Attachment 3 - BPA Terms and Conditions.pdf

BPA Terms & Conditions

1. Description of Agreement: This BPA is established with an anticipated effective date of 01 March 2021. The Contractor shall provide qualified instructors to teach fitness classes IAW Attachment 1 – PWS. The ordering period for subject BPA is 01 March 2021 through 28 February 2026 (60 months).

2. Extent of Obligation: The United States Government is only obligated to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items.

3. Pricing: The prices charged the United States Government shall be as low as those charged the suppliers most favored customer for comparable quantities under similar terms and conditions.

4. Call Limitation: No individual call under this BPA shall exceed $25,000.00.

5. Notice of Individuals/Positions Authorized to place calls and dollar limitations: A list of individuals/positions authorized to place calls under this BPA, identified by title of position, or by name of the individual or by organizational component and the dollar limitation per purchase for each individual/position shall be furnished to the supplier by the Contracting Officer.

6. Delivery Tickets: For each call placed against this BPA, the contractor will be required to furnish a sales/services document (unless the customer is paying via credit card) with the following information:

A. Name of Contractor

B. BPA Number and Call Number(s)

C. Date of Call / Call Number

D. Itemized list of supplies or services furnished.

E. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems;

provided that the invoice is itemized to show this information).

7. Invoices: Unless individuals are paying via credit card, an itemized bill shall be submitted when each call is placed identifying the delivery tickets covered herein, stating their total dollar value, and supported by receipted copies of the delivery tickets.

8. Payments: Pursuant to paragraph 7, entitled “invoices”, payment will be made via Government Purchase Card.

9. Cancellation of BPA: This agreement can be cancelled by either party after providing 30 days written notice.

10. Price List: The Contractor shall furnish the Contracting Officer a price list (Attachment 2) stating the prices, discount terms, and effective period of the price list. No calls will be placed against the BPA until the price list is approved by the Contracting Officer.

11. Personnel Authorized to place calls: Personnel authorized to place calls against the BPA shall be identified on an Authorization letter signed by the Contracting Officer. The letter shall identify the position title, or name of the individuals authorized to place calls against the BPA.

*Do not accept calls from individuals not identified on the Authorization letter