GENERAL CONDITIONS.pdf
PDF 556 KB Posted
- Attached to
- Compliance Monitoring Software Solution
- Solicitation number
- 145442
- Issued by
- San Diego County, California
About this file
This is a General Conditions document for the City of Chula Vista, California, establishing standard payment and operational requirements for a compliance monitoring software solution contract. The contract is structured for an initial term of eighteen months with up to four one-year renewal options at the City's discretion, or alternatively, if the current software provider is selected, an initial term of forty-two months with up to two one-year renewal options. The solicitation requires respondents to confirm acceptance of the City's preferred payment methods and to address public agency participation rights and business licensing compliance.
Payment shall be made within thirty days in the absence of specified terms, with the City preferring J.P. Morgan's Single-Use Accounts (SUA) virtual card program or Electronic Funds Transfer (EFT/ACH). Prompt payment discounts of less than fifteen days will not be considered in bid evaluation but will be taken if the City processes payment within the discount period. The City strongly encourages vendor enrollment in the SUA program, which offers accelerated payments, reduced administrative costs, and conversion of payment terms to Net 15 days. Respondents must hold a valid Business License per Chula Vista Municipal Code Section 5.02.020, must affirm compliance with the City's Environmentally Preferable Purchasing requirements, and may permit other public agencies to participate in any resulting award without incurring financial responsibility to the City. The City reserves the right to evaluate ongoing service needs and exercise renewal options at its sole discretion.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A Cost Proposal Table.xlsx | XLSX spreadsheet | |
| General Provisions RFP.pdf | ||
| RFP P01-2027 Compliance Monitoring Software Solution BID DOC (1).pdf |
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GENERAL CONDITIONS
Payment Terms Terms: ________%_________Days Prompt payment discounts offered for less than fifteen (15) days will not be considered in evaluating bids for award. However, discounts offered of less than fifteen (15) days will be taken if payment is made by the City within the discount period. In the absence of terms, payment shall be Net Thirty (30) Days.
Payment Method The City’s preferred payment method is J.P. Morgan’s Single-Use Accounts (SUA) virtual card payment program **(see below for SUA benefits), or EFT/ACH. Please confirm whether your company accepts these forms of payment for invoices.
SUA: Yes No EFT: Yes No
If SUA is not accepted, the City will make payments through Electronic Funds Transfer (EFT or ACH) and will need the information below:
Bank ABA #________________________ Bank Account #_______________________ Bank Name______________________________ Bank Address________________________________________________________________ Checking or Savings Account ____________________________________________________
** Benefits of SUA Virtual Card Payment Program There are many benefits when accepting SUA payment, including:
• accelerated payments that will help reduce days sales outstanding (DSO)
• a simplified process that eliminates the cost of processing checks
• the ability to reduce administration expenses, account collections and follow-ups
• upon your enrollment in our SUA program, we will convert your payment terms to Net 15 days
Enrolling in this initiative can help strengthen our business relationship, and we are strongly committed to achieving 100% participation from our valued suppliers.
Public Agency Participation Other public agencies (e.g. city, county, public corporation, political subdivision, school district, or water authority) may want to participate in any award as a result of this bid. The City of Chula Vista shall incur no financial responsibility in connection with any purchase by another public agency. The public agency shall accept sole responsibility for placing orders and making payments to the successful respondent. This option will not be considered in bid evaluation. Please indicate whether this will be granted.
Yes ________ No ________
Business License A Business License is required as outlined in the Chula Vista Municipal Code Section 5.02.020, which states: It is unlawful for any person, or for any person as agent, clerk or employee, either for himself or for any other person, within the corporate limits of the City, to transact, engage in, or carry on any business, show, exhibition or game hereinafter specified without first having procured a license.
Environmentally Preferable Purchasing (EPP) By signing and submitting this document, the respondent affirms that their proposal complies with the City’s Environmentally Preferable Purchasing (EPP) requirements, as outlined in the General Provisions.
Signature Date
This page must be completed and returned with your response.
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