Attachment A Cost Proposal Table.xlsx

This is a Cost Proposal Table attachment for RFP P01-2027, a Compliance Monitoring Software Solution procurement by a California city government. The RFP seeks an affordable housing compliance monitoring software solution with an initial contract term of 18 months for a new vendor or 42 months for the current provider, with options to extend through June 30, 2032. New vendors may have up to four one-year renewal options, while the incumbent provider may have up to two one-year renewal options at the city's discretion. The scope of services encompasses system implementation, configuration, data migration, training, ongoing maintenance, technical support, and regulatory compliance updates.

Vendors must provide all-inclusive pricing for implementation and operational costs across five major categories: subscription and licensing (ongoing annual fees for platform access, user accounts, data storage), professional services and implementation (one-time costs for project management, system design, configuration, data migration, and transition services), training and stakeholder onboarding, maintenance and technical support with defined service level agreements, and optional expansion modules for future scalability. Proposers must clearly document all pricing assumptions, identify which costs are included in the base price, specify whether costs are one-time or ongoing, and provide separate rate cards for future tier scaling when adding user or data blocks. An annual escalation percentage cap must be specified. The cost proposal requires clear delineation of initial one-time implementation and onboarding costs versus total annual recurring subscription and support costs for year one to enable accurate first-year evaluation costing.