REQUEST FOR PROPOSALS

FOR

CAPITAL, BOND, AND INVESTMENT TRACKING AND

REPORTING SOFTWARE

i

I. SUMMARY

II. GENERAL PROVISIONS

III. TIMETABLE & DESIGNATED CONTACT

IV. GENERAL REQUIREMENTS

V. PROPOSAL FORMAT AND CONTENTS

VI. INSURANCE REQUIREMENTS

VII. COST PROPOSAL; FORMAT AND REQUIRED INCLUSIONS

VIII. SELECTION PROCESS

IX. NON-COLLUSION

X. IRAN DIVESTMENT ACT

XI. EXECUTIVE ORDER 16

EXHIBIT A - SCOPE OF WORK

EXHIBIT B - PROPOSAL SUBMISSION PACKET

EXHIBIT C - CONTRACTOR REQUIREMENTS AND PROCEDURES FOR PARTICIPATION BY NEW

YORK STATE-CERTIFIED MBEs/WBEs/SDVOBs AND EQUAL EMPLOYMENT OPPORTUNITIES FOR

MINORITY GROUP MEMBERS AND WOMEN

EXHIBIT D - LIST OF BPCA & BPCPC BOARD MEMBERS AND EMPLOYEES

EXHIBIT E - BPCA SAMPLE FORM OF CONTRACT

EXHIBIT F – CYBERSECURITY REQUIREMENTS

EXHIBIT G – COST PROPOSAL TEMPLATE (See separate spreadsheet for completion) EXHIBIT H – REQUIREMENTS RESPONSE TEMPLATE (See separate spreadsheet for completion)

I. SUMMARY

Battery Park City Authority d/b/a Hugh L. Carey Battery Park City Authority ("BPCA") requests proposals (individually a "Proposal" and collectively the "Proposals") from software vendors (individually a "Proposer" and collectively the "Proposers") to provide BPCA with capital expenditure tracking and reporting and bond fund drawdown management software and implementation services (Scope A) and/or investment reconciliation and reporting software and implementation services (Scope B). Proposers may submit a Proposal for Scope A, Scope B, or both Scopes. Scope A and Scope B services shall include, but not be limited to, the following:

• Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management. Scope A services shall include, but not be limited to: (1) capital expenditure tracking and reporting, including multi-year budgeting, funding source management, work order and allowance tracking, amendment tracking, real-time cost visibility, and configurable report generation by fund, project, fiscal year, and expenditure type;

and (2) bond fund drawdown management, including tracking of bond disbursements, timing, and restrictions, drawdown request processing, approval workflows, historical drawdown reporting, and bond fund sustainability reporting.

• Scope B: Investment Reconciliation and Reporting. Scope B services shall include, but not be limited to:

investment reconciliation and reporting, including portfolio management, trade entry and approval workflows, reconciliation of positions and transactions against custodial and advisor records, interest income tracking, book versus market valuation, and GASB-compliant footnote generation.

For both Scopes, services shall further include integration with BPCA's current general ledger system (Microsoft Dynamics GP) and its future successor ERP platform, including bidirectional data flows, scheduled imports and exports, and audit-ready logging.

A detailed scope of work for which the selected Proposer will be responsible is attached as Exhibit A (the “Work”).

Created in 1968, BPCA is a New York State public benefit corporation responsible for financing, developing, constructing, maintaining, and operating Battery Park City as a richly diversified mixed use community providing residential and commercial space, with related amenities such as parks, plazas, recreational areas, and a waterfront esplanade. A summary of BPCA’s structure, mission, and history, as well as the Battery Park City project area, may be viewed at: http://bpca.ny.gov/. Public information regarding BPCA’s finances, budget, internal controls, guidelines, and policies may be viewed at: http://bpca.ny.gov/public-information/

New York State-certified Minority-Owned Business Enterprises (“MBE”), Women-Owned Business Enterprises (“WBE”) and Service-Disabled Veteran-Owned Business Enterprises (“SDVOB”) are encouraged to submit Proposals.

II. GENERAL PROVISIONS

This request for Proposals, including attachments, exhibits, and any amendments or addenda (collectively, the “RFP” or the “Solicitation”) is subject to the rights reserved by BPCA, including, but not limited to BPCA’s right to:

• Reject any or all Proposals received in response to the Solicitation;

• Withdraw the Solicitation at any time, at the Authority’s sole discretion;

• Make an award under the Solicitation in whole or in part;

• Disqualify any Proposer whose conduct and/or Proposal fails to conform to the requirements of the

Solicitation;

• Seek clarifications and/or revisions of a Proposal or any part of a Proposal;

http://bpca.ny.gov/ http://bpca.ny.gov/public-information/

• Use information obtained by the Authority through site visits; interviews; investigation of a Proposer’s qualifications, experience, ability or financial standing; and any other material or information provided by or received from the Proposer during the RFP process;

• Prior to the review of Proposals, direct Proposers to submit modifications to their Proposals addressing any subsequent amendments to the Solicitation;

• Request that Proposers submit best and final offers (“BAFOs”) after review and/or negotiation of Proposals;

• Change any of the scheduled dates contained in this RFP;

• Waive any non-material requirements of this RFP;

• Negotiate with any one or multiple Proposers within the scope of the Solicitation and in the best interests of the Authority;

• Conduct contract negotiations with any additional Proposer(s) if the Authority is unable to finalize contractual terms with the first selected Proposer;

• Utilize any and all ideas submitted in the Proposals received regardless of whether a contract is ultimately awarded pursuant to this RFP; and

• Require clarification at any time during the RFP process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a Proposal and/or to determine a Proposer’s compliance with the requirements of the Solicitation.

