Fitness Instructors Combo.pdf

Combined Synopsis/Solicitation

Requirement Title: RAF Mildenhall Fitness Instructors

Solicitation Number: FA558721Q0014

Solicitation Issue Date: Monday, February 1, 2021

Response Deadline: Monday, February 15, 2021 no later than: 12:00 Greenwich Mean Time (GMT)

Purchasing Office: 48th Contracting Squadron RAF Lakenheath Brandon, Suffolk IP27 9PN United Kingdom

Points of Contact: A1C Balente Guzman / balente.guzman@us.af.mil / +44 (0)1638 522060 Shawn Capehart / shawn.capehart@us.af.mil / +44 (0)01638 522344

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as an Request for Quotation.

3. This solicitation document as well as the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04, Defense Federal Acquisition Regulation Supplement effective date 15 JAN 2021 and Air Force Federal Acquisition Circular 2019-1001.

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with Federal Acquisition Regulation (FAR) 19.000(b). The North American Industry Size Classification System (NAICS) code associated with the requirement is 713940.

Requirement Information

Description:

The U.S. Air Force, Royal Air Force (RAF) Mildenhall, United Kingdom has a service requirement for Fitness Instructors to be performed at Mildenhall Fitness Center, United Kingdom. The Contractor shall effectively and safely provide a variety of personal and goup fitness and health instruction and training programs, and various therapy treatment programs.

In accordance with (IAW) Air Force Instruction (AFI) 34-266, RAF Mildenhall is considered a medium-sized Air Force installation and therefore is required to provide a minimum of 15 fitness classes per week. The amount of classes will sometimes exceed the minimum required classes but never exceed 20 classes per week. Please see Attachment 1- Performance Work Statement (PWS) for full list of work to be performed.

Ordering Period:

The ordering period for this requirement will be 60 months from the date of agreement IAW Attachment 3 – BPA Terms and Conditions.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Royal Air Field (RAF) Mildenhall, United Kingdom (exact customer address will be provided in the resulting contract).

Instruction to Offerors mailto:balente.guzman@us.af.mil mailto:shawn.capehart@us.af.mil

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein.

1. Quotes in response to this solicitation must be submitted no later than the response deadline posted elsewhere in this solicitation. In order to be considered timely and responsive, quotes must be sent to both Shawn Capehart at shawn.capehart@us.af.mil and A1C Balente Guzman at balente.guzman@us.af.mil.

2. Signed and dated quotes must be submitted electronically at or before the exact time specified in this solicitation to the points of contact listed in paragraph 1 above. At a minimum, quotes must show the following.

a. The solicitation number

b. Name, address, telephone number, and CAGE code of the offerer

c. Self certification of the offerer's ability to complete the work described herein

d. Terms of any warranty

e. Quoted price (on Attachment 2 - Price Sheet) and any discount terms

f. A statement the offerer agrees with all term, conditions, and provisions included in the solicitation and all amendments if applicable.

g. Period of acceptance for offers. As indicated elsewhere in this solicitation, this period should be no shorter than

60 days from the response deadline of the solicitation

3. All price quotations must be submitted on a copy of Attachment 2 - Price Sheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line items described in Attachment 2 shall be priced in this fashion and without any qualifications or additional cost not included in the quote sheet. Failure to provide pricing on any line item or failure to abide by the pricing instructions may result in the vendor being deemed non-responsive and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account at the time quotes are due IAW FAR 4.1102(a). Failure to have an active SAM registration may result in the Vendor being deemed ineligible for contract award.

4. Please submit questions to the points of contact listed above no later than 14:00 GMT on Friday, 05 February 2021.

5. Late quotes shall be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

6. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment 2 firm for 60 calendar days from the date specified for receipt of quotes.

7. When submitting offers in response to this solicitation please adhere to the following instructions.

a. Factor: Technical – Past Experience. No more than three Microsoft word pages with normal margins and font size ranging from 10-12.

b. Factor: Price. Complete Attachment 2 – Price Sheet.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein.

Basis for Blanket Purchase Agreement (BPA):

An agreement may be made with one or more SAM-registered vendors based on quotes determined to be most advantageous to the Government as determined by evaluating past experience (technical) and submission of complete balanced quotes (price). The Government may award multiple BPAs resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government.

The Government intends to make an award without conducting discussions or exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in mailto:shawn.capehart@us.af.mil mailto:balente.guzman@us.af.mil their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

Evaluation Factors:

The following factors shall be used to evaluate quotes.

a. Technical – Past Experience

b. Price

Technical – Past Experience Past experience will be determined based on an offerer self-certifying they have successfully performed similar work.

This technical factor will be evaluated as acceptable or unacceptable. To be considered acceptable, past experience must be recent (within 12 months of this solicitation's close date) and relevant (of a similar nature to the work described in the PWS – Attachment 1). Self-certification of past experiences should consist of no fewer than one but no more than three examples/references. Examples should contain the following information at a minimum.

- The federal government contract number (if applicable)

- A brief description of the work performed

- The start and completion date of the work performed

- Price (or estimated price) of the total effort

- Customer point of contact (both email and phone number preferred) for validation of the past experience

Price The vendor must provide pricing in accordance with the instructions outlined in 52.212-1, because the Government will only evaluate prices submitted on Attachment 2 - Price Sheet. Price evaluation will not be made based solely on the total price of all items on the price list, rather in the government’s determination of balanced pricing within the price list IAW FAR 15.404-1(g).