EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 60501State:ILCity:Summit,Address: 5450 S. Center Avenue

Vendor: Summit Cold Storage Company

Zip: 60466State: ILCity:Park ForestAddress: 114 N. Orchard Drive

Division: DD - Ludeman Developmental CenterAgency: Department of Human Services

Emergency Purchase Details Reference #: B-49162

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

Summit Cold Storage Corp. has been providing cold storage services based on the most recent Small Purchase Bid for FY24-25.

Multiple bids for a new contract have been conducted and no responsive bids were received. This contract will allow Ludeman to continue with current vendor until a new Bid is awarded.

Description of supplies or services to be provided:

The vendor shall receive the frozen and refrigerated food delivered by various food vendors, store the food at correct temperatures, then withdraw and deliver the food items that the kitchen requests once a week.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

DHS found there was potential to utilize vendors registered in the Business Enterprise Program (BEP) to perform up to 17% of this work. The vendor chose not to use a BEP vendor.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 09/01/2025 Estimated End Date*: 11/29/2025

Amount of this expenditure is: $21,994.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 60501State:ILCity:Summit,Address: 5450 S. Center Avenue

Vendor: Summit Cold Storage Company

Zip: 60466State: ILCity:Park ForestAddress: 114 N. Orchard Drive

Division: DD - Ludeman Developmental CenterAgency: Department of Human Services

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Jean Sandstrom Date: Aug 29, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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