BPCA is not liable or responsible in any way for any expenses incurred in the preparation of a Proposal in response to this RFP.

All information submitted in response to this RFP is subject to the Freedom of Information Law, Article 6 of the New York State Public Officers Law (“FOIL”), which requires public access to certain documents possessed by BPCA, unless a specific exemption applies. Proposers shall identify any information in their respective Proposals that they consider to be confidential and exempt from FOIL by clearly marking such information as confidential.

Notwithstanding the foregoing, BPCA, is obligated to disclose information consistent with the requirements of FOIL, NYS Public Officers Law Section 87 and, to the extent that BPCA: (a) receives a request under FOIL for a Proposal submitted pursuant to this RFP; and (b) determines in its sole discretion that any information marked as confidential does not meet any of the exemptions contained in the applicable portions of the Public Officer’s Law, then BPCA will notify the Proposer of the information it intends to provide in response to the FOIL request and Proposer will have ten (10) business days to submit a written statement to BPCA explaining why such information should be exempt from disclosure under FOIL.

III. TIMETABLE & DESIGNATED CONTACT

A. Key Dates

Subject to change at BPCA’s discretion, the following are key dates for this RFP:

RFP issued: MONDAY, JUNE 29, 2026

Deadline to submit questions to BPCA: FRIDAY, JULY 10, 2026 by 4:00 p.m. (by email only)

All questions regarding this RFP should be submitted in writing via email : to the BPCA’s designated contact “Designated Contact”: Shinay Stewart, at shinay.stewart@bpca.ny.gov

BPCA’s response to substantive questions: FRIDAY, JULY 17, 2026. Responses will be provided in the form of an addendum to be posted to the Authority’s website: https://bpca.ny.gov/apply/rfp-opp/

PROPOSAL DUE DATE: FRIDAY, JULY 24, 2026 by 3:00 p.m. (the “Due Date”) mailto:%20shinay.stewart@bpca.ny.gov https://bpca.ny.gov/apply/rfp-opp/

Anticipated contract start date: SEPTEMBER 2026

B. Anticipated Contract Term

The anticipated term of the contract awarded pursuant to this RFP (the “Contract”) will be three (3) years with two (2) one-year renewal options which may be exercised by BPCA in its sole discretion upon notice to the vendor to whom the Contract is awarded in advance of the expiration of the initial three-year term.

BPCA reserves the right to terminate the Contract at any time, with or without cause, in accordance with the terms of the Contract. BPCA’s sample form of contract is attached as Exhibit E.

IV. GENERAL REQUIREMENTS

A. Minimum Qualification Requirements

The following are the minimum qualification requirements for this RFP. Proposals that fail to meet these requirements will be rejected.

1) The proposer must be lawfully authorized to do business in the State of New York; and

2) For Scope A: The Proposer must have successfully implemented its proposed software solution for capital project tracking and reporting and bond fund management for at least three (3) clients.

After implementation, such system must have been in production use for at least 12 months. At least one (1) such client is strongly preferred to be a government entity, public authority, or nonprofit organization. BPCA recognizes that certain functionality may have not been in production for 12 months, and Proposers are encouraged to clearly identify any such areas in their Proposal, as well as evidence of successful implementation.

For Scope B: The Proposer must have successfully implemented its proposed software solution for investment reconciliation and reporting for at least three (3) clients. After implementation, such system must have been in production use for at least 12 months. At least one (1) such client is strongly preferred to be a government entity, public authority, or nonprofit organization. BPCA recognizes certain functionality may have not been in production for 12 months, and Proposers are encouraged to clearly identify any such areas in their Proposal, as well as evidence of successful implementation.

For both Scopes: The Proposer's software solution must be cloud-based and must support integration with Microsoft Dynamics GP and other ERP software platforms.

Proposers submitting for both Scopes must satisfy the applicable minimum qualifications for each Scope independently; however, the same client references may be used to satisfy the requirements of both Scopes, provided the referenced implementations are relevant to each respective Scope.

B. MBE/WBE/SDVOB Participation, Joint Ventures, and Sub-contracting Goals

Contractor requirements and procedures for business participation opportunities for New York State certified MBEs/WBEs/SDVOBs and equal employment opportunity requirements relating to minority group members and women are attached as Exhibit C. Please note that BPCA has not set any required goals for MBE/WBE/SDVOB participation for this solicitation; however, MBE, WBE and SDVOB firms are encouraged to submit proposals and, where possible, Proposers are encouraged to utilize such firms for any subcontracting opportunities that may become available at any point during the term of the Contract.

