Final_Greater_MN_Recycling_RFP_Application_and_Workplan.docx

Greater Minnesota Waste Reduction, Reuse, Recycling and Composting Grants Application and Workplan Doc Type: Grant Application

Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application.

Check the SWIFT Supplier Portal for the most recent updates on questions and answers to this solicitation.

Applications are due no later than 4:30 p.m. Central Time on Tuesday, October 13, 2026.

Submit application (as Microsoft Word and Excel documents) per the instructions listed in the RFP and this application which has specific instructions in red italics Please completely fill out every section of this application form. No question should be left blank for this application to be considered complete. Fill in every blank and delete all examples and instructions before submitting your work plan.

Part 1-Applicant information

Project Type (select one): |_|Traditional Recycling |_| Waste Reduction, Reuse, and/or Composting

If no, explain:

Part 2-Project details (Provide clear and complete responses.)

1. Project title:

2. Project goal:

3. Project purpose and work being proposed – please provide a clear, descriptive overview of the work your team plans to do.

4. Expected results and impact of the proposed project – please summarize the expected environmental/climate/community impact and describe how the benefits will continue to accrue after the project has been implemented and the grant project timeline has concluded.

5. How will this project be successfully implemented including planning, staffing, operations, and financing?

6. How will this project be financially and operationally sustained after the grant period has ended?

7. What are the potential challenges to successful implementation of the proposed project? How might these challenges be overcome?

8. How will the results of the proposed project be shared? Who specifically will the project benefit/what is the scale of the project?

9. Environmental justice Will your proposed project directly serve or engage with communities in an environmental justice area? EJ communities are located within Indian Country, or have a nonwhite population of 40% or more, or have at least 35% of households with incomes at or below 200% of the federal poverty level, or where at least 40% of the population over the age of 5 has limited English proficiency.

Please use the following map to determine if your area, or portions of the area you serve, meets these criteria Understanding environmental justice in Minnesota: Yes ☐ No ☐

Please complete the following questions (regardless of whether you answered yes or no above):

a. Describe how your project will serve historically underserved communities including people of color, low-income households, people with limited English proficiency, or other underserved populations, if applicable:

b. Describe how your project will mitigate any negative impacts to the surrounding community or the community that it serves (e.g., concerns with odor or truck traffic):

c. Describe how your organization will incorporate Environmental Justice into sharing the results of the project, including details on the intended audience(s) for this messaging, and how specifically you will connect with this audience.

10. Education and outreach Education and Outreach must be integral components of your project that are thoroughly explained through the following questions.

a. What are your current practices around education and outreach related to Waste Reduction, Reuse, and/or Solid Waste Management?

b. Explain how you plan to educate both your staff and the surrounding community throughout your project, and how you plan to continue these steps beyond the grant term?

c. Describe your planned methods for outreach throughout the project, including who you would like to reach, how you will effectively reach that target audience, and what messages will be shared.

Part 3 - Anticipated environmental outcomes This section is intended for describing improvements to the environment and how the project work will further its goal. Although some scope may not involve any on-the-ground implementation and actual improvement in the early stages of a project, this section should describe the information to be gained that will inform and lead to environmental improvements.

Outcomes are less tangible, such as pollutant reductions that will directly improve the environment, change behaviors or practices, or create new understandings and new relationships that can inform and lead to eventual environmental improvements.

The Select Committee on Recycling and the Environment (SCORE) Report describes Waste Management practices and tonnage data across Minnesota, at the county-level. Source Reduction contributes to reducing Minnesota’s total solid waste generated and recycling contributes to reduced disposal.

The goal for Greater Minnesota Counties is to recycle a minimum of 35% of all Solid Waste Generated by 2030 per Minnesota Statute 115A.551, Subdivision 2a., Counties must report this data on the SCORE survey. Counties can also report their reuse activities.

Describe how the project will directly contribute to a 35% recycling rate, increase Waste Reduction, and/or increase the existence and/or access to organics recycling:

Example table: all headings and descriptions can be modified. Please adjust as needed in order to effectively demonstrate what the environmental impact of your project will be over the course of the grant timeline.

Table 1. Baseline and anticipated environmental outcomes during the project timeline

Waste Reduced

Items/products reused, repaired, rented

Recycling

Organics

Explain how the outcomes in the table were calculated.

Part 4- Experience and qualifications

1. Describe the applicant’s experience and qualifications related to implementing and completing proposed project including existing waste reduction, reuse, recycling, and/or organics collection/processing, specific groups such as city memberships in Green Step or other solid waste organizations:

3. If your organization has received Minnesota Pollution Control Agency grant funding before:

What grant program(s) and year(s): _________________________ Applicants that have not received funding through this Greater MN Grant Program within the past three years will be scored more favorably per the evaluation score sheet.

Part 5 - Workplan Workplan Template:

Outline the key steps (Objectives) to implement the project and the necessary actions (Tasks) to implement each step. There is no minimum or maximum number of objectives a project must have, but the two “must have” objectives for every project are Evaluation and Reporting. Please add/remove Objectives and Tasks to the below template as needed based on your specific project.

For each Objective, identify the timeframe and estimated funds, identify the source of the match if other than the applicant. When developing timeframes, consider expanding the time range to allow for potential delays. If you have a construction project, prevailing state wage will apply so include this in your budget estimates.

Objective 1: <insert text here, using Arial 9pt font> Task A: <insert text here, using Arial 9pt font> Task B: <insert text here, using Arial 9pt font> Task C: <insert text here, using Arial 9pt font> Objective 1 Timeframe: <insert text here, using Arial 9pt font> Objective 1 Total: Grant: $_____ Match: $_____ Total: $_____

Objective 2: <insert text here, using Arial 9pt font> Task A: <insert text here, using Arial 9pt font> Task B: <insert text here, using Arial 9pt font> Task C: <insert text here, using Arial 9pt font> Objective 2 Timeframe: <insert text here, using Arial 9pt font> Objective 2 Total: Grant: $_____ Match: $_____ Total: $_____

Objective 3: Evaluation (required) Task A: Documentation of how the proposed grant developed.

Task B: Document environmental outcomes obtained Task C: What was learned with pictures and program successes and failures.

Objective 3 Timeframe: March 2024 - June 30, 2025 Objective 3 Total: Grant: $____ Match: $____ Total: $____ Objective 4: Reporting (required)

Task A: Progress reporting with each invoice Task B: A final report will be submitted 1 month prior to the end of the grant agreement Objective 4 Timeframe: March 2025 – May 31, 2026 Objective 4 Total: Grant: $___ Match: $___ Total: $____

Required application components:

1. Application and Workplan (Microsoft Word format is preferred) – all sections and questions in this document filled out, including completed anticipated environmental outcomes table ☐

2. Budget (Microsoft Excel format is preferred – modify as needed) ☐

a. For staff and/or contractor wages, include a “not to exceed” hourly rate that will account for any increases during the grant term

3. Exhibit C: Capacity Responses ☐

4. Exhibit D: Certification that the entity is not suspended or debarred by the State of Minnesota or the federal government ☐

5. Exhibit H: Certification that no current principals have been convicted of a felony financial crime in the last ten years ☐

6. Optional documents:

a. Letters of support (may include other project partners) ☐

b. Proof or explanation of matching funds ☐

Please use the following format and specific language for your Authorizing Resolution (if required):

Minnesota Pollution Control Agency Fiscal Year 2027 Grant Program Authorization Resolution

WHEREAS,

(name of your organization) has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2026 Greater MN Recycling and Composting Grant Program; and

WHEREAS, if MPCA funding is received, (name of your organization) is committed to implementing the proposed project as described in the grant application; and

WHEREAS, MPCA requires that

(name of your organization) enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award;

BE IT RESOLVED THAT the

(name of governing body) hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs

(name of a position) to sign the grant agreement on its behalf.

(Print name of signing officer)

(Title)

(Signature of an officer with your governing body)

(Date your governing body agreed to this resolution)

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