in the

Agreement’s Exhibit C Consultant Conflict of Interest Designation and Exhibit D

Consultant Levine Act Disclosure.

The selected Proposer, if any, shall notify the City of any possible conflict of interest prior to performing work requested by the City. A conflict of interest may include, but is not limited to, having a financial interest in any projects where services are requested or consulting or performing work for the developers, investors, engineers, Proposers, or suppliers of projects where services are requested.

The City has the option to rescind and void the Agreement in the event that the selected Proposer fails to properly notify the City of a possible conflict of interest.

I. City Information. The City will furnish the selected Proposer, to the extent that they are available, existing city maps, existing survey information, and any other information that may be helpful to the selected Proposer in the performance of the services.

J. Changes in Scope of Work/Services. The City may independently, or upon request by the selected Proposer, from time to time reduce the defined Scope of Services to be performed by the Proposer. Upon doing so, the City and selected Proposer would meet and confer for the purpose of negotiating a corresponding reduction in the compensation associated with said reduction.

The City may require the selected Proposer to perform services in addition to those identified in the defined Scope of Services. If the additional services are within the services offered by the selected Proposer, then the selected Proposer shall perform these additional services on a time and materials basis, unless a separate fixed fee is otherwise agreed upon.

K. Agreement Exceptions. A sample Agreement has been provided and is incorporated herein as Attachment A for the Proposer’s review and comment. If a Proposer wishes to take exception to any of the terms and conditions contained in the proposed

Agreement, these should be identified specifically in the Proposal; otherwise, it will be assumed that the Proposer is willing to enter into the proposed Agreement as drafted. Failure to identify contractual issues of dispute can later be the basis for the

City disqualifying a Proposer. Any exceptions to terms, conditions, or other requirements shall be clearly stated. Otherwise, the City will consider that all items offered are in strict compliance with the RFP/RFQ, and the successful Proposer will be responsible for compliance with all terms of the Agreement. The City will consider such exceptions as part of the evaluation process, which may constitute grounds for rejection of the Proposal. The Agreement will not be executed by the City without first being signed by the selected Proposer.

VIII. SUBMISSION OF PROPOSAL

Electronic Proposals shall be received by the City via the vendor PlanetBids by 2:00 p.m. on

Wednesday, September 16, 2026. Five (5) physical copies and one (1) USB Flash Drive containing the entire Proposal (including all required information) shall be submitted to the City via mail delivery service within five (5) business days. Provide fee proposal in a separate, sealed envelope, clearly identified as the Proposer’s Fee Proposal. Fax copies will not be accepted.

The box or envelopes in which the submittals are delivered shall be clearly labeled on the outside with the Proposer’s name and the project identification name “RFP/RFQ for On-Call Geotechnical, Materials Testing & Special Inspection Engineering Consulting Services”. All Proposals shall be submitted according to the requirements set forth in this RFP/RFQ.

Submittals shall be directed to:

City of Chula Vista

Engineering Department

276 Fourth Avenue, Building B

Chula Vista, California 91910

Attention: David Hicks, P.E.

A cover letter shall be included in the submittal and shall summarize why the Proposer believes they are the most qualified. At least one hard copy of the letter shall have an original wet signature of the person authorized to obligate the Proposer. The signature of the authorized representative certifies that the information contained in the Proposal is truthful, accurate, and complete at time of submittal.

The Proposal shall list individual’s name, address, and e-mail address to whom correspondence can be sent regarding the RFP/RFQ.

It is important that the Proposer address all items presented in this RFP/RFQ, as well as provide any additional information that may be pertinent in the preliminary evaluation of the Proposer’s

Proposal. It is not necessary to submit affidavits, certificates, or proof of insurance coverage with the Proposal, but this information may be requested later.

The Proposal shall be signed by an individual authorized to bind the Proposer and shall contain a statement to the effect that the Proposal is a firm offer in effect for 90 days (or if for a longer period, it should be so indicated in the Proposal).

IX. INSURANCE REQUIREMENTS

Any selected Proposer(s) will be required to procure and maintain insurance as required by the

City as outlined in the Two-Party Agreement attached to this RFP/RFQ as Attachment A. If applicable, the Proposer shall provide the City with proof of a Errors and Omissions policy.

X. CONSULTANT SELECTION

City intends to form a Consultant Selection Panel (Panel) that ranks the responding Proposers and develops a list of qualified Proposers to invite for potential interviews. If interviews are determined to be required or advantageous by City in its sole discretion, the final ranking of Proposers is intended to be based on the submitted Proposals and interviews (if applicable) of the top Proposers.

Negotiations begin with the most qualified Proposers.

A. Selection Process. The Selection Process for this RFP/RFQ is based on the policies, procedures and guidelines contained in Chula Vista Municipal Code 2.56.110 et. seq.

The estimated schedule for the selection process is as follows:

August 21, 2026 ................................................................................... Advertise Date

September 4, 2026 .................................... Final Date to Submit RFP/RFQ Questions

September 11, 2026 ..................................... Final Responses to RFP/RFQ Questions

September 16, 2026 .............................................................................. Proposals Due

October 2, 2026 ..................... Notify selected Proposers for interviews (if necessary)

October 2, 2026 ............................................................. Notify Proposers not selected

October 9, 2026 ...................................... Interview selected Prooposers (if necessary)

October 12, 2026 ................... Highest-ranking Proposer notified, Begin negotiations

November 10, 2026 .............................................................................. Council Award

B. Selection Committee. A Panel will be established for this RFP/RFQ and may include representatives from the City, City consultants, and other interested or qualified parties.

C. Interview. It is at the City’s discretion whether or not interviews will be held. If interviews are scheduled, it is anticipated that the Panel will conduct interviews in person. Interviews are anticipated to be a twenty (20) minute presentation by the

Proposer and twenty (20) minutes of questions by the Panel. The presentation should be given by the Proposer’s key personnel who will be continuously involved on site or in the San Diego County metro area, in relative proportion to their level of involvement.

D. Evaluation Criterion. Based on the Proposer’s submitted Proposal and interview (if necessary), the Panel intends to select a Proposer(s) for award of an Agreement(s), subject to approval by the City Council.

City has developed an objective evaluation criterion to assist in the evaluation of submitted Proposals as follows in no particular order:

1. Understanding of the work to be done and services to be provided

2. Quality and experience of staff

3. Experience with similar kinds of work and services

4. Innovation and deliverables

5. Cost Proposal/Fee Schedule

6. Compliance with the PLA and DIR requirements including registration with the

State of California Department of Industrial Relations, Division of Labor

Standards Enforcement, as a Public Works Contractor.

E. Authorization to Negotiate. Upon receipt of the City Engineer’s authorization to negotiate, the City intends to enter into negotiations with the selected Proposer(s).

Negotiations will cover Scope of Services, Agreement schedule, Agreement terms and conditions, technical specifications, general conditions, and fees.

If an Agreement cannot be reached with the highest ranked Proposer(s), negotiations will be terminated, and negotiations will start with the next ranked Proposer. The City

Engineer has final authority to terminate negotiations and move to the next ranked

Proposer.

F. Recommendation for Approval. After negotiating a proposed Agreement that is fair and reasonable, the negotiating team intends to recommend to the City Engineer that the City enter into the proposed Agreement with the top selected Proposer(s). The

City Engineer may make the final recommendation to City Council concerning the proposed Agreement. The City Council has the final authority to approve any

Agreement awarded pursuant to this RFP/RFQ.

The resulting Agreement will be negotiated pursuant to section 4528 of the California

Government Code. All work performed and services provided by the selected

Proposer shall be done according to applicable Federal, State, and local standards, policies, procedures, regulations, and laws.

