CITY OF RALEIGH - ADVERTISEMENT FOR INFORMAL BIDS

POSTED: JULY 1, 2026

CITY PROJECT

NUMBER: 274-ERPRCAMERAS-2026

Project Name: East Raleigh Park and Ride Camera Installation Project Owner: City of Raleigh – Transportation/Transit Project Location: 1426 Wilders Grove Lane Raleigh, NC 27604 Project Manager: Sara Tromba (sara.tromba@raleighnc.gov) Bid Due Date: 5 p.m. Wednesday July 29th, 2026

The City of Raleigh Transit Division invites bids for camera installation at the new East Raleigh Park and Ride facility located at 1426 Wilders Grove Lane Raleigh, NC 27604.

The project scope includes the installation of nine (9) multi-lensed cameras which must have 360 surveillance capabilities located on the property listed above. Please see attached plans for further information. All cameras should follow the City of Raleigh Video Surveillance System Specification Standards as outlined in the bid documents below as well as the following milestone licensing information:

The additional Milestone software must also be included, installed, and connections/views verified:

o Milestone XProtect Professional+ Device License for each camera unit (9 total) o Milestone One year Care Plus for each XProtect Professional+ Device License (9 total)

Note: At the time of this bid solicitation, the project site has not yet entered the construction phase.

Construction is anticipated to commence in Fall 2026 and has a schedule of 300 consecutive calendar days from their Notice to Proceed (NTP) until substantial completion. The awarded contractor for this bid solicitation shall coordinate the scheduling of the camera installation with the City of Raleigh Project Manager, Sara Tromba, when the project site is ready for installation. Some coordination with the awarded general contractor and/or subcontractors may be needed prior to security camera installation.

Deadline for Questions: Questions must be submitted via email by Friday, July 17th, 2026, by 12 p.m.

noon to Sara Tromba, the project manager for the City of Raleigh. See contact information above and below to submit questions. If any questions are submitted, an addendum will be posted no later than Wednesday July 22nd, 2026, by 5 p.m.

Informal Bids will be received electronically by email at the address below until 5 p.m. Wednesday, July 29th, 2026. Please see instructions to Bidders for preparation and submission of Bid.

Sara Tromba sara.tromba@raleighnc.gov

Bidders are responsible for submitting one signed copy of the bid proposal by email prior to 5 p.m.

on Wednesday, July 29th, 2026.

No bid may be withdrawn for sixty (60) days after the scheduled closing time for bids.

The City reserved the right to reject any or all bids and to waive informalities.

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents as required by North Carolina General Statute, Chapter 87.

This project involves Federal funding and is subject to requirements of Federal funded projects, including Davis-Bacon compliance and Buy America provisions. This project requires Davis-Bacon compliance, prevailing wage rates are attached. Note, the minimum wage rate shall be at least $13.30/hr.

Bidders are required to be registered with SAM (System for Award Management) at SAM.gov.

BID SUBMITTAL CHECKLIST

Complete sets of Bidding Documents shall be used in preparing bids; the City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Each Bid shall be prepared on the Proposal Form provided in the Bid Documents.

The following items are required to be submitted as part of each Bid Submittal:

� Bid Proposal Form � Proposal Form with Base Bid, Alternates, and Owner’s Contingency � General and Subcontractor Names and License Numbers � Acknowledgement of Receipt of Addenda � Proposal Signature Page � Bidder Qualifications � Additional Bidders Certification � Contractor’s Performance Policy Resolution

� Bidders Safety Evaluation Questionnaire � Signed Federal Attachments A, B, C, D � Completed List of subcontractors/Suppliers Form A and Form B � A screenshot of your company’s SAM.gov registration o Registration instructions are attached

NOTES REGARDING THE SUBMISSION OF BIDS

1. Each Bid shall be e-mailed to: Sara Tromba, sara.tromba@raleighnc.gov

Bid for East Raleigh Park and Ride Camera Installation

Bidder’s Name: ______________________________________________

Contractor License Number: ____________________________________

Address: ____________________________________________________

END OF SUBMITTAL CHECKLIST

mailto:sara.tromba@raleighnc.gov

CITY OF RALEIGH – BID PROPOSAL FORM

East Raleigh Park and Ride Camera Installation

PROJECT #274-ERPRCAMERAS-2026

City of Raleigh Date: Thursday, July 1st, 2026 Project Manager: Sara Tromba Transportation/Transit 510 West Martin Street, Suite 200 Raleigh, NC 27601

The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the General Conditions, the Supplemental Conditions, the Plans and Specifications, all of which are acknowledged to be part of the proposal and Proposal Form, and the Bidder has also carefully examined the site of the proposed work. The undersigned further agrees to sign a Contract for the work, if offered within forty-five (45) days after receipt of Bids, and to furnish surety as specified, upon failure to do so, agrees to forfeit to the Owner, attached Bid Bond in the amount of 5% of the bid if it exceeds $100,000. The Bidder further agrees to provide and furnish all necessary materials, equipment, machinery, and labor necessary to complete the construction of the work in full, in complete accordance with the plans and specifications and the contract documents to the full and entire satisfaction of the City of Raleigh and in accordance with these documents within the time and limit specified below:

In addition to all other agreements and assurances, the undersigned Bidder understands and hereby agrees as follows:

1. The Bidder represents and agrees to complete the entire project in the following number of Consecutive Calendar Days: 365 days from the date on the Notice to Proceed.