C. Restricted Period

New York State’s State Finance Law sections 139-j and 139-k apply to this RFP, restricting Proposers’ contacts with BPCA. Proposers are restricted from making any contact (defined as oral, written or electronic communications with BPCA under circumstances where a reasonable person would infer that a communication was intended to influence BPCA’s conduct or decision with respect to a procurement) relating to this RFP with anyone other than the Designated Contact, as specified in Section III.A., or MBE/WBE/SDVOB Designated Contact, as specified in Section IV.B (if applicable)., from the time of Proposer’s receipt of notice of this RFP through the date of the Final Award as defined in BPCA’s Procurement Guidelines (the “Restricted Period”). BPCA employees must record certain contacts during the Restricted Period, including, but not limited to, any oral or written communications that could reasonably be seen as intended to influence BPCA’s conduct or award of this RFP. Upon notice of an improper contact, BPCA shall make a determination regarding the Proposer’s eligibility to continue participating in this RFP.

D. Submission of Proposals

Proposals must be received by BPCA no later than Proposal Due Date set forth above.

• Each Proposer must e-mail their Technical Proposal to the following e-mail address: technicalproposals@bpca.ny.gov

The Technical Proposal must be clearly labeled as “Proposal Enclosed –CAPITAL, BOND, AND INVESTMENT TRACKING AND REPORTING SOFTWARE.”

• Each Proposer must also e-mail their Cost Proposal to the following e-mail address:

costproposals@bpca.ny.gov

The Cost Proposal must be separately attached and clearly labeled as “Cost Proposal -

CAPITAL, BOND, AND INVESTMENT TRACKING AND REPORTING SOFTWARE.”

• Each Proposer is responsible for the successful delivery and receipt of their Proposal. BPCA is not accepting Proposals sent via messenger, overnight courier, or certified mail to BPCA offices. If a Proposer has already sent a Proposal via one of these methods, please e-mail the Proposal to the above e-mail address by the Due Date. If a Technical Proposal’s file size is too large to submit by e-mail, the Proposer must make alternate electronic accommodations (e.g., linking to a file sharing website), which shall also be transmitted through technicalproposals@bpca.ny.gov. Please contact the Designated Contact prior to the Due Date in order to ensure successful transmission of the documents prior to the Due Date.

• Proposals must arrive at the time and place specified herein. Please leave ample time for submission. Late Proposals, no matter the cause of their lateness, will NOT be accepted. Hard copy or faxed Proposals will NOT be accepted. A Proposer may, after submitting a Proposal, amend its Proposal by submitting an amended Proposal, clearly labeled “Amended Proposal - CAPITAL, BOND, AND INVESTMENT TRACKING AND REPORTING SOFTWARE,” as long as the amended Proposal is submitted by the Due Date.

V. PROPOSAL FORMAT AND CONTENTS

A. Proposal Format

The Proposal must:

mailto:technicalproposals@bpca.ny.gov mailto:costproposals@bpca.ny.gov

• Be formatted to 8½” x 11” sized pages;

• Have numbered pages; and

• Must be in Adobe PDF, Microsoft Word or Excel format.

B. Proposal Content

In addition to the separately sealed Cost Proposal, described in Section VII below, each Proposal must include the following in the order listed, which shall comprise the Proposer’s Technical Proposal:

1) Executive Summary. Proposers shall provide an Executive Summary of no more than ten (10) single-sided pages that provides a high-level overview of the Proposal. The Executive Summary is intended to introduce the Proposer and summarize the key aspects of the Proposal for a general audience and should not assume familiarity with the Proposer's product or platform. Detailed responses to the topics summarized in the Executive Summary are expected in the body of the Proposal in response to the questions set forth in Exhibit B.II. Proposers should not repeat verbatim in the body of their Proposal what has already been stated in the Executive Summary, but should provide fuller detail and supporting information in response to each applicable question. The Executive Summary shall include, at a minimum, the following:

• A brief description of the Proposer's organization, including its history, size, ownership structure, and relevant experience in providing software solutions to government entities, public authorities, or nonprofit organizations.

• An identification of the Scope(s) to which the Proposer is responding (Scope A, Scope B, or both) and a concise summary of the proposed solution(s) for each.

• A brief description of the Proposer's qualifications and demonstrated experience implementing software solutions relevant to the Scope(s) for which the Proposer is responding, including a summary of comparable client engagements.

• A high-level overview of the Proposer's implementation approach, including any functionality that is newly developed, planned for development, or that would require customization to meet BPCA's requirements.

• For Proposers responding to both Scopes, a summary of the anticipated benefits of implementing both solutions together, including any efficiencies, integration advantages, or operational synergies that BPCA could expect to realize.

• A brief description of the Proposer's ongoing support model and commitment to long-term client success.

• Any other information the Proposer believes is relevant to BPCA's evaluation of the Proposal that is not otherwise addressed in the body of the Proposal.

2) A response to the questions set forth in Exhibit B.II.

3) Completed Proposal Submission Packet, attached to this RFP as Exhibit B. Note:

responses to the questions set forth in Exhibit B.II may be incorporated into the Proposal separately from the rest of Exhibit B.

4) Appendices:

a. Attach professional biographies for all key team members you intend to assign to this engagement as identified in Exhibit B.II question B.2.g

b. A detailed list identifying any and all exceptions taken to BPCA’s standard form of contract, attached as Exhibit E, explaining the reasons for such exceptions. Such exceptions must be detailed in an appendix to your Proposal labeled, “Appendix: Objections to BPCA Form of Contract.”

BPCA will consider any exceptions submitted in evaluating the Proposals but is under no obligation to accept them.

