FY27 Fall 2026 NETD RFQ Central~2.docx
DOCX document 24 KB Posted
- Contract number
- 27-494DOT-FINAD-P-102436
- Issued by
- Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Department of Transportation (IDOT), Office of Finance and Administration, under solicitation number 27-PM-R-334722. The RFQ seeks qualified venue providers located within 25 miles of Springfield, Illinois to host new employee training for IDOT.
The contract requires a venue provider to supply classroom-style accommodations for 350 people with full audio-visual equipment, including adequate viewing screens, a projector, a podium with microphone, and two handheld wireless microphones. The venue must be available for either November 18-20, 2026 (preferred dates) or November 4-6, 2026, operating from 7:30 a.m. to 4:30 p.m. daily. The provider must also furnish a self-serve beverage station with coffee, iced tea, and ice water on specified days, and provide adequate parking accommodations capable of accommodating IDOT dump trucks, with parking costs included in the total quote. Award will be made to the lowest-priced bidder that meets all mandatory requirements and location criteria. All pricing must be all-inclusive, and any contractual modifications resulting in cost adjustments require mutual consent of both IDOT and the vendor.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Term and Conditions~4.pdf |
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Text version
Request for Quote Illinois Department of Transportation
27-PM-R-334722
Title: IDOT New Employee Training – Centralized
1. Statement of Work:
The Illinois Department of Transportation (IDOT), Office of Finance and Administration (F&A), is seeking a venue to host IDOT’s new employees training days in the central Illinois area.
The purpose of this training is to give new employees an opportunity to meet other new employees, complete required training, and learn about different areas within the department.
2. Venue Specifications and Mandatory Requirements:
· Must be available from 7:30 a.m.- 4:30 p.m. each day on one the following date blocks:
1. November 18 – 20, 2026 (preferred)
2. November 4 – 6, 2026
· Must be located within 25 miles of Springfield, IL.
· Rental room must be set up in a classroom style (with a writing surface) to seat 350 people.
· Adequate viewing screens (1- 4 depending on room set-up) and projector
· Podium with microphone set up at the front of the room
· 2 handheld wireless microphones
· Self-serve beverage station (afternoon of day 1, full day on day 2, morning of day 3)
· coffee station; iced tea; ice water
· Available parking for guests (open parking lot or parking area tall enough to fit IDOT dump-trucks); parking cost must be included in the total pricing quote below.
3. Pricing:
Lowest Quote: $ . This price quote should be all-inclusive and cover the stated specifications and mandatory requirements in Section 2. The total should be reflected in the space provided in this paragraph above.
· Any contractual revisions resulting in a cost adjustment will be at consent of both parties, IDOT and Vendor.
4. Award Determination:
· Award will be made to the lowest bidder that meets all mandatory requirements and location.
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