2. The Bidder agrees to comply and coordinate with City of Raleigh personnel and awarded General Contractor for security camera installation through project completion.

3. The Bidder agrees to comply with the City’s policy regarding the updated USDOT DBE Interim Final Rule program updates.

a. On Oct. 3, 2025, the United States Department of Transportation (USDOT) published an Interim Final Rule (IFR) in the Federal Register modifying the eligibility requirements for participation in the Disadvantaged Business Enterprise (DBE) program. Furthermore, the IFR mandates that all currently certified DBEs be reevaluated, and ultimately recertified, for continued program eligibility under these new requirements. 49 C.F.R. § 26.111.

b. The Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantage Business Enterprise (ACDBE) modifications can be found in the Federal Register Update.

c. The IFR and the IFR Frequently Asked Questions (IFR FAQ) issued on October 24, 2025, require GoRaleigh to operate the DBE Program in a constitutionally compliant, nondiscriminatory manner. It eliminates all race- and sex-based presumptions of disadvantage and replaces them with a strictly individualized determination standard. The North Carolina Unified Certification Program (NCUCP) must reevaluate all DBE firms under the new criteria before their eligibility can be confirmed. Until the reevaluation is complete, DBE goals cannot be set on contracts, and no DBE participation may be counted toward any DBE goal.

i. Effective immediately, GoRaleigh, Primes and Subrecipients must operate under these new federal requirements.

d. DBE IFR Frequency Asked Questions

i. https://www.transportation.gov/sites/dot.gov/files/2025-

12/DBE%20IFR%20FAQ%27s%20-%20Updated%2012-1-2025_0.pdf https://www.federalregister.gov/documents/2025/10/03/2025-19460/disadvantaged-business-enterprise-program-and-disadvantaged-business-enterprise-in-airport

The Bidder agrees to execute the work described and set forth in the Plans and Specifications for the amounts as follows:

Base Bid: ______________________________________________________________ (In written word)

(In numerals)

Owner’s Contingency (will be determined by the Owner and added to the base bid)”

(Note that the Owner’s Contingency shall only be used when pre-authorized in writing from the City. No mark-up shall be applied to reimbursable expenses.)

Total Bid Proposal:

(in written word)

(In numerals)

Name of General Contractor and License Number: _________________________________________

Name of Electrical Contractor and License Number: ________________________________________

Name of Plumbing Contractor and License Number: ________________________________________

Name of Mechanical Contractor and License Number: _______________________________________

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor.

UNIT PRICES

Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically noted. Unit prices shall be applied, as appropriate, to compute the total value of changes to the base bid quantity of the work all in accordance with the contract documents.

Refer to Section 012200 “Unit Prices” for further clarification. N/A.

ALLOWANCES

Include in the base bid proposal the following allowances as specified in Division 01, Section 012100 “Allowances.”

Allowance No.1: N/A.

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

Please check here if no addenda were received: _______

Acknowledged for: _____________________________________ (Name of firm or corporation making bid)

By: _________________________________________________ (Signature of Authorized Representative)

Name: ______________________________________________ (Print or Type)

Title: ________________________________________________

Date: ________________________________________________

PROPOSAL SIGNATURE PAGE

The bidder is required to furnish surety as specified in the General Conditions. Upon failure to do so, the bidder agrees to forfeit to the Owner the attached cashier’s check, certified check, or bid bond in the amount of 5% of the total bid proposal.

The undersigned further agrees in the case of failure on his part to execute the said contract and the bonds within ten

(10) consecutive calendar days after being given written notice of the aware of contract, the certified check, cash or bid bond accompanying this bid shall be paid into the funds of the owner’s account set aside for the project.

Respectfully submitted this day of ________________________________________________________________

By: _________________________________________________________________________________________ (Name of firm or corporation making bid)

WITNESS: By: ___________________________________ Signature

_______________________________________ Name: ________________________________________ (Proprietorship or Partnership) Print or Type

Title: __________________________________ (Owner/Partner/Pres./V.Pres.)

Address: _______________________________

ATTEST:

By: ___________________________________ License No. ____________________________

Title: __________________________________ Federal I.D. No. _________________________ (Corp. Sec. or Asst. Sec. only) Email Address: __________________________

Office Phone Number: ____________________

(CORPORATE SEAL)

BIDDER QUALIFICATIONS

The Bidder shall furnish the following information; designed to assist the Owner in determining whether or not the Bidder is qualified to perform the work described in the Bid and Contract Documents:

1. List three references with contact person and telephone number who are qualified to objectively judge the results of similar work performed by the bidder in the last three years.

A. ___________________________________________________ ____________________________

Name and Title Telephone Number

Project Title/Description Date of Completion

B. ___________________________________________________ ____________________________

C. ___________________________________________________ ____________________________

2. List previous contracting experience, including contract dollar amounts:

NOTE: The Bidder shall attach additional sheets of information as needed to provide above requested information.

ADDITIONAL BIDDER’S CERTIFICATION

Acceptance of Terms:

In submitting this Proposal, the undersigned agrees that this Bid will remain in effect for a period of forty-five (45) days following the opening of the Bids, that the undersigned agrees to enter into a Contract with the Owner, if awarded, on the basis of this Proposal, and that the undersigned agrees to complete the work in accordance with the Contract Documents.