NOTE: EXCEPTIONS THAT ARE NOT SUBMITTED WITH THE

PROPOSAL WILL NOT BE CONSIDERED. BPCA will not accept any additional exceptions to the Contract after submission of the Proposals and reserves the right to reject Proposals based on non-conformance with the standard form of Contract.

5) Additional Documentation:

a. Financial Statements:

Provide a copy of your firm’s most recent Audited Financial Statements (within the last year) or where an audited financial statement is not available, the most recent tax return. In the event you do not have an audited financial statement you must provide a statement to that effect and summary financial information for the calendar year most recently ended certified by an authorized officer.

b. Copy of the Proposer’s Internal Revenue Service (“IRS”) W9 form

(https://www.irs.gov/pub/irs-pdf/fw9.pdf)

c. Separate attachments:

• A completed Exhibit H: Requirements Response Template, in

Microsoft Excel format.

BPCA reserves the right to reject any Proposals that fail to include any required item described in this Section V. B., including an appendix, if applicable.

VI. INSURANCE REQUIREMENTS

A. General Requirements

The selected Proposer will be required to obtain and provide proof of the types and amounts of insurance listed below: (i) as a condition precedent to the award of the contract for the work; and (ii) continuing throughout the entire term of the Contract. The insurance policies listed below must also conform to the applicable terms of the Contract, as shown in BPCA’s sample form of contract attached as Exhibit E, which is included for reference only. Any insurance categories and/or amounts shown in this Section which differ from those shown in Exhibit E shall control.

The total cost of the required insurance in paragraphs B and C below must be incorporated into the Cost Proposal. The additional insured protection afforded BPCA and the State of New York must be on a primary and non-contributory basis. All policies must include a waiver of subrogation in favor of BPCA and the State of New York, and no policies may contain any limitations / exclusions for New York Labor Law claims.

https://protect.checkpoint.com/v2/r01/___https:/ny.newnycontracts.com___.YXAzOm1mci1jb25zdWx0YW50czpjOm9mZmljZTM2NV9lbWFpbHNfYXR0YWNobWVudDpiMjNhZGM0MzM4N2MzNjQ0YmRkODM3ZDRlM2FjNTU1NTo3OjFjY2E6MWU1N2RmZTUzYzQ4OGExOGM2MDIwMWYyZGQyZmVlNWNhNTBmOGM3NzRlYzIxNTA2MmY0YTQ0ZDQwMDUwNDY4NDpwOlQ6Tg

All of the carriers that provide the below required insurance must provide direct written notice of cancellation or non-renewal to BPCA and the State of New York at least 30 days before such cancellation or non-renewal is effective, except for cancellations due to non-payment of premium, in which case 10 days written notice is acceptable.

B. Insurance Requirements for the Selected Proposer

The selected Proposer will be required to obtain and provide proof of the types and amounts of insurance listed below: (i) as a condition precedent to the award of the contract for the Project; and

(ii) continuing throughout the entire Term. The insurance policies listed below must also conform to the applicable terms of the Contract, as shown in BPCA’s sample form of contract attached as Exhibit E, which is included for reference only. Any insurance categories and/or amounts shown in this Section which differ from those shown in Exhibit E shall control.

• Commercial General Liability Insurance, written on ISO Form CG 00 01 or its equivalent and with no modification to the contractual liability coverage provided therein, shall be provided on an occurrence basis and limits shall not be less than:

• $1,000,000 per occurrence

• $2,000,000 general aggregate which must apply on a per location / per project basis

• $2,000,000 products/completed operations aggregate

BPCA, BPCPC, and the State of New York must be protected as additional insureds on ISO Form CG 2010 (11/85) or its equivalent on policies held by the selected Proposer and any of its subcontractors. Should the Proposer’s work include construction activities of any kind then the Proposer must maintain Products / Completed Operations coverage for no less than three years after the construction work is completed, and continue to include Additional Insured protection for BPCA & The State of New York for the prescribed timeframe. Securing the required limits via a combination of primary and umbrella/excess liability policies is allowed.

The General Aggregate limit must apply on a per project basis on the primary General Liability policy should a combination of primary and Umbrella/Excess liability policies be utilized to secure the required total limits of coverage.

• Automobile Liability Insurance with a combined single limit of not less than $1,000,000. Coverage must apply to the Proposer’s owned, hired, and non-owned vehicles and protect BPCA and the State of New York as additional insured.

• Workers’ Compensation, Employer’s Liability, and Disability Benefits shall not be less than statutory limits, including United States Longshore and Harbor Workers Act coverage as applicable to the operations of the Proposer.

• Data Breach and Privacy/Cyber Liability: Contractors are required to maintain during the term of this Contract and as otherwise required herein, Network and Privacy/Cyber Liability Insurance, including coverage for failure to protect confidential information and failure of the security of the Contractor’s computer systems or the Authorized Users’ systems due to the actions of the Contractor which results in unauthorized access to the Authorized User(s) or their data. Said insurance shall be maintained with a limit of not less than $1,000,000

Said insurance shall provide coverage for damages arising from, but not limited to the following:

• Breach of duty to protect the security and confidentiality of nonpublic proprietary corporate information;

• Personally identifiable nonpublic information (e.g., medical, financial, or personal in nature in electronic or non-electronic form);

• Privacy notification costs, breach response sublimit should be at least 50% of the liability limit

• Regulatory defense and penalties;

• Website media liability; and

• Cyber theft of customer’s property, including but not limited to money and securities.

