Final_CSSD_0802_DMV2700000001_1_WV_CSSD_FORM.PDF
PDF 737 KB Posted
- Attached to
- Smartronix Hosting Services for Cloud
- Solicitation number
- CSSD 0802 DMV2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Central Sole Source Determination form issued by the West Virginia Department of Administration Purchasing Division for the Division of Motor Vehicles, dated August 18, 2026. The solicitation requests a direct award contract with Smartronix LLC for Smartronix Hosting Services for Cloud. The procurement includes eight service line items: CSP Infrastructure Hosting, Core Managed Services, Advanced Security Services, Managed Services Lite, Enhanced Log Aggregations/Analysis Log Monitoring/Analysis, Database Management Services, Infrastructure Provisioning Service, and Disaster Recovery Services. All line items show quantities of 0.00000 EA with no unit prices or total prices listed on the form. The solicitation closes on September 1, 2026, at 1:30 p.m. The bid receiving location is the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia. John W. Estep serves as the procurement contact and can be reached at 304-558-2566 or john.w.estep@wv.gov.
No pricing information, contract term details, renewal options, or funding amounts are provided in this document. The form indicates this is a sole source procurement, meaning competitive bidding was bypassed in favor of direct negotiation with Smartronix LLC based on justification in attached documentation not included in this summary. Services will be invoiced to and received by the Division of Motor Vehicles at 5707 MacCorkle Avenue S.E., Suite 200, Charleston, West Virginia 25304.
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| File | Type | Posted |
|---|---|---|
| CSSD DMV2700000001 Solicitation Docs.pdf |
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Text version
Date Printed: Aug 18, 2026 Page: 1 FORM ID: WV-PRC-CSSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Central Sole Source Determination
Info Technology
Proc Folder: 2036663 Reason for Modification:
Doc Description: Smartronix Hosting Services for Cloud
Proc Type: Central Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-08-18 2026-09-01 13:30 CSSD 0802 DMV2700000001 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 18, 2026 Page: 2 FORM ID: WV-PRC-CSSD-002 2020/05
ADDITIONAL INFORMATION
The WV Division of Motor Vehicles is requesting a direct award contract with Smartronics LLC to provide Smartronics Hosting Services for Cloud per the attached documentation.
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 CSP Infrastructure Hosting 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
CSP Infrastructure Hosting
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Core Managed Services 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Core Managed Services
Date Printed: Aug 18, 2026 Page: 3 FORM ID: WV-PRC-CSSD-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Advanced Security Services 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Advanced Security Services
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Managed Services Lite 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Managed Services Lite
Date Printed: Aug 18, 2026 Page: 4 FORM ID: WV-PRC-CSSD-002 2020/05
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Enhanced Log Aggregations/Analysis Log
Monitoring/Analysis
0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Enhanced Log Aggregations/Analysis Log Monitoring/Analysis
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Database Management Services 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Database Management Services
Date Printed: Aug 18, 2026 Page: 5 FORM ID: WV-PRC-CSSD-002 2020/05
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Infrastructure Provisioning Service 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Infrastructure Provisioning Service
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Disaster Recovery Services 0.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
Disaster Recovery Services
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
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