G2004 RFQ Final 12.16.2024~8.pdf

Request for Quotes (RFQ)

RFQ #15964088

G2004 Furniture: Office, Dormitory, Residential, Library, Classroom, Lounge and System - Statewide

Date Time

Due Date For Questions June 28, 2023 2:00 PM

Submission Date October 31, 2023 2:00 PM

Dates are subject to change. All times contained in the RFQ refer to Eastern Time.

All changes will be reflected in Bid Amendments to the Request for Quotes posted on the GSA eBuy website.

RFQ Issued By:

State of New Jersey, Department of the Treasury Division of Purchase and Property 33 West State Street, P.O. Box 230 Trenton, NJ 08625-0230

Date: December 16, 2024 i

TABLE OF CONTENTS

1 INTRODUCTION AND SUMMARY OF THE REQUEST FOR QUOTES

1.1 PURPOSE, INTENT AND BACKGROUND

1.2 ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

1.3 INTRASTATE COOPERATIVE PURCHASING

2 PRE-QUOTE SUBMISSION INFORMATION

2.1 QUESTION AND ANSWER PERIOD

2.2 BID AMENDMENTS

3 QUOTE SUBMISSION REQUIREMENTS

3.1 QUOTE SUBMISSION

3.2 BIDDER RESPONSIBILITY

3.3 PUBLIC WORKS CONTRACTOR REGISTRATION

3.4 BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

3.5 QUOTE CONTENT

3.6 FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

3.6.1 OFFER AND ACCEPTANCE PAGE

3.6.2 OWNERSHIP DISCLOSURE FORM

3.6.3 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

3.6.4 DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

3.6.5 MACBRIDE PRINCIPLES FORM

3.6.6 SERVICE PERFORMANCE WITHIN THE UNITED STATES

3.6.7 CONFIDENTIALITY/COMMITMENT TO DEFEND

3.6.8 SUBCONTRACTOR UTILIZATION PLAN

3.6.9 PAY TO PLAY PROHIBITIONS .............................................................................. ERROR! BOOKMARK NOT DEFINED.

3.6.10 AFFIRMATIVE ACTION

3.6.11 STATE OF NEW JERSEY SECURITY DUE DILIGENCE THIRD-PARTY INFORMATION SECURITY QUESTIONNAIRE7

3.6.12 CERTIFICATION REGARDING PROHIBITIED ACTIVITIES WITH RUSSIA OR BELARUS

3.6.13 SAMPLES AND TESTING

3.6.14 SPECIFICATION CONFORMANCE FORM

3.6.15 BUSINESS REGISTRATION

3.7 FINANCIAL CAPABILITY OF THE BIDDER

3.8 STATE PRICE SHEET INSTRUCTIONS

3.8.1 DELIVERY TIME AND COSTS

3.8.2 CASH DISCOUNTS

3.8.3 VOLUME DISCOUNTS

3.8.4 USE OF “NO BID” VERSUS “NO CHARGE” ON THE STATE-SUPPLIED PRICE SHEET

3.9 ORAL PRESENTATIONS

4 SCOPE OF WORK

4.1 FURNITURE CATEGORIES (PRICE LINES 1 THROUGH 9)

4.3 GENERAL REQUIREMENTS

4.3.1 SYSTEMS FURNITURE

4.3.2 QUALITY ASSURANCE

4.3.3 CODES AND STANDARDS

4.3.4 FORMALDEHYDE & TVOC EMISSIONS FROM OFFICE FURNITURE SYSTEMS, COMPONENTS AND SEATING ... 15

4.3.5 CALIFORNIA TECHNICAL BULLETIN 117 AND CALIFORNIA TECHNICAL BULLETIN 133

4.3.6 STATEMENT OF COMPLIANCE AND CERTIFIED TEST REPORTS

4.4 INSTALLATION SERVICES – PREVAILING WAGE (PRICE LINE 10)

4.4.1 INSTALLATION/CONTRACTOR RESPONSIBILITIES

4.5 SITE CONDITIONS

4.6 CONTRACTOR ACCESS

4.7 INSPECTION AND ACCEPTANCE OF WORK

4.8 STORAGE AND FINAL CLEAN UP

4.9 PREVAILING WAGE REQUIREMENTS

4.10 CERTIFIED PAYROLL RECORDS

4.11 WORK SCHEDULES

4.12 SECURITY CLEARANCES

ii

4.13 CRIMINAL HISTORY RECORD

4.14 CRIMINAL HISTORY FILE

4.15 DESIGN, LAYOUT, INVENTORY AND VARIOUS RELATED SERVICES – NON-PREVAILING WAGE (PRICE LINE 11)19

4.15.1 LAYOUTS

4.16 ORDER LEVEL MATERIALS (OLM) (PRICE LINE 12)

4.17 ANCILLARY SUPPLIES/SERVICES (PRICE LINE 13)

4.18 AGENCY NET USE LINE – CONSULTANT, INSPECTION, TESTING AND PERMIT FEES (PRICE LINE 14)

4.19 AGENCY NET USE LINE – DISPOSAL AND/OR STORAGE FEES (PRICE LINE 15)

4.20 DELIVERY REQUIREMENTS

4.21 INSIDE DELIVERY, ASSEMBLY AND SET-UP

4.22 DELAY OF PRODUCT DELIVERY/INSTALLATION

4.23 MANUFACTURER'S CATALOGS, PRICE LIST, AND WRITTEN CONTRACT PRICE QUOTATION TO AGENCIES

4.27 WARRANTY

4.28 GSA PRICE LISTS

4.29 CONTRACT METHOD OF OPERATION

5 GENERAL CONTRACT TERMS

5.1 CONTRACT TERM AND EXTENSION OPTION

5.2 CONTRACT TRANSITION

5.3 PERFORMANCE SECURITY

5.4 OWNERSHIP OF MATERIAL

5.5 SUBSTITUTION OF STAFF

5.6 DELIVERY TIME AND COSTS

5.7 ELECTRONIC PAYMENTS

5.8 CONTRACT ACTIVITY REPORT ........................................................................... ERROR! BOOKMARK NOT DEFINED.