• Computer network systems attacks

• Denial or loss of service

• Introduction, implantation or spread of malicious software code

• Unauthorized access and use of computer systems

• Other necessary and customary coverages.

• Technology Errors and Omissions insurance with a limit of not less than $1,000,000 for damages arising from computer related services including, but not limited to, the following:

• Consulting;

• Data processing;

• Programming;

• System integration;

• Hardware or software development;

• Installation;

• Distribution or maintenance;

• Systems analysis or design;

• Training; and

• Staffing or other support services.

If policy or policies are written on a claims-made basis, coverage must be in place for a period of at least 12 months after the completion or termination of the Agreement.

Certificates of Insurance and Additional Insured Endorsements reflecting applicable limits, sub-limits, self-insured retention or deductibles will be provided to BPCA. BPCA will be named as an Additional Insured and will be provided with a waiver of subrogation by endorsement to the required Cyber Liability policy. All insurance carrier(s) must carry an A.M. Best rating of at least A-, Class VIII.

C. Insurance Requirements for all Subcontractors

Any subcontractor(s) utilized by the selected Proposer will be required to obtain the types and amounts of insurance listed below: (i) as a condition of commencing any Work; and (ii) continuing throughout the duration of the subcontractor’s Work. The insurance policies listed below must also conform to the applicable terms of the Contract, as shown in BPCA’s sample form of contract attached:

• Commercial General Liability Insurance, written on ISO Form CG 00 01 or its equivalent and with no modification to the contractual liability coverage provided therein, shall be provided on an occurrence basis and limits shall not be less than:

• $1,000,000 per occurrence

• $2,000,000 general aggregate which must apply on a per location / per project basis

• $2,000,000 products/completed operations aggregate

BPCA, BPCPC, and the State of New York must be protected as additional insureds on ISO Form CG 2010 (11/85) or its equivalent on policies held by all subcontractors. Should the subcontractor’s work include construction activities of any kind then the subcontractor must maintain Products / Completed Operations coverage for no less than three years after the construction work is completed and continue to include Additional Insured protection for BPCA & The State of New York for the prescribed timeframe. Securing the required limits via a combination of primary and umbrella/excess liability policies is allowed. The General Aggregate limit must apply on a per project basis on the primary General Liability policy should a combination of primary and Umbrella/Excess liability policies be utilized to secure the required total limits of coverage.

• Automobile Liability Insurance with a combined single limit of not less than $1,000,000. Coverage must apply to the subcontractor’s owned, hired, and non-owned vehicles and protect BPCA and the State of New York as additional insured.

• Workers’ Compensation, Employer’s Liability, and Disability Benefits shall not be less than statutory limits, including United States Longshore and Harbor Workers Act coverage as applicable to the operations of the subcontractor.

• Subcontractors will also be required to obtain all other insurances listed in Section (B) unless otherwise approved in writing by BPCA prior to commencement of any Subcontractor’s work.

VII. COST PROPOSAL; FORMAT AND REQUIRED INCLUSIONS

Each Proposer must complete and submit a Cost Proposal, in the form attached as Exhibit G: Cost Proposal Template and pursuant to the instructions in this Section of the RFP. Each Cost Proposal must contain a completed version of all relevant worksheets/tabs contained in Exhibit G for the scope(s) for which the Proposer is submitting a Proposal.

For each scope being proposed on, the Proposer shall complete the relevant worksheets within the Cost Proposal template, setting forth a Firm Fixed Implementation Fee and fixed annual software licensing, hosting, maintenance, and support fees for each year of the term, including the two option years, which shall cover all services described in this RFP.

The Firm Fixed Implementation Fee represents a one-time cost for that scope, and shall include all labor, project management, system configuration, integration, data migration, testing, training, documentation, and go-live support necessary to implement the proposed solution, along with any associated travel.

The selected Proposer shall not invoice or be compensated in excess of the Firm Fixed Implementation Fee without prior written authorization from BPCA. Within Exhibit G, the implementation services portion of the Firm Fixed Implementation Fee must be broken down by phase, supported by the role, rate, and estimated-hour detail requested in the corresponding T&M Detail worksheet. Those phase-level amounts must be supported by, and reconcile to, their corresponding entries on the Costs tab within the variance tolerance reflected in the edit checks built into Exhibit G; the fixed fee need not equal the T&M buildup exactly, and the Proposer should explain in the comments column any item the edit checks flag as exceeding the tolerance. The remaining one-time costs, including any associated travel, are stated directly on the Costs tab and are not part of the T&M buildup or the reconciliation.

Proposers shall also, in the fields provided in Exhibit G, provide a brief narrative describing the assumptions underlying their Firm Fixed Implementation Fee.

Payment of the Firm Fixed Implementation Fee will be made on a milestone basis, tied to BPCA's acceptance of defined deliverables. Each milestone payment shall represent a fixed portion of the total fee, and the sum of all milestone payments shall not exceed the Firm Fixed Implementation Fee. BPCA will retain up to 10% of each milestone payment, to be released only upon final system acceptance following the post-go-live stabilization period. The final milestone definitions, acceptance criteria, retainage, and corresponding payment amounts will be determined with the selected Proposer during Contract negotiations. Annual software licensing, hosting, maintenance, and support fees shall be invoiced in accordance with the Contract. The Cost Proposal must be submitted per the requirements stated in Section IV.D.