Non-Collusion in Bidding:

The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of the North Carolina General Statutes. By submission of this Bid, each Bidder and each person signing on behalf of any Bidder certifies, and in case of a joint Bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best knowledge and belief:

1. The prices in this Bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such pries with any other Bidder or to any competitor; and

2. Unless otherwise required by law, the prices quoted in the Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

3. No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a Bid for the purpose of restricting competition.

Type of Business:

The undersigned hereby represents that it is a

(corporation, partnership, or an individual)

If a corporation, the undersigned further represents that it is duly qualified as a corporation under the Laws of the State of North Carolina and it is authorized to do business in this State.

Firm Name Date

Authorized Signature

Title Name of Project

Address of Business

Office Telephone Number

CONTRACTOR’S PERFORMANCE POLICY

RESOLUTION NO. (1992) -790

A RESOLUTION TO REGULATE THE PARTICIPATION IN THE CITY CONSTRUCTION PROJECTS BY

CONTRACTORS WHO MAY NOT BE CAPABLE OF TIMELY AND PROPER COMPLETION OF CITY

PROJECTS.

WHEREAS, The City of Raleigh wishes to minimize cost and inconvenience to the citizenry caused by the failure of contractors to complete projects in a timely manner in accordance with approved project schedules; and Whereas, North Carolina law allows cities to award bids to responsible bidders and the inability to complete work on time is one indication of a lack of responsibility.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RALEIGHL

Section 1. That the City Manager may disqualify bidders from participation in bidding and award of contracts for city construction projects based on the following conditions existing simultaneously:

A. The dollar value of the work completed is less than the dollar value of the work which should have been completed on the basis of the contractor’s approved progress schedule by more than twenty percent of the current contract amount. The dollar amount of the work completed will be the total estimate to date shown in the latest partial pay estimate. The current contract amount will be the contract estimate plus accumulated overruns and less accumulated underruns shown in the latest partial payment estimate.

B. The percentage of the work completed is less than the percentage of contract time elapsed on the work by more than twenty percent. The percentage or work completed will be the dollar value of the work completed as defined above divided by the current contract amount as defined above. The percentage of contract time elapsed will be the number of calendar days elapsed as shown in the latest partial pay estimate divided by the total contract time in calendar days.

Section 2. The City manager shall not include any late days, which are caused by the City in any of his calculations directed at determining bid status.

Section 3. All City construction project specifications shall contain a specific provision clearly outlining the policies set in this Resolution, including the criteria for determining whether a contractor is behind schedule, and the specifications shall clearly state the City’s intent to enforce the provisions of this Resolution.

Section 4. The terms of the Resolution shall apply only to contracts for which the specifications for bidders are issued after the effective date of this Resolution.

Section 5. Any contractor who wishes to contest the decision of the City Manager declaring ineligibility may appeal to the City Council by delivering a notice of appeal to the City Clerk no later than ten days after receipt of the City Manager’s decision. The notice of appeal shall clearly set out the reasons why the Contractor believes that the terms of this Resolution have been inappropriately applied or the equitable arguments for not applying this Resolution’s terms. When considering an appeal the City Council shall consider, among other things, the report of the City Manager, the notice of appeal, and the contractor’s current status on any other current City Contracts and its performance on any contracts to which the contractor and the City have been parties to within the two calendar years immediately preceding the filing of the notice of appeal.

Section 6. Bidders so disqualified shall remain disqualified for any period in which they are still in conflict with the schedule provisions of this section.

Section 7. This Resolution is effective upon adoption Adopted 10/6/92.

SIGNATURE

PRINTED NAME

TITLE

DATE

END OF CITY OF RALEIGH – BID PROPOSAL FORM

City of Raleigh Security System Specification Standards

Rev 11_ 03/25/2026 Section 28 20 00 – Video Surveillance System

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Section 28 20 00 – Video Surveillance System

1. Revision History

a. 7/16/2025

1. Added preferred camera manufacturer

2. Removed "Related Work," "Definitions," "Reference Standards," and "Codes" sections due to invalid references.

3. Created a dedicated section for IP Camera Certifications

4. Expanded information in "Pre-Construction Submittals" and "Final Submittals

b. 03/25/2026

1. Added Section 2 – Video Surveillance Specification Contractor Summary

2. Added Milestone Advanced Partner Certification requirement.

3. Updated Scope

4. Update Preferred IP Camera Manufacturer and Other – City Approved IP Camera Manufacturer

2. VIDEO SURVEILLANCE SPECIFICATION – CONTRACTOR SUMMARY

Document: 06-Video Surveillance_March26_2026_REV 11.docx

1. System Overview (pp. 1–3)

• Provide complete IP Video Surveillance System including cameras, Milestone VMS, wiring, conduit, terminations.

• City provides: Milestone servers, racks, UPS, workstations, network switches.

• Contractor responsible for: installation, cabling, programming, network coordination, construction penetrations, lift equipment, patch/paint.

• Minimum camera performance: 1080p resolution, 0.01 lux color, 0 lux w/IR.

• Milestone VMS integration required, using hostnames only.

p. 2

2. Pre-Construction Requirements (pp. 4–6)

• Milestone Solution Design required before ordering equipment.

• Mandatory detailed site survey w/ COR-IFS + IT; provide Site Survey Report.

• Submit project plan with milestones; review every 2 weeks.

• Required submittals:

o Shop drawings including wiring diagrams, rack layouts, labeling.

o Camera programming parameters (30 days prior).

o Power load calculations.

o Product data sheets and manuals.

