Fixtures_for_Behavioral_Health_Environments.pdf
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- Attached to
- Fixtures for Behavioral Health Environments
- Solicitation number
- 2000018392
- Issued by
- Minnesota
About this file
This Request for Proposal (RFP) is issued by the Minnesota State Procurement Office on behalf of Minnesota State Agencies and Cooperative Purchasing Venture (CPV) members to establish contracts for ligature-resistant fixtures designed for behavioral health environments. The products will be ordered on an as-needed basis with quantities varying based on demand. Responses must be submitted electronically through the SWIFT Supplier Portal by July 23, 2026, at 3:00 PM Central Time, with questions due by July 9, 2026. The contract term is anticipated to run from September 1, 2026, through February 29, 2028, with an option to extend for up to three additional years in increments determined by the State. Responders must submit all required documentation, including Responder Declarations, Exceptions to Terms and Conditions, Workforce and Equal Pay Declarations, insurance requirements with certificates of insurance, a detailed price schedule, product catalogs, and OEM authorization documentation.
The estimated annual contract value ranges from $50,000 to $75,000, though this figure does not constitute a minimum or maximum obligation, and all estimated quantities are subject to actual demand. Responders must be registered OEMs, authorized distributors, or manufacturer's representatives and must provide current product catalogs confirming all offerings are ligature-resistant and meet the specifications outlined in the Sample Contract and Exhibits. Vendors must specify delivery timeframes in calendar days after receipt of order and indicate prompt pay discount terms if applicable. The State will not accept responses from brokers, and any contact with State personnel other than the designated procurement buyer may result in response rejection. Responders must confirm compliance with all product specifications and submit sample invoices and quotes as required by the solicitation documents.
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Other files
| File | Type | Posted |
|---|---|---|
| F-577(5)_RFP_FINAL.pdf | ||
| F-577(5)_Exhibit_D_Price_Schedule_FINAL.xlsx | XLSX spreadsheet | |
| F-577(5)_RFP_Samplecontractandexhibits_FINAL.pdf | ||
| F-577(5)_RFP_Attachments_FINAL.pdf | ||
| F-577(5)_Addendum_No._1.pdf |
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Text version
Event Description *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****
PURPOSE: The purpose of this Request for Proposal (RFP) is to establish contracts for ligature-resistant fixtures designed for behavioral health environments, available to Minnesota State Agencies and Cooperative Purchasing Venture (CPV) members.
Orders to be placed on an as-needed basis, quantities varying depending on demand.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $50,000.00 to $75,000.00.
However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from September 1, 2026 to February 29, 2028, with the option to extend up to an additional three (3) years in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, July 9, 2026. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Exhibit B: Insurance Requirements (COI)
6. Exhibit D: Price Schedule
5.1 Exhibit D: Supplement 1 Sample Invoice and Sample Quote
7. Exhibit F: Product Catalog
8. Exhibit G: OEM, Authorized Distributor or Representative Documentation
General Comments
- Solicitation Attachments: (RFP)
1. Event Details
2. Request for Proposal
3. Attachments
4. Sample Contract and Exhibits
5. Exhibit D: Price Schedule
Responders should review all attached documentation before submitting a response.
For assistance with the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 1 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 2 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 3 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
DISTRIBUTOR OR MANUFACTURER'S REP:
Distributor or Manufacturer's Representative. If a distributor or manufacturer's representative, as defined in MN Rules 1230.0150, is submitting an offer on behalf of the Original Equipment manufacturer (OEM), it must either:
A. Be listed on the OEM's website as an authorized distributor or an authorized manufacturer's representative, or B. Provide a letter from the OEM, on the OEM letterhead, stating the responder is authorized to sell the specific product listed in the Solicitation/Event, or the OEM's full line of products, and that all OEM equipment warranties are applicable. (This requirement can be met by attaching the OEM letter to the Solicitation/Event response). Failure to meet this requirement by the Solicitation/Event due date and time may result in the vendor's response being rejected.
The Contract Vendor shall be the single contact through which customers will arrange warranty work that is still covered under the original equipment manufacturer's warranty on the equipment that is purchased.
Pursuant to MN Rules 1230.0150, responses from brokers will not be accepted. Select One
Options: OEM Authorized Distributor Manufacturer's Representative Broker
Response Comments
Did you submit a sample invoice and quote with your response that complies with the requirements listed in Exhibit D, Supplement 1?
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 4 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
Responder must specify the delivery time frame in calendar days after receipt of order (ARO) in the space provided below. If offering products from multiple manufacturers with varying delivery times, indicate the calendar days after ARO for each manufacturer.
Response Comments
Did you submit a current and complete product catalog for each product line for which pricing was offered in your response?
Yes
Response Comments
Are all the products offered ligature resistant?
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 5 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Do the products offered meet all specifications listed in the Sample Contract and Exhibits, Exhibit C:
Specifications, Duties, and Scope of Work.
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 6 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response Upload Exhibit D Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 7 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 8 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/23/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 9 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000018392 Sell RFx 10 Event Round Version 1 1 Event Name Fixtures for Behavioral Health Environments Start Time Finish Time 07/01/2026 15:00:00 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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