6 DATA SECURITY REQUIREMENTS – CONTRACTOR RESPONSIBILITY

7 MODIFICATIONS TO THE STATE OF NEW JERSEY STANDARD TERMS AND CONDITIONS

8 QUOTE EVALUATION AND AWARD

8.1 RECIPROCITY FOR JURISDICTIONAL BIDDER PREFERENCE

8.2 CLARIFICATION OF QUOTE

8.3 TIE QUOTES

8.4 STATE'S RIGHT TO INSPECT BIDDER’S FACILITIES

8.5 STATE'S RIGHT TO CHECK REFERENCES

8.6 EVALUATION CRITERIA

8.6.1 TECHNICAL EVALUATION CRITERIA

8.6.2 PRICE EVALUATION

8.7 QUOTE DISCREPANCIES

8.8 BEST AND FINAL OFFER (BAFO)

8.9 POOR PERFORMANCE

8.10 RECOMMENDATION FOR AWARD

8.11 CONTRACT AWARD

9 GLOSSARY

9.1 RFQ SPECIFIC DEFINITIONS

ATTACHMENT 1 – State of New Jersey Standard Terms and Conditions (6/21/2023)

1 INTRODUCTION AND SUMMARY OF THE REQUEST FOR QUOTES

This Request for Quotes (RFQ) is issued by the Procurement Bureau, Division of Purchase and Property (Division), Department of the Treasury on behalf of the State of New Jersey. Contracts will be awarded in the State of New Jersey’s eProcurement system, NJSTART (www.njstart.gov). The awarded Contractors are advised to read through all Quick Reference Guides (QRGs) located on the NJSTART Vendor Support Page for information.

PURPOSE, INTENT AND BACKGROUND

The purpose of this RFQ is to solicit Quotes for various types of Office, Dormitory, Residential, Library, Classroom and Lounge Furniture, Non-Modular and Files, System and Open Plan/Landscape Furniture, related supplies and installation services necessary to meet the needs of various Using Agencies.

It is the intent of the State to award Contracts to those responsible Bidder(s) whose Quotes, conforming to this RFQ are most advantageous to the State of New Jersey (State), price and other factors considered. The State may award any or all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed to be in the State’s best interest.

Quotes will only be accepted from Bidders with an active GSA contract under Schedule 71 Furniture & Furnishings - Miscellaneous Furniture, Category Number (i.e. SIN): 33712, 337121P, 337127, 33721, 33721P, 339113H, 33721T, 339113P, 337127LFSB and, if awarded, their related contracts for Ancillary Supplies/Services.

The RFQ and State-Supplied Price Sheet contains twelve (12) price lines, which are itemized as follows:

Price Line 1 – SIN 33712 - Complete Daycare, Preschool and Classroom Solutions - Daycare, preschool, and classroom furniture including but not limited to storage units/cabinets, high chairs, cribs and accessories, desks and student chairs, toys and accessories.

Price Line 2 – SIN 337121P - Packaged Household Dormitory and Quarters Furniture - Includes packaged furniture solutions necessary for customers to furnish sleeping rooms, suites, lounges, dayrooms, common areas, etc.

Price Line 3 – SIN 337127 - Institutional Furniture - Includes laboratory Furniture Systems, industrial Furniture Systems, and storage.

Price Line 4 – SIN 33721 - Office Furniture - Includes all furniture placed in an office, such as chairs, desks, etc.

Price Line 5 – SIN 33721P - Packaged Office Furniture - Includes packaged furniture solutions for customers needing to furnish an office.

Price Line 5A – SIN 339113H - Healthcare Furniture - Includes furniture designed and marketed for hospital and/or long-term patient care use, such as hospital patient room furniture, hospital and geriatric chairs, medical head-walls, and patient service columns for general patient care.

Price Line 6 – SIN 33721T - Training Room, Auditorium and Theater Furniture - Training room, auditorium furniture and theater furniture including floor mounted ascending tier seating. Accessories designed to be used with the offered furniture are acceptable.

Products meet applicable safety, performance and flammability requirements.

Price Line 7 – SIN 339113P - Packaged Healthcare Furniture - Includes packaged furniture solutions necessary for customers to furnish an entire healthcare office, exam room, waiting room, long-term care room, etc. Contractors should be experienced in offering total tenant outfitting solutions.

Price Line 8 – SIN 337127LFSB – Library Furniture - Includes: Furniture specifically designed for library use; such as: Library shelving;

desks, carrels; chairs/seating (folding and non-folding); library activity tables; book carts; children’s library furniture; folding tables and chairs and folding table and chair trucks..

Price Line 9 – Installation Services – Prevailing Wage

Price Line 10 - Design, Layout, Inventory and Various Related Services – Non-Prevailing Wage http://www.njstart.gov/ https://www.state.nj.us/treasury/purchase/vendor.shtml https://www.state.nj.us/treasury/purchase/vendor.shtml

Price Line 11 – Reserved.

