G2004 Method of Operation 12.22.25 Revised.docx

G2004 – FURNITURE: OFFICE, DORMITORY, RESIDENTIAL, LIBRARY, CLASSROOM, LOUNGE AND SYSTEM - STATEWIDE

AWARD SUMMARY AND METHOD OF OPERATION

Revised December 22, 2025

Contract Term: December 19, 2024 – December 18, 2028

Extensions Available: Three (3) one-year extensions with no single extension exceeding one year.

AWARD SUMMARY:

The RFQ consisted of the following price lines:

Price Line 1: SIN 33712 - Complete Daycare, Preschool and Classroom Solutions - Daycare, preschool, and classroom furniture including but not limited to storage units/cabinets, high chairs, cribs and accessories, desks and student chairs, toys and accessories.

Subcontractor: YES 45 – 90 Days ARO

Subcontractor: NO 60 Days ARO

Collections: Woodcrest, Nittany, Beds and Related, Chairs & Tables, Upholstery, Options, and Accessories Dealer: NO Subcontractor: NO 60 – 90 Days ARO

Price Line 2: SIN 337121P - Packaged Household Dormitory and Quarters Furniture - Includes packaged furniture solutions necessary for customers to furnish sleeping rooms, suites, lounges, dayrooms, common areas, etc.

Collections: Woodcrest, Nittany, Beds and Related, Chairs & Tables, Upholstery, Options, and Accessories Dealer: NO Subcontractor: NO 60 – 90 Days ARO

90 – 120 Days ARO

Price Line 3: SIN 337127 - Institutional Furniture - Includes laboratory furniture systems, industrial furniture systems, and storage.

Mora System Dealer: YES Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

15-45 Days ARO

Price Line 4: SIN 33721 - Office Furniture - Includes all furniture placed in an office, such as chairs, desks, etc.

Subcontractor: NO 90 Days ARO

Subcontractor: NO 60 Days ARO

Subcontractor: NO 60 Days ARO

Subcontractor: NO 30-60 Days ARO

Subcontractor: NO 90 Days ARO

Approach, Further, Align Metal Storage, Align Laterals, Radii Storage, A8, FIT Gallery Panels, Mural, Daybook Dealer: YES Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Align Storage, Align Credenzas, Stride Storage, Involve Storage, Radii Storage Dealer: YES Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Recharge, Rock, Retreat Seating, Jetty:Mod, and Two Thirds Dealer: YES

90 Days ARO

Accessories (Ergonomic Tools, Wand Light) Dealer: YES Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Dealer: YES Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: NO 30 Days ARO

Subcontractor: YES 45 Days ARO

Subcontractor: NO 21 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO In stock: 1 - 5 Days ARO, custom: 2 - 12 weeks ARO

Subcontractor: NO 4 – 10 Weeks ARO

Subcontractor: YES 45 – 90 Days ARO

Subcontractor: NO 60 Days ARO

Subcontractor: NO 60 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: YES 90 Days ARO

Subcontractor: YES 80 Days ARO

Subcontractor: YES 80 Days ARO

Subcontractor: YES 56 Days ARO

Subcontractor: YES 56 Days ARO

80 Days ARO

91 Days ARO

80 Days ARO

80 Days ARO

64 Days ARO

77 Days ARO

Subcontractor: YES 80 Days ARO

49 Days ARO

80 Days ARO

64 Days ARO

49 Days ARO

64 Days ARO

49 Days ARO

49 Days ARO

49 Days ARO

64 Days ARO

64 Days ARO

Subcontractor: YES 56 Days ARO

Subcontractor: YES 56 Days ARO

Subcontractor: YES 49 Days ARO

Subcontractor: YES 56 Days ARO

42 Days ARO

64 Days ARO

64 Days ARO

99 Days ARO

64 Days ARO

64 Days ARO

64 Days ARO

64 Days ARO

64 Days ARO

64 Days ARO

64 Days ARO

70 Days ARO

70 Days ARO

54 Days ARO

64 Days ARO

60 Days ARO

50 Days ARO

Subcontractor: NO 28 – 56 Days ARO

Subcontractor: NO 10 – 15 Days ARO

(New # effective 12/22/2025)

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Valor Dealer: YES Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: YES 2 Weeks ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO ***90 Calendar Days ARO

Subcontractor: NO 45 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 90 Days ARO

15045 Days ARO

Price Line 5: SIN 33721P - Packaged Office Furniture - Includes packaged furniture solutions for customers needing to furnish an office.

28 – 56 Days ARO

Price Line 5A: SIN 339113H - Healthcare Furniture - Includes furniture designed and marketed for hospital and/or long-term patient care use, such as hospital patient room furniture, hospital and geriatric chairs, medical head-walls, and patient service columns for general patient care.

Subcontractor: NO In stock: 1 - 5 Days ARO, custom: 2 - 12 weeks ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 28 – 56 Days ARO

Subcontractor: NO 90 Days ARO

Subcontractor: NO 45 Days ARO

90 Days ARO

Price Line 6: SIN 33721T - Training Room, Auditorium and Theater Furniture - Training room, auditorium furniture and theater furniture including floor mounted ascending tier seating. Accessories designed to be used with the offered furniture are acceptable. Products meet applicable safety, performance and flammability requirements.

90 Days ARO

Price Line 7: SIN 339113P - Packaged Healthcare Furniture - Includes packaged furniture solutions necessary for customers to furnish an entire healthcare office, exam room, waiting room, long-term care room, etc. Contractors should be experienced in offering total tenant outfitting solutions.

No contract awards made.

Price Line 8: SIN 337127LFSB –Library Furniture - Includes: Furniture specifically designed for library use; such as: Library shelving; desks, carrels; chairs/seating (folding and non-folding); library activity tables; book carts; children’s library furniture; folding tables and chairs and folding table and chair trucks.

No contract awards made.

Price Line 9: Installation Services – Prevailing Wage

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Price Line 10: Design, Layout, Inventory and Various Related Services – Non-Prevailing Wage

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor:

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: YES

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Subcontractor: NO

Price Line 11: RESERVED.

Price Line 12: Ancillary Supplies/Services

60 - 90 Days ARO

80 Days ARO

Subcontractor: NO 10 – 15 Days ARO

Subcontractor: YES 2 Weeks ARO

15-45 Days ARO

All Contractors were awarded Agency-Use Lines 13, 14, 15 and 16.

CONTRACT METHOD OF OPERATION:

Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs.

The Using Agency should request mini-bid responses from all Contractors awarded the price line/SIN for the products desired. Using Agencies may, among other factors, consider the following when selecting Contractors from whom mini-bids are solicited:

· Product/brand uniformity and/or continuity

All Contractors registered as a Small Business Enterprise (SBE) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services must be included in the Using Agency’s mini-bid request, as applicable. Please note that any mini-bid obtained from a SBE will receive 15% pricing consideration above the lowest non-SBE mini-bid received.

The Using Agency shall establish the date and time for all selected Contractors or Contractor’s Dealers/Distributors to respond to the mini-bid request and inform all Contractors of same. All Contractors shall respond to the mini-bid request with a pricing response or a “no bid” response. All installation and delivery charges shall be itemized in the mini-bid response. In response to a request for a mini-bid, Contractors or Contractor’s Dealers/Distributors may provide better pricing to the Using Agency than that submitted on the price sheet.

The Using Agency shall utilize the Contractor or Contractor’s Dealer/Distributor offering the lowest price for the product and services required, including all applicable fees and charges. The Using Agency may bypass the Contractor or Contractor’s Dealer/Distributor offering the lowest price for the product required only when that Contractor or Contractor’s Dealer/Distributor is not able to provide the requested product and services, when the Contractor or Contractor’s Dealer/Distributor cannot meet its contracted delivery commitment or when the Contractor or Contractor’s Dealer/Distributor cannot meet the installation requirements of the Using Agency.

