Fuel_Tank_Testing_RFB.docx

State of Maryland

MARYLAND DEPARTMENT OF HEALTH

Western Maryland Hospital Center (WMHC)

INVITATION TO BID

BID TITTLE:

Testing & Inspection of Underground Fuel Oil Storage Tank

BID ID NUMBER: BPM054721

NOTICE TO BIDDERS

A Prospective Bidder that has received this document from a source other than eMaryland Marketplace Advantage (eMMA) https://procurement.maryland.gov should registered on eMMA.

Minority Business Enterprises Are Encouraged to Respond to this Solicitation

Solicitation Key Information THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07

NO BID

NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State Solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please email or fax this completed form to the attention of the Procurement Officer (see Key Information Summary Sheet below for contact information). Title: Testing & Inspection of Underground Fuel Storage Tank Solicitation No. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time The subject of the solicitation is not something we ordinarily provide We are inexperience in the work/commodities required Specifications are unclear, too restrictive, etc. (Explain in Remarks Section) The scope of work is beyond our current capacity Doing business with the State is simply too complicated. (Explain in Remarks Section) We cannot be competitive. (Explain in Remarks Section) Time allotted for completion of the Bid is insufficient Start-up time is insufficient Bonding/Insurance requirements are restrictive (Explain in Remarks Section) Bid requirements (other than specifications) are unreasonable or too risky (Explain in Remarks Section) MBE or VSBE requirements (Explain in Remarks Section) Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory.

Payment schedule too slow Other: __________________________________________________________________ If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.)

REMARKS:

Vendor Name: __________________________ Date: __________________________________ Contact person: _________________________ Phone (____) ________ - Address: ______________________________________________________________________ Email Address: _________________________________________________________________

Project – Testing and Inspection of Underground Fuel Storage Tank The Western Maryland Hospital Center (WMHC) located at 1500 Pennsylvania Avenue, Hagerstown, Maryland 21742, is a specialty hospital and comprehensive care facility operated by the State of Maryland, Department of Health (MDH). The WMHC provides a wide range of health and rehabilitation services to include a High Intensity Medical Program and a Comprehensive Care Program. The hospital is currently licensed for 123 beds and has approximately 236 employees.

It is the State intension to obtain services, as specified in the IFB, from a Contract between the selected Bidder and the State. The anticipated duration of services to be provided under this Contract is three (3) years.

Minimum Requirements:

The Bidder must provide proof alone with its Bid that the following Minimum Qualifications have been meet each:

a. The bidder shall have two (2) years of experience within the past five (5) years providing Underground Fuel Oil Tank Testing and Inspection services addressed in this solicitation at other institutions or facilities of similar nature. As proof of meeting this requirement, the Bidder shall provide with its bid three (3) references from the past five (5) years with a minimum of two (2) years of service with each reference, able to attest to the Bidder’s experience in providing these services.

b. The bidder shall be satisfied by the Maryland Office of UST. As proof of meeting this requirement the bidder shall provide with its Bid a current certificate issue by the UST evidencing the Bidders certification as an Underground Fuel Oil Storage Tank Testing and Inspection Company.

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i. PROCUREMENT OBJECTIVES A. Issuing Office

Western Maryland Hospital Center Maryland Department of Health 1500 Pennsylvania Avenue Hagerstown Maryland, 21742

The Procurement Officer for this solicitation is:

Cynthia Shaffer Procurement Officer 301-745-4349 Cynthia.shaffer@maryland.gov

The Contract Monitor for this solicitation:

Mark Dressler Maintenance Services Supervisor 301-745-4948 Mark.dressler@maryland.gov

The sole point of contact in the State for purpose of this solicitation is the Procurement Officer.

B. Submission Deadline Bids must be submitted on eMaryland Marketplace Advantage (eMMA) by Friday January 9, 2026 at 1:00 PM ET in order to be considered. Vendors who are not currently registered on eMMA may do so by the following link https://procurement.maryland.gov/

ii. General Information For Vendors

A. Contract The Contract resulting from this solicitation shall be a fixed price contract, for a period of three (3) year. The Department reserves the right to reduce or withhold contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in this contract or if the Contractor otherwise materially breaches the term and conditions of the contract.