Price Line 12 – Ancillary Supplies/Services

The State intends to make Contract awards to each responsive Bidder that meets the requirements of the RFQ.

Bidders must bid on Price Lines 1 through 8 in any combination (one, some or all price lines) in order to be considered for an award.

Bidders also must bid on Price Lines 9 and 10 to be considered for an award. If a Bidder does not bid on Price Lines 1 through 8, in any combination (one, some or all price lines), and/or does not bid on Price Lines 9 and 10, its Quote will be considered non-responsive.

Bidders should bid on Price Line 12 if awarded a related GSA contract for Ancillary Supplies/Services.

The State makes no representation and provides no guarantee as to the minimum, average or maximum volume of purchases to be made under this Contract.

The State of New Jersey Standard Terms and Conditions (SSTCs) included with this RFQ will apply to all Contracts made with the State.

These terms are in addition to the terms and conditions set forth in this RFQ and should be read in conjunction with them unless the RFQ specifically indicates otherwise.

ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

The Contract awarded, and the entire agreement between the parties, as a result of this RFQ shall consist of: (1) the final RFQ, (2) State of New Jersey Standard Terms and Conditions, and (3) the Quote. In the event of a conflict in the terms and conditions among the documents comprising this Contract, the order of precedence, for purposes of interpretation thereof, listed from highest ranking to lowest ranking as noted above.

Any other terms or conditions, not included with the Bidder’s Quote and accepted by the State, shall not be incorporated into the Contract awarded. Any references to external documentation, included those documents referenced by a URL, including without limitation, technical reference manuals, technical support policies, copyright notices, additional license terms, etc., are subject to the terms and conditions of the RFQ and the State of New Jersey Standard Terms and Condition. In the event of any conflict between the terms of a document incorporated by reference the terms and conditions of the RFQ and the State of New Jersey Standard Terms and Condition shall prevail.

INTRASTATE COOPERATIVE PURCHASING

The State intends to extend the Contracts awarded to the State's Intrastate Cooperative Purchasing Participants. Although the State is making the use of any Contract resulting from this Bid Solicitation available to Intrastate Cooperative Purchasing Participants, the State makes no representation as to the acceptability of the Bid Solicitation’s terms and conditions to any Intrastate Cooperative Purchasing Participants.

2 PRE-QUOTE SUBMISSION INFORMATION

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote and for reviewing the Quote submission requirements and the Scope of Work requirements.

QUESTION AND ANSWER PERIOD

The Using Agency will electronically accept questions and inquiries from all potential Bidders.

A. Questions should be directly tied to the RFQ and asked in consecutive order, from beginning to end, following the organization of the RFQ; and

A Bidder shall submit questions only to the Using Agency designee by email Doreica.Holt@treas.nj.gov. The Using Agency will not accept any question in person or by telephone concerning this RFQ. The cut-off date for electronic questions and inquiries relating to this RFQ is indicated on the RFQ cover sheet. In the event that questions are posed by Bidders, answers to such questions will be issued by Addendum. Any Addendum to this RFQ will become part of this RFQ and part of any Contract awarded as a result of this RFQ. Addenda to this RFQ, if any, will be posted to the Using Agency’s website.

BID AMENDMENTS

In the event that it becomes necessary to clarify or revise this RFQ, such clarification or revision will be by Bid Amendment. Any Bid Amendment will become part of this RFQ and part of any Contract awarded. Bid Amendments will be posted with RFQ posted on GSA Ebuy website. There are no designated dates for release of Bid Amendments. It is the sole responsibility of the Bidder to be knowledgeable of all Bid Amendments related to this RFQ.

file://///tretmstfvs1/users/tyqthom/Documents/G-2004%20(2022)%20-%20Furniture%20Office,%20Dormitory,%20Residential,%20Library,%20Classroom,%20Lounge%20-%20Statewide/revised%20RFQ/Doreica.Holt@treas.nj.gov

3 QUOTE SUBMISSION REQUIREMENTS

QUOTE SUBMISSION

In order to be considered for award, the Quote must be received by the Using Agency, by the required date and time indicated on the RFQ cover sheet. If the Quote opening deadline has been revised, the new Quote opening deadline shall be shown on the posted Bid Amendment. Quotes not received prior to the Quote opening deadline shall be rejected.

BIDDER RESPONSIBILITY

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote in response to this RFQ. No special consideration will be given after Quotes are opened because of a Bidder’s failure to be knowledgeable as to all of the requirements of this RFQ. The State assumes no responsibility and bears no liability for costs incurred by a Bidder in the preparation and submittal of a Quote in response to this RFQ or any pre-contract award costs incurred.

PUBLIC WORKS CONTRACTOR REGISTRATION

At the time of the Quote due date, the Bidder and Subcontractors performing public work as defined in N.J.S.A. 34:11-56.26 must be registered in accordance with the Public Works Contractor Registration Act (PWCRA), N.J.S.A. 34:11-56.48 et seq. This registration is required for all trade categories required to perform work as listed herein.

Questions regarding Public Works Contractor Registration should be addressed to:

Contractor Registration

New Jersey Department of Labor and Workforce Development, Division of Wage and Hour Compliance

PO Box 369, Trenton, NJ 08625-0389

Tel: 609-292-9464

Fax: 609-633-8591

For additional information, please reference the following web site:

https://www.nj.gov/labor/wagehour/regperm/pw_cont_reg.html.

NOTE: The Bidder should provide proof of Public Works registration with their Quote submission.

BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this RFQ, the terms and conditions of this RFQ, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

QUOTE CONTENT

The Quote should be submitted with the attachments organized in following manner:

Forms

State Price Sheet

A Bidder should not password protect any submitted documents. Use of URLs in a Quote should be kept to a minimum and shall not be used to satisfy any material term of a RFQ. If a preprinted or other document included as part of the Quote contains a URL, a printed copy of the information should be provided and will be considered as part of the Quote.

FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

A Bidder is required to complete and submit the following forms.

3.6.1 OFFER AND ACCEPTANCE PAGE

The Bidder should complete and submit the Offer and Acceptance Page with the Quote. The Offer and Acceptance Page must be signed by an authorized representative of the Bidder. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

3.6.2 OWNERSHIP DISCLOSURE FORM

Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or limited liability company, the Bidder must disclose all 10% or greater owners by (a) completing and submitting the Ownership Disclosure Form with the Quote; (b) if the Bidder has submitted a signed and accurate Ownership Disclosure Form dated and received no more than six (6) months prior to the Quote https://www.nj.gov/labor/wagehour/regperm/pw_cont_reg.html https://www.state.nj.us/treasury/purchase/forms/OfferandAcceptance.pdf https://www.state.nj.us/treasury/purchase/forms/OwnershipDisclosure.pdf submission deadline for this procurement, the Using Agency may rely upon that form; however, if there has been a change in ownership within the last six (6) months, a new Ownership Disclosure Form must be completed, signed and submitted with the Quote;

or, (c) a Bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest. N.J.S.A. 52:25-24.2.

A Bidder’s failure to submit the information required by N.J.S.A. 52:25-24.2 will result in the rejection of the Quote as non-responsive and preclude the award of a Contract to said Bidder.

3.6.3 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

The Bidder should submit Disclosure of Investment Activities in Iran form to certify that, pursuant to N.J.S.A. 52:32-58, neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury’s List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates, is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the Bidder is unable to so certify, the Bidder shall provide a detailed and precise description of such activities as directed on the form. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

3.6.4 DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

The Bidder should submit the Disclosure of Investigations and Other Actions Involving Bidder Form, with its Quote, to provide a detailed description of any investigation, litigation, including administrative complaints or other administrative proceedings, involving any public sector clients during the past five (5) years, including the nature and status of the investigation, and, for any litigation, the caption of the action, a brief description of the action, the date of inception, current status, and, if applicable, disposition. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

3.6.5 MACBRIDE PRINCIPLES FORM

The Bidder should submit the MacBride Principles Form. Pursuant to N.J.S.A. 52:34-12.2, a Bidder is required to certify that it either has no ongoing business activities in Northern Ireland and does not maintain a physical presence therein or that it will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the MacBride principles of nondiscrimination in employment as set forth in N.J.S.A. 52:18A-89.5 and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring of their compliance with those principles. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

3.6.6 SERVICE PERFORMANCE WITHIN THE UNITED STATES

Not applicable to this procurement.

3.6.7 CONFIDENTIALITY/COMMITMENT TO DEFEND

Pursuant to the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know, Quotes can be released to the public in accordance with N.J.A.C. 17:12-1.2(b) and (c).

The Bidder should submit a completed and signed Confidentiality /Commitment to Defend Form with the Quote. In the event that the Bidder does not submit the Confidentiality form with the Quote, the State reserves the right to request that the Bidder submit the form after Quote submission.

After the opening of sealed Quotes, all information submitted by a Bidder in response to a RFQ is considered public information notwithstanding any disclaimers to the contrary submitted by a Bidder. Proprietary, financial, security and confidential information may be exempt from public disclosure by OPRA and/or the common law when the Bidder has a good faith, legal/factual basis for such assertion.

When the RFQ contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Contract is announced.

https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestmentActivitiesinIran.pdf https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestigations.pdf https://www.state.nj.us/treasury/purchase/forms/MacBridePrinciples.pdf https://www.state.nj.us/treasury/purchase/forms/SourceDisclosureCertification.pdf https://www.state.nj.us/treasury/purchase/forms/ConfidentialityForm.pdf

As part of its Quote, a Bidder may request that portions of the Quote be exempt from public disclosure under OPRA and/or the common law. Bidder must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. The State will not honor any attempts by a Bidder to designate its price sheet, price list/catalog, and/or the entire Quote as proprietary and/or confidential, and/or to claim copyright protection for its entire Quote. If the State does not agree with a Bidder’s designation of proprietary and/or confidential information, the State will use commercially reasonable efforts to advise the Bidder. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

The State reserves the right to make the determination as to what to disclose in response to an OPRA request. Any information that the State determines to be exempt from disclosure under OPRA will be redacted.

In the event of any challenge to the Bidder’s assertion of confidentiality that is contrary to the State’s determination of confidentiality, the Bidder shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Bidder. The State assumes no such responsibility or liability.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Bidder respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.

3.6.8 SUBCONTRACTOR UTILIZATION PLAN

Bidders intending to use Subcontractor(s) shall list all subcontractors on the Subcontractor Utilization Plan form.

Bidders should note that Dealers/Distributors are NOT considered Subcontractors. See Section 9.1.

For a Quote that does NOT include the use of any Subcontractors, the Bidder is automatically certifying that, if selected for an award, the Bidder will be performing all work required by the Contract.

