Final_CSSD_0803_DOT2700000001_1_WV_CSSD_FORM.PDF
PDF 737 KB Posted
- Attached to
- 81260238 Assetworks
- Solicitation number
- CSSD 0803 DOT2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Central Sole Source Determination form issued by the West Virginia Department of Administration Purchasing Division for the West Virginia Division of Highways. The solicitation requests a direct award contract with Assetworks Inc. for the provision of Assetworks software and renewals. The contract encompasses five years of SaaS (Software as a Service) licenses, professional management and professional services on a time and materials basis at $240 per hour, and a reinstatement fee. The solicitation was issued on October 21, 2026, with a closing date of November 4, 2026, at 1:30 PM. The contract deliverables will be invoiced to and shipped to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia 25305. The buyer for this procurement is John W. Estep, who can be reached at 304-558-2566 or john.w.estep@wv.gov.
The procurement utilizes a central sole source contracting method, eliminating competitive bidding requirements and allowing for direct award to Assetworks Inc. The contract structure includes line items for SaaS licenses for each of the five contract years, professional management services billed at an hourly rate of $240, and a separate reinstatement fee. The specific unit prices and total contract values for each line item are not displayed in the provided documentation. This direct award approach indicates that Assetworks has been determined to be the sole source provider capable of meeting the Division of Highways' specific requirements for asset management software solutions.
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| File | Type | Posted |
|---|---|---|
| CSSD DOT2700000001 Solicitation Docs.pdf |
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Text version
Date Printed: Oct 21, 2026 Page: 1 FORM ID: WV-PRC-CSSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Central Sole Source Determination
Info Technology
Proc Folder: 2084865 Reason for Modification:
Doc Description: 81260238 Assetworks
Proc Type: Central Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-10-21 2026-11-04 13:30 CSSD 0803 DOT2700000001 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 21, 2026 Page: 2 FORM ID: WV-PRC-CSSD-002 2020/05
ADDITIONAL INFORMATION
The WV Division of Highways is requesting a direct award contract with Assetworks Inc.to provide Assetworks and renewals per the attached documentation.
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 SaaS Licenses Yr 1
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
SaaS Licenses Yr 1
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 SaaS Licenses Yr 2
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
SaaS Licenses Yr 2
Date Printed: Oct 21, 2026 Page: 3 FORM ID: WV-PRC-CSSD-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 SaaS Licenses Yr 3
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
SaaS Licenses Yr 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 SaaS Licenses Yr 4
Comm Code Manufacturer Specification Model # 43230000
SaaS Licenses Yr 4
Date Printed: Oct 21, 2026 Page: 4 FORM ID: WV-PRC-CSSD-002 2020/05
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 SaaS Licenses Yr 5
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
SaaS Licenses Yr 5
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Professional Management and Professional
Services
0.00000 HOUR
Comm Code Manufacturer Specification Model # 43230000
Time and Materials @ $240.00/hr
Date Printed: Oct 21, 2026 Page: 5 FORM ID: WV-PRC-CSSD-002 2020/05
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E, BLD. 5 RM-720
CHARLESTON WV 25305
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Reinstatement Fee 1.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Reinstatement Fee
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DOT2700000001 Final 81260238 Assetworks
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