FM301_Procurement_file_checklist_RFP_rev.4.5.2021.pdf
PDF 443 KB Posted
- Attached to
- Master Agreement AZ|CTR054776
- Contract number
- CTR054776
- Issued by
- Arizona
About this file
This document is a Procurement File Checklist for a Request for Proposal (RFP) issued by the Arizona Department of Administration's State Procurement Office, dated 23-March-2021. The solicitation is identified by number BPM003311, with a corresponding contract number CTR054776, and the awarded vendor is Avenu SLS Holdings, LLC. The document is a comprehensive file checklist that outlines the required documentation for a public procurement process, detailing the specific documents needed to be maintained and made available for public view.
The checklist covers various stages of the procurement process, including pre-solicitation documents, solicitation requirements, bids and offers, evaluation documents, and award documents. While the specific goods or services are not explicitly detailed in this checklist, the document indicates that it includes a solicitation package with scope of work, terms and conditions, and other required forms. The final evaluation report shows the award was made to Avenu SLS Holdings, LLC, and the file contains determinations, scoring matrices, and award/non-award letters. The procurement file is designed to ensure transparency and compliance with Arizona state procurement regulations, specifically referencing Rule 2-7-101(37) and various other regulatory codes.
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PROCUREMENT FILE CHECKLIST -RFP
Arizona Department of Administration – State Procurement Office FM 301 Procurement File Checklist r2 Rev. 2 Effective: 23-March-2021 Page 1 of 2
, The following group of specified documents are required per code to be available for public view (Code Citation Rule 2-7-101 (37)). Uploaded checklist in the Procurement
File.zip file within 3 days of contract award in eProcurement system. For additional information see the Step by step guide to How to Locate Procurement File_ Public Records
Request located on the APP.az.gov page.
Self Assessment
& Code
Document (follow SP006 for naming convention)
In File Location (sub-folders)
Definition
6.3.1, 6.3.7.2, 6.3.10, 6.3.11, [R2-
7-205, SPO-003]
(1)Written Procurement Request, (2)Disclosure Statements and
(3)Significant Procurement Role (Agency Level and SPA)
Notification
Yes [BPM003311]Pre-
Solicitation Documents Significant Procurement Role Notification and Procurement Disclosure Statements
Focus/Industry Group Meeting N/A Sign in Sheet and agenda for Focus or Industry Group Meeting
List of notified vendors Bid List
Yes [BPM003311]Pre-
Solicitation Documents List of vendors notified of the solicitation via email from APP
6.3.4, 6.3.5, 6.3.6, 6.3.6.1, 6.3.7, 6.3.7.1, 6.3.8 [R2-7-
C301, ARS 41-2534]
Final solicitation BPM003311 Yes
[BPM003311]Solicitation Requirements and
[BPM003311] Solicitation Instructions
Solicitation package: scope of work, terms & conditions and other required forms and documents
6.3.3 [R2-7-C301.A, ARS 41-2534.C]
Legal Publication Yes [BPM003311]Pre-
Solicitation Documents Publication of Solicitation in Newspaper
Pre-Offer Conference N/A Pre-Offer Conference Sign in Sheet
6.3.16 [R2-7-C303] Solicitation amendments N/A Additions or modifications to the initial solicitation
6.3.16 Bids and offers Yes
[BPM003311]Supplier Bids or [BPM003311]Supplier
Proposals “Bid” or “Proposal” means an offer in response to solicitation (R2-7-101)
6.3.16 [TB043]
Questions & Answers N/A
Question & Answer information copied from the Q&A section save as pdf document
6.3.12, 6.3.13,
6.3.12.2 [R2-7-
C316, SPO-043]
Evaluation team Kick Off and other meetings
N/A Not used – Only one offer received
6.3.16 [R2-7-C313, R2-7-C316]
Clarification: Requests and Responses
N/A Clarification letter which provides understanding of an offer. Does NOT include material changes to the Solicitation or offer
6.3.16 [R2-7-C314, R2-7-C315]
Discussions, Negotiation requests and Offer responses
Yes [BPM003311]Evaluation
Documents
May include written communications involving negotiation of the solicitation and/or the offer which may include material changes. See also Offer revisions and BAFOs
6.3.16 Offer revisions and
Best and Final Offers (BAFOs)
N/A Documentation offers final response to a solicitation
PROCUREMENT FILE CHECKLIST -RFP
Arizona Department of Administration – State Procurement Office FM 301 Procurement File Checklist r2 Rev. 2 Effective: 23-March-2021 Page 2 of 2
6.3.9, 6.3.14, 6.3.15, 6.3.17.4,
6.3.17.1 [R2-7-
C315, R2-7-C317, R2-7-B314.B, R2-7-
101, ARS41-2533,
SPO-006]
Final evaluation report (Determinations)
Award: Avenu SLS Holdings, LLC Yes
[BPM003311]Award Documents
Determinations, Scoring matrix, signed committee document and Award/Non-Award Letters
R2-7-101(37) Additional Info (if agency CPO requests & approves) Yes N/A
[BPM003311]Award Documents
Documentation that can include award, written or responsibility determinations made during the procurement process
This procurement file pertains to Solicitation #__BPM003311__ Contract # CTR054776
File details come from the government source that posted it. Updated .