FY-27 Seller_SP_Checklist B2728121.pdf
PDF 189 KB Posted
- Attached to
- Snow & Ice Removal Services Region 4 - FLP
- Solicitation number
- B2728121
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department for a Snow & Ice Removal Services contract in Region 4. The checklist provides step-by-step instructions for vendors submitting quotes through the PHLContracts.phila.gov portal. Vendors must complete all required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All items must be quoted in order for a vendor to be eligible for award. Vendors are instructed not to deliver or provide services until notified by the department.
Key submission requirements include selecting appropriate seller role credentials, confirming Local Business Entity (LBE) certification status, entering unit costs for all listed items, answering all mandatory questions, and accepting the terms and conditions of the bid. Vendors must have an executed Consent & Authorization form on file in their vendor profile or attach one to their submission, as no quote will be considered without this documentation. Optional attachments include the LGBTQ Applicant Opportunity Data Form and any supporting documents related to the quote. Vendors must review their submissions for red validation warnings and address any discrepancies before final submission through the PHLContracts portal.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .