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Instructions
| EXHIBIT G - COST PROPOSAL | |
| Battery Park City Authority (BPCA) - Capital, Bond, and Investment Tracking and Reporting Software | |
| Purpose | This workbook is used to submit your Cost Proposal in response to BPCA's RFP for Capital and Investment Management Software. Complete all applicable tabs for the Scope(s) to which you are responding. |
| Scopes | Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management |
Scope B: Investment Reconciliation and Reporting Complete the Combined Summary tab if responding to both Scopes.
Tabs Complete for Scope A proposal: Scope A - Costs, Scope A - T&M Detail, and Scope A - Assumptions.
Complete for Scope B proposal: Scope B - Costs, Scope B - T&M Detail, and Scope B - Assumptions.
Combined Summary: Complete if responding to both Scopes. Identify any cost differences or savings from a combined engagement.
Total Cost Summary: Auto-populated from other tabs. No input required.
| Input Cells | Enter all cost estimates in yellow cells. Yellow cells with blue text are input fields. Do not modify formulas in non-yellow cells. |
| Basis for Pricing | Provide all cost estimates on a Fixed Fee basis unless otherwise noted. All pricing should assume a user base of up to 20 users. The T&M Detail tabs support the Firm Fixed Implementation Fee and are informational only; they do not establish a time-and-materials basis for payment. Your fixed fee need not equal the T&M buildup exactly, but each entry should be reasonably supported by it. The reconciliation checks flag any line differing from its T&M support by more than the variance tolerance (a fixed 10% tolerance); explain flagged items in the "comments" column. |
| Deployment Models | If you offer multiple deployment or pricing models please complete a separate Exhibit G for each model. |
Scope A - Costs
| EXHIBIT G - COST PROPOSAL |
| Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management |
| Instructions: Enter all cost estimates in yellow cells on a Fixed Fee basis. All pricing should assume up to 20 users. Leave blank if a line item does not apply. |
| SECTION 1: ONE-TIME COSTS | | |
| Cost Item | Cost ($) | Notes / Assumptions |
| Travel Expenses (if applicable) | | |
| Implementation (Enter Here, and (Also Provide Detail at Scope A- T&M Detail) | | |
| Initiation and Planning | | |
| Requirements Analysis and System Design | | |
| System Configuration, Integrations and Data Conversion | | |
| User Acceptance Testing | | |
| Training and Go-Live Readiness | | |
| Deployment and Cut-over | | |
| Stabilization and Closeout | | |
| Other (describe in Notes): | | |
| Other (describe in Notes): | | |
| Total Firm Fixed Implementation Fee | - | |
| SECTION 2: ONGOING OPERATIONAL COSTS (5-YEAR VIEW: 3 BASE YEARS + 2 OPTION YEARS) | | | | | | | |
| Cost Item | | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | Notes / Assumptions | | | | | | |
| Annual Subscription / Licensing Fee | | | | | | | - |
| Annual Maintenance and Support | | | | | | | - |
| Upgrades / Updates (if not included in subscription) | | | | | | | - |
| Non-Production Environments (test, sandbox, training) | | | | | | | - |
| Additional Training (ongoing) | | | | | | | - |
| Other (describe in Notes): | | | | | | | - |
| Other (describe in Notes): | | | | | | | - |
| Total Ongoing Operational Costs | | - | - | - | - | - | - |
| SECTION 3: TOTAL COST SUMMARY | | | | | | | |
| Cost Item | Implementation ($) | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | | | | | | | |
| Firm Fixed Implementation Fee | - | | | | | | - |
| Ongoing Operational Costs | | - | - | - | - | - | - |
| Total Cost of Ownership | - | - | - | - | - | - | - |
| EDIT CHECK: T&M RECONCILIATION | | | | |
| Compares each fixed-fee entry to the supporting T&M buildup. Entries within the variance tolerance are acceptable; items flagged "Review variance" should be explained in your proposal. The fixed fee need not equal the T&M total exactly. | | | | |
| Section 1: One-Time Costs | | | | |
| Cost Item | T&M Calculated ($) | Cost Tab Entry ($) | Variance ($) | |
| [Entry − T&M] | Status | Variance (%) | Comments | | |
| Initiation and Planning | $0 | $0 | $0 | — |
| Requirements Analysis and System Design | $0 | $0 | $0 | — |
| System Configuration, Integrations and Data Conversion | $0 | $0 | $0 | — |
| User Acceptance Testing | $0 | $0 | $0 | — |
| Training and Go-live Readiness | $0 | $0 | $0 | — |
| Deployment and Cut-over | $0 | $0 | $0 | — |
| Stabilization and Closeout | $0 | $0 | $0 | — |
| Other (describe in Notes): | $0 | $0 | $0 | — |
| Other (describe in Notes): | $0 | $0 | $0 | — |
| Total | $0 | $0 | $0 | — |
Scope A - T&M Detail
| EXHIBIT G - COST PROPOSAL | | | | | | | | | |
| Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management — T&M Detail | | | | | | | | | |
| This tab provides T&M detail supporting the cost proposal. Enter Role, Hourly Rate, and Hours by cost item. Use the Edit Check section at the bottom to confirm totals reconcile to the Cost Proposal tab before submitting. | | | | | | | | | |
| The T&M Detail tabs are provided for informational purposes only to support the Firm Fixed Implementation Fee and do not establish a time-and-materials basis for payment. | | | | | | | | | |
| SECTION 1: ONE-TIME COSTS — T&M DETAIL | | | | | | | | | |
| Enter role names and hourly rates in columns A–B. Enter estimated hours for each cost item in the yellow cells. Extended Cost per role (col N) calculates automatically. Total Extended Cost by item (row 19) must reconcile to the Cost Proposal tab. | | | | | | | | | |
| Role / Staff Category | Hourly | | | | | | | | |
| Rate ($) | Initiation and Planning | Requirements Analysis and System Design | System Configuration, Integrations and Data Conversion | User Acceptance Testing | Training and Go-Live Readiness | Deployment and Cut-over | Stabilization and Closeout | Other (Describe) | Other (Describe) | Total |
| Hours | Total | | | | | | | | | |
| Cost ($) | Notes / | | | | | | | | | |
Assumptions
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
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| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| Total Hours | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Total Extended Cost ($) | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | | $0 |
Scope A - Assumptions
| EXHIBIT G - COST PROPOSAL |
| Scope A: Capital Expenditure Tracking and Reporting and Bond Fund Drawdown Management — Assumptions Narrative |
| Use this worksheet to capture the cost-related assumptions underlying your Cost Proposal for this Scope. Enter your responses in the yellow cells; expand the cells or attach additional pages if you need more room. Your implementation approach, deliverables, and assumptions about BPCA responsibilities should be addressed in your Technical Proposal, not repeated here. These assumptions support, but do not modify, the figures entered on the Costs and T&M Detail tabs. |
| 1. Exclusions and Optional Services |
| Identify anything not included in the Firm Fixed Implementation Fee. Price any optional services separately and label them clearly as optional. |
| 2. Pricing Assumptions |
| State the assumptions behind your pricing, including user count, deployment and hosting model, licensing/subscription model and term, integrations, data conversion scope, and any onsite or travel assumptions reflected in the fee. |
| 3. Other Assumptions and Notes |
| Note any additional assumptions, dependencies, or clarifications relevant to your Cost Proposal for this Scope. |
Scope B - Costs
| EXHIBIT G - COST PROPOSAL | | |
| Scope B: Investment Reconciliation and Reporting | | |
| Instructions: Enter all cost estimates in yellow cells on a Fixed Fee basis. All pricing should assume up to 20 users. Leave blank if a line item does not apply. | | |
| SECTION 1: ONE-TIME COSTS | | |
| Cost Item | Cost ($) | Notes / Assumptions |
| Travel Expenses (if applicable) | | |
| Implementation (Detail at Scope B - T&M Detail Tab) | | |
| Initiation and Planning | | |
| Requirements Analysis and System Design | | |
| System Configuration, Integrations and Data Conversion | | |
| User Acceptance Testing | | |
| Training and Go-Live Readiness | | |
| Deployment and Cut-over | | |
| Stabilization and Closeout | | |
| Other (describe in Notes): | | |
| Other (describe in Notes): | | |
| Total Firm Fixed Implementation Fee | - | |
| SECTION 2: ONGOING OPERATIONAL COSTS (5-YEAR VIEW: 3 BASE YEARS + 2 OPTION YEARS) | | | | | | | |
| Cost Item | | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | Notes / Assumptions | | | | | | |
| Annual Subscription / Licensing Fee | | | | | | | - |
| Annual Maintenance and Support | | | | | | | - |
| Upgrades / Updates (if not included in subscription) | | | | | | | - |
| Non-Production Environments (test, sandbox, training) | | | | | | | - |
| Additional Training (ongoing) | | | | | | | - |
| Other (describe in Notes): | | | | | | | - |
| Other (describe in Notes): | | | | | | | - |
| Total Ongoing Operational Costs | | - | - | - | - | - | - |
| SECTION 3: TOTAL COST SUMMARY | | | | | | | |
| Cost Item | Implementation ($) | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | | | | | | | |
| Firm Fixed Implementation Fee | - | | | | | | - |
| Ongoing Operational Costs | | - | - | - | - | - | - |
| Total Cost of Ownership | - | - | - | - | - | - | - |
| EDIT CHECK: T&M RECONCILIATION | | | | |
| Compares each fixed-fee entry to the supporting T&M buildup. Entries within the variance tolerance are acceptable; items flagged "Review variance" should be explained in your proposal. The fixed fee need not equal the T&M total exactly. | | | | |
| Section 1: One-Time Costs | | | | |
| Cost Item | T&M Calculated ($) | Cost Tab Entry ($) | Variance ($) | |
| [Entry − T&M] | Status | Variance (%) | Comments | | |
| Initiation and Planning | $0 | $0 | $0 | — |
| Requirements Analysis and System Design | $0 | $0 | $0 | — |
| System Configuration, Integrations and Data Conversion | $0 | $0 | $0 | — |
| User Acceptance Testing | $0 | $0 | $0 | — |
| Training and Go-live Readiness | $0 | $0 | $0 | — |
| Deployment and Cut-over | $0 | $0 | $0 | — |
| Stabilization and Closeout | $0 | $0 | $0 | — |
| Other (describe in Notes): | $0 | $0 | $0 | — |
| Other (describe in Notes): | $0 | $0 | $0 | — |
| Total | $0 | $0 | $0 | — |
Scope B - T&M Detail
| EXHIBIT G - COST PROPOSAL | | | | | | | | | |
| Scope B: Investment Reconciliation and Reporting — T&M Detail | | | | | | | | | |
| This tab provides T&M detail supporting the cost proposal. Enter Role, Hourly Rate, and Hours by cost item. Use the Edit Check section at the bottom to confirm totals reconcile to the Cost Proposal tab before submitting. | | | | | | | | | |
| The T&M Detail tabs are provided for informational purposes only to support the Firm Fixed Implementation Fee and do not establish a time-and-materials basis for payment. | | | | | | | | | |
| SECTION 1: ONE-TIME COSTS — T&M DETAIL | | | | | | | | | |
| Enter role names and hourly rates in columns A–B. Enter estimated hours for each cost item in the yellow cells. Extended Cost per role (col N) calculates automatically. Total Extended Cost by item (row 19) must reconcile to the Cost Proposal tab. | | | | | | | | | |
| Role / Staff Category | Hourly | | | | | | | | |
| Rate ($) | Initiation and Planning | Requirements Analysis and System Design | System Configuration, Integrations and Data Conversion | User Acceptance Testing | Training and Go-Live Readiness | Deployment and Cut-over | Stabilization and Closeout | Other (Describe) | Other (Describe) | Total |
