FN1511-21 Solicitation - Amendment 001.pdf

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment #001 12/23/2020

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

UNICOR, FEDERAL PRISON INDUSTRIES, INC.

400 First St NW Washington, DC 20534

UNICOR, FEDERAL PRISON INDUSTRIES, INC.

846 NE 54th Terrace Coleman, FL Attn: Clarice Bailey, Contract Specialist

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, State and Zip Code) (x) 9A. AMENDMENT OF SOLICITATION NO.

FN1511-21 X

9B. DATED (SEE ITEM 11)

12/11/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY

CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENT OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and the date specified for receipt of Offers __ is extended___ is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, Appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

X D. OTHER (Specify type of modification and authority) FAR 52.212-4 Contract Terms and Conditions –

E. IMPORTANT : Contractor ____is not __X__ is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See attachment A.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Clarice Bailey, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

_______________________________________ BY

Signature of the person authorized to sign) (Signature of contracting officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (REV. 10-

83) Prescribed by GSA

FAR(48 CFR) 53.243

Attachment A Amendment #001

Design and Space Planning Solicitation FN1511-21

Response to Questions and Clarifications

Q: How will UNICOR initiate design/space planning services?

a. Who is responsible for getting a PO for the space planning services? What purchasing options will the customers have for design services to be performed?

b. Will customers need a PO up front for the services or will UNICOR allow for the services to be purchased as part of the product order?

c. If the space planning services are performed and the product is ultimately not ordered, who pays for the space planning services provided?

A: a. UNICOR will provide the successful offeror with a purchase order for design services.

b. UNICOR will provide the successful offeror with a purchase order for design services.

c. UNICOR Customers only pay for space plan/design if they place an order with

UNICOR for the product designed.

Q. The bid states: INVOICING FOR DESIGN AND SPACE PLANNING SERVICES - The Contractor will bill UNICOR for space planning services once the customer places an order with UNICOR, or billing will be completed when a project has been inactive for a period of thirty (30) days or more. It shall be done in one phase.

a. How will billing be handled for projects that do not reach a final BOM stage?

b. How will billing for cancelled projects be handled?

A: Page 14 of FN1511-21, INVOICING FOR DESIGN AND SPACE PLANING SERVICES is amended from:

The Contractor will bill UNICOR for space planning services once the customer places an order with UNICOR, or billing will be completed when a project has been inactive for a period of thirty (30) days or more. It shall be done in one phase.

Page 14 of FN1511-21, INVOICING FOR DESIGN AND SPACE PLANING SERVICES is amended to:

The Contractor will bill UNICOR for space planning services once the customer places an order with UNICOR. It shall be done in one phase, with other phase jobs invoiced separately.

a. UNICOR and Customers only pay for space plan/design if they place an order with UNICOR for the product designed.

b. If the customer places an order based on the final space plan and the order is cancelled the contractor will be paid for design services.

Q: Does UNICOR have a CAD drawing tool and customized product libraries the designers can utilize for space planning?

A: No

a. Who will be responsible to set up, load and maintain daily the CAD software drawing tool with all the UNICOR products, options, finishes and prices?

a. Successful offeror will be responsible.

Q: What is the limit of financial responsibility for Designer/Space Planner errors or cost of quality issues due to customer confusion, customer concessions, etc.?

a. Is the Designer/Space Planner’s responsibility limited to the value of the Design fee’s paid?

b. Example: The Design/SP fees for a project are calculated as $10,000; but Designer/SP related errors on the project are $20,000, Would UNICOR invoice the successful bidder $10,000 for the associated errors?

A: Designers will be responsible for design errors.

a. No, designer responsibility will be at actual cost which may include the designed fee plus any additional cost UNICOR incurs.

b. Designers will be responsible for design errors.

Q: In the solicitation, it states “designers may be required to attend pre-site meetings.” Does this language refer to additional scope that is not covered under the standard site visit for programming and design initiation? Please define “pre-site meeting” and will this service be billed to the customer as hourly plus travel expenses?

A: This refers to the standard site visit as quoted in Section C of the solicitation. There are no additional site visits.

Q: The definition of a “major revision” states that anything that affects, changes position or location adds, subtracts, or substitutes product of over 25% of the product components and less than 50% of the product components.” If the change is greater than 50%, is this to be considered a “restart” of the project?

A: Offeror(s) shall provide one (1) major and one (1) minor revisions as part of the standard pricing structure.

Major Revision - A major revision is defined as anything that affects, changes position or location, adds, subtracts, or substitutes product of over 25% of the product components and less than 50% of the product components.

Minor Revision - A minor revision is defined as anything that affects, changes position or location, adds, subtracts, or substitutes product of less than 25% of the product components.

The customer will be responsible for anything above the 1 major and 1 minor change.

Q: Section F3. 52.211-11 discusses liquidated damages in relation to Installation. Should this liquidated damages section be removed from this design solicitation? If it is a part of the design, how would that be calculated?