3. Contractor Qualifications (pp. 6–7)

• Must be Milestone Advanced Partner certified.

• Minimum 5 years of IP-based CCTV installation experience.

• Provide 3 references (similar scope).

• Must be licensed at time of bid.

• May subcontract specialized portions only to equally certified subs.

4. Approved Camera Manufacturers (p. 7)

• Preferred: Hanwha.

• Also approved: AXIS, Bosch.

5. Camera Certifications & Standards (pp. 8–10)

• UL/ETL listed, FCC Part 15B, CE, NDAA compliant.

• Environmental ratings: IP66/IP67, NEMA 4/4X, IK10 vandal.

• PoE standards: 802.3af/at/bt.

p. 3

• ONVIF Profiles S, G, T.

• Minimum resolution: 1080p; special areas 4MP+.

6. Camera Types & Basis of Design (pp. 11–22)

• Type 1: 5MP Interior/Exterior Vandal Dome – Hanwha XNV-8080R.

• Type 2: 5MP Interior Vandal Dome – Hanwha QNV-8080R.

• Type 3: 5MP Interior Transaction – QNV-8080R (90-day archive areas).

• Type 4: 20MP Exterior Multisensor – Hanwha PNM-9002VQ.

• Type 5: 4K Interior/Exterior Vandal Dome – Hanwha XNV-9082R.

• Type 6: 4K Exterior Bullet – Hanwha XNO-9082R.

• All require: motorized varifocal lens, IR, WDR, analytics, onboard storage, smart codec, mobile alignment capability.

7. VMS Requirements (pp. 23–28)

• Milestone XProtect Corporate only. No substitutions.

• Integrates with: Niagra Platform, Vykon Access Control, Exchange email.

• Must support: adaptive streaming, two stream profiles, motion metadata, event/alarm rules.

• Required alarm management: Camera Down, Recording Server Down, motion, tamper, analytics.

• Mapping software: interactive maps, device icons, camera states.

8. Storage Requirements (p. 29)

• Minimum retention:

o General: 31 days.

o POS/transaction areas: 90 days.

• Automatic cleanup enabled at 31 days.

p. 4

• Pre/post buffers: 5 seconds.

9. Networking Requirements (pp. 30–31)

• Time sync all cameras to COR NTP.

• Enable QoS for video, audio, events.

• Cameras configured for multicast; TTL 64.

• Consistent username + complex password (documented for Owner).

10. Conduit, Cabling & Installation (pp. 36–40)

• CAT6 cabling by camera contractor (not by structured cabling vendor).

• No zip ties—Velcro only.

• Maintain 2" separation from voice/data cabling.

• 6-ft service loop in TRs.

• Support cables every 5 ft; no splices allowed.

• Fire-stopping required at all penetrations.

• Exterior cameras require surge protection (see Surge Section).

11. Surge Protection Requirements (pp. 32–35)

• PoE surge: Ditek DTK-110C6APOE or DTK-MRJPOEX (outdoor).

• Non-PoE surge: Ditek DTK-110C6A.

• Low-voltage AC/DC: Ditek DTK-2MHLP24B.

• 120VAC power: Ditek DTK-TSS4D.

• Minimum 36" cable between protector and device.

12. Coax/EoC, Power Supplies, Fiber & Solar (pp. 30–35)

• Ethernet over Coax: Veracity Highwire Powerstar.

p. 5

• Managed 24/28VAC power supplies: Altronix LinQ8PD.

• Fiber converters: Transition Networks ST multimode models.

• Solar: Victron Energy only (unless COR-IFS approves alternative).

• Wireless: Cambium cnVision.

13. Execution Requirements (pp. 41–48)

• Camera positioning must be field-verified with Owner.

• Contractor has restricted local access—not Enterprise server access.

• Required testing: camera-by-camera walkthrough, recording verification, analytics, alarms.

• Training: operator + admin training with printed materials.

• Coordination: 12 hours dedicated for Owner camera positioning support.

14. Closeout Requirements (pp. 48–53)

• Required:

o As-built drawings (COR-IFS template).

o Milestone configuration backup.

o Camera aiming reports.

o Network diagrams, labeling schedule, pole/solar diagrams (if used).

o Wireless radio configuration details.

• Final acceptance requires:

o Training complete o Punch list complete o As-builts approved.

15. Camera Labeling Requirements (p. 50)

• Durable, weather-resistant labels.

p. 6

• Label both ends of cable.

• Standard format example:

o CAM-01 – Lobby Entrance – CBL-01 – Port 12.

1. Scope

A. This section describes the general product and execution requirements related to furnishing and installing the project’s Video Surveillance System. Requirements shall be understood to be the City of Raleigh’s minimum and shall be expanded as necessary to ensure quality.

B. Contractor shall be responsible for providing complete and fully functional system as described in this specification and project drawings.

C. The digital video surveillance system for this project will consist of the following and shall be covered under the Base Bid:

1. IP security camera system (and associated power supplies and media converters if required)

a. Minimum Camera Performance Requirements

• All cameras shall have a minimum resolution of 1080p (1920x1080).

• All cameras shall include night-vision / low-light capability with minimum low-light performance of 0.01 lux or better (color) and 0 lux with IR illumination.

