Formal_Procurement_Request_Form_-_Demo_of_Structures_for_La_Plata_Library_6-24-25_-_signed.pdf
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- Solicitation number
- 26-008
- Issued by
- Charles County, Maryland
About this file
This is a Formal Procurement Request Form and supporting budget documentation from Charles County Government, Department of Public Works, Capital Services Division, for the demolition of four structures in preparation for construction of the new La Plata Library. The project involves complete demolition and site restoration services for properties located at 206 Washington Avenue, 206A Washington Avenue, 208 Washington Avenue, and 111 North Maple Avenue in the Town of La Plata, Maryland. Demolition services include removal of all above-ground and below-ground components, backfilling with suitable materials, grading to achieve minimum 2% positive drainage, and stabilization and seeding of sites. A mandatory pre-bid meeting and site visit is scheduled for September 10, 2025, at 11:00 am. The bid response deadline is September 30, 2025, at 11:00 am. The contract term is specified as 120 consecutive calendar days after the Notice to Proceed. Demolition permits covering 38,142 square feet are valid until November 9, 2025.
The total estimated project cost is $280,000, allocated as follows: $180,000 for demolition and abatement services, $60,000 for sitework, $20,000 for plumbing services, and $20,000 for electrical services. Funding is provided from the County's General Fund through fiscal project #3402003242, with budget approval effective as of June 27, 2025. The budget report indicates a revised budget of $14,174,000 for the overall La Plata Library Relocation project, with the demolition costs included within the construction budget line item (GL Account 3402003242.50450). Qualified contractors must demonstrate at least five years of relevant demolition experience and provide comprehensive documentation including vendor disclosure forms, subcontractor information, and compliance certifications. Pre-demolition hazardous materials surveys have identified asbestos-containing materials, lead-based paint, and heating oil tanks at certain locations requiring specialized removal. The County will retain 5% retainage throughout the project, with potential release contingent upon project completion, submission of closeout documents, and a possible maintenance bond. The procurement does not specify explicit set-aside designations for disadvantaged enterprises.
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Page 1 PURCH 240227
Charles County Government BUDGET - Formal Procurement Request
For procurement exceeding $50,000.00. This form is valid for twelve months from the approval date.
Scope of Work/Specifications must be submitted with this form.
Part A: Request Details
Department: Public Works
Division: Capital Services
Project manager: Candis Stretcher
Item/Project name: La Plata Library
Estimated cost: $280,000
Description of work/service/commodity:
The scope of work includes demolition of four structures needed for construction of the new La Plata Library.
Part B: Funding Certification
Fiscal project # (if applicable): 3402003242
Funding: County % State % Federal %
Grant % Other %
Fiscal Year: 2026
Budget Status: Approved Pending Not Funded Other:
General Ledger (G/L) Account(s): 3402003242.50450
Comments: Demolition costs were included in the construction budget.
Part C: F&AS Approvals
Budget Comments:
Budget Chief Approval: Date:
FAS Director Comments:
FAS Director Approval: Date:
Budget Available Budget available
06/27/2025
Jacob Dyer (Jun 27, 2025 08:52 EDT) Jacob Dyer 06/27/2025
Charles County County Commissioners
PROJECT BUDGET REPORT
Report generated: 06/23/2025 16:07 User: stretchc Program ID: pareport
FOR 07/01/2019 - 06/30/2025
Original Net Budget Revised Available Percent Budget Amendments Budget Requisitions Encumbrances Actuals Budget Used
Project: 3402003242 - La Plata Library Relocation
E 3402003242.50437 . . Inspection 129,000.00 604,000.00 733,000.00 0.00 0.00 52,551.96 680,448.04 7.17%
E 3402003242.50441 . . Admin 200,000.00 0.00 200,000.00 0.00 0.00 252,364.75 -52,364.75 126.18%
E 3402003242.50442 . . FAS Admin 9,000.00 12,000.00 21,000.00 0.00 0.00 16,402.46 4,597.54 78.11%
E 3402003242.50443 . . A&E 662,630.00 347,850.00 1,010,480.00 0.00 61,460.72 707,843.69 241,175.59 76.13%
E 3402003242.50444 . . Land & Row
0.00 51,000.00 51,000.00 0.00 0.00 49,237.42 1,762.58 96.54%
E 3402003242.50445 .T10200 . FT Salary
0.00 500,180.00 500,180.00 0.00 0.00 0.00 500,180.00 0.00%
E 3402003242.50446 .T10221 . Pension
0.00 90,970.00 90,970.00 0.00 0.00 0.00 90,970.00 0.00%
E 3402003242.50446 .T10226 . FICA
0.00 45,630.00 45,630.00 0.00 0.00 0.00 45,630.00 0.00%
E 3402003242.50446 .T10227 . FICAMedicr
0.00 10,670.00 10,670.00 0.00 0.00 0.00 10,670.00 0.00%
E 3402003242.50446 .T10228 . Hlth&Dentl
0.00 66,240.00 66,240.00 0.00 0.00 0.00 66,240.00 0.00%
E 3402003242.50446 .T10229 . PEHP
0.00 16,930.00 16,930.00 0.00 0.00 0.00 16,930.00 0.00%
E 3402003242.50446 .T10230 . Life Ins
0.00 1,180.00 1,180.00 0.00 0.00 0.00 1,180.00 0.00%
E 3402003242.50446 .T10231 . Wrkrs Comp
0.00 1,620.00 1,620.00 0.00 0.00 0.00 1,620.00 0.00%
E 3402003242.50446 .T10232 . LTD
0.00 2,580.00 2,580.00 0.00 0.00 0.00 2,580.00 0.00%
E 3402003242.50450 . . Construct 3,860,000.00 6,327,000.00 10,187,000.00 0.00 0.00 5,960.00 10,181,040.00 0.06%
E 3402003242.50468 . . Cntngcy 437,370.00 531,750.00 969,120.00 0.00 0.00 0.00 969,120.00 0.00%
E 3402003242.50469 . . Misc 20,000.00 246,400.00 266,400.00 0.00 0.00 46,169.10 220,230.90 17.33%
EXPENSE TOTALS for Project: 3402003242 - La Plata Library Relocation 5,318,000.00 8,856,000.00 14,174,000.00 0.00 61,460.72 1,130,529.38 12,982,009.90 8.41%
TOTALS for Project: 3402003242 - La Plata Library Relocation 5,318,000.00 8,856,000.00 14,174,000.00 0.00 61,460.72 1,130,529.38 12,982,009.90
TOTALS FOR EXPENSE STRINGS
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Report generated: 06/23/2025 16:07 User: stretchc Program ID: pareport
FOR 07/01/2019 - 06/30/2025
Original Net Budget Revised Available Percent Budget Amendments Budget Requisitions Encumbrances Actuals Budget Used
REPORT TOTAL
Original Net Budget Revised Available Budget Amendments Budget Requisitions Encumbrances Actuals Budget 5,318,000.00 8,856,000.00 14,174,000.00 0.00 61,460.72 1,130,529.38 12,982,009.90
Report generated: 06/23/2025 16:07 User: stretchc Program ID: pareport
REPORT OPTIONS
Template Information Report template code: PROJBUDRPT Template description: Project Budget Report Master template: Y
Report Options Format: 8 columns Segment description: Short Print report definitions? Y Showing funding source strings as credits? Y Double space the report? N Exclude project strings with zero balances? Y Include cents in dollar amounts? Y Amounts exceed 999 million? N Only include project strings that exceed 0% of available budget
Column Definitions Column 1 code:001 Original Budget Column 2 code:002 Amendments Column 3 code:005 Revised Budget Column 4 code:007 Requisitions Column 5 code:006 Encumbrances Column 6 code:008 Actuals Column 7 code:011 Available Column 8 code:015 PCTUsd(enc/act)
Project String Selection Expense Funding Source Project: *3242 Phase:
Task:
Sub-Task:
Report Options Beginning year/month: 2019/7 Ending year/month: 2025/6 Group by Major Project? N Group by Budget Level N
Sorting Options 1: Project 2: Sub Project/Sub Project 3: Task/Type 4: Sub Task/Detail Total Y Total N Total N Total N Page break N Page break N Page break N Page break N
Detail Options Include string description: Short Include Project String Detail: Y Include Employee Detail: N
Report generated: 06/23/2025 16:07 User: stretchc Program ID: pareport
REPORT OPTIONS
Include Closed Projects: Y Include Journal Detail: N Include Actual Detail: N Include Encumbrance Detail: N Include Budget Detail: N Include vendor info: N Include unposted transactions: N Journal source code(s):
** END OF REPORT - Generated by Candis Stretcher **
Formal Procurement Request Form - Demo of Structures for La Plata Library_6-24-25 Final Audit Report 2025-06-27
Created: 2025-06-24 (Eastern Daylight Time)
By: Deborah Bays (BaysD@charlescountymd.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAqGuCZPh7kvxV7AZuxyYKp8K-6cyx2sVH
"Formal Procurement Request Form - Demo of Structures for La Plata Library_6-24-25" History
Document created by Deborah Bays (BaysD@charlescountymd.gov)
2025-06-24 - 10:49:32 AM EDT
Document emailed to Estid Reedy (ReedyE@charlescountymd.gov) for signature
2025-06-24 - 10:49:37 AM EDT
Email viewed by Estid Reedy (ReedyE@charlescountymd.gov)
2025-06-27 - 7:24:57 AM EDT
Document e-signed by Estid Reedy (ReedyE@charlescountymd.gov) Signature Date: 2025-06-27 - 7:26:57 AM EDT - Time Source: server
Document emailed to Samantha Chiriaco (ChiriacoS@charlescountymd.gov) for signature
2025-06-27 - 7:26:59 AM EDT
Email viewed by Samantha Chiriaco (ChiriacoS@charlescountymd.gov)
2025-06-27 - 8:27:03 AM EDT
Document e-signed by Samantha Chiriaco (ChiriacoS@charlescountymd.gov) Signature Date: 2025-06-27 - 8:49:13 AM EDT - Time Source: server
Document emailed to Jacob Dyer (dyerj@charlescountymd.gov) for signature
2025-06-27 - 8:49:15 AM EDT
Email viewed by Jacob Dyer (dyerj@charlescountymd.gov)
2025-06-27 - 8:51:36 AM EDT
Document e-signed by Jacob Dyer (dyerj@charlescountymd.gov) Signature Date: 2025-06-27 - 8:52:03 AM EDT - Time Source: server
Agreement completed.
2025-06-27 - 8:52:03 AM EDT
| Formal Procurement Form-Demo for LaPlata Library 6-23-25 |
| Budget Report-06-23-25 |
| 2025-06-27T12:52:09+0000 | |
| Certified by Adobe Acrobat Sign |
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