A: Page 15-16 of FN1511-21 - F3. 52-211-11 is amended from:

F3. 52.211-11 Liquidated Damages - Supplies, Services, or Research and Development (SEP 2000) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages in the amount of $500.00 per day. However, the Government reserves the right to charge for actual damages in lieu of liquidated damages. UNICOR will issue purchase orders with pricing according to the assigned contract terms. If contractor fails to provide installation services in a timely manner, the contractor will be charged liquidated damages in accordance with paragraph above. Liquidated damages will begin to accrue at the moment of a delay caused by the offeror. The amounts will be tracked by project manager and contract specialist and submitted to offeror prior to invoicing. Offeror(s) are required to invoice minus the liquidated damage charges. Failure to submit a proper invoice with liquidated damages will result in an invoice being short paid or rejection and return of the invoice to the offeror(s) with nonpayment.

Page 15-16 of FN1511-21 - F3. 52-211-11 is amended to:

F3. 52.211-11 Liquidated Damages - Supplies, Services, or Research and Development (SEP 2000) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages in the amount of $500.00 per day. However, the Government reserves the right to charge for actual damages in lieu of liquidated damages. UNICOR will issue purchase orders with pricing according to the assigned contract terms. If contractor fails to provide design and space plan services in a timely manner, the contractor will be charged liquidated damages in accordance with paragraph above. Liquidated damages will begin to accrue at the moment of a delay caused by the offeror. The amounts will be tracked by project manager and contract specialist and submitted to offeror prior to invoicing. Offeror(s) are required to invoice minus the liquidated damage charges. Failure to submit a proper invoice with liquidated damages will result in an invoice being short paid or rejection and return of the invoice to the offeror(s) with nonpayment.

Q: Are the NCIC Background Check Forms provided for reference only or are they required to be completed with bid submission?

A: The NCIC Background Check Forms shall be submitted with the proposal.

Q: The statement of work in section C states a copy of NCIDQ #’s are required for designers – Under submission requirements in back of proposal it states NCIDQ certificates are required.

Please confirm if providing NCIDQ #’s with our bid response is suffice.

A: The NCIDQ certificate with the #’s shall be submitted with the proposal.

Q: Please clarify that hard copies of solicitation are not required, and only electronic submissions are acceptable.

A: Proposals including all documents outlines in “Submission Requirements” on page 60 of FN1511-21 shall be submitted electronically to Clarice Bailey at Clarice.Bailey@usdoj.gov.

All documents of the proposal, excluding the EXCEL pricing sheet shall be submitted to Tatea Cavanaugh at Tatea.Cavanaugh@usdoj.gov and Jennifer Telfare at Jennifer.Telfare@usdoj.gov. All documents shall be submitted prior to the closing date of the solicitation.

mailto:Clarice.Bailey@usdoj.gov mailto:Tatea.Cavanaugh@usdoj.gov mailto:Jennifer.Telfare@usdoj.gov

Q: Please confirm Alaska, Puerto Rico, and Hawaii are considered OCONUS. Alaska and Hawaii are currently listed under the western region in the solicitation.

A: Puerto Rico will remain in the Southeast region, categorized under “All Other Regions”.

Alaska and Hawaii shall be considered OCONUS.

Q: The solicitation has a paragraph about the facilities management CAD system (FMCS) that OEI/KI developed and currently utilizes.

This FMCS AutoCAD-based program allows for all the set up and data management for design and quoting services. It is currently utilized to support KI, OEI’s state correctional industry programs and UNICOR OFG for projects drawing, quoting, installation manuals, etc.

This software product was developed by us over 25 years ago and is owned and managed by

KI/OEI.

a. Does this paragraph imply it is available from UNICOR to other possible bidders?

b. Please clarify this to potential bidders that they will need to source and manage their own CAD and specifying tools.

A: Page 12 of FN1511-21 FACILITIES MANAGEMENT CAD SYSTEM (FMCS) is amended from:

The Facilities Management CAD System (FMCS) software was developed and is supported by Engineering to assist in developing modular office systems layouts. The software is designed to work as an overlay to a designer’s CAD software incorporating the standard AutoCad commands as well as specialized ones specific to systems and freestanding furniture. The AutoCad platform was chosen because of its wide acceptance as an industry standard for Architectural and Facilities Planning. AutoCad's other advantage is that it easily customized, and can be adapted to handle unique possibilities. The AutoCad and FMCS is PC based.

Page 12 of FN1511-21 FACILITIES MANAGEMENT CAD SYSTEM (FMCS) is amended to:

Each offeror is responsible to have their own CAD system and specifying tools.

Q: Do the following items need to be included as part of the Statement of Work?

a. Does the successful Bidder need to source iPads to access the OFG app for all staff?

b. Does the successful Bidder need to provide a scope of work in a format required for the installation process (i.e. for OFG installation contract holders to bid from)?

A: a. Yes, the successful offeror shall source iPads.

b. The successful offeror shall provide the statement of work (SOW) once the design and space planning services are finalized and a final bill of material has been sent to the customer. The format of the SOW shall be agreed upon at a later time.

Q: The solicitation states that site visits and initial plan packets for 5 workstations or less will be free of charge. OFG doesn’t need to offer free of charge design services and have resources consumed doing site visits for small projects nationwide. This is very administrative and operationally expensive not only to UNICOR; but the successful bidder.

It states the site visit and initials plan packet are free of charge but not revisions, final drawings, bill materials, etc. How will those services be charged for?

Please clarify if UNICOR will revise or remove the free 5 workstation or less requirement. As an option - can this be revised to include just DC area DOJ/BOP projects?

A: The service of providing design and space planning services at no additional cost to UNICOR or its customers for 5 workstations or fewer shall remain.

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT