DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE MIAMI BEACH &

CIVIL ENGINEERING UNIT, RICHMOND HEIGHTS

SPECIFICATIONS

FOR

Air Compressor Maintenance Agreement

General: United States Coast Guard Base Miami Beach is accepting proposals for qualified individuals or firms to perform a preventive maintenance service on air compressors at Base

Miami Beach BLDG 4 & BLDG 9. Prior to submitting a quote, it is mandatory to examine the scope of work, and it is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at

Coast Guard Base Miami Beach

Location:

United States Coast Guard Base Miami Beach Fl.

100 MacArthur Causeway

Miami, FL 33139

I. Continuity of Facilities Operation: Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 6:30am to 4:00pm Monday thru

Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

II. Notification of Start and Completion of Work: The Contractor shall notify Coast Guard one week prior to start of work.

III. Coast Guard Contracting Officers Representative: The Contractor shall contact the COR to coordinate all construction efforts onboard Coast Guard Facilities.

MK1 Arthur Andrade Arthur.A.Andrade@uscg.mil 305-431-6515

MKC Scott Lane Scott.W.Lane@uscg.mil 727-688-3425

IV: Recycling and Disposal of Refuse: Minor refuse, excess or waste materials resulting from construction operations may be disposed of in base dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters.

V: Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and

Health Regulations for Construction. The contractor shall have a written safety plan as required in FAR 5.236-13. The plan shall unequivocally assign responsibility and authority for safety to the superintendent by name. Immediate notification to the Contracting Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

VI. Inspection: The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the project specifications. Only the

Contracting Officer or his/her representative may accept work performed by the contractor.

VII. Operations and Storage: The contractor is to take whatever steps necessary to ensure that his materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments. The contractor is responsible for the protection of existing structures, utilities, work and vegetation. Any damage shall be repaired at the contractor’s expense.

VIII. Contractor Identification: The contractor and subcontractor personnel shall always wear company identification.

IX. Existing Utilities: The Contractor shall field verify all utility locations before commencing work. This shall include, but not be limited to, the use of visual, sonic, electronic or magnetic detection devices. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

X: Regulations while onboard Coast Guard Base Miami Beach:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. The construction site shall be always maintained in a clean condition. This included daily clean-ups of the construction and storage areas (FAR 52.236-12). The site shall be well lit and well barricaded/cordoned off as appropriate.

3. Contractors are welcome to eat breakfast & lunch on Base in the base galley at cost.

Breakfast is served from 0600-0730 daily & lunch will be served from 1200-1300 daily in the galley. All personnel desiring meal service shall be in clean, non-soiled clothing.

The Coast guard reserves the right to refuse service to anyone it deems dirty.

4. There is one smoking area on base, in the central northern parking lot covered by the tiki.

No smoking is permitted anywhere else on base.

5. Contractors are welcome to utilize the Base’s Exchange store; however, contracted personnel are prohibited from purchasing any uniform, alcohol or tobacco products in it.

6. Traffic Regulations:

a) 10 mph speed limit

b) No use of cell phones is permitted while driving vehicles or operating heavy machinery.

c) All personnel shall obey all marked traffic signals including stop signs & stoplights.

7. Absolutely no firearms or weapons of any kind are allowed onboard Base Miami Beach.

8. Only American citizens and permanent resident aliens are allowed onboard Base Miami

Beach Facilities. Absolutely no foreign nationals are permitted on the premises.

9. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned power, water, and sewage or lighting outages.

10. The contractor shall provide a consolidated list of all contracted personnel including their driver’s license numbers (or other valid gov’t issued ID number) who will be working on

Base Miami Beach Facilities either the day of or prior to the notice to proceed date.

11. Contractors are welcome to utilize the restrooms on the 1st decks of Buildings 3, 4, and 7 providing they are clean and do not track mud, dirt or any other debris into the restrooms.

12. Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions include closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding, securing field trailers, and other appropriate equipment and other temporary work.

13. No personnel other than the contracting officer have the authority to alter the terms of any contract or to issue any change orders.

14. All contractor vehicles, equipment and gear onboard Coast Guard properties are always subject to search. Additionally, due to security and operational needs, the contractors are subject to orders to evacuate the property at any time.

15. Due to the compact & dense nature of operations & support functions ongoing on-board

Base Miami Beach all efforts within reason to minimize the size and footprint of the contractor’s lay down area shall be taken. Contractors shall carpool as much as possible to minimize the number of vehicles needing parking on Base. At a minimum, the ratio of contractors to contractor vehicles shall be no less than 2:1.

16. All piers on base Miami Beach are load restricted in some form. If contractors need to bring heavy equipment (cranes, forklifts, 18 wheelers, man-lifts, construction equipment, backhoes, excavators or other equipment heavier than standard sedans) closer than 40’ to any pier on base to complete their project the contractor shall submit a request for information (RFI) to the Contractor’s representative.

VIII: SCOPE OF WORK: Below work will be completed onboard Causeway Island.

Contractor shall provide all labor, materials, and equipment necessary to complete the following unless noted below.

The Contractor shall perform two (2) preventive maintenance service visits annually for each piece of equipment consisting of one (1) Minor Preventive Maintenance Service and one (1)

Major Preventive Maintenance Service.