2. Video Monitoring System (VMS) consisting of Milestone Video Archiver(s) and

Milestone Video Monitoring Workstation (City of Raleigh standard)

Responsibility for Server Hardware and Infrastructure

The City of Raleigh shall provide all server hardware associated with the Milestone Video Management System, including but not limited to:

• Milestone Video Archiver servers

• Server rack/cabinet

• Video monitoring workstations

• Network switches required for VMS connectivity

• Uninterruptible Power Supply (UPS) units for all City-provided hardware

3. Construction Coordination Requirements

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The Contractor shall be responsible for all construction-related tasks necessary to complete the installation of the security camera system, including but not limited to:

• Core drilling required for cable pathways

• Patching and painting of any surfaces impacted by installation

• Roof and wall penetrations, properly sealed according to code

• Providing lift equipment necessary to access mounting locations

• Performing after-hours work when required to avoid disruption to building operations

4. Miscellaneous terminations, programming, licenses and updates to extend up to the

Owner’s final acceptance of the installed security system.

5. All necessary wiring, cabling, conduit, raceways, data communication circuits, cable trays, firestopping, labor, tools, equipment, licenses and ancillary materials required to furnish and install new security cameras.

6. Coordinating, configuring, connecting all cameras, video archiver and video monitoring workstations to Owner’s network and testing cameras and associated equipment to ensure fully functioning security system integrated with the Owner’s existing Milestone

Video Management System.

7. Contractor shall coordinate with the Owner for all specific network standards and for local area network (LAN) connections. All camera integrations into the Milestone VMS must use hostnames rather than IP addresses. All hostnames shall follow the City of

Raleigh standard naming convention.

8. Contractor shall provide all Milestone and camera integration licenses necessary to integrate the Milestone Video Management System into the Owner’s Vykon Access

Control System. The Contractor must determine, by obtaining the Owner’s requirements, whether VMS integration with the Vykon Security Access System is required for the specific project

9. Contractor shall be responsible for coordinating any network, software and hardware equipment needed to connect any device or server to the Owner’s network. If any device or server does not meet the Owner’s network requirement specification, the

Contractor shall be responsible to bring the delinquent device up to the Owner’s required specification before connecting the device to the Owner’s network.

10. Installation of the security camera system and providing onsite professional services to assist in the initial setup and programming of all systems to bring components up to fully functioning operational status for acceptance. This shall include but not be limited to:

p. 8

a. Determine hardware, software and operations requirements for implementation.

b. Set up and configure parameters on each camera for recording on the Video

Archivers.

c. Set-up optimum recording parameters on each Video Archiver.

d. Test video system operations based on a camera-by-camera walkthrough.

e. Perform end-user training.

11. Warranty and Support Requirements

The Contractor shall provide warranty coverage for all work and materials, including:

• Minimum 1-year workmanship warranty for all installation-related labor and services.

• Minimum 1-year manufacturer warranty for all equipment furnished under this project.

• Firmware and software updates for all installed equipment through the

Owner’s final acceptance date.

• Maximum 48-hour response time for all warranty-related issues reported by the Owner.

12. Milestone Solution Design Requirement

The Contractor shall develop and submit a complete Milestone Solution Design using the Milestone Solution Designer tool. This design must be submitted to the Owner for review and approval prior to ordering any equipment. The approved design is required as soon as possible to allow the City of Raleigh IT Department to initiate the lease and provisioning process for the VMS Server.

13. Site Survey Requirement

The Contractor shall schedule and conduct a detailed site survey with the Engineering

Services Technology Team and City IT. The purpose of this survey is to determine the number of network ports, switch capacity, and any additional infrastructure required to support the complete VMS installation. Upon completion of the site survey, the

Contractor shall submit a formal Site Survey Report to the Owner for review and confirmation.

14. Project Plan Submission Requirement

The Contractor shall develop and submit a detailed project plan to the Owner for review and approval. The Engineering Services Technology Team shall review and approve the project plan prior to the start of installation activities. The project plan

p. 9 shall include a summary of all major milestones required to complete the installation and commissioning of the Milestone VMS solution, including but not limited to:

• Procurement

• Installation

• Network integration

• System testing

• End-user training

• Final system acceptance

The Contractor shall update the project plan throughout the duration of the project and provide revised versions to the Owner whenever major changes occur or upon request. The Contractor shall review the project plan with the Owner every two weeks to ensure alignment, address issues, and confirm progress toward scheduled milestones.

15. Documentation Requirements

The Contractor shall provide complete documentation for the installed Video Management System. All documentation shall be submitted to the Owner for review and acceptance. Required deliverables include, but are not limited to:

• As-built drawings in both PDF and native CAD or Revit format

• Camera aiming reports documenting final field-of-view settings for each camera

• Camera naming conventions aligned with City of Raleigh standards

• Network diagrams showing all switches, VLAN assignments, IP addressing, and device interconnections

• Licensing summary including per-camera licenses, server licenses, integration licenses, and any required Milestone add-ons.

2. Qualifications

A. The Contractor shall be Milestone System Certified at least at the Milestone Advanced Partner level and shall submit evidence of their certification with their bid.

1. If the Contractor is not properly qualified and certified in a particular system stated in this specification or shown in the project drawings, the Contractor is allowed to sub-contract the work performed on that particular system to a properly qualified and certified Sub-Contractor. This Sub-Contractor shall meet the same Contractor requirements as stated elsewhere in this section, including being at least Milestone Advanced Partner certified

B. Contractor shall supply information attesting to the fact their firm is an authorized product installer / integrator for the proposed system.

p. 10

C. Contractor shall supply information attesting to the fact that their installation and service technicians are competent factory trained personnel capable of maintaining the video security system and providing reasonable service time.