If it becomes necessary for the Contractor to substitute a Subcontractor, add a Subcontractor, or substitute its own staff for a Subcontractor, the Contractor will identify the proposed new Subcontractor or staff member(s) and the work to be performed. The Contractor shall forward a written request to substitute or add a Subcontractor or to substitute its own staff for a Subcontractor to the State Contract Manager for consideration. The Contractor must provide a completed Subcontractor Utilization Plan, a detailed justification documenting the necessity for the substitution or addition, and resumes of its proposed replacement staff or of the proposed Subcontractor’s management, supervisory, and other key personnel that demonstrate knowledge, ability and experience relevant to that part of the work which the Subcontractor is to undertake. The qualifications and experience of the replacement(s) must equal or exceed those of similar personnel proposed by the Contractor in its Quote. The State Contract Manager will forward the request to the Director for approval.

NOTE: No substituted or additional Subcontractors are authorized to begin work until the Contractor has received written approval from the State.

3.6.8.1 SMALL BUSINESS SET-ASIDE CONTRACT

This RFQ includes an evaluation preference for those Bidders who are registered as a Small Business Enterprise (SBE) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services as of the Quote Opening Date.

The Bidder must be registered as a qualified small business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, by the date the Quote is received and opened.

A Bidder should verify its Small, Minority, Veteran, and Women Owned Business Certification status on the “Maintain Terms and Categories” Tab within its profile in NJSTART. In the event of an issue with a Bidder’s Small, Minority, Veteran, and Women Owned Business Certification status, NJSTART provides a link to take corrective action.

If the Bidder has previously registered or been certified as a Small Business Enterprise, the Bidder should ensure it is currently registered and that its registration is active with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, prior to the quote opening date, to be eligible for award. The Bidder should ensure that it has completed the annual verification, if required.

Information, registration requirements and application are available at https://www.nj.gov/treasury/revenue/ucs.shtml https://www.state.nj.us/treasury/purchase/https:/www.state.nj.us/treasury/purchase/forms/SubcontractorUtilizationPlan.pdf https://www.nj.gov/treasury/revenue/ucs.shtml

3.6.9 RESERVED

3.6.10 AFFIRMATIVE ACTION

The intended Contractor and its named subcontractors must submit a copy of a New Jersey Certificate of Employee Information Report, or a copy of Federal Letter of Approval verifying it is operating under a federally approved or sanctioned Affirmative Action program. If the Contractor and/or its named subcontractors are not in possession of either a New Jersey Certificate of Employee Information Report or a Federal Letter of Approval, it/they must complete and submit the Affirmative Action Employee Information Report (AA-302). Information, instruction and the application are available at https://www.state.nj.us/treasury/contract_compliance/index.shtml.

3.6.11 STATE OF NEW JERSEY SECURITY DUE DILIGENCE THIRD-PARTY INFORMATION SECURITY QUESTIONNAIRE Not applicable to this procurement.

3.6.12 CERTIFICATION REGARDING PROHIBITIED ACTIVITIES WITH RUSSIA OR BELARUS

The Bidder should submit the Certification of Non-Involvement in Prohibited Activities in Russia or Belarus Form. Pursuant to P.L.2022, c.3, a person or entity seeking to enter into or renew a contract for the provision of goods or services shall certify that it is not Engaging in Prohibited Activities in Russia or Belarus as defined by P.L.2002, c.3, sec. 1(e). If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

3.6.13 SAMPLES AND TESTING

Not applicable to this RFQ.

3.6.14 SPECIFICATION CONFORMANCE FORM

The Bidder shall submit with its Quote the Specification Conformance Form. By submitting this form, the Bidders certifies that all items offered in response to this RFQ conform to the requirements set forth in the RFQ.

3.6.15 BUSINESS REGISTRATION

In accordance with N.J.S.A. 52:32-44(b), a Bidder and its named Subcontractors must have a valid Business Registration Certificate (“BRC”) issued by the Department of the Treasury, Division of Revenue and Enterprise Services prior to the award of a Contract. A Bidder should verify its Business Registration Certification Active status on the “Maintain Terms and Categories” Tab within its profile in NJSTART. In the event of an issue with a Bidder’s Business Registration Certification Active status, NJSTART provides a link to take corrective action.

FINANCIAL CAPABILITY OF THE BIDDER

The Bidder should provide sufficient financial information to enable the State to assess the financial strength and creditworthiness of the Bidder and its ability to undertake and successfully complete the Contract. In order to provide the State with the ability to evaluate the Bidder’s financial capacity and capability to undertake and successfully complete the Contract, the Bidder should submit the following:

A. For publicly traded companies the Bidder should provide copies or the electronic location of the annual reports filed for the two most recent years; or

B. For privately held companies the Bidder should provide the certified financial statement (audited or reviewed) in accordance with applicable standards by an independent Certified Public Accountant which include a balance sheet, income statement, and statement of cash flow, and all applicable notes for the most recent calendar year or the Bidder’s most recent fiscal year.

If the information is not supplied with the Quote, the State may still require the Bidder to submit it. If the Bidder fails to comply with the request within seven (7) business days, the State may deem the Quote non-responsive.

A Bidder may designate specific financial information as not subject to disclosure when the Bidder has a good faith legal/factual basis for such assertion. The State reserves the right to make the determination to accept the assertion and shall so advise the Bidder.

STATE PRICE SHEET INSTRUCTIONS

The Bidder must submit its pricing using the State Price Sheet accompanying this RFQ and located on the “Attachments” Tab.

