Addendum 1.pdf

v.09.24.25

City of Raleigh

Request for Bids #: 274-ERPRCAMERAS-2026

Title: East Raleigh Park and Ride Camera Installation

Proposal Due Date and Time: Wednesday July 29, 2026 at 5 p.m.

ADDENDUM NO. 1

Issue Date: Wednesday, July 22nd 2026

Issuing Department:

Direct all inquiries concerning this bid to:

Sara Tromba Senior Planner sara.tromba@raleighnc.gov

City of Raleigh Addendum No. 1 to RFP 274-ERPRCAMERAS-2026

Issue Date: Wednesday July 22nd, 2026

To: All Bidders

This Addendum, containing the following additions, clarifications, and/or changes, is issued prior to receipt of bid packages and does hereby become part of the original bid documents and supersedes the original bid documents in case of conflict.

Receipt of this addendum must be acknowledged by signing in the area indicated below. Please make the follow additions, clarifications, and/or changes to the bid as listed below and sign and return this addendum with your bid package.

Question #1: See below answer in red:

Vykon Integration: Can you confirm whether full integration with the Vykon access control system is required for this project, or if it is dependent on owner direction during final design?

There will be no access control measures here at this site, so no Vykon integration will be needed.

Question #2: See below answer in red:

Niagara Platform: Is integration with the Niagara platform required as part of the base scope, or should it be considered optional unless otherwise directed?

No Niagara required.

Question #3: See below answer in red:

Prequalification: The specification references contract prequalification with the City, can you please confirm if this is required prior to bid submission or only for the awarded contractor?

The awarded contractor will have to fill out a Vendor Security Questionnaire if not already a City approved contractor. Please reach out to Sara Tromba for the questionnaire if not already done so. Any contractor can preemptively fill out and submit with bid submission to quicken the contract routing process and would encourage any interested bidder to complete it if they are interested in doing work for the City of Raleigh.

Question #4: See below answer in red:

Can the City provide or confirm the drawing sheet showing the exact locations of the nine camera symbols?

Please see the Parking Lot Security Plan (E1.2) (pg. 69 of the full bid advertisement) symbol “c” for the locations of the cameras.

Question #5: See below answer in red:

For cameras not shown on poles, what are the intended mounting locations and mounting surfaces?

The cameras are mounted to light poles or freestanding poles at approximately 15’ AFG which will be provided by the general contractor.

Question #6: See below answer in red:

Are new camera poles, pole foundations, pole arms, grounding, or pole-mounted enclosures included in this scope, or provided by others?

Please see the Keyed Notes on the “Parking Lot Electrical Plan” (E1.1) page or page 68 of the full bid advertisement for clarification. Also, check the Pole Mounted Camera Detail on page E4.1 or page 70 of the full bid advertisement. The poles and conduit will be provided by others while the camera vendor will need to provide the cameras, mounts, grounding, and any pole-mounted enclosures needed for the camera equipment.

Question #7: See below answer in red:

Are we responsible for conduit/raceway from each camera location back to the serving network location, or will conduit/pathway be provided by the GC/electrical contractor?

Please see Keyed Notes on the “Parking Lot Electrical Plan” (E1.1) page or page 69 of the full bid advertisement for clarification. Electrical contractor shall provide conduits shown with pull string.

Question #8: See below answer in red:

Please clarify cabling responsibility. One section indicates CAT6 cabling is by the camera contractor, while another references the structured cabling contractor providing Category 6 cabling to each camera. Which requirement governs?

Cabling responsibility is to be done by the camera contractor; however, there will be pull strings installed to help by the electrical contractor.

Question #9: See below answer in red:

Can the City confirm the head-end/Milestone recording server for this location for this site, including rack space, UPS, power, network switches, and available PoE ports?

Per Engineering Services Video Surveillance Specification, the Server NVR will be leased through the City of Raleigh for five years. The NVR shall be purpose built for surveillance, video optimized storage, and management. The NVR shall have a dedicated SSD drive for the operating system and software and an additional spinning drive(s) for video recording. The failure of a recording drive shall not affect the operating system drive. The NVR shall have an integrated DVD-RW drive and digital video output to connect to a KVM. Each NVR shall synchronize to the City’s Active Directory system for user management. The Contractor shall connect this unit directly to the Owner supplied secure network and coordinate with the City’s IT department for connection and IP information. The contractor shall coordinate with the Owner for the connection of the Milestone equipment. This unit shall be installed, configured, programmed, and attached to the network by the Contractor. The NVR shall be rack mounted unless noted otherwise. The contractor shall provide with a 4-post to 2-post converter when installed on a 2-post rack. The Contractor shall provide a monitor, keyboard, and mouse with each NVR. Provide a KVM when the NVR is rack mounted.

For the Video Recording Server Solution Design Proposal, the contractor shall provide a solution design proposal for the video recording server using the Milestone XProtect Solution Designer.

The Solution Design Proposal shall be reviewed and approved by the IFS Milestone Specialist and the City of Raleigh IT Department. These individuals will determine whether network storage will be utilized for the Milestone VMS project. The contractor shall submit the Milestone XProtect Solution Design Proposal for the video recording server as early as possible to allow City IT sufficient time to process the lease paperwork and place the lease order for the NVR.

Failure to submit the proposal in a timely manner may result in project delays due to procurement and processing timelines for the leased server.

Question #10: See below answer in red:

Is this project intended to use a Milestone recording server, a City data center server, or a City-provided leased server installed locally?

See above.

Question #11: See below answer in red:

Please confirm whether Milestone XProtect Professional+ device licensing is the correct requirement for this project, or if the cameras must integrate into the City’s existing Milestone XProtect Corporate environment?

Currently, all of Transit’s cameras are utilizing Milestone XProtect Professional+ device licensing. We will need for these new cameras to be integrated into that environment.

Question #12: See below answer in red:

Are the nine cameras intended to be Hanwha exterior multi-sensor/360-degree cameras, basis-of-design Hanwha PNM-9002VQ or current equivalent?

Yes, Hanwha is the preferred vendor.

Question #13: See below answer in red:

Will Axis or Bosch approved-equal products be accepted for this bid?

Yes.

Question #14: See below answer in red:

Where are the serving telecom rooms, network switches, or IDF/MDF locations for the camera cabling?

There is a telecom cabinet on the plans that will be provided by the electrical contractor. Please see the plans for clarifications/more information.

Question #15: See below answer in red:

Are all cable runs within copper Ethernet distance limitations, or should the bid include fiber, wireless, media converters, extenders, or additional network infrastructure?

The cameras will be powered with PoE and are all within distance limitations. Please refer to the specs and plan sheets for more information.

Question #16: See below answer in red:

Will the City provide PoE switch ports with sufficient PoE/PoE+ budget for all nine multi-sensor cameras?

The City will provide.

Question #17: See below answer in red:

Are patch panels, data jacks, patch cords, and final terminations part of our scope, or provided by structured cabling/electrical contractors?

This is the responsibility of the camera vendor.

Question #18: See below answer in red:

Are handholes, underground conduit, trenching, boring, sawcutting, backfill, asphalt/concrete repair, and landscaping restoration by this camera contractor, by the GC/electrical contractor, or by others?

Please see the Keyed Notes on the “Parking Lot Electrical Plan” (E1.1) page or page 68 of the full bid advertisement for clarification.

Question #19: See below answer in red:

Are there existing or planned spare conduits/pathways from camera pole/structure locations back to the network room?

See above answers and plans for further clarification.

Question #20: See below answer in red:

Are weatherproof junction boxes, NEMA enclosures, surge protectors, grounding conductors, and ground bars available at camera locations, or should they be included in our price?

Please see answers above and plans for further clarification.

Question #21: See below answer in red:

Can the City confirm grounding requirements for cameras mounted on poles, exterior structures, or locations not attached to a building?