D. Due to the nature of work involved and the interconnectedness to the City’s existing Security Management System, Contractors planning to bid shall have been regularly engaged in the installation and maintenance of IP-based CCTV video, similar in size and scope that outlined herein for a period of no less than five years.

E. Contractor shall provide a minimum of three references whose systems’ experience are of similar complexity and have been installed and maintained by the security system integrator in the last five (5) years.

F. Contractors desiring to bid shall provide the following:

1. Descriptive statement identifying that the Contractor has participated in a prequalification process conducted by the Owner and has been deemed qualified to perform work on any City of Raleigh owned property at the time of bidding.

2. Include an overview of all system components and devices including network communication devices. Provide the manufacturer specifications for each system component to include any applicable software applications required.

G. At the time of bidding, Contractors shall be licensed by all appropriate authorities

(state, municipal and local) for the type of work to be performed. Contractors who have licenses or permits pending, relevant to this project, shall not be considered acceptable for bidding on this project.

3. Preferred Camera Manufacturer - Hanwha

A. Commonly used Hanwha cameras for Milestone VMS installations include the

XNV-C8083R, QNV-C8083R, PNM-C32083RVQ, XNV-C9083R, and XNO-9083R. These models span the A, P, and Q Series product lines. The A Series provides cost-effective camera and NVR solutions offering essential surveillance functionality, including 2MP and 4MP options with H.265 compression, WiseStream II, 120 dB WDR, Hallway View, IR, and basic analytics. The P Series represents Hanwha’s advanced portfolio, utilizing the latest Wisenet 9 AI-powered SoC with dual NPUs to deliver enhanced low-light clarity, extreme WDR, AI noise reduction, forensic search capabilities, and support for cloud-based services such as OnCloud and HealthPro. The Q Series delivers high-resolution imaging up to 8MP with integrated AI analytics for object classification, people counting, and reduced false alarms. It also includes features such as WiseStream III compression, extended tilt angles, Hallway View, and compact micro-vandal camera designs suitable for small to medium installations.

B. Other – City Approved IP Camera Manufacturer

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To maintain performance, compatibility, and quality standards, the following are identified as other approved camera manufacturers for this project: AXIS Communication Inc. and Bosch. Equipment from these approved manufacturers may be submitted as acceptable alternatives, provided they meet or exceed all required technical specifications, functionality, and integration requirements outlined in this document

4. Niagara SYSTEM INTEGRATION REQUIREMENTS

The Video Management System (VMS) shall integrate with the Niagara Platform to enable unified visualization, monitoring, and control of video streams within the Niagara graphical user interface.

a. Ability to view live camera streams within Niagara workbench and browser-based dashboards

b. Ability to view recorded video clips associated with alarms or events in Niagara.

c. Integration shall utilize manufacturer-supported drivers or open standards such as ONVIF, RTSP, or custom Niagara VMS drivers to establish communication between the VMS and Niagara station.

d. The Contractor shall confirm compatibility of the proposed VMS system with the City’s existing Niagara version (specify e.g. Niagara 4.10 or higher) and shall include all necessary licensing, drivers, or modules to support integration

5. Pre-Construction Submittals

A. Submittals shall be as follows:

1. The contractor shall submit shop drawings for the project. Shop drawings shall include:

a. Point-to-point wiring diagrams for the entire system and detailing of each device location and all associated wire runs.

b. Provide a separate layout drawing for each equipment room / Drop location. The equipment room layout drawings shall show each component and detail the wiring for all devices connected to all components within the equipment rack.

c. Drawings shall also show the labeling of each cable connection point, each wire connected to the connection point and each cable leaving the rack or panel. The layout drawings shall indicate in detail the labeling of each component within the rack or associated panel including, but not limited to, power supplies, terminal strips, switches and Video Archivers.

B. Product data including manufacturer’s technical data sheets on each product proposed.

C. Contractor shall submit detailed description of all equipment locations and mounting particulars. The Contractor shall describe coordination efforts that have been made

p. 12 or need to be made by the Contractor and the Owner for the installation to proceed on schedule in the manner described.

D. Contractor shall submit complete and detailed programming parameters of all video surveillance equipment to the Owner a minimum of 30 days prior to the development and implementation of the programming.

E. Contractor shall provide evidence that the power capacity is sufficient for the proper operation of the powered devices under maximum load where AC or DC power supplies are used for Class 1, 2, or 3 Power-Limited Circuits. Detailed calculations of the power requirements shall be acceptable for this purpose.

F. Manufacturer’s User’s manuals for operations, administration installation and maintenance.

6. Construction Progress Submittals

A. The contractor shall provide construction progress submittals for all Milestone Video Management System (VMS) installations to ensure compliance with project requirements, facilitate system commissioning, and verify installation milestones.

These submittals shall document equipment, configuration, installation progress, testing, and readiness for final acceptance.

B. Submit a Construction Progress Submittal Log indicating all planned submittals with dates aligned to the construction schedule, including:

1. Equipment procurement and delivery dates

2. Camera installation phases

3. Software licensing, installation, and configuration

4. Testing and commissioning dates

C. Monthly Construction Progress Reports

1. Summary of installation progress

2. Work completed since last report

3. Work planned for the next reporting period

4. Identification of any issues or delays with mitigation plans

7. Closeout Submittals

A. At project closeout, the contractor shall provide complete documentation and deliverables to ensure proper turnover, operation, and maintenance of the installed Milestone Video Surveillance System.