In order for the State to make sound business judgments regarding products and prices offered in response to this RFQ, the Bidder must supply, with its Quote, the information requested on the RFQ’s pricing lines in sufficient detail as to allow the State to determine the firm, fixed Quote pricing and the precise product or service being offered, i.e., with no possible misinterpretation of the price or https://www.state.nj.us/treasury/purchase/forms/eo134/Chapter51.pdfhttps:/www.state.nj.us/treasury/purchase/forms/eo134/Chapter51.pdf https://www.state.nj.us/treasury/contract_compliance/index.shtml https://www.state.nj.us/treasury/contract_compliance/index.shtml https://www.state.nj.us/treasury/revenue/busregcert.shtml product/service being offered by the Bidder. A Bidder’s failure to provide, within its Quote, the information deemed by the State to be essential for product identification or price determination shall result in rejection of that Bidder’s Quote. Notwithstanding the aforementioned material obligation, in order to support the State's decision-making process, the State may require a Bidder to provide additional information or documentation that has been deemed not to be material to product identification or price determination, in which case, the Bidder shall, within the time limit set forth in the written request, comply with said request. Each Bidder is required to hold its prices firm through issuance of the Contract.

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes shall preclude a Contract award from being made to the Bidder pursuant to N.J.A.C. 17:12-2.2(a)(8).

The RFQ and State-Supplied Price Sheet contains twelve (12) price lines, which are itemized as follows:

Price Line 1 – SIN 33712 - Complete Daycare, Preschool and Classroom Solutions - Daycare, preschool, and classroom furniture including but not limited to storage units/cabinets, high chairs, cribs and accessories, desks and student chairs, toys and accessories.

Price Line 2 – SIN 337121P - Packaged Household Dormitory and Quarters Furniture - Includes packaged furniture solutions necessary

Price Line 3 – SIN 337127 - Institutional Furniture - Includes laboratory Furniture Systems, industrial Furniture Systems, and storage.

Price Line 4 – SIN 33721 - Office Furniture - Includes all furniture placed in an office, such as chairs, desks, etc.

Price Line 5 – SIN 33721P - Packaged Office Furniture - Includes packaged furniture solutions for customers needing to furnish an

Price Line 5A – SIN 339113H - Healthcare Furniture - Includes furniture designed and marketed for hospital and/or long-term patient care use, such as hospital patient room furniture, hospital and geriatric chairs, medical head-walls, and patient service columns for

Price Line 6 – SIN 33721T - Training Room, Auditorium and Theater Furniture - Training room, auditorium furniture and theater furniture including floor mounted ascending tier seating. Accessories designed to be used with the offered furniture are acceptable.

Price Line 7 – SIN 339113P - Packaged Healthcare Furniture - Includes packaged furniture solutions necessary for customers to furnish an entire healthcare office, exam room, waiting room, long-term care room, etc. Contractors should be experienced in offering total

Price Line 8 – SIN 337127LFSB – Library Furniture - Includes: Furniture specifically designed for library use; such as: Library shelving;

desks, carrels; chairs/seating (folding and non-folding); library activity tables; book carts; children’s library furniture; folding tables and chairs and folding table and chair trucks.

All Bidders must offer Installation Services – Prevailing Wage (Price Line 9)

All Bidders must offer Design, Layout, Inventory and Various Related Services – Non-Prevailing Wage. (Price Line 10)

Bidders must bid on Price Lines 1 through 8 in any combination (one, some or all price lines) in order to be considered for an award.

Bidders must also bid on Price Lines 9 and 10 to be considered for an award. If a Bidder does not bid on Price Lines 1 through 8, in any combination (one, some or all price lines), and/or does not bid on Price Lines 9 and 10, its Quote will be considered non-responsive.

Bidders should bid on Price Line 12 if awarded a related GSA contract for Ancillary supplies/services.

If Price Line 1, 2, 3, 4, 5, 5A, 6 ,7, 8, 9 and/or 10 is deemed non-responsive, the entire group that price line item is part of will be deemed non-responsive.

Bidders should bid on Price Line 12 if awarded a related GSA contract for Ancillary Supplies/Services.

Step 1 – The Bidder should enter the Bidder’s name in the field entitled “Bidder Name” field located at the top of the State-Supplied Price Sheet.

Step 2 – The Bidder should enter the cash discount for expedited payments, pursuant to Section 3.8.2 into the “Cash Discount for Expedited Payment” field located at the top of the State-Supplied Price Sheet. If the Bidder leaves the “Cash Discount” field blank, it shall mean that the Bidder is not offering a cash discount.

Step 3 – The Bidder should enter the days required to make delivery upon receipt of an order into the “Delivery Days ARO”” fields on the State-Supplied Price Sheet. If the “Delivery Days ARO” fields are left blank, then the delivery days shall default to the delivery days set forth in Bid Solicitation Section 5.6.

Prices for items in Quotes shall be submitted exclusive of delivery charges unless said delivery charges are included in product catalog/price list pricing..

Step 4 – For Price Lines 1 through 8, the Bidder shall insert a firm, fixed percentage (%) Discount from the GSA product catalog/price list, by entering the percentage Discount bid in the "Percentage (%) Discount (-) from the GSA Product Catalog/Price List” field on the price line on the State-Supplied Price Sheet. A Bidder’s entry in the "Percentage (%) Discount (-) from the GSA Product Catalog/Price

List” field shall be considered a percentage (%). For example, entry of "50" shall be considered "50%" and that of "0.50" shall be considered "0.50%".

If a Bidder leaves the "Percentage (%) Discount (-) from the Product Catalog/Price List” field blank on the price line, it may be considered that the Bidder provided no Quote for the price line item.