1. NXD55 Rotary Screw Air Compressor, Serial No. CS9252600 (BLDG

4)

2. NXD75 Rotary Screw Air Compressor, Serial No. ND75M21022

(BLDG 9)

3. PNA500 Refrigerated Air Dryer, Serial No. WCH1057213

4. FCE5/7 Inline Filter, Serial No. 40

1. NXD55 ROTARY SCREW AIR COMPRESSOR

A. PM LEVEL 1 – MINOR SERVICE

a. The Contractor shall inspect sump oil level.

b. The Contractor shall obtain an oil sample for analysis.

c. The Contractor shall inspect the oil scavenging system to verify proper flow.

d. The Contractor shall inspect belts and drive coupling components for wear and proper alignment.

e. The Contractor shall inspect inlet and blowdown valves for proper operation.

f. The Contractor shall inspect the thermal valve element for proper operation.

g. The Contractor shall inspect the minimum pressure valve for proper operation.

h. The Contractor shall inspect electrical connections and tighten loose connections as required.

i. The Contractor shall record voltage and amperage readings.

j. The Contractor shall verify pressure set points and operating controls.

k. The Contractor shall review fault logs and reset indicators as required.

l. The Contractor shall inspect for loose fittings and fasteners.

B. PM LEVEL 2 – MAJOR SERVICE

a. The Contractor shall perform all PM Level 1 requirements.

b. The Contractor shall replace compressor oil filters.

c. The Contractor shall replace air intake filters.

d. The Contractor shall replace air/oil separator elements.

e. The Contractor shall replace compressor lubricant utilizing manufacturer-approved lubricant (46GR).

f. The Contractor shall perform operational testing and verify proper compressor performance following completion of maintenance.

2. NXD75 ROTARY SCREW AIR COMPRESSOR

A. PM LEVEL 1 – MINOR SERVICE

a. The Contractor shall inspect sump oil level.

b. The Contractor shall obtain an oil sample for analysis.

c. The Contractor shall inspect the oil scavenging system to verify proper flow.

d. The Contractor shall inspect belts and drive coupling components for wear and proper alignment.

e. The Contractor shall inspect inlet and blowdown valves for proper operation.

f. The Contractor shall inspect the thermal valve element for proper operation.

g. The Contractor shall inspect the minimum pressure valve for proper operation.

h. The Contractor shall inspect electrical connections and tighten loose connections as required.

i. The Contractor shall record voltage and amperage readings.

j. The Contractor shall verify pressure set points and operating controls.

k. The Contractor shall review fault logs and reset indicators as required.

l. The Contractor shall inspect for loose fittings and fasteners.

a. The Contractor shall perform all PM Level 1 requirements.

b. The Contractor shall replace compressor oil filters.

c. The Contractor shall replace air intake filters.

d. The Contractor shall replace air/oil separator elements.

e. The Contractor shall replace compressor lubricant utilizing manufacturer-approved lubricant (46GR).

f. The Contractor shall perform operational testing and verify proper compressor performance following completion of maintenance.

3. PNA500 REFRIGERATED AIR DRYER

A. PM LEVEL 1 – INSPECTION

a. The Contractor shall inspect electrical connections and tighten loose connections as required.

b. The Contractor shall record operating voltage and amperage readings.

c. The Contractor shall review fault logs and reset indicators as required.

d. The Contractor shall inspect for loose fittings and fasteners.

e. The Contractor shall verify dryer dew point performance.

f. The Contractor shall test all condensate drains for proper operation.

a. The Contractor shall perform all PM Level 1 inspection requirements.

b. The Contractor shall clean condenser coils and heat transfer surfaces.

c. The Contractor shall verify dryer dew point performance.

d. The Contractor shall test all condensate drains for proper operation.

e. The Contractor shall perform operational testing and verify proper refrigerated dryer performance.

f. The Contractor shall document all maintenance activities and report any deficiencies requiring corrective action.

4. FCE5/7 INLINE FILTER

A. PM LEVEL 1 – INSPECTION

a. The Contractor shall inspect the inline filter assembly for proper operation and serviceability.

b. The Contractor shall inspect housing components for damage, corrosion, leaks, and loose fittings.

c. The Contractor shall verify differential pressure indicators, gauges, and drain assemblies are functioning properly.

d. The Contractor shall test all drains for proper operation.

e. The Contractor shall inspect associated piping connections and supports.

a. The Contractor shall perform all PM Level 1 inspection requirements.

b. The Contractor shall furnish and replace forty FCE5/7 filter elements.

c. The Contractor shall clean filter housings and internal components.

d. The Contractor shall inspect seals, gaskets, and O-rings and replace as necessary.

e. The Contractor shall verify proper operation of all drains, indicators, and associated components.

f. The Contractor shall perform operational testing and verify proper system performance following maintenance.

Consumables:

1. Contractor agrees to provide materials for consumables:

a. (Oil filters, lube oil, air filters, consumables needed to complete above PM’s).

Emergency Service Calls:

Contractor agrees to respond within 48 hrs. to any critical emergency service, calls on behalf of the United States Coast Guard to service the equipment listed on this contract. Charges and fees will apply to service calls and will vary based on time and materials used, this does not include preventive maintenance inspections or annual services. 48 Hrs. does not include delays in providing access to equipment by customer or anyone working on behalf of customer or acts of God.