XI. SCHEDULE OF WORK

For the selected Proposer(s), if any, performance of the Scope of Services would commence only after City Council approval and execution of an Agreement between the selected Proposer and the

Proposer acknowledges and agrees that the proposed Agreement’s services will be performed on an on-call basis after issuance of a Purchase Order by City staff.

XII. AGREEMENT EXTENSIONS

All Proposals shall state the Proposer’s desire to extend the Agreement for three, one-year renewal extensions. Both the City and the selected Proposer reserve the right to negotiate the one-year extension(s) on an annual basis. One-year renewal extensions are expected to occur prior to the

Agreement’s expiration date.

XIII. CITY CONTACT FOR RFP/RFQ INQUIRIES

If Proposers have questions regarding the RFP/RFQ or the Scope of Services requested, please contact David Hicks via email dhicks@chulavistaca.gov. All attempts will be made to respond to questions received on or before September 4, 2026.

Please note that Responses to RFP/RFQ inquiries, unless incorporated into formal addenda, are not a part of the RFP/RFQ or any future Agreement documents and are provided only for the

Proposer’s convenience. The City is not required to respond to RFP/RFQ inquiries. The City is not bound by any oral explanations or instructions given at any time during the review process or after the award. The availability or use of information provided in the responses to RFP/RFQ inquiries is not to be construed in any way as a waiver of the provisions of the “Request for

Proposals/Qualifications for On-Call Geotechnical, Materials Testing & Special Inspection

Engineering Consulting Services”, or any other provision of the Agreement documents, or to excuse the Proposer from full compliance with those Agreement requirements. Proposers are cautioned that subsequent responses or Agreement addenda may affect or vary a response previously given.

It is the Proposer’s responsibility to carefully review the attached sample Two-party

Agreement (Attachment “A”) including Exhibit E Project Labor Agreement and to acknowledge that by submitting a Proposal for this RFP/RFQ that Proposer concurs with the standard terms of the attached sample Two-party Agreement and does not take exception to the terms.

Responses to any Proposer inquiries are anticipated to be updated continuously, as determined by the City, and all attempts will be made to do the final posting of responses by September 11, 2026.

Inquiries submitted after September 4, 2026 will not be addressed. It is the Proposer’s responsibility to check the website for posted responses. No further notice will be given with posted notices. Responses to RFP/RFQ inquiries may be made by email or by posting them on the

City’s website: https://www.chulavistaca.gov/departments/engineering Click on “View our Bid

Opportunities.

https://www.chulavistaca.gov/departments/engineering

ATTACHMENT “A”

City of Chula Vista Two-Party

Agreement

1 City of Chula Vista Agreement No.: Obtain From City Clerk HERE

Consultant Name: Insert Consultant Name Rev. 10/8/2025

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WITH THE FOOTNOTE (E.G. DELETE THE 1 NEXT TO (“EFFECTIVE DATE”) IN THE INITIAL PARAGRAPH TO DELETE

THE ASSOCIATED FOOTNOTE IN THE FOOTER).

CITY OF CHULA VISTA

CONSULTANT SERVICES AGREEMENT

WITH INSERT CONSULTANT NAME

TO PROVIDE [SERVICES TO BE PROVIDED]

This Agreement is entered into effective as of Enter Date (“Effective Date”)1 by and between the City of Chula

Vista, a chartered municipal corporation (“City”) and Insert Consultant Name, Entity Type (e.g. A California

Corporation) (“Consultant”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts:

RECITALS

WHEREAS, Enter Recitals To Describe Basis For Service – See example below 2; and

WHEREAS, Enter Recitals To Describe Consultant Selection Process – See example below 3; and

Enter Additional Recitals As Needed Or Delete This Line

WHEREAS, this Agreement is subject to Prevailing Wages and the City’s Project Labor Agreement.

WHEREAS, Consultant warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Consultant to City in accordance with the time frames and the terms and conditions of this Agreement.

[End of Recitals. Next Page Starts Obligatory Provisions.]

1 If City Council approved, insert date of City Council approval. Otherwise, insert a date no later than date Consultant’s work commences.