If a Bidder is offering it’s pricing at the same pricing listed on the product catalog/price list, the Bidder should provide 0% in the

“Percentage (%) Discount (-)” field on the State-Supplied Price Sheet.

Fixed prices (firm dollar amount) on the price line shall not be acceptable and shall result in rejection of the Quote for that price line only.

Step 5 - For Price Line 9, the Bidder shall insert a firm, fixed percentage (%) markup in the field entitled “Percentage (%) Markup of Prevailing Wage Rate” on the State Supplied Price Sheet.

The “Percentage (%) Markup of Prevailing Wage Rate” shall include all costs over and above the Prevailing Wage Rate’s Total Rate per Hour as identified by the New Jersey Department of Labor and Workforce Development. These costs should include, but are not limited to, additional direct labor costs, overhead, fee, profit, equipment, travel and any other costs.

The Bidder’s entry in the “% Markup of Prevailing Wage Rate” field for Price Line 9 will be considered a percentage (%). For example, an entry of “50” shall be considered “50%” and that of “.50” shall be considered “.50%”. If a Bidder leaves the “% Markup of Prevailing

Wage” field blank on Price Line 9, it shall be considered that the Bidder is offering no markup of prevailing wage rates for that price line item.

A series or a range of markups or a ‘not to exceed’ markup on Price Line 9 shall not be acceptable, and may result in rejection of the Quote for that price line.

Fixed prices (firm dollar amount) on the price line shall not be acceptable and shall result in rejection of the Quote for that price

Step 6 - For Price Line 10 the Bidder shall insert a firm, fixed hourly rate in the field titled “Hourly Rate”. If a Bidder leaves the “Hourly Rate” field blank, its Quote shall be deemed non-responsive.

The Bidder shall bid a firm, fixed hourly rate in the “Hourly Rate” field, by entering the hourly rate bid in the “Hourly Rate” field on this specific price line on the State-Supplied Price Sheet. A Bidder’s entry in the “Hourly Rate” field for price line 10 shall be considered a firm, fixed price per hour. For example, entry of “50” shall be considered “$50 per hour”.

Multiple or series or range of hourly rates, fixed task price or a ‘not to exceed’ hourly rate on this price lines shall not be accepted and will render the Quote non-responsive for that price line and the group that price line item is part of.

Step 7 – For Price Line 12, the Bidder should insert a firm, fixed percentage (%) Discount from the Ancillary product catalog/price list, by entering the percentage Discount bid in the "Percentage (%) Discount (-) from the Product Catalog/Price List” field on the price line on the State-Supplied Price Sheet. A Bidder’s entry in the "Percentage (%) Discount (-) from the Product Catalog/Price List” field shall be considered a percentage (%). For example, entry of "50" shall be considered "50%" and that of "0.50" shall be considered "0.50%".

If a Bidder leaves the "Percentage (%) Discount (-) from the Product Catalog/Price List” field blank on the price line, it may be considered that the Bidder provided no Quote for the price line item.

If a Bidder is offering it’s pricing at the same pricing listed on the Ancillary product catalog/price list, the Bidder should provide 0% in the “Percentage (%) Discount (-)” field on the State-Supplied Price Sheet.

Fixed prices (firm dollar amount) on the price line shall not be acceptable and shall result in rejection of the Quote for that price

Step 8 – The Bidder shall enter the brand name under the “Brand Name” field on the State-Supplied Price Sheet.

Step 9 - The Bidder shall enter the percentage of post-consumer material content for each brand offered on the State-Supplied Price Sheet.

Bidders may identify a range of percentages for recycled post-consumer material content.

Failure to enter the percentage of post-consumer material content on the Quote price line will result in the rejection for that price line only. Consideration shall be given to recycled products containing the highest percentage of post-consumer material.

Please be advised that Steps 4, 5, 6, 8 and 9 are required fields that must be completed on the State-Supplied Price Sheet.

Important: A Bidder may bid one, some or all product brands available under their GSA awards in Price Lines 1 through 8. A Bidder should copy the State-Supplied Price Sheet and complete it for each brand bid. As an alternative, a Bidder may add tabs at the bottom of the State-Supplied Price Sheet for each additional brand offered within the GSA SIN number/Price Line (by copying the text and information from the original Price Sheet). The Bidder must follow all instructions and provide all required information contained within Bid Solicitation Section 3.8 for each additional brand offered.

The State will consider a Bidder’s volume discount for ordering; however, such discounts will not be factored into the evaluation of the Quote. Bidders should submit volume discounts on company letterhead. See RFQ Section 3.8.3.

Where the State-Supplied Price Sheet includes an estimate quantity column, Bidders are advised that estimated quantities may vary throughout the Contract term resulting from this RFQ. There is no guaranteed minimum or maximum volume for these price lines.

Minimum order amounts shall not be permitted.

3.8.1 DELIVERY TIME AND COSTS

Unless otherwise noted elsewhere in the Bid Solicitation or price sheet, all delivery times are as noted in RFQ Section 5.6 Delivery Time and Costs. Bidder may submit alternate delivery days on the State Price Sheet. Alternate delivery times shall not exceed the delivery days noted in RFQ Section 5.6 Delivery Time and Costs. Quotes that exceed the delivery days of RFQ Section 5.6 Delivery Time and Costs may be deemed non-responsive.