VIII. SELECTION PROCESS

A. Evaluation

Each timely submitted Proposal will be reviewed for compliance with the form and content requirements of this RFP. A committee of BPCA employees selected by BPCA (the “Committee”) will then review and evaluate the Proposals in accordance with the evaluation criteria set forth below. While only Committee members will score the evaluation criteria, the Committee may consult an outside expert for advisement on the evaluation of matters requiring technical expertise.

Before final selection, BPCA must determine that the proposed selected Proposer is responsible, in accordance with applicable law and BPCA’s Procurement Guidelines, which may be viewed at:

http://bpca.ny.gov/public-information/.

B. Interviews

BPCA reserves the right to decide whether to interview any or all of the Proposers. The Committee may conduct interviews for many reasons, including to further assess a Proposer’s ability to perform the Work or provide specific services, or to seek information related to any other evaluation criteria. The proposed Lead PM, as well all other key personnel proposed to perform the Work, must be available to participate in the interview.

C. Evaluation Criteria for Selection

BPCA reserves the right to award a contract for Scope A only, Scope B only, or both Scopes, using the criteria enumerated below. Each Scope proposed on will be evaluated and scored independently in accordance with the criteria contained below.

1) Technical Evaluation

Proposals will be evaluated independently for each Scope using the Technical Evaluation Criteria set forth below.

A) Overall quality of solution, including functionality, capabilities, reporting and audit capability, user interface, integration capabilities, security and cloud hosting environment ..................................................................................................................................... 45% http://bpca.ny.gov/public-information/

B): Implementation approach and qualifications of implementation team, including relevant experience and demonstrated success with comparable clients ................................... 25%

C) Quality and responsiveness of ongoing customer support and maintenance model .... 25% D) New York State Certified M/WBE or SDVOB Certification ........................................ 5%

2) Cost Proposal evaluation.

3) Where a Proposer submits a response to both Scopes, BPCA will also consider the overall value of a combined solution as part of its final award determination. In evaluating the combined solution, BPCA will consider, among other factors:

A) The degree to which a single-vendor solution reduces implementation risk, administrative burden, and operational complexity for BPCA.

B) The integration advantages of a unified platform, including shared data architecture, consistent user experience, and streamlined reporting across both Scopes.

C) The operational synergies and efficiencies that BPCA could expect to realize over the life of the contract from a combined implementation.

D) The Proposer's demonstrated ability to successfully deliver both Scopes to a comparable client.

D. Basis for Contract Award

BPCA reserves the right to award one or multiple Contracts pursuant to this RFP. BPCA will evaluate responses to each Scope independently and, for each Scope, may award a Contract to the highest technically rated Proposer whose Proposal is determined to be responsive and in the best interests of BPCA, subject to a determination that the Cost Proposal is fair, reasonable, and provides the best value to BPCA given the requirements of the project.

Where one Proposer submits a response to both Scopes, in addition to its independent evaluation of each response, BPCA will also consider the overall value of a combined solution as part of its best-value determination. BPCA may, in its sole discretion, determine that the benefits of a combined solution warrants selection of a single vendor for both Scopes, notwithstanding that a different Proposer may have achieved a higher technical score on one or both individual Scope evaluation(s).

BPCA is not obligated to make any award hereunder, and reserves the right to make a single combined award, an award of individual Contracts based on Scope A and Scope B separately or, in the event BPCA determines it to be in its best interest, to withdraw the RFP altogether either before or after review of Proposals and make no Contract award.

IX. NON-COLLUSION

By submitting a Proposal, each Proposer warrants and represents that any ensuing Contract has not been solicited or secured directly or indirectly in a manner contrary to the laws of the State of New York, and that said laws have not been violated and shall not be violated as they relate to the procurement or the performance of the Contract by any conduct, including the paying or giving of any fee, commission, compensation, gift, or gratuity or consideration of any kind, directly or indirectly, to any member of the board of directors, employee, officer or official of BPCA.

X. IRAN DIVESTMENT ACT

By submitting a Proposal or by assuming the responsibility of any Contract awarded hereunder, each Proposer certifies that it is not on the “Entities Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012” list (“Prohibited Entities List”) posted on the New York State Office of General Services website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize any subcontractor/consultant that is identified on the Prohibited Entities List on this Contract. The selected Proposer agrees that should it seek to renew or extend any Contract awarded hereunder, it must provide the same certification at the time the Contract is renewed or extended. The selected Proposer also agrees that any proposed assignee of the Contract will be required to certify that it is not on the Prohibited Entities List before BPCA may approve a request for assignment of the Contract.

During the term of any Contract awarded hereunder, should BPCA receive information that a person (as defined in State Finance Law §165-a) is in violation of the above-referenced certifications, BPCA will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the New York State Iran Divestment Act of 2012 within 90 days after the determination of such violation, then BPCA shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the selected Proposer in default of the awarded Contract.

BPCA reserves the right to reject any request for renewal, extension, or assignment for an entity that appears on the Prohibited Entities List prior to the renewal, extension, or assignment of the Contract, and to pursue a responsibility review with the selected Proposer should it appear on the Prohibited Entities List hereafter.

