Bid Price Increase_Decrease Instructions B2728121~1.pdf
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- Attached to
- Snow & Ice Removal Services Region 4 - FLP
- Solicitation number
- B2728121
- Issued by
- Pennsylvania
About this file
This document provides price increase and decrease instructions for a Small Order Purchase contract between the City of Philadelphia's Free Library and a selected vendor for Snow & Ice Removal Services in Region 4 (Northwest & South, including Parkway Central). The contract term runs from November 1, 2026, through April 30, 2027, with an option for renewal on an annual basis for up to three additional one-year periods at the sole discretion of the City. The selected vendor must provide all quoted services and supplies at the prices established in the initial contract award.
Price adjustments for renewal periods are governed by specific guidelines: the vendor must submit written notice of any price increases at least thirty days prior to the expiration of each contract period, with documentation showing the current price, CPI percentage change, and proposed new price. Price increase requests should be directed to Stephanie Moore and FLP Purchasing via email. However, price increases are capped at 4 percent in any renewal period and must be based on the Consumer Price Index (All Items) for All Urban Consumers - Philadelphia as published by the U.S. Department of Labor, Bureau of Labor Statistics and reflected in the Mid-Atlantic CPI Announcement for December of the applicable year. The increase applied shall be the lesser of the CPI percentage change or the 4 percent cap. Failure to submit notice within the thirty-day window results in prices remaining unchanged for the renewal period. Price decreases may be submitted in writing at any time during the contract or renewal periods.
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Text version
City of Philadelphia Free Library of Philadelphia
SMALL ORDER PURCHASE - Bid# B2728121
PRICE INCREASE/DECREASE INSTRUCTIONS
Snow & Ice Removal Services Region 4 - Northwest & South, including Parkway Central
1.1 Contract Term: November 1, 2026, through April 30, 2027
1.2 Price Increase
Successful seller shall provide service and/or supplies at the prices set forth in PHL Contracts for a period of twelve (12) months. Thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one (1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period for price increases to be effective as of the first day of the renewal period. Price increase letter shall be sent to Stephanie Moore and FLP Purchasing (via email – MooreSt@freelibrary.org and FLPPurchasing@freelibrary.org ). referencing the bid number, contract number, period and showing item(s) description and applicable pricing. The price increase request must note the current price, the CPI percentage change, and the increased price.
Failure to notify the City within this thirty (30) daytime frame or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers - Philadelphia of the Consumer Price Index (All Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid-Atlantic CPI Announcement for December of the applicable year of the renewal.
mailto:MooreSt@freelibrary.org mailto:FLPPurchasing@freelibrary.org
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less.
NOTE: Price decreases may be forwarded to Stephanie Moore, MooreSt@freelibrary.org and FLP Purchasing FLPPurchasing@freelibrary.org, in writing at any time during the contract period, to include any renewal period(s).
mailto:mailtoMooreSt@freelibrary.org mailto:FLPPurchasing@freelibrary.org
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