FY24-009 RFQ - Gym Floor Demo and Abatement.pdf

RFQ PM

Rev. 7/2022

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

PROFESSIONAL CONSULTING SERVICES

For The

Colorado Northwestern Community College (CNCC)

For The

CNCC 24-09 Hefley Gym Floor Demo and Abatement

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL CONSULTING SERVICES (PROJECT MANAGEMENT)

TABLE OF CONTENTS

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I. INTRODUCTION

A. Project Description/Project Manager Responsibilities/Minimum Requirements B. Selection Process

1. Mandatory Pre-Submittal Conference

2. Submittals

3. Screening Panel/Short List

4. Oral Interviews

C. Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Preliminary Selection/Evaluation Form Appendix A1: Interview Selection/Evaluation Form Appendix A2: Final Ranking Matrix Appendix B: Consultants Agreement (SC-5.3)

Appendix C: Acknowledgment and Attestation Form

Rev. 7/2022

STATE BUILDINGS PROGRAM

FOR PROFESSIONAL CONSULTING SERVICES (PROJECT MANAGEMENT)

I. INTRODUCTION

A. PROJECT DESCRIPTION/RESPONSIBILITIES/MINIMUM REQUIREMENTS

Colorado Northwestern Community College (CNCC) was constructed in 1962 and is located in Rangely Colorado. CNCC is seeking proposals from qualified industrial hygienists to remove the existing gym floor in the Hefley Arena and abate the vermiculite material below the surface using the necessary containment and negative air movement through a HEPA filtration system. All wood and nailing strips need to be removed from the concrete slab and the slab will be decontaminated before reconstruction. All waste will be properly disposed of per State of Colorado regulations.

Refer to the Limited Asbestos Inspection Report provided by Grande River Environmental for additional information on the suspect material.

• The successful consultant will attend the mandatory site meeting at CNCC, Rangely Campus to review pre-demolition/deconstruction issues, hazardous abatement;

• Provide qualifications and determine the various methods and costs to deconstruct.

• Submit for any required permitting.

• All work must be completed by May 31st, 2024.

• Qualification selection is limited to Professional Services as defined in C.R.S.

24-30-1402.

• Past experience with projects of similar scope and complexity.

• All submittals MUST include the CNCC Response Sheet and Acknowledgement and Attestation Form

COLORADO VENDOR SELF SERVICE AND REGISTRATION

This solicitation is being published on the Colorado Vendor Self Service page

(Colorado VSS) as the official means of communication and Rocky Mountain BidNet as a secondary source, so that Respondents who have an interest may submit a

Submittal in accordance with the terms of this solicitation. Vendors are encouraged to register on ColoradoVSS in order to download solicitation documents and information including any amendments or modifications and awards. It is incumbent upon

Vendors to monitor the ColoradoVSS carefully and regularly for any such posting.

ColoradoVSS and its registration information may be found here:

www.colorado.gov/vss.

CNCC will require registration for the awarded firm.

B. SELECTION PROCESS

http://www.colorado.gov/vss

Rev. 7/2022

The selection of a Project Manager will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages. Stage One submittals will be screened and scored. Stage two: A limited number of firms will be short-listed and invited to participate in oral interviews. CNCC will attempt to negotiate a contract with the highest-ranked firm following the interview segment. Following is additional information relative to the selection process:

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have CNCC staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Colorado Northwestern Community College – Hefley Gym 500 Kennedy Drive, Rangely, CO.

April 16th, 2024 at 10:30 AM

2. Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, one (1) copy of the submittals must be provided. Submittals must be received at:

https://www.bidnetdirectly.com/colorado/cncc

Deadline for receipt is: April 22, 2024 by 10:00AM.

Late submittals will be rejected without consideration. CNCC and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) or no more than five (5) firms will be interviewed.

4. Oral Interviews: It is anticipated that oral interviews will be conducted virtually on April 25th, 2024. Interview times will be scheduled with short-listed firms. The time and room for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview.

The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individual(s) who will act as the primary contacts with CNCC.

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

Advertisement March 22, 2024

Mandatory Pre-submittal Conference / Tour April 16th, 2024 at 10:30AM

Date Email Questions Due April 17th, 2024 by 3:00PM

Date Email Answers Issued April 18th, 2024 by 3:00PM

RFQ Submittal Due April 22, 2024 by 10:00AM https://www.bidnetdirectly.com/colorado/cncc

Rev. 7/2022

Interview List Released April 22, 2024 by 3:00PM

Oral Interviews (as scheduled) Held virtually 4/25

Negotiation of Professional Consulting Services Contract

April 29th, 2024

Contract Approval (projected) May 1st, 2024

Anticipated professional Services - Start May 13th – May 31st.

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. Following are elements that will be used to evaluate each firm's qualifications (Note that the primary focus of the prequalification evaluation will be the firm’s capability and the primary focus of the oral interview will be the proposed management team members’ capabilities):

A. PROJECT TEAM

Identify the project principal, the project manager, key staff and sub-consultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

❑ Qualifications and relevant individual experience.