Outdoor cameras shall be installed with proper grounding and shielding practices to protect equipment from transient voltage, lightning-induced surges, and communication interference.

Shielded Twisted Pair (STP) cabling shall be used for all network connections, and the cable shield shall be bonded to an approved earth ground at the designated termination point. Camera mounts, housings, or associated metal components shall be bonded to a verified earth ground at the pole or supporting structure. Surge-protection devices rated for PoE and outdoor environments shall be installed on all exterior camera circuits. All grounding, bonding, and surge-protection work shall comply with industry best practices, applicable electrical codes, and manufacturer recommendations.

Question #22: See below answer in red:

Are site power locations available for a non-PoE equipment, wireless equipment, fiber media converters, or surge protection enclosures?

N/A. All cameras are PoE.

Question #23: See below answer in red:

Should our proposal include only the nine Milestone XProtect Professional+ camera device licenses and one-year Care Plus, or are any server, recording, map, integration, alarm, Niagara, or Vykon licenses also required?

Yes, all nine Milestone XProtect Professional+ camera device licenses and one-year Care plus should be included. No Niagara or Vykon are required.

Question #24: See below answer in red:

Is Niagara integration required for this specific Park and Ride project, or is that only part of the City’s general standard specification?

Please see section 4 on page 11 of the Security System Specification Standards. Niagara should work with our existing Milestone platform (VMS).

Question #25: See below answer in red:

Is Vykon Access Control integration required for this specific project, or should it be excluded unless directed by the City?

There will be no access control measures here at this site, so no Vykon integration will be needed.

Question #26: See below answer in red:

Are camera maps required in Milestone for this project, and will the City provide site plan backgrounds in PDF/DWG format?

Yes, please provide. Please see the Parking Lot Security Plan on page E1.2 for the site plan. The cameras are labeled with a small box labeled “C”.

Question #27: See below answer in red:

Who will provide IP addresses, hostnames, VLAN information, DNS, NTP, QoS, multicast settings, firewall rules, and Active Directory/security requirements?

The City will provide any and all IT addresses and network settings to get the cameras online and operational.

Question #28: See below answer in red:

Will the City provide remote access or onsite access for camera/VMS programming, or must all configuration be performed onsite with City IT present?

City IT can perform either onsite or remote.

Question #29: See below answer in red:

What storage retention requirement applies to these nine cameras: 31 days, 90 days, or another project-specific retention period?

Please see section 8 of the Security System Specification Standards or page 12 of the full bid advertisement for storage requirements.

Question #30: See below answer in red:

What recording profile should be used for the nine multi-sensor cameras: full-time, motion-based, 15 fps, 30 fps, max resolution, or another City standard?

Please see page 30 of the Security System Specification Standards or page 39 of the full bid advertisement for recording profile.

Question #31: See below answer in red:

Since the site has not entered construction, when is the anticipated camera installation window relative to substantial completion of the Park and Ride facility?

Camera installation should be finished prior to substantial completion. Expected installation would be summer 2027; however, coordination and updates will be provided via the project manager, Sara Tromba.

Question #32: See below answer in red:

Will the selected camera contractor be contracted directly with the City, or coordinated under the project GC’s site schedule and safety requirements?

The selected camera contractor will be contracted directly with the City and coordination will be provided via the project manager, Sara Tromba. The installation of the cameras will be affected by the project GC’s site schedule, so coordination and updates will be communicated. All persons onsite will be held to the City of Raleigh’s safety requirements.

Question #33: See below answer in red:

Will the GC provide site access, lift access, staging area, parking, storage, and coordination support?

When the site is ready for camera installation, the GC will provide site access, parking, etc.

Staging area/storage (if needed) will be provided; however, any supplies left out by the camera contractor is up to the responsibility of the camera contractor. Coordination support will be via project manager, Sara Tromba.

Question #34: See below answer in red:

Are lifts required for all camera locations, and should lift rental be included in the base bid?

Any machinery needed to complete the scope of the work should be included in the bid.

Question #35: See below answer in red:

Are any after-hours, weekend, holiday or restricted work periods expected?

No after-hours, weekend, holiday, or restricted work periods are expected. All work is expected to be completed during the week at normal hours.

Question #36: See below answer in red:

Will the camera contractor be required to attend recurring project coordination meetings during the 300-day construction period?

The camera contractor will not be required to attend recurring project coordination meetings initially. Some project meetings may be needed, but those meetings are not solidified as of this moment. The camera contractor will be required to attend project coordination meetings when/if camera installation progress updates are conversed. Sara Tromba will communicate when the camera contractor will be needed during these meetings.

Question #37: See below answer in red:

Are there liquidated damages, milestone penalties, or specific completion dates tied to the camera installation after notice to proceed?

Once notice to proceed is given for the camera contractor to start work, installation should take place as soon as possible.

Question #38: See below answer in red:

Does the City require a bid bond with this bid if the bid amount exceeds $100,000, and will performance/payment bonds be required after award?

Please see page three (3) of the bid advertisement: The bid bond will need to be 5% of the bid if it exceeds $100,000.

Performance/payments bonds are required when the contract is $300,000 and above.

Question #39: See below answer in red:

Can the City confirm whether Buy America applies to all camera, network, mounting, conduit, and ancillary materials for this project?

Buy America applies to all materials. Any non-compliant material discovered on the job site shell be removed immediately to avoid confusion or accidental installation.

Question #40: See below answer in red:

Are Hanwha cameras acceptable under Buy America/federal procurement requirements for this project, or is additional manufacturer documentation required?

Camera contractors should select compliant equipment, materials, and manufactured goods produced in the United States. A Buy-America approved product means that all the manufacturing processes for the product take place in the United States and all of the components of the product are of U.S. origin. A component is considered of U.S. origin if it is manufactured in the United States, regardless of the origin of its subcomponents.

Question #41: See below answer in red:

Can the City confirm that no Hikvision, Dahua, Huawei, ZTE, or other prohibited covered telecommunications, video surveillance equipment may be used anywhere in the solution?

See above answers for further clarification.

Question #42: See below answer in red:

Are Davis-Bacon certified payrolls required for all onsite labor, including technicians, programmers, subcontractors, and low-voltage installers?

Yes.

Question #43: See below answer in red:

Should sales tax be excluded from the bid and handled as reimbursable per the City’s sales tax reporting requirements?

Reimbursable sales taxes are to be excluded from the bid price for this project. (This is stated in sub-section (a) of section 1on the Procedure for Reporting North Carolina Sakes Tax Expenditures on City of Raleigh Contracts or page 149 on the full bid advertisement.)

Question #44: See below answer in red:

Are subcontractors required to be listed at bid time on Form A/Form B, including electrical, trenching, cabling, lift, or programming subcontractors?

These do not need to be signed/filled out prior to bid. These were provided so all interested bidders know what documentation will be needed during the project.

Question #45: See below answer in red:

Can the City confirm Davis-Bacon, Buy America, SAM.gov, and prohibited equipment documentation requirements applicable to the camera equipment, cabling, pathway, and subcontractors?

All are applicable.

Question #46: See below answer in red:

The bid documents reference both Milestone XProtect Professional+ and Milestone XProtect Corporate. Please clarify which licensing platform bidders are expected to provide.

Please see above answers. It should be Milestone XProtect Professional+ to integrate with City of Raleigh Transit’s existing system.

Question #47: See below answer in red:

We were unable to locate a camera schedule in the drawing set. Could you please clarify:

are all nine (9) cameras intended to be outdoor, multi-sensor, 360-degree cameras? If so, is the basis of design the Hanwha PNM-9002VQ (or approved equivalent)?

Yes, this is outlined in the Security System Specification Standards under Camera Type 4 for Exterior Multi-Sensor cameras. (Pg. 33 of the standards, pg. 42 of the full bid advertisement.