2 For example: “WHEREAS, City requires _____________ [e.g., civil engineering] services in order to ____________________ [e.g., design a new intersection at X and Y streets];” and 3 For example: “WHEREAS, In order to procure these services City solicited proposals in accordance with Chula Vista Municipal Code Section

_________________ [2.56.080 for contracts exceeding $100,000; 2.56.090 for contracts of $100,000 or less; 2.56.110 for “professional services” e.g., architects, lawyers, engineers, environmental], received __ proposals, and selected Consultant as the most qualified amongst those submitting; and”

[OR, if the project was sole-sourced]

“WHEREAS, In order to procure these services Consultant was chosen based on Consultant’s unique qualifications, including

________________; on this basis, Consultant was awarded the contract on a “sole source” basis under the authority of Chula Vista Municipal

Code Section ____________ [2.56.070.B.4. for contracts approved by City Council; 2.56.090.B.3. for contracts approved at a staff level].”

[OR, if an alternative procurement process is used]

“WHEREAS, In order to procure these services Consultant was chosen __________________.”

Consult with the City Attorney’s Office if none of these apply https://forms.office.com/g/kU8XZLhBsm

2 City of Chula Vista Agreement No.: Obtain From City Clerk HERE

OBLIGATORY PROVISIONS

NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, City and

Consultant hereby agree as follows:

1. SERVICES

1.1 Required Services. Consultant agrees to perform the services, and deliver to City the “Deliverables”

(if any) described in the attached Exhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essence for this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.”

1.2 Reductions in Scope of Work. City may independently, or upon request from Consultant, from time to time, reduce the Required Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction.

1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, procedures and ordinances governing procurement and purchasing authority, City may request Consultant provide additional services related to the Required Services (“Additional Services”). If so, City and Consultant agree to meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the

Additional Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the rates and terms already provided therein. Once added to Exhibit A, “Additional

Services” shall also become “Required Services” for purposes of this Agreement.

1.4 Standard of Care. Consultant expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations.

1.5 No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Consultant of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Consultant or its subcontractors.

1.6 Security for Performance. In the event that Exhibit A Section 5 indicates the need for Consultant to provide additional security for performance of its duties under this Agreement, Consultant shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney.

1.7 Compliance with Laws. In its performance of the Required Services, Consultant shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code.

1.8 Business License. Prior to commencement of work, Consultant shall obtain a business license from

1.9 Subcontractors. Prior to commencement of any work, Consultant shall submit for City’s information and approval a list of any and all subcontractors to be used by Consultant in the performance of the

Required Services. Consultant agrees to take appropriate measures necessary to ensure that all

3 City of Chula Vista Agreement No.: Obtain From City Clerk HERE subcontractors and personnel utilized by the Consultant to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Consultant under this

Agreement, Consultant shall ensure that each and every subcontractor carries out the Consultant’s responsibilities as set forth in this Agreement.

1.10 Term. This Agreement shall commence on the earlier to occur of the Effective Date or Consultant’s commencement of the Required Services hereunder, and shall terminate, subject to Sections 6.1 and 6.2 of this Agreement, when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect.

1.11 Prevailing Wage Compliance. Consultant and subcontractors shall comply with the state of

California’s prevailing wage requirements in accordance with California Labor Code, and all Federal, State, and local laws and ordinances applicable to persons employed by them for public works in a covered work classification. The City has ascertained that general prevailing wage rates may be applicable to all or a portion of the work to be performed for the Required Services. This includes work performed during the design and preconstruction phases of construction including, but not limited to Construction/Building

Inspectors, Land Surveying, and Field Soils and Material Testers. When payment of prevailing wages applies to the Required Services the wage rates shall be reimbursed at the minimum rates set by the State of California’s Department of Industrial Relations (DIR). The DIR’s prevailing wage determinations are available online at https://www.dir.ca.gov/OPRL/PWD/. Consultant and its subcontractors shall post a copy of the prevailing rates of wages at each applicable job site and shall make them available to any interested party upon request. The date of the City’s request for a cost proposal for a task order under this

Agreement shall be used to determine which published prevailing wage rate applies to the task order. All published wage rates and all predetermined wage rate increases known at the date of the City’s request for a cost proposal shall apply.