❑ Unique knowledge of key team members relating to the project.

❑ Experience on projects as a team.

❑ Key staff involvement in project management and on-site presence.

❑ Time commitment of key staff.

❑ Qualifications and relevant subconsultant experience.

B. FIRM/TEAM CAPABILITIES

❑ Are the lines of authority and coordination clearly identified?

❑ Are essential management functions identified?

❑ Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

❑ Current and projected work load.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

❑ Experience of the key staff and firm with projects of similar scope and complexity.

❑ Demonstrated success on past projects of similar scope and complexity.

❑ References.

Note: Include the name and current telephone number of the owner’s project representative for every project listed.

Rev. 7/2022

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

❑ Budget Methodology/Cost Control.

− Establish and maintain estimates of probable cost within owner's established budget.

− Control consultant contract costs

− Coordinate value engineering activities ❑ Quality Control Methodology.

− Insure State procedures are followed

− Insure the project is designed for energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

− Insure the project is designed for durability and maintainability ❑ Schedule.

− Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and sub-consultants will do the key work elements of this project.

❑ Proximity of firm’s office as it may affect coordination with the State's project representative and the potential project location.

❑ Firm's familiarity with the project area.

❑ Knowledge of the local labor and material markets.

Appendix A

PRELIMINARY SELECTION/EVALUATION FORM

FOR PROFESSIONAL CONSULTING SERVICES (PROJECT MANAGEMENT)

QUALIFICATION BASED SELECTION (This form is to be used in the first step, i.e.short listing, for a Professional Consulting Services selection process.)

Evaluator #:_______________________________ Date: ________________________ Name of Firm:____________________________________________________________ Name of Project:__________________________________________________________

RFQ REFERENCE

MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y _____ N _____

SCORE (PROJECT SPECIFIC QUALIFICATIONS): Weight2 x Rating3 = Score

1. PROJECT TEAM1 30 x =

• Qualifications and relevant individual experience.

• Unique knowledge of key team members relating to the project.

• Experience on projects as a team.

• Key staff involvement in project management and on-site presence.

• Time commitment of key staff.

• Qualifications and relevant sub-consultant experience.

2. FIRM CAPABILITIES1 25 x =

• Are the lines of authority and coordination clearly identified

• Are essential management functions identified?

• Are the functions effectively integrated (e.g., subconsultants’ roles delineated?)

• Current and projected work load.

3. PRIOR EXPERIENCE1 _30 x =

• Experience of the key staff and firm with projects of similar scope and complexity.

• Demonstrated success on past projects of similar scope and complexity.

• References.

1. PROJECT APPROACH1 _10 x =

• Budget methodology/cost control.

• Quality control methodology.

• Schedule maintenance methodology.

2. WORK LOCATION1 _5 x =

• Proximity of firm’s office as it may affect coordination with the state's project manager and the potential project location.

• Firm's familiarity with the project area.

• Knowledge of the local labor and material markets.

TOTAL SCORE:

NOTES:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix A1

ORAL INTERVIEW SELECTION/EVALUATION FORM

PROFESSIONAL CONSULTING SERVICES (PROJECT MANAGEMENT)

QUALIFICATION BASED SELECTION (This form is to be used in the second step, i.e. oral interview, for a Professional Consulting Services selection process.)

Evaluator #:_________________________________________ Date:_____________________ Name of Firm:_________________________________________________________________ Name of Project:______________________________________________________________

SCORE (OVERALL QUALIFICATIONS)1: Weight2 x Rating3 = Score

1. PROJECT TEAM1 _25__ x _____ = _____

2. TEAM CAPABILITIES1 _25_ x _____ = _____

3. PRIOR EXPERIENCE1 _25__ x _____ = _____

4. PROJECT APPROACH1 _20__ x _____ = _____

5. WORK LOCATION1 _5__ x _____ = _____

TOTAL SCORE: ________4

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating, 0 is missing information. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix A2

FOR PROFESSIONAL CONSULTING SERVICES (PROJECT MANAGEMENT)

FINAL RANKING MATRIX

QUALIFICATION BASED SELECTION

(This form is to be used separately to rank and determine the most qualified professional consulting services firm for both the preliminary and interview evaluations)

FIRM

QUALIFICATIONS SCORE1

CUMULATIVE2

TOTAL SCORE

RANK3

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6

1. Insert total score from each evaluator's PRELIMINARY SELECTION AND INTERVIEW SELECTION/EVALUATION FORMS. DO NOT combine scores of the two evaluations.

2. Add all evaluators' total scores to determine the cumulative score. NOTE: Each firm's cumulative total score should be as a percentage of the total points available.

3. Rank all firms with the highest scoring firm being the most qualified.

Appendix B

CONSULTANTS AGREEMENT (SC-5.3)

IMMIGRANTS

Appendix C

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

Applicant or Corporate Officer Signature Date

Witness Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)