3.8.2 CASH DISCOUNTS

The Bidder is encouraged to offer cash discounts based on expedited payment by the State. The State will make efforts to take advantage of discounts, but discounts will not be considered in determining the price rankings of Quotes. Should the Bidder choose to offer cash discounts, the following shall apply:

A. Discount periods shall be calculated starting from the next business day after the Using Agency has accepted the goods or services, received a properly signed and executed invoice and, when required, a properly executed performance security, whichever is latest; and

B. The date on the check issued by the State in payment of that invoice shall be deemed the date of the State's response to that invoice.

3.8.3 VOLUME DISCOUNTS

Bidders may submit volume discounts on the State price sheet or include them on company letterhead with the submitted Quote.

The State will consider a volume discount for ordering; however, such discounts will not be factored into the evaluation of the Quote.

3.8.4 USE OF “NO BID” VERSUS “NO CHARGE” ON THE STATE-SUPPLIED PRICE SHEET

All price lines must be filled out in accordance with the instructions above. If the Bidder is not submitting a price for an item on a price line, the Bidder must indicate “No Bid” on the State-Supplied Price Sheet accompanying this RFQ. If the Bidder will supply an item on a price line free of charge, the Bidder must indicate “No Charge” on the State-Supplied Price Sheet accompanying this RFQ. The use of any other identifier may result in the Bidder’s Quote being deemed non-responsive.

ORAL PRESENTATIONS

Not applicable to this procurement.

4 SCOPE OF WORK

This Contract shall provide for various types of new Furniture, including Office, Dormitory, Residential, Library, Classroom and Lounge Furniture, Non-Modular and Files, System and Open Plan/Landscape Furniture products (including recycled products), associated supplies and installation services necessary to meet the needs of various Using Agencies.

Used furniture products are unacceptable. Discontinued furniture products shall not be provided without specific Using Agency approval.

Contractors shall offer only those products available through an active GSA contract for the SIN’s listed below. Contractors may offer related Ancillary Supplies/Services, if so awarded by GSA.

The following is a list of the GSA Schedule Category/Subcategories (SIN categories) included in this RFQ:

Price Line 1 – SIN 33712 - Complete Daycare, Preschool and Classroom Solutions - Daycare, preschool, and classroom furniture including but not limited to storage units/cabinets, high chairs, cribs and accessories, desks and student chairs, toys and accessories.

Price Line 2 – SIN 337121P - Packaged Household Dormitory and Quarters Furniture - Includes packaged furniture solutions necessary

Price Line 3 – SIN 337127 - Institutional Furniture - Includes laboratory Furniture Systems, industrial Furniture Systems, and storage.

Price Line 4 – SIN 33721 - Office Furniture - Includes all furniture placed in an office, such as chairs, desks, etc.

Price Line 5 – SIN 33721P - Packaged Office Furniture - Includes packaged furniture solutions for customers needing to furnish an

Price Line 5A – SIN 339113H - Healthcare Furniture - Includes furniture designed and marketed for hospital and/or long-term patient care use, such as hospital patient room furniture, hospital and geriatric chairs, medical head-walls, and patient service columns for

Price Line 6 – SIN 33721T - Training Room, Auditorium and Theater Furniture - Training room, auditorium furniture and theater furniture including floor mounted ascending tier seating. Accessories designed to be used with the offered furniture are acceptable.

Price Line 7 – SIN 339113P - Packaged Healthcare Furniture - Includes packaged furniture solutions necessary for customers to furnish an entire healthcare office, exam room, waiting room, long-term care room, etc. Contractors should be experienced in offering total

Price Line 8 – SIN 337127LFSB – Library Furniture - Includes: Furniture specifically designed for library use; such as: Library shelving;

desks, carrels; chairs/seating (folding and non-folding); library activity tables; book carts; children’s library furniture; folding tables and chairs and folding table and chair trucks.

If awarded by GSA:

Contractors are advised that Using Agencies will place orders pursuant to the Contract Method of Operation to be promulgated by the Division of Purchase and Property following Contract award. This Method of Operation will provide Using Agencies with an opportunity to evaluate the total cost of products sought and select the most cost effective Contractor. Please refer to RFQ Section 4.29.

Installation services shall be subject to the provisions of the NJ State Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. See New Jersey Standard Terms and Conditions Section 3.2.

Contracted GSA labor rates will not apply and will not be awarded.

Contractors may utilize approved Dealers/Distributors to accept and fulfill orders and receive payments directly on behalf of the Contractor that is awarded a Contract. Any authorized Dealer/Distributor must agree to all terms and conditions contained within the RFQ and must agree to provide all products and services in accordance with the Contract specifications, terms, conditions and pricing.

FURNITURE CATEGORIES (PRICE LINES 1 THROUGH 8)

Listed below, are the furniture categories included in this Contract.

Price Line 1 – SIN 33712 - Complete Daycare, Preschool and Classroom Solutions - Daycare, preschool, and classroom furniture including but not limited to storage units/cabinets, high chairs, cribs and accessories, desks and student chairs, toys and accessories.

Price Line 2 – SIN 337121P - Packaged Household Dormitory and Quarters Furniture - Includes packaged furniture solutions necessary

Price Line 3 – SIN 337127 - Institutional Furniture - Includes laboratory Furniture Systems, industrial Furniture Systems, and storage.

Price Line 4 – SIN 33721 - Office Furniture - Includes all furniture placed in an office, such as chairs, desks, etc.

Price Line 5 – SIN 33721P - Packaged Office Furniture - Includes packaged furniture solutions for customers needing to furnish an

Price Line 5A – SIN 339113H - Healthcare Furniture - Includes furniture designed and marketed for hospital and/or long-term patient care use,…