XI. EXECUTIVE ORDER 16

Pursuant to Executive Order 16 dated March 17, 2022, all State agencies and authorities are prohibited from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia. As part of this RFP, each firm is required to certify that the firm is not an ‘entity conducting business operations in Russia.’ Certification under Executive Order No. 16 can be found in Section XIV of Exhibit B: Proposal Submission Packet.

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

A-1

EXHIBIT A

(Scope of Work)

Overview

The Battery Park City Authority, d/b/a Hugh L. Carey Battery Park City Authority ("BPCA" or the "Authority"), is a New York State public benefit corporation. BPCA is seeking proposals from qualified software vendors to provide cloud-based software solutions and related implementation, integration, and support services to automate certain financial management functions currently managed primarily using spreadsheets.

This Scope of Work covers two distinct but related Scopes, each of which may be procured independently or in combination:

• Scope A: Capital Expenditure Tracking & Reporting & Bond Fund Drawdowns

• Scope B: Investment Reconciliation & Reporting

Proposers may respond to Scope A, Scope B, or both Scopes. BPCA reserves the right to award a contract for Scope A only, Scope B only, or both Scopes, to one or more vendors, as determined to be in the best interests of the Authority.

BPCA's current general ledger software is Microsoft Dynamics GP, which is hosted in a cloud environment.

Vendor support for Dynamics GP is scheduled to end after December 31, 2029. BPCA anticipates transitioning to a successor general ledger system, which has not yet been selected. Solutions implemented under this procurement must be compatible with Microsoft Dynamics GP during the transition period and designed to support integration with BPCA's future ERP system. The anticipated number of initial users for each Scope is 20 or fewer.

All processes covered by Scope A and Scope B are currently managed through internal BPCA processes and tools, primarily Microsoft Excel. BPCA has identified both Scopes as equal priorities for near-term implementation

The following additional context applies to both Scopes and should inform Proposers' responses:

• Microsoft Dynamics GP Integration: BPCA's Dynamics GP environment is cloud-hosted. BPCA is not prescribing a specific integration method and invites Proposers to describe all available native integration approaches and their recommended methodology, including API-based, file-based, or other exchange methods. Direct database-level integration should not be assumed.

• Approval Workflows: All approval workflows are performed by internal BPCA staff. No external parties, including bond trustees, city agencies, auditors, or advisors, are required to participate in approval workflows within the system.

Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management

BPCA requires a software solution to replace spreadsheet-based processes currently used to track and report on capital expenditures and manage bond fund drawdowns. The solution must provide a centralized, auditable platform for tracking expenditures by bond fund and bond issuance, managing capital project budgets and payments, processing bond drawdown requests, and producing required reports for internal management, bond fund compliance, and stakeholder review.

A-2

The solution must support BPCA's capital project lifecycle from project setup through close-out, including multi-year budgeting, retainage, work orders, allowances, and contract amendments. It must integrate with Microsoft Dynamics GP and be designed to support integration with BPCA's future ERP system.

The following additional context applies specifically to Scope A:

• Procore: Procore is not currently the system of record for construction management data relevant to capital project tracking. For purposes of this procurement, Procore is an optional and secondary data source. However, the proposed solution should support potential future integration with appropriate limitations and controls to prevent automatic live data pulls that could impact financial reporting.

• Historical Data Migration: Capital project and bond fund transaction data dates to 2013, the year of the earliest outstanding bond issuance. BPCA's preference is to incorporate all historical data into the new solution to provide a complete history by bond issuance. Proposers should describe their recommended approach to historical data migration based on platform capabilities, including any phased or partial migration options.

Requirements

The following table sets forth the functional requirements for Scope A. Priority designations are defined as follows: HIGH indicates functionality that is essential to BPCA's core operations and must be delivered as part of the proposed solution; MEDIUM indicates functionality that is important but for which alternative approaches or near-term roadmap commitments may be acceptable; and LOW indicates functionality that is desirable but not required for a successful implementation.

BPCA strongly prefers out-of-the-box functionality. Where customization is required, Proposers must clearly identify the requirement, describe the proposed customization approach, and provide an estimated timeline for delivery.

Proposers should detail their ability to meet the below requirements by including a completed version of Exhibit H in Microsoft Excel format with their proposal.

Functional Requirements

ID Requirement Priority

A.1.1 Ability to define project charters, funding sources, timelines, and departments.

MEDIUM

A.1.2 Modules for project-specific capital planning and expenditure tracking. HIGH

A.1.3 Ability to close out a project and transfer totals to the appropriate account to track as a capital asset and flag for depreciation.

HIGH

A.1.4 Project close-out functionality at both the project and sub-project level. HIGH

A.1.5 Detailed information and transfer capabilities at both the sub-project and full project level.

HIGH

A-3

ID Requirement Priority

A.1.6 Support for retainage amounts and payout upon project completion. HIGH

A.1.7 Multi-year budgeting that supports adjustments and amendments. HIGH

A.1.8 Ability to assign multiple funding sources to a single project, including bonds, grants, and general fund.

HIGH

A.1.9 Ability to track bond disbursements, timing, and restrictions. HIGH

A.1.10 Ability to track allowances, including usage, increases, and the relationship with work orders.

HIGH

A.1.11 Ability to reduce work order amounts and add differences back to contract allowances.

HIGH

A.1.12 Tracking at the work order level, including against allowances and contracts.