At the time of auditing, Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list and Contract discount or markup, the Using Agency shall determine the final purchase price for each Contract price line item. The Using Agency must document all phases of its Contract selection process for each purchase under any Contract resulting from this RFQ.

Using Agencies are advised to refer to the GSA eLibrary (link below) website for each of the listed Contractors’ latest GSA pricing and product offerings.

Welcome to GSA eLibrary DPMC APPROVALS and CIRCULARS:

State Agencies should review the following Circular regarding approval of new purchases through DPMC prior to placing a purchase order under G2004:

· Circular 23-11-DPMC Procedures for the Acquisition of Furniture and Carpeting.

Please also reference the following:

· Circular 22-08-DPP Excess and Surplus Property-Procedures for Disposal Questions on this process are to be directed to Kristen Comose at DPMC: kristen.comose@treas.nj.gov

INSTALLATION SERVICES:

Installation services shall be subject to the provisions of the NJ State Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. Contractor shall offer Installation Services for all products as applicable, including but not limited to Furniture Systems and related products, as a percentage (%) markup above Prevailing Wage rates. See New Jersey Standard Terms and Conditions Section 3.2. Please see the following for additional information:

https://www.nj.gov/labor/wagehour/wagerate/CurrentWageRates.html

All installation charges shall be itemized in the mini-bid response as per RFQ Section 4.29.

Contracted GSA installation or removal rates do not apply.

PREVAILING WAGE:

The NJ State Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. applies to public work and building services performed under this procurement. This Act establishes wage standards for all workers performing public work and building services for properties or premises owned or leased by the State, requiring the payment of the State Prevailing Wage rate to all employees performing those duties. See N.J.S.A. 34:11-56.25 to -56.47; N.J.S.A. 34:11-56.58 to -56.70. Prevailing wages amounts are listed by county. It is the responsibility of the Contractor to comply with the requirements of the State Prevailing Wage Act as well as adhere to the requirements of the Fair Labor Standards Act (FLSA) during the duration of this Contract and any extensions exercised. Prevailing wages by county can be found on the wage determinations website at https://www.nj.gov/labor/wagehour/wagerate/CurrentWageRates.html.

If it is found that any worker employed by the Contractor or any Subcontractor under the Contract has been paid a rate of wages less than the prevailing wage required to be paid under the Contract, the Using Agency may terminate the Contractor and/or Subcontractor’s right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and may prosecute the work to completion.

REMOVAL AND DISPOSAL OF DEBRIS:

The Contractor shall be responsible for the removal and proper disposal of all debris resulting from site preparation and new product installation, as directed by the Using Agency. All costs associated with the removal and disposal debris as required by the Using Agency shall be itemized by the Contractor in their mini-bid proposal identifying all associated labor charges and disposal fees.

Contracted GSA installation or removal rates do not apply.

An Agency-Use Price Line (Price Line 14) has been added to all awarded Contracts to allow for the Using Agency payment of disposal fees.

DELIVERY REQUIREMENTS:

Contractor deliveries and installation for all contracted items shall be made within the delivery timeframes noted on the State-Supplied Price Sheet and in strict accordance with the instructions from the Using Agency. All delivery charges (except those included in GSA product catalog/price list pricing), including but not limited to inside delivery, spot delivery, dock delivery and platform delivery, shall be itemized in the mini-bid response as per RFQ Section 4.29.

The Contractor must deliver products to Using Agencies on an as-needed basis. The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries shall be coordinated in accordance with the work schedule developed with the Using Agency.

The Contractor shall be responsible for all delivery, unloading, staging, storage and installation of all products and materials. The Contractor shall notify the Using Agency a minimum of 48 hours prior to shipment so that the necessary arrangements can be made. The Using Agency will provide specific delivery authorization prior to the authorized delivery date.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth;

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities for the term of the Contract.

The Contractor shall contact the Using Agency location prior to each delivery, advising estimated date and time of arrival, product to be delivered, and estimated quantity.