1. Final As-Built Documentation

a. Floor plans showing final camera locations, device labels, and IP addresses.

b. Exterior Plan showing final camera locations, device labels, and IP addresses

c. Device Information Table

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• Camera #

• Hostname

• Camera Type

• Views

• MAC Address

• IP Address

• Camera Name

• Telecom Room

• Patch Port

• Switch Port

d. Riser diagrams indicating:

• Camera cabling pathways

• Network switch interconnections

• Server and storage locations

e. Wireless Data (Client and Hub Data)

f. Pole diagrams (Pole Height, Below ground, Above ground, BASE DIA, Rebar

Height, Rebar Vert. Spacing, Rebar Horiz. Spacing, Base Volume)

g. Solar Diagrams

• Solar Panel

• Wattage and voltage rating

• Mounting angle and orientation (e.g. 30° tilt facing true south in

Northern Hemisphere)

• Charge Controller

• Model and maximum input/output ratings.

• Connection from solar panel to charge controller

• Battery

• Type (AGM, Lithium, Gel), capacity in Ah.

• Voltage (12V, 24V, 48V) matching system design

• Power Distribution

• DC-DC converter if needed (e.g. 24V battery to 12V camera)

• PoE injector or PoE switch if camera requires Ethernet power

• Network Connectivity

• Wireless radio, cellular modem, or fiber/Ethernet uplink

• Antenna location if using wireless or cellular

• Grounding

• Grounding electrode conductor (wire size, type) from pole to ground rod

• Ground rod location and specifications (length, material, NEC compliance)

• Calculate power budget:

• Camera average and peak power consumption

• Total daily energy usage (Wh/day)

• Required solar array size considering worst-case sun hours

• Battery storage capacity to maintain operation during consecutive cloudy days (typically 2-3 days autonomy

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• Solar Panel Mounting

• Bracket type and wind rating

• Battery Enclosure

• NEMA rating (e.g. NEMA 3R, 4X)

• Dimensions, mounting location (pole mounted or pad mounted

• Camera Mount - Pole mount arm detail or direct mounting detail

• Network Communication Diagram

• Wireless Access Point / Bridge - SSID, encryption type, frequency band (2.4GHz/5GHz).

• Cellular Modem - Carrier, SIM card location, antenna location

• Switch Configuration - VLAN and IP addressing if applicable

• Labeling

• Diagrams should specify labeling requirements for: Solar Panel array, Charge controller, Battery enclosure, Camera ID (matching IP addressing plan)

B. Photo Documentation

1. Photos of installed Milestone recording servers, storage, and workstations

2. Photos showing camera mounting, field of view, conduit installation, and labeling

C. Milestone System Configuration Submittals – Full Milestone Configuration Report D. Training course materials.

E. Commissioning Test Plan and Check-off List.

8. General Summary

A. System shall include installation, configuration and integration of IP cameras into a server-based NVR with client stations and storage as described in this section and on the drawings.

B. The Category 6 cabling to each camera shall be provided by the structured cabling Contractor. Patch cords for the IP cameras to the network switches and from the IP cameras to the data jack shall all be furnished and installed by this Contractor.

C. System installation shall include, but not be limited to, installation, programming, and configuration of system components as well as all associated software upgrades, patches, and maintenance for the first year.

D. Contractor is responsible for meeting with Owner’s representative at time of camera installation to verify exact placement and view of each camera to ensure coverage area is as intended.

9. Drawing Sheets

A. All cameras are designated with a CAM symbol on the project drawings. Each camera has a corresponding label of the format “*#-##”.

B. New Category 6 cabling shall be provided at each camera location.

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10. Mounting and Installation

A. Contractor shall provide the appropriate mounting hardware for all ceiling types and wall types where cameras shall be located.

B. Wall mounted 180/360 degree or multi-sensor cameras shall be mounted horizontally on a wall arm, gooseneck, parapet, pendant or other similar method.

C. Exterior building mounted cameras shall be mounted on a wall arm/gooseneck if surface mounting is not possible.

D. Cameras mounted in lay-in tile or drop ceiling shall have a tile support bridge with a steel support cable connected to structure to prevent tile sagging, theft and vandalism.

11. Code and Standard Requirements

All IP cameras shall be UL or ETL listed, FCC Part 15 Class B compliant, and carry CE marking. Outdoor cameras shall have an ingress protection rating of IP66 or higher and vandal-resistant cameras shall have an IK10 rating. Cameras shall be ONVIF Profile S compliant and support IEEE 802.3af/at PoE standards. NDAA compliance certification shall be provided where required.

A. Electrical Safety Certifications

1. UL 60950-1 (Information Technology Equipment) (Older standard, replaced by UL 62368-1 for new products)

2. compliance with North American electrical safety standard

B. FCC and EMC Compliance

1. FCC Part 15, Subpart B (Class B) - Ensures the device does not cause harmful radio frequency interference in residential and commercial environments.

2. RoHS (Restriction of Hazardous Substances)

C. Environmental Ratings

1. IP66 or IP67 for outdoor cameras

a. IP66: Dust tight, protected against powerful water jets

b. IP67: Dust tight, protected against immersion up to 1m depth

2. NEMA Ratings (US Standard)

a. NEMA 4 or 4X for corrosion-resistant outdoor enclosures

D. Network and Interoperability Certifications

a. ONVIF Compliance (ONVIF Profile S or better)

• ONVIF Profile S, G, or T depending on functionality (streaming, recording, analytics)

b. Ensures interoperability with VMS platforms and other ONVIF-compliant

p. 16 devices.