| Hours | Total | | | | | | | | | |
| Cost ($) | Notes / | | | | | | | | | |
Assumptions
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| | | | | | | | | | 0 | |
| Total Hours | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Total Extended Cost ($) | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | | $0 |
Scope B - Assumptions
| EXHIBIT G - COST PROPOSAL |
| Scope B: Investment Reconciliation and Reporting — Assumptions Narrative |
| Use this worksheet to capture the cost-related assumptions underlying your Cost Proposal for this Scope. Enter your responses in the yellow cells; expand the cells or attach additional pages if you need more room. Your implementation approach, deliverables, and assumptions about BPCA responsibilities should be addressed in your Technical Proposal, not repeated here. These assumptions support, but do not modify, the figures entered on the Costs and T&M Detail tabs. |
| 1. Exclusions and Optional Services |
| Identify anything not included in the Firm Fixed Implementation Fee. Price any optional services separately and label them clearly as optional. |
| 2. Pricing Assumptions |
| State the assumptions behind your pricing, including user count, deployment and hosting model, licensing/subscription model and term, integrations, data conversion scope, and any onsite or travel assumptions reflected in the fee. |
| 3. Other Assumptions and Notes |
| Note any additional assumptions, dependencies, or clarifications relevant to your Cost Proposal for this Scope. |
Combined Summary
| EXHIBIT G - COST PROPOSAL | | | | | | | |
| Combined Scope Summary (Complete only if responding to both Scope A and Scope B) | | | | | | | |
| This tab summarizes the cost of a combined Scope A and Scope B engagement. If your combined pricing differs from the sum of the individual Scope proposals (e.g., due to shared platform costs, integration efficiencies, or volume discounts), reflect those differences in the Adjustment row and explain in the Notes section below. | | | | | | | |
| Cost Item | Implementation ($) | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | | | | | | | |
| Scope A: Capital Expenditure Tracking and Bond Fund Drawdown Management | - | - | - | - | - | - | - |
| Scope B: Investment Reconciliation and Reporting | - | - | - | - | - | - | - |
| Combined Engagement Adjustment (enter savings as negative; additional costs as positive): | | | | | - | | - |
| Total Combined Cost of Ownership (Scope A + Scope B + Adjustment) | - | - | - | - | - | - | - |
| Notes: Describe the nature of any combined engagement adjustment (e.g., shared infrastructure, integration efficiencies, volume discount): | | | | | | | |
Total Cost Summary
| EXHIBIT G - COST PROPOSAL | | | | | | | |
| Total Cost Summary | | | | | | | |
| This tab is auto-populated from the Scope A, Scope B, and Combined Summary tabs. No input is required. | | | | | | | |
| Cost Item | Implementation ($) | Year 1 ($) | Year 2 ($) | Year 3 ($) | Year 4 ($) | | |
| (Option Year 1) | Year 5 ($) | | | | | | | |
| (Option Year 2) | 5-Year Total ($) | | | | | | | |
| Scope A Only: Capital Expenditure Tracking and Bond Fund Drawdown Management | - | - | - | - | - | - | - |
| Scope B Only: Investment Reconciliation and Reporting | - | - | - | - | - | - | - |
| Combined (Scope A + Scope B) | - | - | - | - | - | - | - |
Settings
| EXHIBIT G - COST PROPOSAL : INTERNAL SETTINGS | |
| This worksheet is intentionally hidden. It holds the variance tolerance used by the T&M reconciliation Status checks. Do not edit unless authorized by BPCA. | |
| Variance tolerance (+/-%) | 10% |
| Referenced by the EDIT CHECK: T&M RECONCILIATION Status columns on the Scope A / Scope B Costs tabs | |