1.12 Department of Industrial Relations (DIR) Registration. Pursuant to Labor Code Section 1725.5, the City requires, as applicable, Consultant and subcontractors of any tier to be registered with the DIR for the term of this Agreement.

1.13 Project Labor Agreement. Consultant and subcontractors, regardless of tier, performing any work under this Agreement as defined by California Labor Code section 1720, shall abide by the terms and requirements identified in the attached Exhibit E, Project Labor Agreement (PLA), incorporated into the

Agreement by this reference. These terms and requirements include but are not limited to the following:

a. Letter of Assent. Consultant and subcontractors agree to be bound by the PLA by submitting a

Letter of Assent (PLA Exhibit A) to the City’s Project Labor Coordinator. Consultant shall submit its

Letter of Assent as a condition of Agreement award and all applicable subcontractors shall submit their

Letters of Assent before starting any covered work on a project.

b. Pre-Job Conference. Consultant and subcontractors shall conduct a pre-job conference with the applicable Union(s) at least 14 calendar days before starting any covered work. Consultant is responsible for facilitating and scheduling its own pre-job conference and for facilitating, scheduling, and ensuring that all applicable subcontractors conduct a pre-job conference.

c. Certified Payroll Records. Consultant and subcontractors shall submit weekly certified payroll records including but not limited to a Statement of Compliance signed under penalty of perjury, reflecting https://www.dir.ca.gov/OPRL/PWD/

4 City of Chula Vista Agreement No.: Obtain From City Clerk HERE the wages of all employees engaged in the work, using the City’s web-based labor compliance software.

Consultant is responsible for ensuring subcontractors submit certified payroll records to the City. In addition, Consultant and subcontractors shall also furnish records specified in Labor Code section 1776 directly to the Labor Commissioner in the manner required by Labor Code section 1771.4.

2. COMPENSATION

2.1 General. For satisfactory performance of the Required Services, City agrees to compensate

Consultant in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standard terms for billing and payment are set forth in this Section 2.

2.2 Detailed Invoicing. Consultant agrees to provide City with a detailed invoice for services performed each month, within thirty (30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective

Date of the Agreement. All charges must be presented in a line item format with each task separately explained in reasonable detail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approved budget. Consultant must obtain prior written authorization from City for any fees or expenses that exceed the estimated budget.

2.3 Payment to Consultant. Upon receipt of a properly prepared invoice and confirmation that the

Required Services detailed in the invoice have been satisfactorily performed, City shall pay Consultant for the invoice amount within thirty (30) days. Payment shall be made in accordance with the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced.

2.4 Retention Policy. City shall retain ten percent (10%) of the amount due for Required Services detailed on each invoice (the “holdback amount”). Upon City review and determination of Project

Completion, the holdback amount will be issued to Consultant.

2.5 Reimbursement of Costs. City may reimburse Consultant’s out-of-pocket costs incurred by

Consultant in the performance of the Required Services if negotiated in advance and included in Exhibit A.

Unless specifically provided in Exhibit A, Consultant shall be responsible for any and all out-of-pocket costs incurred by Consultant in the performance of the Required Services.

2.6 Exclusions. City shall not be responsible for payment to Consultant for any fees or costs in excess of any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City shall also not be responsible for any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Consultant, its agents, employees, or subcontractors.

2.7 Payment Not Final Approval. Consultant understands and agrees that payment to the Consultant or reimbursement for any Consultant costs related to the performance of Required Services does not constitute a City final decision regarding whether such payment or cost reimbursement is allowable and eligible for payment under this Agreement, nor does it constitute a waiver of any violation by Consultant of the terms of this Agreement.