B. Submission of Bids, Pre-Bid Conference,

1. Submission of Bids:

Bidders MUST submit bids via eMMA. Mailed, emailed, or faxed bids will not be accepted for this solicitation.

Pre-Bid Conference (Date – January 6, 2026, Time – 10:00 am, Location – Western Maryland Hospital Center, 1500 Pennsylvania Avenue Hagerstown Maryland 21742.)

Meet in the lobby of Western Maryland Hospital Center, 1500 Pennsylvania Avenue Hagerstown, MD 21742

C. Inquires Statement Potential bidders/offerors can submit questions or comments to the Procurement Officer at the via eMMA Only, up to January 8, 2026 at 12:00 pm. Any questions submitted after this date cannot be guaranteed to be answered. The Procurement Officer will make every effort to respond to questions if time permits.

D. Transmittal Letter A transmittal letter prepared on the Bidders business stationary MUST be uploaded on eMMA with the bid documents. The transmittal letter should be brief but must include acknowledgement of meeting the requirements of the solicitation. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

E. Selection Process The contract resulting from this sonication shall be awarded to the responsible and responsive bidder whose bid meets the requirements noted in the solicitation document and is the most favorable bid price (lowest cost)

III. TECHNICAL SPECIFICATIONS

A. SCOPE

The State is issuing this solicitation for the purpose of providing Testing and Inspection of the Underground Fuel Oil Tanks of Western Maryland Hospital Center. All inspection shall be in compliance with the manufacturer’s specification and requirements including required certification as well as in compliance with State Regulations. The Contractor shall furnish detailed written inspection and testing reports.

B. DESCRIPTION OF WORK

The Contractor shall provide all required labor, materials and equipment to conduct the Inspection and Testing on Western Maryland Hospital Center’s three (3) Underground Fuel Oil Tanks. All work must be performed under the direction, and when required, by a UST inspector licensed by Maryland Department of the Environment. All reports should have copies made and given to the Contract Monitor on site, as well as providing needed documentation to Maryland Department of the Environment. All tests procedures and reports must conform to applicable COMAR (Code of Maryland Administrative Regulations).

1. The spill containment on each tank is to be tested every three (3) year and must be sealed to the fill pipe in such a way that no liquid that is trapped in the sump is allowed to leak out and enter the surrounding ground. This test was last performed on 2/15/2023. This test is due on 2/15/2026

2. The Overfill protection device should be inspected every three (3) years on each tank. This test was last performed on 2/15/2023. This test is due on 2/15/2026.

3. The Contractor shall complete an Underground Storage Tank System Compliance Inspection Report every three (3) year of the tanks using the form supplied by the Maryland Department of the Environment, Form Number: MDE/WAS/COM.055. All sections that pertain to the tank and piping being inspected must be completed and signed by the licensed inspector. This form should be submitted to the Center and Maryland Department of Environment for the completion of this task. This test was last performed on 2/59/2023. This test is due on 2/15/2026.

4. The Contractor shall conduct a precision test “tightness test” of each UST every three (3) years in accordance with COMAR. This test was last done performed on 01/24/2025. It is has been due since 01/24/2028.

5. Test supply and suction piping on either an annual or biannual frequency as required.

6. The Contractor shall perform a test of the fuel supply in the tank that is used to run the emergency generator for the purpose of supplying electricity to the Center using ASTM D975-10 at least annually to certify that it meets the standards. Fuel samples are to be taken from the emergency generator fuel storage tank and the emergency generator day tank once every year and tested by a certified laboratory. If the fuel is deficient then the Contractor is to treat the fuel as needed to keep it at or above the minimum specifications. A report on fuel testing is to be prepared and delivered to the Class A facility operator detailing both the before test, and the treatment process, as well as the after test to show the fuel is acceptable.

Attachments

Attachment A: Bid Tab