Question #48: See below answer in red:

What are the intended mounting heights?

Please see the answer to question #5.

Question #49: See below answer in red:

If different camera models are required at specific locations, could you provide the intended model (or camera type) and required field of view for each location?

No different camera models than what was in the bid are required nor preferred. All locations need to have the multi-sensor cameras for full view.

Question #50: See below answer in red:

Please clarify whether the camera poles and foundations are to be furnished and installed under this contract or by another contractor.

The cameras are going to be installed on light poles or freestanding poles which are to be furnished and installed by the electrical contractor.

Question #51: See below answer in red:

Please clarify whether the security contractor is responsible for furnishing and installing the communications cabling (Cat6 and/or fiber), or if this work will be performed by the structured cabling/electrical contractor.

Cabling will be installed by the camera vendor. They will be able to utilize the pull strings set in place in the conduits by the electrical contractor.

Question #52: See below answer in red:

Will all underground and vertical conduit be furnished and installed by the electrical contractor? If so, how will the conduit type and sizing be determined based on the required cabling at each camera location?

All conduit will be furnished and installed by the electrical contractor with pull strings ready for camera installation. Please see The Security Coordination Note on page E0.2 of the plans (pg. 67 of the full bid advertisement) for more information.

Question #53: See below answer in red:

Based on the drawings, we are unable to determine the distance from each camera location to the serving telecommunications room or network equipment. If fiber optic cabling is required, how is power intended to be provided at each camera pole? Will the required network switches, SFP modules, and associated fiber termination hardware be provided by the Owner or another contractor?

Fiber optic cabling will not be used for the cameras (all cameras are PoE). Security conduit is labeled on page E1.2 (“Parking Lot Security Plan”) of the plan sheets and the scale can be used to find estimated distances if needed which all lead back to the telecom cabinet on the north side of the site.

Question #54: See below answer in red:

Could you please clarify the communication method for the cameras? Will the connectivity be provided through fiber optic cabling, CAT6 outdoor cable, or wireless antennas/bridges?

Cat6 cabling (PoE) will be used for the cameras. Please see the Keyed Notes on page E1.2 for more information.

Question #55: See below answer in red:

Could you provide additional details regarding the camera mounting requirements?

According to the specifications, only four cameras are indicated for pole mounting.

However, the mounting method and locations for the remaining cameras are not specified.

Please clarify how the other cameras should be installed.

The electrical contractor is responsible for the light poles and freestanding poles. The camera contractor is responsible for the camera mount. Please see the Pole Mounted Camera Detail on page E4.1 of the plans.

Question #56: See below answer in red:

Where will the IT room and the Network Video Recorder (NVR) be located?

There will be a telecom cabinet located on the site. Please see the plans for more information.

Question #57: See below answer in red:

Do we need to provide patch cables and patch panels?

Yes, the camera vendor will need to provide patch cables and panels.

Question #58: See below answer in red:

Do we need to provide conduit?

Please see the answers from questions #7, #18, and #19 above regarding conduit.

Question #59: See below answer in red:

Are we responsible for providing and installing the cabling infrastructure? If so, please indicate the exact termination points and cable routes for each camera connection.

Please see the answers to questions #8 and #14 regarding cabling responsibility.

Question #60: See below answer in red:

The specifications indicate that the server workstation and PoE switches will be provided by the client. Could you please confirm whether these devices will be fully installed and operational prior to system deployment?

This is dependent on project schedule.

Question #61: See below answer in red:

If cabling is to be provided by our team, please confirm whether all required network infrastructure, including patch panels, rack space, and network ports, will be available at the IT room.

Please see the above answers for more details. City IT will provide the switch and network settings, while the camera vendor will provide the patch panels/cables.

Question #62: See below answer in red:

Do we need lift rental?

Please see the answer to question #34.

Sara Tromba Senior Planner

SIGN BELOW AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.

Proposer Name & Company: _____________________________ Date: __________

Signature: ____________________________ Title: ___________________________