The Contractor shall package and protect all material so that they are delivered to the Using Agency in an undamaged condition. The State reserves the right to reject any material which is damaged or delivered or received in an otherwise unacceptable condition. Any charges incurred due to damaged materials shall be the responsibility of the Contractor.

DELAY OF PRODUCT DELIVERY/INSTALLATION:

In the event the delivery and installation schedule approved by the Using Agency is delayed by events beyond the control of the Using Agency, the Using Agency shall provide prompt and timely notice, in writing, to the Contractor. Prompt and timely notice is defined as written notice being provided the Contractor as soon as the delay becomes fully known to the Using Agency.

Upon receipt of this notice of delay, the Contractor shall be responsible for rescheduling delivery and installation or, if unable to do so, for storage and all associated storage costs for a period of up to and including sixty (60) days after the original Using Agency-approved delivery and installation schedule.

The Using Agency shall be responsible for such storage costs that exceed the sixty (60) day time period. When this is the case, the Contractor shall provide a proposal covering a justifiable monthly charge that can be verified to cover these costs.

Request for a time extension by the Contractor caused by events beyond its control that will exceed the Using Agency-approved delivery and installation schedule, must be submitted in writing to the Using Agency to receive written approval.

MANUFACTURER'S CATALOGS, PRICE LIST, AND WRITTEN CONTRACT PRICE QUOTATION TO AGENCIES:

Contractor shall furnish, upon request, copies of manufacturer’s catalogs and price lists at no additional cost.

Contractor must provide a written quotation on its letterhead or proposal form for each proposed Using Agency project. A quotation submitted by a Contractor's representative (i.e. dealer, distributor, etc.) may be on the representative's letterhead or proposal form, but must list the Contractor's complete name, address, phone number and a representative from the Contractor's staff to contact for information concerning the proposal.

All proposals must include, at a minimum, the following:

· Brand and name of manufacturer

· Product Name and/or Product Number

· The Contract number and Contract price line from which the product and pricing are derived.

· Detailed listing of all units to be delivered and placed by model/part number/description and unit list price for each item, identified with page number reference to the contract price list.

· Optional accessory parts are to be listed within description.

· The quantity and extended list price for each unit shall be totaled and appropriate discount applied to the grand total within a specific product line and Contract. A copy of the relevant page for each item to be ordered with the specific item highlighted should be provided upon request.

· A schedule that will define the manufacturing cycle, start of delivery, installation and completion.

Vouchers submitted for payment must also list the information listed above.

All Contract price proposals for associated services are to include only time spent working at the original job site. All costs associated with travel and travel time are incorporated as part of the submitted bid pricing.

REPLACEMENT OF UNSATISFACTORY PRODUCT:

In the event the product delivered does not meet the approved product specifications or is damaged prior to or at the time of delivery, as determined by the Using Agency, the Contractor shall immediately remove and replace the unsatisfactory product, at no cost to the Using Agency. The timeframe for the replacement shall not exceed the delivery days ARO listed on the State-Supplied Price Sheet. Failure to comply may result in the product being removed from the Contract and a similar product obtained from another Contractor with any additional costs assumed by the original Contractor.

SUBSTITUTION OF DISCONTINUED OR REFORMULATED PRODUCTS:

The Contractor may offer a substitution for any product discontinued or reformulated by the manufacturer in its Contract. The State may consider substituting the discontinued or reformulated model with a new model provided that the unit offered meets or exceeds the Contract specifications. All substitutions must be approved by the State and GSA.

The Contractor must notify the State immediately in writing to the Division’s assigned Procurement Specialist stating that an item has been discontinued or reformulated by the manufacturer along with supporting documentation from that manufacturer that the item has been discontinued or reformulated. The Contractor must provide in its letter the discontinued or reformulated model number, model number of the new product being offered, detailed literature for the new product being offered, the price of the discontinued or reformulated item and the price of the product being offered as a replacement. The Contractor must provide written evidence of GSA’s approval of any product substitution. The State will not approve the substitution of a discontinued or reformulated item without all of the above information.

The replacement product should be offered to the State at that same price as the discontinued or reformulated product.