HIGH

A.1.13 Tracking at the amendment level, including approved use of do-not-exceed amounts.

HIGH

A.1.14 Real-time visibility of planned, actual, and committed costs. HIGH

A.1.15 Track commitments throughout the project and purchase order lifecycle. LOW

A.1.16 Report generation by fund, project, fiscal year, funding source, and expenditure type.

HIGH

A.1.17 Maintenance of a traceable history for every transaction. MEDIUM

A.1.18 Configurable approval workflows for capital budget requests, amendments, reimbursements, drawdowns, and reallocations.

MEDIUM

A.1.19 Role-based permissions built into approval workflows. HIGH

A.1.20 Ability to automatically generate approval letters based on drawdown data and route for approvals.

MEDIUM

A.1.21 Automated notifications when approaching budget thresholds, bond fund expiration dates, and compliance deadlines.

MEDIUM

A-4

Security, Control, and Audit Requirements

A.2.1 Role-based permissions to control access to and modification of critical data.

HIGH

A.2.2 Clear separation of duties between those initiating, approving, and posting transactions.

HIGH

A.2.3 Full audit-ready logs for drawdowns and capital transactions, including attached or linked documentation.

HIGH

A.2.4 Ability to export logs and reports for use with external auditing systems. MEDIUM

A.2.5 Compliance with BPCA cybersecurity requirements as set forth in Exhibit F to this RFP.

MEDIUM

A.2.6 Historical data lockout to prevent retroactive changes once a drawdown period has been finalized.

HIGH

A.2.7 Audit trails and approval workflows for adjusting entries related to locked historical data.

Reporting and Analytics Requirements

A.3.1 Readily available utilization summaries for bond funds and real-time fund balances.

MEDIUM

A.3.2 Configurable, user-friendly dashboard displaying budget versus actual versus committed data in real time.

MEDIUM

A.3.3 Ability to integrate with a future comprehensive financial dashboard system.

A.3.4 Role-based access restrictions on dashboards and reporting metrics. MEDIUM

A-5

A.3.5 Forecasting of capital expenditures and drawdowns. MEDIUM

A.3.6 Gantt chart or milestone views for capital project phases. LOW

A.3.7 GASB-compliant capital asset tracking. MEDIUM

A.3.8 Dynamic, configurable reporting that can categorize data into various classifications.

HIGH

A.3.9 Support for periodic reporting, including weekly bond drawdown reports. HIGH

A.3.10 Support for historical drawdown reports, including completed items and drawdown periods.

Integration Requirements

A.4.1 Wide array of ERP integrations and configurations available to support BPCA's eventual transition to a new ERP system.

MEDIUM

A.4.2 Bidirectional data flow integration with Microsoft Dynamics GP, including the ability to import scheduled capital transactions and post financial entries back into GP.

HIGH

A.4.3 Integration with procurement software to incorporate data from purchase orders, contracts, and vendor payments.

MEDIUM

A.4.4 Integration with treasury and bond management tools containing fund balances and draw schedules.

MEDIUM

A.4.5 Ability to tag capital projects to physical assets or locations through GIS or asset management systems, if applicable.

LOW

A.4.6 Optional integration with Procore with appropriate limitations and controls to prevent automatic live data pulls that could impact financial reporting.

LOW

A-6

A.4.7 Two-way data flow support, allowing bond-related information to feed in from the general ledger and for relevant outputs to feed back.

Implementation Requirements

A.5.1 Cloud-based deployment with scalability, security, and backup capabilities.

MEDIUM

A.5.2 Data import and migration services from legacy spreadsheets and financial systems.

HIGH

A.5.3 OpenAPI or accessible API availability for system-to-system communication.

MEDIUM

A.5.4 Support for scheduled exports in multiple formats (Excel, CSV, PDF) and ad hoc data queries.

HIGH

A.5.5 Configurable chart of accounts and fund structure. HIGH

A.5.6 Robust system and workflow documentation to support onboarding and business continuity.

Scope B: Investment Reconciliation and Reporting

BPCA requires a software solution to replace spreadsheet-based processes currently used to track and report on its investment portfolio. BPCA currently has one custodian, two investment managers, and is limited to investments permitted under its investment guidelines. The solution must provide a centralized, auditable platform for tracking cash and investment activity and balances, performing investment reconciliations, calculating and reporting investment income and fair value, tracking debt service activity, and generating GASB-required footnote disclosures.

The solution must support trade entry and approval workflows, automated reconciliation against custodial and advisor records, book versus market valuation, and reporting at the portfolio, fund, and advisor level. It must integrate with Microsoft Dynamics GP and BPCA's custodian data feeds, and be designed to support integration with BPCA's future ERP system.

The following additional context applies specifically to Scope B:

A-7

• Investment Data Ingestion: BPCA does not currently receive consolidated investment data through a third-party aggregator. Proposers should assume ingestion of data from individual sources. BPCA currently has one custodian and two investment advisors.

• Fair Value and Market Pricing Data: BPCA does not anticipate requiring direct integration with third-party pricing data providers. Market pricing data is expected to be supplied indirectly via custodian or advisor files. However, BPCA would be open to considering direct third-party pricing integration if available and described in the Proposal.

The following table sets forth the functional requirements for Scope B. Priority designations are HIGH, MEDIUM, or LOW. BPCA strongly prefers out-of-the-box functionality.