E. IEEE 802.3af / 802.3at / 802.3bt (PoE Standards)

a. Verifies Power over Ethernet compliance for compatibility with switches and injectors:

• 802.3af: PoE (up to 15.4W)

• 802.3at: PoE+ (up to 25.5W)

• 802.3bt: PoE++ (up to 60W or 100W depending on Type 3 or Type 4

F. IK Rating (Impact Protection) - For vandal-resistant dome cameras

a. IK10

G. All work and materials shall conform in every detail to the rules and requirements of the National Fire Protection Association, National Electric Code and any other codes as required by the Authority Having Jurisdiction.

H. All materials shall be listed by UL and shall bear the UL label. If UL has no published standards for a particular item, then other national independent testing standards shall apply, and such items shall bear those labels. Where UL has an applicable system listing and label, the entire system shall be so labeled.

I. Cameras shall meet the following standards:

1. Codes and Standards Compression and Transmission

a. ISO/IEC 14496 (MPEG-4) (H.264 / AVC)

b. ISO/IEC 23008 (HEVC / H.265

2. Video Compression

a. MPEG-4 (H.264/AVC) or HEVC (H.265)

J. CAMERA RESOLUTION STANDARDS

1. Minimum Resolution: All IP cameras shall provide a minimum resolution of 1920 x 1080 pixels (Full HD 1080p) for general surveillance areas unless otherwise noted.

2. High-Resolution Applications: For critical areas such as building entrances, license plate capture zones, point of sale (POS), or facial recognition areas, cameras shall have a minimum resolution of 4 Megapixels (2688 x 1520) or higher, based on site risk assessment and field of view requirements.

3. The following resolution standards are acceptable based on application:

a. Resolution Options

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• HD (Use Case: Low-traffic hallways, utility rooms)

• Pixels: 1280/720

• Full HD (1080p) (Use Case: Standard surveillance, offices, corridors)

• Pixels: 1920 x 1080

• 4MP: (Use Case: POS, Entrances, detailed identification zones)

• Pixels: ~2688 x 1520

• 5MP: (Use Case: Outdoor perimeter, wide coverage with clarity)

• Pixels: ~2592 x 1944

4. Aspect Ratio

a. Cameras shall support 16:9 aspect ratio for compatibility with VMS display standards.

5. WDR (Wide Dynamic Range)

a. Cameras deployed in environments with variable lighting conditions (e.g.

entrances, windows) shall support True WDR of at least 120 dB to ensure image clarity in both bright and dark areas.

Part 2 - Products

2.1 Quality Assurance

A. All product materials and equipment shall conform to grade, quality and standards specified. Materials, equipment and software shall be of the most recent version or production design available at the time of installation.

2.2 Approved Manufacturers:

The following manufacturers produce equipment or components which are included in this specification or which are approved for use by the City of Raleigh: (Inclusion on the list below does not imply that all products produced by the manufacturer are acceptable for use in the systems described within this specification.)

1. Altronix 140 58th Street Brooklyn, NY 11220

2. Bosch Security Systems, LLC

3. Arecont Vision 425 East Colorado Street 7th Floor Glendale, CA 91205

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4. AXIS Communication Inc.

300 Apollo Drive Chelmsford, MA 01824

5. Dell Inc.

1 Dell Way Round Rock, Texas 78682

6. Hanwha Techwin America (Samsung) 50 Frank W. Burr Blvd. Suite 43 Teaneck, NJ 07666

7. HP Inc.

1501 Page Mill Road Palo Alto CA 94304

8. Life Safety Power 750 Tower Road, Unit B Mundelein, IL 60060

9. Milestone Systems Inc 8905 SW Nimbus Avenue Suite 400 Beaverton, OR 97008

10. Seneca 6040 Tarbell Rd Syracuse, NY 13206

11. Transition Networks 10900 Red Circle Drive Minnetonka, MN 55343

12. Veracity USA Inc.

17000 Preston Road, Suite 120 Dallas, TX 75248

13. Ditek Surge Protection One Ditek Center 1720 Starkey Road Largo, FL 33771

14. Victron Energy (Solar Equipment)

15. Cambium Networks 3800 Golf Rd, Rolling Meadows, IL 60008

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2.3 Video Monitoring System (VMS) General Requirements

A. The VMS shall support video encoded in MJPEG and H.264 and H.265 compression formats.

B. The VMS shall synchronize to a common NTP server as the cameras and other security systems.

C. The VMS shall synchronize with the Owner’s Active Directory system and existing Milestone XProtect Corporate VMS.

D. The VMS shall integrate with the Owner’s Niagara Framework.

E. The VMS shall synchronize with the Owner’s Milestone XProtect Corporate management server located in the City’s data center.

F. The VMS system shall support all camera system components connected to the

Owner’s network whether local or remote and integrate with the existing Niagara based server located in the Engineering Services, Facilities and Operations Management office.

G. The VMS shall be connected to the Owner’s Exchange system for email based notifications.

H. The Owner shall be able to receive all major and minor software updates at no additional cost for the duration of the project. At the completion of the project the Owner shall have the option to receive a final software update to the latest version before the project is paid in full. All NVRs shall be on a consistent version enterprise wide.

I. The system shall be…