WARRANTY:

Contractor is to provide warranty information. Please reach out to each Contractor directly for for their warranty information.

AGENCY NET USE LINE – CONSULTANT, INSPECTION, TESTING AND PERMIT FEES (PRICE LINE 13):

An Agency-Use Price Line (Price Line 14) has been added to all awarded Contracts to allow for the Using Agency payment of consultant, inspection, testing and permit/processing fees.

Pursuant to RFQ Section 4.7 Contractors may be reimbursed the cost of any consultant, inspection, or testing fees required by the Using Agency. These services shall be at the discretion of and require approval by the Using Agency. Costs for said services shall be approved by the Using Agency prior to engagement.

Additionally, the Contractor may be reimbursed for the cost of any required permits and may charge a fee for processing and obtaining required permits for each project. This processing fee reimbursement will be 4% of the project cost, not to exceed $150.00.

For example:

If the permit cost is $1,000.00, the using agency will reimburse the Contractor the $1,000.00 plus a four percent (4%) administrative fee of $40.00. That fee will cover all administrative costs associated with the permit process.

If necessary, the Contractor shall be required to coordinate all necessary permits for projects with the DPMC Code Review Group.

All permits must be prominently displayed as required in the premises.

All costs associated with consultant, inspection, testing and permit fees as required by the Using Agency shall be itemized by the Contractor in their mini-bid proposal.

AGENCY NET USE LINE – DISPOSAL AND/OR STORAGE FEES (PRICE LINE 14):

As per RFQ Section 4.8.1, the Contractor shall be responsible for the removal and proper disposal of all debris resulting from site preparation and new product installation, as directed by the Using Agency. All costs associated with the removal and disposal of debris as required by the Using Agency shall be itemized by the Contractor in their mini-bid proposal identifying all associated labor charges and disposal fees.

An Agency-Use Price Line (Price Line 14) has been added to all awarded Contracts to allow for the Using Agency payment of disposal fees in accordance with RFQ Section 4.8.1.

As per RFQ Section 4.22, the Contractor shall be responsible for scheduling delivery and installation or, if unable to do so, for storage and all associated storage costs for a period of up to and including sixty (60) days after the original Using Agency-approved delivery and installation schedule.

The Using Agency shall be responsible for such storage costs that exceed the sixty (60) day time period. When this is the case, the Contractor shall provide a proposal covering a justifiable monthly charge that can be verified to cover these costs.

An Agency-Use Price Line (Price Line 14) has been added to all awarded Contracts to allow for the Using Agency payment of storage fees in accordance with RFQ Section 4.22.

AGENCY NET USE LINE – DELIVERY FEES (PRICE LINE 15):

As per RFQ Section 4.20, the Contractor shall be responsible for delivery of all products, including but not limited to inside delivery, spot delivery, dock delivery and platform delivery as directed by the Using Agency. All costs associated with the delivery of products required by the Using Agency shall be itemized by the Contractor in their mini-bid proposal identifying all associated charges and fees.

Delivery fees shall not include any installation charges.

An Agency-Use Price Line (Price Line 15) has been added to all awarded Contracts to allow for the Using Agency payment of delivery fees in accordance with RFQ Section 4.20.

AGENCY NET USE LINE - INSTALLATION SERVICES – NON-PREVAILING WAGE (PRICE LINE 16):

Installation services that are NOT subject to Prevailing Wage requirements shall be provided.

The Contractor shall provide to the Using Agency the necessary non-Prevailing Wage installation services required to respond to proposal requests for new installations. This may include, but is not limited to set-up and assembly services NOT subject to Prevailing Wage requirements.

The Contractor is responsible to determine whether installation services required by the Using Agency shall be subject to the provisions of the NJ State Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. See New Jersey Standard Terms and Conditions Section 3.2. Please see the following for additional information:

https://www.nj.gov/labor/wagehour/wagerate/CurrentWageRates.html

See RFQ Section 4.9 for additional information.

All packing and shipping materials shall be removed and disposed of by the Contractor.